, GRA}.-[ SABRA (MAINTEN. OF GRAM KOSH) RULES 2005 (PR)839 MADHYAPRADESH GRAMSABHA (PROCEDURE OF MEETING OF THE COMMITTEES, CONDUCT OF BUSINESS Al\"1) ALLIED MATTERS) RULES, 2005 [Repealed by M.P. GRAMSABHA (CONSTITUTIONOF STANDING COMMITIEES,PROCEDUREFORCONDUCTOFBUSINESSANDALLIED MATIERS)RULES, 2012, hence not repr~duced. The new rules are given at page (PR)158.] .MADHYA PRADESH GRAM SABRA (MAINTENANCE OF GRAM KOSH) RULES, 2005 CONTENTS
CHAPTER-I
1. Short Title
2. Definition
CHAPTER-II GENERAL .- ---. -- - -- -.----- - - .-..... (._-"-_._-- __ _. - • __ 0. _ "_." •
4. Anna Kosh.
5. Deposit in Anna Kosh.
6. Withdrawal from Anna Kosh.. .. .7.. Maintenance ofAnna.Kosh. _ . - -- -.- .. , I.
CHAPTER-IV
8. Shram Kosh. _____ . . C~T~a~y . .. _
9. Vastu Kosh.- -
CHAPTER-VI ..
10. Nagad Kosh.
11. .
12. Accounts and Register.
13. Manner ofmaintaining the Regis~er..
14. Dues. ' 15~-Withdrawal. .,i
16. Conditions ofwithdrawal. ~
17. Control on expenditure.
18. Payments to other parties.
19. OfficeAccount.
20. Receipt.
21. Bill for Payment.
22 .. Repeal and Savings. Forms (PR)840 GRAM SABHA (MAINTEN. OF GRAM KOSH) RULES 2005 R. 1 i i I - I MADHYA PRADESH GRAM SABHA (MAINTENANCE OF GRAM KOSH) RULES, 2005 NotL No. F-16-41-99-XXH-P-2, dated 21-3-2005, Pub. in M.P. Rajpatra (Asadharan), dated 21-3-2005, p. 178 (5).-In exercise of the powers conferred by sub-section (1)and (4)ofSection 7-J read with sub-section (1)of Section 95 of the Madhya Pradesh Panchayat Raj Avam 'Gram Swaraj Adhlniyam, 1993 (No.-I of 1994), the State Government hereby makes the following rules, the same have been previously published as required by sub-section (3) of Section 95 of the said Adhiniyam, namely:-
CHAPTER-I
1. Short title.-(l) These rules may be called the Madhya Pradesh Gram Sabha (Maintenance of Gram Rosh) Rules, 2005.
(2)They shall come into force with effect from the date of publication in the "Madhya Pradesh Gazette".
2. Definition.-In these rules, unless the context otherwise requires,-
(a) "Act" means the Madhya Pradesh Panchayat Raj Avam Gram Swaraj Adhiniyam, 1993 (No.1 of 1994);
(b)"Financial Year"means the year beginning from the first day ofApril and ending on 31st March of the next year;
(c) "Form" means the form appended to these rules;
(d) "Section" means the Section of the Act;
(e) "Secretary" means the Secretary of the Gram Sabha; _ - ------ ---:"-:::--'" ..- ---- --- -- ._-- (f)-"Sarpanch"'means the'-Sarpcuich-ofthe Gram Panchayat;
(g)"Anna Kosh" means the Anna Rosh established under Section 7-J
(1) of the Act;
(h) "Shram Rosh" means the Shram Kosh established under Section 7-J (11) of the Act;
(1) "Vastu Rosh" means the Vastu Rosh established under Section 7-J(ill)of the Act; m-"NagarKosh"means the Nagad Kosh established under Section 7-J (Iv)of the Act; -__ __ _ . . _ (k}"Fund" means a fund to-be ccilIedfue-Gram Rosh which shall be established under Section 7-J of the Act; .(l)Words and expressions used but not defined in these rules, shall have the same meanings as assigneci to them in the Act. . CHAPTER-U GENERAL \3. Nature of Fund.-(1) The fund shall comprise of-
(a) Anna Kosh;. i ~(b) Shram Kosh;
(c) Vastu Kosh;
(d) Nagad Rosh;
(2)There shall be credited into the fund-
(a) Taxes imposed by the Gram Sa~ha;
(b) Any sum' received by Gram Sabha 'under various schemes sponsored by the Central Government or State Government; -f 1 Ii ! 11 ~J, I R. 7 GRAM SABHA (MAINTEN. OF GRAM KOSH) RULES 2005 (PR)841 -
(c) Any sum received from the Gr~ Panchayat Fund including proceeds from Land Revenue, cess on Land Revenue, grazipg fees and Shala Bhavan Upkar allotted to the Gram Sabha by the Gram Panchayat;
(d) Income from other sources; and
(e) Donations.
