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2. • • • • • • • .3 _) _) _) ‘/ 4-41 t4-1Trzeizr v-r. el; JJ NOTIFICATION JSUBIS/2014 Dater? 0J..11112014 No TIV 414.5-1117th-4 *11 34E4419 N sile141 FINANCIAL POWERS OF SUBIS TITETRuT 1:1ffifc Ther It91* 19 vki 2014 14 tclIctif 14<14 Mei t Clc NI irg ffiRPT c111, r+-zIT ‘31101 1 446 14Ri.4444, FINANCIAL POWERS OF SUBIS 2014* W4 14 141(9411 0 6 4 0 I 347Ifku) \- •II II 7,4-1141 4145-111-4111%;114 34tiRr4 Y4 VI et 4 Tat .e!Sf,30/Trt.41.14T.W13.1.thit./2014-15 ItrI1R, it-41T / 0 6/ 2o14 341Me14 :-
1. u3ciu , cg-ITR-M4 vim 3TaRr4 zu viciet 414rF 441 ci)c5-4R-OtEr surr aTarti4 zu VIc141 Ther uttie 334--d 'r cr), 4114 thT0 RzuDzaiet4 • - 00 • 0 • • • FINANCIAL POWERS OF SUB'S 2014 STATUTE NO -5 SANCHI UNIVERSITY OF BUDDHIST-INDIC STUDIES BHOPAL • • • • • • a 1 0 111:c . General Limitations/Conditions of Powers IP L The powers contained in the Financial Powers are ' subject to the following general limitations/conditions. . • No expenditure shall be incurred from any University account except on approved objects of expenditure. Nothing contained in these delegations shall empower any sub-ordinate authority to sanction, without the previous consent General Council of SUBIS, any expenditure which o involves introduction of a new principle likely to lead to any financial liability of expenditure in future. IP Ill. The powers shall be subject to the budget provision and also to the specific related powers wherever mentioned in the delegations. • budget 9 IV. The powers shall be subject to limits and conditions laid down for declaration of any 0 expenditure ad new item/services in the budget. • __a V. All sanctions which have a financial implication shall have recommendation of Finance
1.3 VI. The powers contained in the delegation shall be subject to observation of statutes, ordinances & regulations issued by University from time to time. • • • • • Officer is posted of the University. • ) ) ) SECTION - I Administrative Matters
1. Section I: Administrative Matters Sr. No. Description Authority competent to exercise the powers Extent of delegation 1 2 3 4
1.1 Declare an officer as Head of Department (i) VC Full Powers
1.2 Declare an officer as Head of an office (i) Registrar Full Powers
1.3 Declare an officer as Controlling Officer (i) VC Full Powers
1.4 • . Power to depute for training, seminar, . workshops, conferences or refresher course etc. within India. Registrar Head of Academic Department Full Powers Full powers within the department •
1.5 Power to depute for training, seminar, workshops, conferences or refresher course etc. abroad under various schemes. • VC Registrar Academic Committee Full Powers Full Powers for Non- Academic personals • Full powers for Academic personals
1.6 Power to permit for teaching, training, seminar, workshops, conferences or refresher course etc. abroad on expenses not contingent upon university, VC Registrar
(i) Full Powers 06 Full Powers for a period up to 15 days.
1.7 To accord administrative approval for new construction works under plan /non-plan.
(i) EC 06 VC r Full Powers Up to Rs. 5.00 crores (iff) Registrar Up to Rs. 1.00 crores
1.8 To accord administrative approval for petty/minor original works in existing buildings.
(i) Registrar Full Powers
1.9 To accord administrative approval for repair & maintenance in existing buildings. VC Registrar Full Powers Up to Rs. 1.00 crore
1.10 Continuance of temporary plan posts. (i) EC Full Powers
1.11 Continuance of temporary non-plan posts. (i) EC Full Powers
1.12 Sanction expenditure under plan/non-plan through other Government agencies/registered non government organization for execution of activities/ work/ consultancy services. EC VC Registrar • Full Powers Up to Rs. 5.00 crores Up to Rs. 1.00 crores
1.13 Declare an officer as Drawing and Disbursing officer.
(i) Registrar Full Powers
1.14 Secret Service Expenditure. (i) Registrar Full Power
1.15 Power to abolish sanctioned post. (i) EC Full Powers Sr. No.
1.2
2. Section II: Claims, Advances, Arrears Payments, Expenditures, Refunds and Reimbursements Description Authority competent to exercise the powers Extent of Delegation 2 3 4 To investigate and sanction clamis to arrears of pay or allowances or to increments.which. have been allowed Registrar Full Power to remain in abeyance for more than one year and are not time barred in accordance with the prevailing rules. Controlling Officer in the case of personal claims of Head of Office. Full Power Power to grant permission for presentation of bill in respect of Medical Reimbursement after the prescribed time period.
