1 C O N T E N T S STATUTES Statute No. Title Page No.
1. Qualification, Terms, and Conditions of Service of Kulpati 3 1(A). Terms and Conditions of Service of Rector/ Pro Vice-Chancellor 6
2. Powers of the Kulpati 7
3. The Registrar-His Emoluments and Conditions of Service, Powers and Duties 8
4. The Dean of Students Welfare- Terms and Conditions of Service, Powers and Duties 10
5. Learned Professions 11
6. Meeting of the Court 12
7. Standing Committee of the Academic Council 13
8. Other Faculties 14
9. Constitution and Powers of the Faculty 15
10. Board of Studies 16
11. Powers of the Board of Studies 21
12. Qualifications of Student Members of Board of Studies 22
13. Annual Report 23
14. Honorary Degree 24
15. Registration of Graduates 25
16. Seniority of Teachers of the University 29
17. Seniority of Principals 31
18. Seniority of Heads of Departments in Affiliated Colleges 32
19. Preparation and Maintenance of Seniority Lists 33
20. Other Officers of the University-Conditions of Service, Powers and Duties 36
21. Functions and Duties of Finance Controller/ Finance Officer 38
22. Qualifications of Teachers in Affiliated Colleges 39
23. Election of Registered Graduates to the Court 40
24. Election of Student Members to the Court 52
25. Election of Teacher Representatives on the Court 56
27. Admission of Colleges / Institutions to the Privileges of the University and Withdrawal Thereof 68
28. College Code 85
29. Appointment of Examiners 111
30. Administration of Endowments 119
31. Conditions of Service for University Employees 120
32. Building Committee 142
33. Convocation 143
34. Election of Representative of Non-Teaching Employee on the Court 148
36. Autonomous College 157
37. Sports Committee 166 2
38. Group Savings Linked Insurance Scheme for Employees of the University 168
39. College Development Council 171
40. fo'ofo|ky; vkSj lacaf/kr egkfo|ky;ksa esa jSfxax dh izFkk jksdus ds fy;s fo'ks’k ifjfu;e 174
41. The Board of Students’ Welfare 176
42. The Superintending Staff of the Hostel 178 3 STATUTE NO. – 1 QUALIFICATION, TERMS AND CONDITIONS OF SERVICES OF KULPATI
1. Qualification: Qualification for the post of Vice-Chancellor shall be as per UGC regulations 2010. “Persons of the highest level of competence, integrity, morals and institutional commitment are to be appointed as Vice-Chancellors. The Vice-Chancellor to be appointed should be a distinguished academician, with a minimum of ten years of experience as Professor in a University system or ten years of experience in an equivalent position in a reputed research and / or academic administrative organization”. And as amended from time to time by the UGC.
2. Emoluments: The Vice-Chancellor shall receive a fixed monthly basic pay as recommended by UGC from time to time and approved by the State Government. He/she shall also receive dearness allowance, additional dearness allowance (if any) as admissible to state Government officers on equivalent basic pay. Guidelines of UGC from time to time will be considered as and when implemented.
3 . Pensioner Benefit:
3.1 When a candidate who holds a substantive post in any other University/ Institution/Organization and retains his lien therein is appointed as a Vice-Chancellor, the pension contribution/ employer contribution shall be paid to the parent University/ Institution/ Organization by the University as per the rules prevailing in parent University / Institution/ Organization.
3.2 lf the Vice Chancellor assumes his office after superannuation or superannuate in his previous organization during the tenure of holding the post of Vice Chancellor, he/ she shall be entitled for provident fund benefits as per State Govt. rules.
4. Accommodation
4.l The University shall provide free furnished official residence fully maintained by the University and no maintenance, including electric and water charges, shall be liable on the Vice- Chancellor.
4.2 If the University does not possess a suitable accommodation for the residence of Vice Chancellor it may hire on lease a private suitable accommodation. The leased rent shall be paid by the University.
4.3 If the Vice-Chancellor resides in any other accommodation, Govt./own /rented, he/she shall not be entitled to draw House Rent Allowance. The University shall not incur any expenditure on the maintenance of such accommodation.