(3)The Secretary of the Gram Sabha will submit monthly report of all transactions in the Gram Kosh by the 7th day of the next month to the Gram Vikas Samiti.
CHAPTER-III .
4. Anna Kosh. -AnAnna Koshwillbe established by each Gram Sabha.
5. Deposit in Anna Kosh.-{l) Each Gram Sabha will establish an Anna Kosh by collecting contribution from Bhumiswamis in the Gram Sabha area. The quantum of contribution to be collected from Bhumiswamis will be decided by the Gram Sabha. .
(2)The Gram Sabha will be competent to collect contribution ofgrains as resource for development works.
(3)The Gram Sabha may receive donations in the form of grain ..
(4)Grain returned by loanees will be deposited in the Anna Kosh.
6. Withdrawal from Anna Kosh.-{l) Loan from Anna Kosh may be given to any needy person with the approval ofGram Sabha. Limit of loan of food gr.91n.t~.ape_rs_on.II!~yJ:~e.fix~dby.the Gr~ Sabha.' . _ - .." (2)Fdi d6hig any :deveI6pmenfwork:- such' quantitY 'of Ici6d-graIICiiiay -0- - '--' -.. -.- be withdrawan from Anna Kosha, and' utilised upto such extent, as may be determined by the Gram Sabha. . . / .
(3) In any emergency situation a maximum quantity of 50 kilogram of grain may be sanctioned for withdrawal by the President of Gram Vikas Samiti.
7. Maintenance of Anna Kosh.-{l) The grain deposited in the Anna Kosh shall remain under the safe custody of the Secretary ofGram Sabha who will ensure that the grains are stored with due diligence. .... ' (2)-Maintenance{)f- Account:---The-~Secretary .of-.Gram-Sabha--shall---- --- maintain monthly and annual Accounts in the Form-I. - - - - - - _. - . - -
(3) Minimum balance in Anna Kosh: Such minimum balance in the Anna Kosh shall be maintained, as determined by Gram Sabha from time to time.
(4) Recovery and Interest.-All loans from the Anna Kosh will be recovered in such number of instalments. as the Grart1Sabha may determine. The Gram Sabha may also levy inter~st at a reasonable rate which can be recovered in the form of grain or cash. .
(5)Write off.-The Gram Sabha may. after ,ecording reasons in writing. write off such loans and damaged stock. if any. as it may deem fit.
(6) Loans and Recovery Register.-The Secretary ofGram Sabha shall mairitain a loan and recovery register in Form-IA: The Secretary of"Gram Sabha shall submit Monthly/Annual Accounts of loans and recoveries to Gram Vikas Samiti.
(7) Conversion.-Monthly/Annual A~counts of Anna Kosh shall indicate the value in rupees equivalent"ofMonthly/Annual transactions. For calc~lating the value in rupees equivalent local price .ofgrains shall be ! I I 1 -t1, (PR)842 GRAM SABRA (MAINTEN. OF GRAM KOSR) RULES 2005 R. 8 considered.
CHAPTER-IV
8. Shram Kosh.-(l) Gram Sabha may raise additional resources by organizing voluntmy labour.
(2) Gram Sabha shall register all such persons, who are willing to contribute voluntmy labour for development work in the village. "
(3)Gram Sabha shall ensure that there is no forced labour or engagement of child labour. For all such works, in which the villagers contribute voluntmy labour, work wise details of number of persons contributing, number of days etc. will be calculated.
(4) Each Gram Sabha shall maintain the Accounts of Shram Kosh in Form-2. The Secretmy of Gram Sabha shall submit .Monthly/Annual Accounts to the Gram Vikas Samiti.
(5) Monetmy equivalent of all such voluntmy labour -shall be calculated, for which the minimum wage rate shall be used for calculation.