(i) Registrar • Full Power To fix the amount of security required from staff under their control. .
(i) Registrar Full Power Sanction refund of auction proceeds in case of sales which are not confirmed subsequently.
(i) Registrar Full Power To sanction refund of wrong of excess credit. (i) Registrar Full Power Sanction advance to University Employees for i.) Purchase of plot/house. ' construction/ repair/alteration in a house for residential purposes Purchase of Motor Cars Purchase of computers
(i) Registrar Full Power Sanction advance to University Employees for Purchase of motor cycle/scooter/cycle Festival advance Grain advance Pay and (ravelling allowances on transfer
(i) Registrar Full Power Sanction advance to Employees on tours. CO Registrar Full Power Sanction advance to University Employees for proceeding on deputation outside India for a period of one month or more.
(i) Registrar Advances covering more than one month salary but less than twelve month salary Sanction advance for law suits to which university is a party. ,
(i) Registrar Full Power Power to sanction medical advance. (i) Registrar Up to 80% of the amount of estimated expenditure as rules Sanction advance to University Employees on account of leave travel concession.
(i) Registrar Full Power Power to sanction advanceS to incur non-recurring contingent expenditure.
(i) Registrar Full Power Fix limits on permanent advance. CO Registrar Power to grant permission for presentation .of bill w.r.t L.T.C. after prescribed time period.
(i) Registrar Full powers. . Power to appoint legal Advisor/Standing Counsel. (i) Registrar Full Powers To sanction fee to private legal practitioner engaged to represent for defense of University. EC . VC Full Powers Up to Rs. S Lakh Registrar Up to Rs. 1 Lakh Sanction of expenditure on jury member. (i) Registrar Full powers. To sanction refund of the value of stamps on . the certificate of the Court.
(i) Registrar Full powers.
2.20 Sanction advance to meet travel expenses for conveyance of family and personal effects of University who died while in service. Authority competent countersign Travelling Allowanced claims. Full Powers
2.21 Sanction reimbursement of cancellation charges for air, rail and bus tickets. Controlling Officer (for Traveling Allowance) Full Powers
2.22 Appointment of staff on deputation and contract. (i) Registrar Full powers. 2.23 'scale. Fixation and revision of qualifications and pay (I) Registrar Full powers.
2.24 Recoveries from pay. 0) Registrar Full powers. .25 To approve tour programme. (i) Registrar Full powers. 2.26 To authorize/permit an employee to undertake journey by special means of conveyance including taxi & other, inclusive of travel by higher class.
(i) Registrar Full powers.
2.27 Sanction ex-gratia payment to the family of a deceased University Employee.
(i) Registrar Full Powers
2.28 Make payment of decretal dues. (i) Registrar Full Powers L29 • Power to grant permission for payments prior to verification of quality and quantity of materials/service in exceptional cases.
(i) VC Full Powers
(i) Where the • supplier is Semi Government organization. (ii) Where the supplier is Government. Registrar Full Powers Head of Academic Full powers Department / Head of office 30 Payment of customs duty and other expenses in respect of imported items. (I) Registrar Full Powers ..31 To sanction expenditure on suits filed by the University and on defense of suits filed against the University hiring of private counsels.
(i) Registrar Full Powers 32 Sanction expenditure on demurrage and wharfage charges.
(i) Registrar Full Powers ..33 * Power to sanction scrutinized new grants-in-aid to education, technical or sport institutions, nongovernment organizations and voluntary agencies. VC Full Powers Registrar Up to Rs. 10.00 Lakh per year per agency Head of Academic Up to Rs. 5.00 Lakh per Department year per agency . 2.34 * .....35 Power to sanction continuation of grants-in-aid (except new grant) to educational, technical or sports institutions, non-government organizations and voluntary agencies in those cases where there is no change in the scope of activity or the strength of employee for which grant in claimed.
(i) Registrar Full Powers . $36 Sanction expenditure on establishment of Leased Line/Virtual Private Network.
(i) Registrar Full Powers so . . 1 i * Power to appoint External Advisors/Consultants. (i) VC Full Powers 00 Registrar Up to Rs. 25 lakhs per year.
(iii) Head of Academic Up to Rs. 1 lakh per year. Department! Head of office 2.37 *
2.38 Honorarium information Technology Experts. - Registrar Up to Rs. 10 lakhs per year. * .9 Charge development of customized application software VC Full Powers. Registrar Up to Rs. 50 lakhs per year. 1 Charge development & maintenance of Website / (i) Registrar • Full Powers. -• Webcasting 00 Head of Academic Up to Rs. 50,000 per year. Department / Head of office 0 .10 * Sanction purchases of stationery from sources other than Government press. Registrar Full Power
02.41 D Sanction expenditure on installation of new Telephone including mobile & CUG. '
(i) VC Drawing and Disbursing Officer
(i) Full Powers
(ii) Up to 3 months.
