( 1) Every society shall keep a register of members, and enter there in the following particulars :—
(a) the name, address and occupation of each member;
(b) in the case of a socie ty having share capital , t he share held by each member;
(c) the date on which each person was admitted as a member;
(d) the date and number of resolution of the committee or general meetings, as the case may be, which admitted a person as member, if he is not one of the applicants for registration of the society;
(e) the name of the nominee of a member;
(f) the date on which the said nomination was made by a member;
(g) the date on which any person ceased to be a member;
(h) the caste of a member if he belongs to a Scheduled Caste, Scheduled Tribe or Other Backward Classes.
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(2) Every society, which has share capital exceeding Rs. 5,000 shall maintain a register of shares.
(3)(a) Every society shall prepare a l ist of members, delegates and representatives of member societies as on the last day of each co -operative year. The l ist shall be available at the office of the society during office hours for inspection by any member of the society.
(b) Every person who is disqualified under sub -section (7) of Section 48 or Section 50-A shall be informed of the fact of his being so disqualified before preparation of the l ist under clause (c). A l ist of non-borrowing members and defaulters for a period exceeding twelve months shall a lso be exhibited on the notice board of the society under the signature of the Manager/Secretary.
(c) Every society shall prepare a l ist of members, including the members who arc disqualified under sub -section (7) of Section 48 or Section 50-A as on the date preceding 45 days prior to the date of election of delegates or in which election of committee members is to take place, as the case may be. The l ist shall indicate the defaulter within the meaning of Section 50 -A by assigning sign and word “X-defaulter” and in case of members belonging to Scheduled Castes, Scheduled Tribes and Other Backward Classes, the l ist shall indicate the respective category against their names. The l ist shall in case of a resource society, also indicate the non-borrowing members by assigning words “non-borrowing”. The l ist so prepared shall be made available to the Returning Officer appointed by the Registrar at least 33 days prior to the date fixed for the election of delegates or holding of annual general meeting/special general meeting for the election of committee members. The l ist shall be published by the Returning Officer at least 30 days prior to the date of the election of delegates or annual general meeting/special general meeting, as the case may be.
(d) The l ist to be made available shall be publish ed by exhibit ing i t at the office of the society, and on the notice boards of the Deputy Registrar/Assistant Registrar of Co -operative Societies incharge of the District , and Financing Bank, and in case of a Society other than Financing Banks, Apex Insti tu tion of Society whose area of operation is for the whole district or beyond a district .
Block Development Office and branch of the Fin ancing Bank along with a notice: - ( i) invit ing objection thereto by him or an Officer appointed by him in writ ing within 6 days from the date of notice;
22 (i i) f ixing date, t ime and place for hearing of such objection and claims, — All the members of the society shall be informed by a notice under cert if icate of posting that such l ist has been displayed at the place mentioned above to enable them to fi le objections, if any.
—Any person whose name is not entered in the l ist or is not properly entered or any person whose name is entered in the l ist and who objects to the inclusion of his name or name of any person in the l ist , may prefer a claim or object to the Returning Officer or person authorised by him in writ ing within 6 days from the publication of the l ist under this sub - clause.
(e) Claim or objection shall be accompanied by documents on which the claimant or objector re lies.
(f) The Returning Officer or any person authorised by him shall , af ter holding such summary enquiry into the claims or objections as he thinks fi t , record his decision in writ ing and shall dispose of al l claims and objections within 9 days from the date of publications of the l ist under clause (d) of sub -rule (3).
(g) No person shall be represented by any legal practi t ioner or counsel in any proceeding under this rule.
(h) The Returning Officer shall indicate the defaulters within the meaning of Section 50-A of the Act who continue to be so on the date of finalization of the l ist by assigning “X-defaulter” sign against their names.
( i) The decision of the Returning Officer or the person authorised under clause (f) , as the case may be, shall be fina l and binding and the l ist so made available by society shall stand amended in accordance with such decision. The l ist so amended shall be published by exhibit ing i t at the office of the society under the seal and signature of the Returning Officer. The so ciety shall prepare six copies of the l ist so amended and submit to the Returning Officer for his use at the polls.
( j ) The l ist so amended shall be final and a copy of the same duly cert if ied shall be handed over by the Returning Officer or the person authorised by him to the society and Registrar :
Provided further that any person whose name is shown in the l ist with sign “X-defaulter”, may, at any t ime before the date on which polls is to be held, after making necessary payment of the dues on account of which he had 23 been shown as defaulter in the l ist to the society concerned and on production of a proof in token thereof in such form as the Registrar may provide for the purpose, get the l ist corrected by the Returning Officer:
Provided also that any person whose name is shown as “Non - borrowing‟ in the final l ist prepared under clause (1) above may, at any t ime before publication of election programmed made sub-rule (2) of Rule 41, on production of a documentary proof in token of having taken a loan from the resource society, get the l ist corrected by the Returning Officer.
(k) On receipt of the final l ist under Clause (i) above, the Registrar, in case of a society fall ing under sub -section (3) of Section 48, f ix-up the number of seats in the committee to be fi l led by the members belonging to Scheduled Castes, Scheduled Tribes, Other Backward Classes and women accordingly.
(1) In the case of a society where the byelaws provide for the consti tution of i ts general body by the election of delegates , belonging to Schedule Castes, Scheduled Tribes and Other Backward Classes as per sub -section (3) of Section 48 -B and also identify the groups from which the delegates belonging to Scheduled Castes, Scheduled Tribes, Other Backward Classes and women shall be elected.
(m) The reservations made in the above clauses shall be intimated to the Returning Officer within 3 days from the receipt of f inal l ist under clause (i) and if the society fails to do so, the Returning Officer himself shall reserve the number of seats in the general body and the groups from which such delegates will be elected.
23-A. Voting rights of individual members in federal society. — For purposes of part icipation in the general body meeting of a federal society, the individual members thereof othe r than public trust , f irm, company or body corporate or society registered under the Madhya Pradesh Societies Registrikaran Adhiniyam, 1973 (No. 44 of 1973), shall elect delegates in a meeting held at the headquarters of the society well before the date of the meeting of the general body and delegates so elected shall alone be eligible to take part in the general body meeting of the federal society.