4.4 There shall be a Secretarial office also at the residence of the Vice Chancellor fully maintained by the University. 4
5. Vehicle:
5.1 The Vice Chancellor shall be entitled to a Chauffeur driven vehicle for official use including its maintenance, repair and fuel required therefore.
5.2 The Vice-Chancellor shall also be eligible to use the University vehicle for private purposes and for such journeys he/she will be liable to pay such charges as are prescribed by Government for private use of Government vehicle by officers on the basis of kilometers involved in private use.
6 . Leave: State Govt. leave rules shall be applicable, e.g.
6.1 The Vice Chancellor shall be entitled to 30 days earned leave on full pay in a calendar year. Such leave shall be credited to his/her account in advance in half year; the leave shall be credited proportionately at the rate of days for each completed month of service.
6.2 The leave at the credit of Vice Chancellor at the close of previous half year shall be carried forward to the second half year subject to the condition that the leave so carry forward plus the credit for that half year does not exceed the maximum limit of 240 days.
6.3 The Vice Chancellor on relinquishing the charges of the office shall be entitled to receive a sum equivalent to leave salary admissible for the number of days of leave on full pay due to him subject to maximum of 240 days including encashment benefit availed of elsewhere.
6.4 The Vice Chancellor shall also be entitled to half pay leave at the rate of 20 days for each completed years of service. This half pay leave may only be availed of as commuted leave on full pay on medical grounds and when commuted leave is availed, then twice the amount of half pay leave shall be debited against half pay leave due.
6.5 The Vice Chancellor shall also be entitled to avail extra ordinary leave without pay for a maximum period of three months during the full term of four years on medical ground or elsewhere.
6.6 The Vice Chancellor may avail a total of 7 days Special duty leave in a month for attending seminars/ conferences/ symposiums/ meeting of various committees either on invitation or in his capacity as member of such committee outside the jurisdiction of the University.
6.7 The Vice Chancellor can avail a total of 13 days casual leave and 3 days optional leave in a calendar year.
6.8 On completion of tenure if the Vice Chancellor returns back to his substantive post on which he holds lien, the earned leave/half pay leave credited to his account may be transferred to his previous leave account maintained by parent Organization and subject to the provision of agreement reached between the University and the parent University/ Institution/ Organization.
7. Medical Reimbursement: The Vice Chancellor shall be entitled to medical reimbursement and other benefits as per State Govt. norms / as decided by the Executive Council / Co-ordination Committee from time to time. 5
8. Travelling Allowance: The Vice Chancellor shall be entitled to draw travelling allowance and daily allowances as admissible to State Government Officers.
9. Resignation: Vice Chancellor may resign by tendering his/her resignation to the Chancellor. 6 STATUTE NO. 1(A) REFER SECTION 15 (B) (Ill) Term and Conditions of Service of Rector / Pro Vice-Chancellor
1. The appointment of Rector/ Pro Vice-Chancellor shall be done amongst the University Professors only as per the provisions provided in the University Act.
2. The term for the Rector/Pro Vice-Chancellor shall be Co-terminus with the office of the Kulpati. However, it shall be prerogative of the Vice-Chancellor to recommend a new Rector/Pro-Vice-Chancellor to the Executive Council, during his/her tenure.
3. The Rector/Pro Vice-Chancellor shall be a full time salaried officer of the university. He / She shall receive pay and allowances as per UGC/ State Govt. norms.
4. Subject to the provision of the Act, the term of office and condition of service of the Rector shall be as per UGC norms or as may be determined by the Kuladhipati.
5. The Rector/ Pro Vice-Chancellor shall perform such duties and exercise such powers of Kulpati as may be assigned to him by the Kulpati and shall perform such other duties and exercise other powers as may be prescribed by Kuladhipati.
6. During his/her tenure office of the Rector/Pro Vice-Chancellor shall be entitled to have a rent free furnished residential accommodation maintained by the university.