2.42 IP a Power, to incur expenditure on the salaries and allowances of University Employees declared surplus. Registrar Drawing and. Disbursing office Up to 3 year Up to 3 month
2.43 D Sanction of expenditure under Externally Aided Projects. EC Registrar Full Powers. Up to Rs. 10 lakhs per - year. e.44 Sanction of expenditure under the Central/State Finance Commission grants for specific purposes. ' EC Full Powers i.45 - 0 19 Sanction of honorarium for setting up of papers and valuation of various examinations. Registrar . Full Powers Controller of Examination Up to Rs. 50,000. Head of Academic Department / Head of office Up to Rs. 10,000.
2.46 Countersign detailed contingent bill. Controlling Officer Full Powers j.47 ell Sanction of encashment of earned leave at the time of retirement or after death while in service. Controlling Officer Full Powers
2.48 9 ) _ Sanction out-sourcing of security, cleaning & upkeep. gardening, hospitality, • catering, photo copying, computer based works translation and typing services, any other skill based works & other similar support services. . Registrar Full Powers Head of Academic Department / Head of office Up to Rs. 10,000. • • • • • • cl) • a • • • • • 3 • SECTION — III Contingent Expenditure 4,j
3. Section III: Contingent Expenditure 0Sr. No. . Description Authority competent to exercise the powers Extent of delegation p 1 2 3 4 3.1 1 0 Sanction recurring contingent expenditure Registrar Full Powers Head of Academic Department Up to Rs. 0.50 Lakh per year Head of Office Up to Rs. 20,000/- per year ..2 1 Sanction non-recurring contingent expenditure . Registrar Full Powers Head of Academic Department Up to Rs. 0.50 Lakh per year Head of Office Up to Rs. 20,000/- per year i.3 I .. Sanction other contingent expenditure not specified elsewhere. Registrar - Full Powers Head of Academic Department Up to Rs. 0.50 Lakh per year Head of Office Up to Rs. 20,000/- per year SD • Q SECTION Iv Sales Auction, Write-off and Disposals • aa'; 4 ) • • • • 4. Section IV: Sales, Auction, Write-off and Disposals -. il Sr. lNo. Description Authority competent to exercise the powers Extent of delegation - 1 2 3 4 ‘4.1 t Condemnation & Dismantling of Building (i) EC 0i) VC Full Powers Up to capital cost of Rs. 5 crore
(iii) Registrar Up to capital cost of Rs. 1 crore
4.2 Power to write off advance for purchases of plot/house or for construction of house and /or interest in case of deceased employee outstanding for recovery on the date of death.
(i) VC Full Powers
4.3 I Powers to write off - Irrecoverable value of stores including deficiencies. Loss of public money.' VC Full Powers Registrar Rs. 1.50 Lakh for each item/case Irrecoverable revenue.
4.4 Write off of unserviceable articles of dead stock. 0) Registrar Full Powers
4.5 Write off losses or irrecoverable value of stores in theft cases where it has been established that recovery of stores is not possible. VC • Full Powers Registrar Up to Rs. 6.00 lakh in each case
4.6 Write off of irrecoverable decretal dues. 0) VC Full Powers
(ii) Registrar Up to Rs. 6.00 lakh in each case .7 Write off of infructuous expenditure due to abandonment of work.
(i) Registrar Full Powers .8 To write off given and festival advance in the event of death before full recovery.
(i) Registrar Full Powers
1.9 Powers to dispose.of written off articles of dead stock and other stores by public auction, tender or any other procedure prescribed by the University.
(i) Registrar Full Powers
4.10 Power to dispose of surplus articles/stores by transfer to other department or any other procedure prescribed by the University.
(i) Registrar Full Powers
4.11 Powers regarding condemnation and auction of old Vehicles.
(i) Registrar Full Powers SECTION - V Purchase of Goods and Services
5. Section V: Purchase of Goods and Services Sr. No. Description Authority competent to exercise the powers Extent of Delegation , 1 2 3 4
15.1 I Sanction purchase of spare parts, accessories and other equipment for working of machines. Registrar Head of Academic Department/Head of Office Full Power Up to Rs. 50,000/- per year
05.2 Sanction purchase of vehicles. (i) VC Full Power 0) Registrar Up to Rs. 50.00 lakh '5.3 IP I Purchase of office supplies and equipment. EC Registrar Head Academic of Department Head of Office Full Powers Up to Rs. 50.00 lakh in a year. Up to Rs. 0.50 lath in a year. Up to Rs. 10,000 in a year.