CHAPTER-V
9. Vastu Kosh.-(l) Each Gram Sabha shall establish a Vastu Kosh. . (2)The Gram Sabha may receive any items from the Villagers or from any other sources.
(3) The Accounts of all receipts into the Vastu Kosh shall be maintained in Form-3.
(4)The monet.aryvalue of each item received in the Vastu Kosh will be shown by taking localVaIue bfthe":iriaterial. - .."---"- ".---------------:-- ---:~-..-' -(5)Any item from the Vastu Kosh will be utilised, used or otherwise disposed ofwith the approval of GraI11Sabha. " "(6) The Vastu Kosh may also"receive temporary receipts such as tractors, trollies, irrigation tube wells and other equipment for temporary " use of the VillageCommittee.
CHAPTER-VI
10. Nagad Kosh.-The Gram Sabha shall in accordance with the instnictions issued"by the State Government from time to time, keep the Nagar Kosh in a Savings Account in any Nationalised Bank "orCo;,;-op-eratlve-:---"._-. Bank, or Post Officeof the District.
11. The Secretary of Gram Panchayat shall be Secretary of Gram Nirman Samiti, who shall also maintain the Gram Kosh. "12. Accoun~s and Reglster.-EveIY Gram Sabha shall maintain a register in Form-:-4for receipt and expenditure in the manner prescribed "in these rules. " .
13. Manner ofmalntalnlng the Register.-Before the use, the regn~ter shan be bounded and the page~ shall l;:>eserially numbered -and th"e. SecretarY of Gram Nirman Samiti shall certify 0)1 the "first page of the register accordingly. Any correction made in the register shall be countersigned by the Secretary of Gram Nirmail Samiti. "
14. Dues.:-Noamount payable to Gram Sabha shall be allowed to remain due without adequate reasons. In case, arty such amount does not _ ~eemto be recoverable, it shall be adJusted, remitted. reduced orwrittenoff with the sanction of the Gram Sabha.
15. Wlthdrawal.-All amounts shall be withdrawn by cheque. R.22 GRM! SABHA (MAINTEN. OF GRAM KOSH) RULES 2005 (PR)843 " Balance
(5)
16. Conditions of withdrawal.-No amount shall,be withdrawn from the Nagad Kosh, unless it is required for immediate use. The maximum amount to be withdrawn in one transaction shall be such, as may decided by the Gram Vikas Samiti unspent balance, not exceeding rupees Five' Hundred may be kept with the Secretary ofGram Nirman Samiti for such maximum period, as may be decided by the Gram Sabha and it shall be deposited in the Nagad Kosh, if not spent within the said period. All withdrawals shall be made under the joint signature of the President of GramVikas Samiti and the Secretary ofGram Sabha,who is Secretary of Gram Panchayat. '
17. Control on 'expenditure.-(l)The President of Gram Vikas Samiti shall ensure that the total expenditure does not exceed the sanctioned budgeted, amount and that the allotted amount is spent on the items budgeted for.
(2)All amount received by the Gram Sabha shall be deposited in the Savings' Account immediately and in no case later three days, by the Secretary of Gram Nirman Samiti. '
18. Payments to other parties.-All payments to-{)therparties shall be, made by cross cheque issued -to the person concemed to receive such payments directly from the Bank or Post Office,as the case may be. Small expenditure likeday to day expenses shall be meet out fromthe Permanent Imprest, the limit ofwhich may be fixedby the Gram Vikas,Samiti.
19. Office 'Account.-All cash transactions shall be entered in the Account -Book.-inFQIJIl-4 and -shall-be-countersigned~by-the Secretary- 0[---:"-. -----, Gram S'abha. The Account book shall be closed daily ClD-d'shallbe signed ' by the Secretary of Gram Vikas Samitianq the followingcertificate shall be givenwith the signature and ciateofPresident, namely :- "Certifiedthat the cash balance has been checked and found correct.".
20. Receipt.-In case of cash payments by the. tax payers or other person, a receipt in Form-5 shall be given to the payer. The 'receipt in Form-5 shall be issued after the amount is actually credited to the Gram Kosh, if the payment is receivedby.cheque.' .
21. Bill for Payment.-All claims for payment shall be presented iIi a Bill'forrri'to-llie-Secrelary-or GramVikas.SaDilfi ofllieGrani""Sabna -ana' .,'----,-. scrutinised and sanctioned by the President ofGram VikasSartlitl.