7. The Rector/Pro Vice-Chancellor shall be entitled to use a University vehicle for official purposes. The Rector/Prof Vice-Chancellor shall also be eligible to use the University vehicle for private purposes and for such journeys he/she will be liable to pay such charges as are prescribed by Government for private use of Government vehicle by officers on the basis of kilometers involved in private use
8. The Rector/Pro Vice-Chancellor shall also be entitled to all benefits of leave, pension, gratuity etc. of the University service as applicable to his/her original post.
9. The Rector/ Pro Vice-Chancellor shall act as member in all committees as mentioned in the MP. Vishwavidyalaya Adhiniyam, 1973 including Standing Committee and Finance committee of the University. 7 STATUTE NO. 2 POWERS OF THE KULPATI [Refer Section 15 (9)] l. The Kulpati may constitute such committees as he deems necessary to help him/her in the discharge of the duties entrusted to him/her by or under the Adhiniyam.
2. The Kulpati may sanction an allowance to any employee of the University for any Special Duties assigned to such employee or additional duties performed by him/her which in the opinion of the Kulpati warrants such payment. “Provided that such allowance shall not exceed ten percent of the basic pay of such employees. No employee of the University shall be entitled to any other financial benefits except as mentioned above.” 8 STATUTE NO. 3 THE REGISTRAR-HIS EMOLUMENTS AND CONDITIONS OF SERVICE, POWERS AND DUTIES [REFER SECHON 15-C AND 16 (6)]
1. The Registrar shall receive salary in the pay scale as declared by the state Government time to time.
2. No person shall be eligible for appointment as Registrar unless he possesses such qualifications as per M.P. State University service rule.
3. The Registrar shall be entitled to leave, leave salary, allowances, medical, provident fund and other benefits as may be prescribed by the University for the employees of the University.
4. The Registrar shall retire on completing the age as decided by the State Govt. time to time.
5. It shall be duty of the Registrar:
(a) to be the custodian of the records, the common seal and such other property of the University. as the Executive Council shall commit to his charge
(b) to issue all notices convening meetings of the Court, the Executive Council, the Academic Council, the Academic Planning and Evaluation Board and any bodies or committees appointed under the Adhiniyam of which he is to act as Secretary
(c) to keep the minutes of all meetings of the Court, the Executive Council, the Academic Council, the Academic Planning and Evaluation Board and any bodies or committees of the University appointed under the Adhiniyam of which he has to act as Secretary
(d) to conduct the official correspondence of the University, the Court, the Executive Council, the Academic Council and the Academic Planning and Evaluation Board:
(e) to arrange superintendent for the examinations of the University.
(f) to provide to the Kuladhipati and State Govt:- i. copies of the agenda of the meetings of the University authorities of which he is to act as Secretary as soon as such agenda is issued. ii. the minutes of the meetings of the University authorities of which he is to act as Secretary within a month of holding of such meetings; and iii. such other papers and information as the Kuladhipati / State Govt. may direct him to supply from time to time.
(g) to collect the income, disburse the payments and maintain the accounts of the University in case no Finance Controller/ Finance Officer is appointed in the University;
(h) to exercise all such powers as may be necessary or expedient for carrying into effect the orders of Kulpati or various authorities or bodies of the University of which he acts as Secretary
(i) to discharge such other functions as may be assigned to him from time to time by the Kulpati to whom he shall be responsible for the same.
(j) to perform such other duties as may, from time to time, be entrusted to him by the Statutes, Ordinances and Regulations; and
(k) to render such assistance as may be desired by the Kulpati in the performance of his/her official duties.
6. Subject to the control of the Kulpati, the Registrar shall have power to appoint the Class III and Class IV staff of the University and likewise shall exercise disciplinary control over them. 9
7. The Registrar shall be entitled for accommodation and vehicle for official purpose to perform the official duty subject to deposition of license fees as prescribed to the equivalent officers of the state Govt.
8. The Registrar may, if desired by the Chairman of any authority or body, of which he is the Secretary, speak at a meeting of such authority or body. 10 STATUTE NO. 4 THE DEAN OF STUDENTS WELFARE-TERMS AND CONDITIONS OF SERVICE, POWERS AND DUTIES [Refer Section 17(3)]
1. The Dean of Students Welfare shall be appointed for a term of three years and shall be eligible for reappointment.
Provided that he shall notwithstanding the fact that his term of three years has not expired, cease to hold office on completing the age of superannuation.