5.4 I I Sanction purchase of new computer hardware and peripherals for a project. .
(iii) VC Full Powers Registrar Up to Rs. 1 crore in a project. Head of Department Up to Rs. 1.00 lakh in a project. D5.5 PI D Sanction purchase of new computer hardware and peripherals for normal official use. VC Registrar Full Powers Up to Rs. 50.00 lakh per year Head Academic of Department Up to Rs. 1.00 lakh per year
5.6 D Sanction purchase of consumable stores e.g., petrol oil, lubricants.
(i) Registrar Full Powers
5.7 Purchase of furniture, upholstery, gadgets, equipments and crockery for University Guest Houses. (I) Registrar Full powers SECTION-VI Maintenance & Repair 4-) Q
6. Section VI: Maintenance & Repair Sr. ilo. Description Authority competent to exercise the powers Extent of Delegation 1 2 3 4 I5.1 I / To accord sanction for maintenance/repair of buildings. This includes Sanitary fitting, Water supply and Electrical installations and their repairs. Registrar Full Power Head of Academic Department Up to Rs. 10,000 for whole year
6.2 0 I Sanction repairs to office equipment. Registrar Full Powers Head of Academic Department/ Head of Office Up to Rs. 20,000 for whole year fr.3 I 0 Sanction repairs to plant, machinery and equipment. Registrar Full Powers Head of Academic Department Up to Rs. 25,000/- per job Head of Office Up to Rs. 25,000/- per job
6.4 p 0 III ,diesel Sanction Expenditure on maintenance and repairs of vehicles. Repairs of Vehicles. Purchase of Tyre-Tubes & batteries. • VC Registrar
(i) Registrar • Full Powers , Rs. 20,000/- p.a. for Vehicles < 1200 cc petrol engines & < 1500 cc diesel engines Rs. 30,000/- pa. for Vehicles > 1200 cc petrol engines & > 1500 cc engines Full Powers
6.5 11 lb Powers to relax the normal milage l imit in respect of tyres due to damage or otherwise.
(i) Registrar Full powers in respect of his own office and subordinate offices. • • • • SECTION-VI! Hiring & Leasing • V. 0 • o Sr.
7. Section VII: Hiring & Leasing ° No. 1 Description Authority competent to exercise the Powers Extent of Delegation 0 7.1 3 4 5 Sanction hiring of accommodation for office, hostels, guest house, residences of university employees. VC Full Powers Registrar Up to Rs. 50.00 lakh
17.2 Sanction hiring of hall/ furniture and other services for conducting
(i) Registrar Full Powers specific events like examination /seminars /workshops /trainings.
7.3 Hire/Lease of Computer hardware and Computer Peripherals. Registrar Head Department of Academic Full Powers Up to Rs. 25,000 per year Hire/Lease of vehicles for general use of university. • Registrar Head Department of Academic Full Powers Up to Rs. 25,000 per year
7.5 Hire/Lease of all kind of equipments for university. Registrar Head Department of Academic Full Powers Up to Rs. 25,000 per year
7.6 Sanction of all types of specialist services required by university. VC Registrar Full Powers unto Rs. 25 lakhs. 0 SECTION — VIII Budget Matters • • • ) •
8. Section VIII: Budget Matters Sr. No. Description Authority competent to exercise the powers Extent of Delegation 1 3 4 5 ' 8.1 i Re-appropriation of funds within the same grant.
(i) VC Full Power
8.2 1 Re-appropriation detail heads within the same scheme and Object Head. Budget Controlling Officer (BCO) Full Powers
18.3 I Re-appropriation of funds within demand of grants related to tribal sub plan (TSP) and scheduled caste sub plan (SCSP) Schedule Caste and Schedule Tribe Welfare Department Full Powers
8.4 1 Financial sanction under the plan schemes included in the budget. Registrar Full Powers Head of Department Rs. 10.00 crore
8.5 1 1 Financial sanction under Non-Plan schemes for implementation of items included in the budget after due scrutiny by the Finance Department.
(i) EC Full Powers
8.6 0 .. Continuation of Plan Schemes during plan period. 0 EC . Full Powers SECTION — DC Activities Specific to the University • D
9. Section IX: Specific Activities of University Sr. No. Description Authority competent exercise the powers Extent of delegation 1 2 3 _ _ 4
9.1 Powers regarding condemnation and auction of old vehicles.
(i) Registrar Full powers.
9.2 Powers to invite & approve bids. VC Full powers. Registrar Up to Rs. 5 crores Head of Academic Department/Head of Office Up to Rs. 1 lakh
9.3 To make advance payment's to suppliers for construction & infrastructure development :- up to 90% of value of materials including sales tax etc. on proof of dispatch if contract includes such a clause to suppliers approved by Director General and Disposal. Up to 95% of value of materials on proof of dispatch, to the sole authorized distributors of manufacturers of repute approved by Director General and Disposal. VC Registrar Executive Engineer VC Registrar Executive Engineer Full Powers Up to Rs. 5 lakhs. . Up to Rs. 2 lakhs. Full Powers. Up to Rs. 5 lakhs. Up to Rs. 1 lakh. 9:4 To accord technical sanction to the new construction of buildings, roads, gardens etc.