22. Repeal and Savings.-The Madhya Pradesh Gram Sabha (Maintenance of Gram Kosh)Rules, 200 1" are hereby repealed: " Provid~d that anything done or:any action takenuilder the rules so repealed shall be deemed to, have been. done or taken under, the 'corresponding provisions of these rules. . , FORM,'~l'\, . ' [SeeRule 7 (ii)Li- , Anna Kosh Monthly and Anliual Accounts: ,'. ,MonthlyAccounts',' " . . '. Date Opening Balance Receipts . Drawls.
(1) (2) (3)' . (4) , \ / , Recovery S. Name Date Kind Quan- Which Remain Inter- "Signa- No. of of tlty instal- irig m- est, if ture of Loanee grain (Kgs) ment stal. any Loanee of loan menta
(1) (2) (3) (4) (5) (6) (7) (8) (9) ------ ..,-_._---- FORM-2 [See Rule 8 (tv)] Register of Voluntary LabC)ur S. Full Name Sex Regis- Age \. No. of No. of Con- Pur-No. and tra- . days hours ver- pose Father's/ tion \abour labour sion or Mother's/ No. work work value kind Husband's done done of Name work
(1) (2) (3) (4) l5) . (6) (7) (8) (9) (PR)844 GRAM SABRA (MAINTEN. OF GRAM KOSR) RULES 2005
(4)
(7) Signature of Loanee Balance Instal: ments of ". loan
(6)
(3) Drawls ",
(5) Quantity in (~gs.) Kind of grain
(4)
(2) Annual Accounts Deposits FORM-I-A [See Rule 7 (6)] Loan and Recovery Register "Loan
(3) Date of paymen.t" of Loan
(2) Full name of .Loanee and address Opening Balance on 1st ApriL .....
(l)
(1) S.No.
Note.-Grainwise account will be separately maintained in each column above. ., GRAM SABHA (MAINTEN. OF GRAM KOSH) RULES 2005 (PR)845 FORM-3,. [See Rule 9 (3)] .' Register .of Vastu Kosh S. Full Name Name Date of Mone- Whether Dis- Remarks No. and of Ar- receipt tary used & posed Father'sl tide/Com Value by off; if Mother's/ modity whom any Husband's etc. Par- Name who ticulars has given •
(1) (2) (3) (4) (5) (6) (7) (8) FORM 4 [See Rule 12 and 19] ACCOUNT BOOK Name of Gram Sabha . year _; ;.; . 'Month.: . RECEIPTS Date' Receipt No. Description Receipt Signature of '7'-"-..-..-"'--.:-'.-:'-:-_'-~-' -~-~C~ ~ -0C.receiPL._- . ~~Cash.' _'.~~arik -- .._~=~~~'.__.._~__-_._ ~ _.- •• _0 •• ' • .-- -: •• - - -:- ::-_-.-7'"-:--";---:---: .-:- ._.:,....-. '':..7"':~~i=----'-' .... ---:----:~ ..-_:.-.__..:;:::--------.------ ..__:_-::-:--.::--::":":-':"-.__ ... _'_. _.' ._-:-..::~:--
(1) (2) (3) . (4) (5) (6) I I EXPENDITURE Signature of Secretary of Gram Sab_h_a .__Cheq\1e Disbursement Cash Description of . ExpenditUre .' Date Voucher Che- . 'No. que arid No. ---:"-date-~- ~-.and .,. '-"-" - --- .•. --._. --~'C -.- -----.'aate.-.-.----- ..--- ..-...--..-----. -..----.----- .
(7) (8) .' (9)' (10) .... (11) . '--. - (12)' '(13) --- - , . 'FORM5. - [See Rule 20] \. .-. .RECEIPT "., ," . . ; .-.:" ~ ~~.......•O~ S'abha. . Receipt No•.•••.V.................. Date••.••••..••..... . . -. I' ..,"'.-_ ::Recelved' ~t1l.e~..'a.mount of Rs ..............• from ~.~ s/0.' ~.~.•... ~:'-.:.~'-. .J.ace:..~~•.~..•.....,.•~.•~..~on account of ~ 'and entered in the Accouilt . ", 'So _'_ : ~~~~i~~~~~~~; ~~...... '.. . .'. . Signature ."SecFetary of G~~ Sabha 00000001 00000002 00000003 00000004 00000005 00000006 00000007