1. Technical committee of university Full powers.
9.5 1 To accord technical sanction to the repair & maintenance of buildings, gardens etc. Technical committee of university. Technical committee of department/office Full powers. - . Up to Rs. 50,000. I 9.6 1 / To accord technical sanction to the estimate for repairs to plants, machinery, equipment etc. Technical committee of university Technical committee of department/office Full powers. Up to Rs. 25,000. •
9.7 / I To accord technical sanction to estimate for repairs to special plants and machinery, Technical committee of university Technical committee of department/office Full powers. Up to Rs. 50,000. II 9.8 To fix and revise schedule of rates for Electrical/Mechanical Works.
(i) Technical committee of department/office Full powers. I 9.9 To take plant/machinery on hire from any agency.
(i) Registrar Full powers. i 9.10 M D 0 D Power to accept tender. Power to accept tender for works. Power to accept lump sum tender on Form F. . . Power to accept tender for supply on Form VC Registrar (Hi) Executive Engineer Above Rs. 5 crores. Up to Its. 5 crores Up to Rs. 25 lakhs. C.
9.11 To sanction cultural programmes. VC Full Powers Registrar Up to Rs. 1 Lakh
9.12 To purchase full and short length films and documentary films. (I) VC Full Powers
(ii) Registrar Up to Rs. 5 Lakh in each case.
9.13 To sanction expenditure on purchase of Artobjects and antiquities.
(i) VC Full Powers
(ii) Registrar Up to Rs. 5 Lakh in each case.
9.14 To sanction expenditure on purchase of • photography and related consumable items. Registrar Head of Academic Department/Head of Office Full powers. Up to Rs. 25,000 in each case.
9.15 Power to sanction honorarium. ' VC Full powers. Registrar Up to Rs. 1 Lakh Head of Academic Department/Head of Office Up to Rs. 10,000 '
9.16 Power to incur expenditure on maintenance of museum/ monuments.
(i) Registrar Full powers.
9.17 Sanction of grants-in-aid to fully funded autonomous bodies, non-government organisations and voluntary agencies. EC VC Full powers. Up to Rs. 50 lakh per case. Registrar Up to Rs. 10 lakh per case.
(iii) Head of Academic Department/ Head of Office Up to Rs. 25.000 per case
9.18 Reservation, renting and fixation of rent and other charges of cultural hall/auditorium. Registrar Full powers.
9.19 Powers to sanction expenditure on study groups (survey work) aerial survey maps and allied materials from Survey of India and such other agency directed by Survey of India to undertake such works. . Registrar Full powers.
9.20 Powers to Sanction expenditure on Inviting designs preparation of layouts etc. from experts. Registrar Full powers.
9.21 To sanction purchase of furniture for training classes/hostel/guest house/community center etc. VC Full powers. Registrar Up to Rs. 10 lakh per indent. Head of Academic Department/ Head of Office Up to Rs. 25.000 per indent.
9.22 Powers to accord administrative & financial sanction to the courses organized in the University with or without the aid of other organisations in the country. VC Full Powers Registrar Up to Rs. 1 lakh per indent.
9.23 To sanction T.A. and D.A. to visiting Faculty members / experts for courses organized at the University.
(i) Registrar Full powers.
9.24 Powers to sanction payment of fees to consultants for designing courses:
(i) Registrar Up to Rs. 25,000 in each case.
9.25 _ Powers to provide free transport to guest . Registrar Full powers. faculty members. Head of Academic Department/ Head of Office Up to Rs. 10,000 in year
9.26 Powers to sanction expenditure for serving Registrar Full powers within tea/coffee, snacks, lunches (including working lunch and packet lunch), dinner etc. to participants and faculty members in courses, seminars and workshops where the terms so require. the scale prescribed . by the University.
9.27 Powers to sanction expenditure on boarding arrangement of visiting fatuity members who are Invited to conduct various courses In the University. Registrar Full powers within the scale prescribed by the University.
9.28 Powers to sanction expenditure for entertainment of trainees and persons accompanying them. Registrar Full powers. .
9.29 PoWers to sanction expenditure on honoraria / allowances and other contingent expenditure to guest lectuiLers/course directors/ participants in connection with the course to be conducted by the University in any part of the country. t • Registrar Full powers.
9.30 Powers to fix charges for occupation of rooms in the hostel/guest house at the University by the trainee guests. Registrar Full powers.
9.31 To sanction use of motor vehicle for private purposes at rates fixed by University. Registrar Full powers.
9.32 To sanction honoraria to the employees / officers for the additional work relating to Seminar, Workshops, Training programmes, cultural programmes etc. during holidays & after office hours. Registrar Full powers.
9.33 To sanction expenditure on purchase of teaching aids VC Full Powers Registrar Up to Rs. 5 lakh per indent. (Hi) Head of Academic Departrnent/ Head of Office Up to Rs. 10,000 in year
9.34 To sanction expenditure on purchase of books, periodicals, journals, manuscript, ebooks, transcripts, films for reference library.
(i) VC Full Powers (H) Registrar Up to Rs. 10 Lakh Head of Academic Department/ Head of Office Up to Rs. 50,000 in a year
9.35 To approve all kinds of extra-curricular activities. VC Full Powers Registrar Up to Rs. 5 Lakh Head of Academic Department/ Head of Office Up to Rs. 50,000 in a year.
9.36 Powers to sanction grants to recognised aided (i) VC Full Powers. schools. (H) Registrar Up to Rs: 5 lakh per institution.
(iii) Head of Academic Department/ Head of Office Up to Rs. 1 lakh per institution.
9.37 Excursion & study trips of students. VC Full Powers. Registrar Full Powers within India. Head of Academic Department/ Head of Office Up to Rs. 1 lakh in a year 0
9.38 To sanction newspaper/periodicals/magazines for offices, Information Centers. VC Full Powers Registrar Up to Rs. 5 Lakh Head of Academic Department./ Head of Office Up to Rs. 50,000 in a year
9.39 To sanction expenditure on Departmental • functions including refreshment and boarding expenditure. Registrar Head of Academic Department/ Head of Office Full powers. Up to Rs. 10,000 in each case.
9.40 To sanction the selling price of Milk produced, live stock, Wool and other farm products at. the Government Farms. Head of Academic Department/ Head of Office Full powers.
9.41 To sanction purchase of apparatus, chemicals, books, journals, catalogues, periodicals, maps, machinery and other stores, VC Full powers. Registrar Up to Rs.1 lakh per item and Rs. 5 lakhs per Indent. Head of Academic Up to Rs.5,000 per item and Rs. 20,000 per Indent. Department/ Head of Office.
9.42 To sanction purchase of laboratory furniture. 0) VC Full powers. . Registrar Up to Rs.1 latch per . item and Rs. 5 lakhs per indent. Head of Academic Department/ Head of Office Up to Rs.5,000 per item and Rs. 20,000 per indent.
9.43 To countersign stipend bills. (iii) Head of Academic Department Full powers.
9.44 Sanction and renewal of scholarship. Registrar Full powers.
9.45 Powers to sanction expenditure for arranging exhibition. VC Full powers. Registrar Rs. 5.00 lakhs in a year. Head of Academic Department/ Head of Office Rs. 20,000 in a year
9.46 Sanction purchase of instruments minor equipment and apparatus in the hospital.
(i) VC Full Powers.
(ii) Registrar Up to Rs. 1.0 lakh in a year.
(iii) Medical Officer Up to Rs. 10,000 in a year.
9.47 Powers to incur expenditure on conservancy, washing, purifying and water supply. Registrar Full powers.
9.48 Purchase of seed, fertilizer, plants & other (i) Registrar Full powers. Inputs etc. (ii) Head of office /horticulture officer. Up to Rs. 1,00,000 in a year
9.49 To sanction expenditure on plant protection Registrar Full powers. work. Head of Office/ horticulture officer. Up to Rs. 1 lakh in a year.
9.50 Power to sanction nursery & green houses etc. Registrar Full powers
9.51. Powers to incur miscellaneous dietary, garden VC Full Powers and agriculture expenses. Registrar Up to Rs. 10 lakhs . Head of Academic Department/ Head of Office Up to Rs. 10,000 in year J
9.52 To sanction auction sale of milk/farm/garden crops. Registrar Full powers.
9.53 To contract out maintenance of garden. Registrar Full powers.
9.54 To sanction & maintain goshalas of the university. VC Full powers. Registrar Up to Rs.50 lakh
9.55 Purchase of feed and fodder (i) Registrar Full powers.
(ii)Head of office Up to Rs. 1,00,000 in a year
9.56 To sanction disposal of surplus live stock In farms and gardens. Registrar Full powers.
9.57 Powers to Incur expenditure on local purchase of medicines /chemicals/ dressing material for the University hospital. Registrar Full powers. Medical Officer Up to Rs. 1,00,000 in a year
9.58 To accord administrative approval and financial sanction for purchase of photographic equipments and projector including multimedia players, projectors, panels etc. Cinematic and display equipments/Audio Visual equipments. Registrar Full powers.
9.59 To accord administrative approval and financial sanction to promote activities facilitating fund raising from national & International donors agencies. EC Full powers. VC .
(ii) Registrar Up to Rs. 50 lakhs. Up to Rs. 5 lakhs. -
9.60 To accord administrative approval and financial sanction to undertake pilot works & field studies. Registrar Full powers.
9.61 To accord administrative approval and financial sanction to undertake preparation and training, modules, literature, pamphlets In various, massages/medium etc. Registrar Full powers.
9.62 • To accord administrative approval and • financial sanction for innovative items. VC Full powers. Registrar Up to Rs. 50 lakhs.
9.63 To supply free copies of various publications Registrar Full powers.
9.64 To accord administrative approval and financial sanction for grant in aid for reward officIal/non official Individual/body institutions. Registrar Full powers.
9.65 To accord administrative approval and financial sanction for various developmental projects to NG0s, government deptt. and other agencies. Registrar Full powers.
9.67 To accord administrative approval and (i) EC Full powers. financial sanction for accepting donations from various national & international agencies. VC Registrar Up to Rs. 5crores . Up to Rs. lcrores SECTION X Miscellaneous Items 0
10. Section VII: Hiring & Leasing• c; Sr. No. . Description Authority competent to exercise the powers Extent of Delegation :al 1 3 4 5 10.1 't Get printing work done through local private press in urgent and emergent cases. 0) VC Full Powers Registrar Rs. 50.00 lakh in a year and Rs.
5.00 lakh in each case Head of Academic Department/ Head of Office Rs. 1.00 lakh in a year
10.2 Direct Government press to print special forms peculiar to a Department, except new forms which are required to be standardized.
(i) Registrar Full Powers
10.3 Direct Government press to print literature pamphlets and leaflets.
(i) Registrar Full Powers
10.4 Get binding work done through local press/book binders in emergency. t
(i) Registrar Full powers 0i) Head of Academic Department/ Head of Office up to Rs. 5000 in a year . 10.5
10.6 Travelling allowance to Government servant retiring from service to return to home town or at any other place, whichever is less where he/she wants to settle down after retirement. Authority competent to countersign his or her Travelling Allowance claims. Full Powers To permit travel by air on medical advice in exceptional cases. Registrar Full Powers
0.7 Sanction clothing and other utility items such as umbrellas, uniform/dress, bicycles and rairiCoats to Class IV Registrar As per scales prescribed by EC 1 0.8 Supply of Camp equipments. Registrar As per prescribed scales 10.9 31) Reward paid to persons whose names are not disclosed. Registrar Full Powers • io APPENDICES Appendix 1.A: List of items under Recurring Contingent Expenditure (For 3.1 University Administration)
4.a Description Sanction expenditure on hosting lunch/dinner or other hospitality to delegates for apex level - meetings/conferences/committee. 1411
(ii) Registrar
(i) VC Authority competent to exercise the powers Rs. 1 crate Extent of Delegation Appendix 1.B: List of items under Recurring Contingent Expenditure (For 3.1 Head of Academic Department) New Sr. No. Description Authority competent to exercise the powers Extent of Delegation
1.8,1 Sanction expenditure for refreshment served to members of meeting/conferences/ Committees. Registrar Full powers Head of Academic Department/ Head of Office Up to Rs. 50,000 in year
1.8.2 Sanction expenditure on internet charges (Data Usages) Registrar Full Powers Head of Academic Department/ Head of Office Up to Rs. 5,000 in month • Appendix 1.C: List of items under Recurring Contingent Expenditure New Sr. No. Description Authority competent to exercise the powers Extent of Delegation
1.C.1 I Postage (Including courier) and telephone charges. Registrar Full powers Head of Academic Department/ Head of Office Up to Rs. 20,000 in year p 1.C.2 Obtaining of standard forms by indent on the controller, Government Printing Press. Registrar Full Powers
1.C.3
11.0.4 All freight Charges Req strar Full powers Head of Academic Department/ Head of Office Up to Rs. 10,000 in year . 1 Sanction section-writing and copying charges at piece work rates. Registrar Full powers Head of Academic Department/ Head of Office Up to Rs. 10,000 in year
1.C.5 1 Sanction expenditure on internet charges. (Data Usage) Registrar Full powers
1.0.6 1 .0 .7 Pi Sanction expenditure on Hiring of Vehicles for contingencies. Registrar Full Powers -Head of Academic Department/ Head of Office Up to Rs. 10,000 in year
1.6.8 Loading and unloading of goods. Registrar Full powers 1 Payment of Rent, Rates and Taxes, Electricity and Water charges Registrar Full powers I.0 .9 1 Sanction expenditure for refreshment served to members of meeting /conferences/ Registrar Full powers committee. Head of Academic Up to Rs. 20,000 in year ice 1 ;•4 Full Powers New Sr. No.
1.A.1 • Appendix 2.A: List of items under Recurring Contingent Expenditure (For 3.2 University Administration) New Sr. No. Description Authority competent to exercise the powers Extent of Delegation
2.A1 Sanction expenditure on redeployment of personnel, machinery and other assets rendered surplus from one place to another within the State. Registrar Full powers Appendix 2.B: List of Items under Non Recurring Contingent Expenditure (For 3.2 Head of Academic Department) Sr. No. Description Authority competent to exercise the powers Extent of Delegation 3 4 5
2.8.1 I 1 Sanction expenditure of organization of workshops seminars, conferences, exhibitions, trainings, fairs, campaign camps & similar activities.
(i) VC Full Power
(i) Registrar Up to Rs. 1 crore Head of Academic Department/ Head of Office Up to Rs. 20,000 in year .8.2 Sanction expenditure on advertisement charges. Registrar Full Power Head of Academic Department/ Head of Office Up to Rs. 20,000 in year Appendix 2.C: List of items under Recurring Contingent Expenditure (For 3.2 Head of Office) New le Sr. No. Description Authority competent to exercise the powers Extent of Delegation
11.6.1 Sanction expenditure for payment of tent to educational and other institutions for taking service for conducting examination. Registrar Full powers
2.C.2 ' •
1.L rihall/furniture/ Other charges eg. Petty items needed for day to day running of office cost of which does not exceed Rs 1000 per item. Registrar Full powers ' 4C.3 Payment of Sales Tax/VAT, other taxes and duties as applicable on Government purchases. Registrar Full powers 4p.4 liF t To incur expenditure for State Festivals on Independence Day and Republic Day Registrar Full powers • .5 114‘ Full Sanction non-recurring charges on account of shifting of telephone Registrar powers .6 j. Sanction reconnection charges for disconnected telephone . Registrar Full powers Appendix 2.C: List of items under Office Supplies and Equipment New j ' i Sr. l No. Description Authority competent to exercise the powers Extent of Dele• anon Purchase Maintenance Annual & Repair Maintenance Contract II 1 2 Telephone equipments including cordless phones Registrar Full powers Full Powers NA ; 11° 3 Intercom equipment/ PABX Registrar Full powers Full Powers Full Powers 'Head of Academic DepartmenV Head of Office NA . Up to Rs. NA 5,000 in year 4 Electronic stencil cutters Head of Office Full Powers Full Powers NA 5 Dictaphones Registrar Full powers Full Powers NA 6 Fax Machines • Registrar Full powers Full Powers Full Powers Head of Academic Department/ Head of Office NA Up to Rs. Full Powers 5,000 in year I Copiers •Registrar Full powers Full Powers Full Powers Head of Academic Department/ Head of Office NA Up to Rs. Full Powers 10 nnn in yam- - r- on itioners Registrar Full powers Full Powers Full Powers Head of Academic NA Department/ Head of Office Up to Rs. Full Powers 20,000 in year Computer and Peripherals including Printers, Memory Space for Electronic Storage Registrar Full powers Full Powers Full Powers Head of Academic Department/ Head of Office Up to Rs. 20,000 in year Full Powers Furniture in own and subordinate offices Registrar Full Powers Full Powers NA Head of Academic Department/ Head of Office NA Up to Rs. 20,000 in year NA 1 Cash Boxes Registrar Full Powers NA NA 2 Type Writers Registrar Full Powers Full Powers NA 3 Clocks & Timepieces Registrar Full Powers NA NA Tents and camp furniture Registrar Full Powers Full Powers . NA LCD Projector, OHP, Film Projectors, display monitors & like items. • ' Registrar Full Powers Full Powers NA Head of Office NA Full Powers 16 Curtains and Furnishings Registrar Full Powers Full Powers NA Water Cooler/ Purifiers Fire exti • uishers Re. istrar Full Powers Full Powers Full Powers Re. istrar Full Powers Full Powers 18 • • Full Powers Articles of dead stock including Registrar Full Powers survey appliances & instruments NA NA Calculating, Punching and sorting machines Registrar Full Powers NA NA 21 '411 Bic cies for office Re. istrar Registrar Full Powers Full Powers NA NA Diaries and calendars, Books publications and newspapers for officers, & maps and top sheets Full Powers NA Umbrellas, water proof caps Registrar Full Powers and rain coats NA NA- Stamp franking machine Registrar Full Powers NA NA Fans Registrar Full Powers Full Powers NA Air Cooler Registrar Full Powers Full Powers Full Powers Paper Shredder Registrar Full Powers Binder Full Powers NA . Laminator Registrar Full Powers Full Powers NA 00000001 00000002 00000003 00000004 00000005 00000006 00000007 00000008 00000009 00000010 00000011 00000012 00000013 00000014 00000015 00000016 00000017 00000018 00000019 00000020 00000021 00000022 00000023 00000024 00000025 00000026 00000027 00000028 00000029 00000030 00000031 00000032