Provided further that notwithstanding the fact that his term of three years has not expired the Executive Council may, on a report from the Kulapati terminate the appointment of Dean of Student’s Welfare if it is satisfied that further continuance of the Dean of Students’ Welfare will be detrimental to the cause for which he has been appointed or to the interests of the University.
2. Where the Dean of Students’ Welfare is a full-time salaried officer, he shall:
(a) possess experience of guiding extra-curricular activities and understanding of students’ problems.
(b) Draw salary in the pay scale of Associate Professor.
3. The Dean of Students' Welfare if appointed from amongst the Teachers of the University shall continue to hold his lien on his substantive post and shall be eligible to all the benefits that would have otherwise accrued to him before his appointment as Dean of Students' welfare
4. The Dean of Students’ Welfare shall be entitled to leave, leave salary, allowances, provident fund medical and other benefits as may be prescribed by the University for the employees of the University.
5. Notwithstanding the provision of this Statute a full time salaried Dean of Students' Welfare appointed before the date of coming into force of this Statute shall continue to hold office subject to the terms and conditions of his appointment.
Provided that such Dean shall not be continued in service after he has completed the age of superannuation.
6. (i) The Dean of Students Welfare shall be the Advisor cum Treasurer of the University Students Union and the head of the information bureau and the Employment bureau in the University.
(ii) The Dean of Students’ Welfare shall, if the Executive Council, the Academic Council or the Court so desires, be present at any meeting of the authority concerned when matters relating to Student’s Welfare come up for consideration therein.
(iii) Subject to the control of the Kulpati, the Dean of Students' Welfare shall: i. make arrangements to ensure suitable housing facilities for students; ii. arrange for employment of students in accordance with plans approved by the Kulpati; iii. communicate with the guardians of the students concerning the welfare of students; iv. obtain travel facilities for students; v. assist the students in obtaining Scholarships, etc. by giving them information relating thereto; vi. perform such other duties as may be assigned to him from time to time by the Registrar with the approval of the Kulpati. 11 STATUTE NO. 5 LEARNED PROFESSIONS [Refer section 20(I) (XVI)] The following shall be the learned professions for the purpose of item (xvi) of sub section (I) of section 20 of the Adhiniyam:
(i) Education
(ii) Medicine, AYUSH and Pharmacy
(iii) Engineering/Technology/ Engineering Sciences
(iv) Law
(v) Science
(vi) Arts
(vii) Social Sciences
(viii) Commerce
(ix) Management
(x) Physical Education
(xi) Life Sciences
(xii) Home Science
(xiii) Fine Arts including Music, Drama, Dance and Painting
(xiv) Vocational Education
(xv) Actuarial Science
(xvi) Eminent scientists, Scholars and Men of Letters 12 STATUTE NO. 6 MEETING OF THE COURT [Refer Section 21] l. The ordinary meeting held in a calendar year shall be the Annual General Meeting of the Court.
2. A special meeting of the Court may be convened by the Kulpati.
3. The Kulpati shall, on a requisition signed by not less than forty members of the Court and specifying the business to be discussed, call a special meeting of the Court.
4. No special meeting of the Court shall be convened unless a period of three months has elapsed since the meeting last held whether annual or special. 13 STATUTE NO. 7 STANDING COMMITTEE OF THE ACADEMIC COUNCIL [Refer Section 26 (2)] l. (i) The Standing Committee to be constituted under Sub Section (2) of Section 26 shall be composed as under
(a) The Kulpati
(b) Rector
(c) Deans of all the Faculties
(d) Dean/Director, College Development Council
(e) The Registrar shall act as the Secretary of the Committee One-third of the total members will form the quorum. The quorum shall not be applicable for adjourned meeting.
2. The Standing committee may invite such other persons not exceeding three as it may deem fit for any particular meeting.
3. Meetings of the Committee shall be convened under the direction of the Kulpati.
4. It shall be duty of the Standing Committee to render advice on equivalence of examinations in consultation with the faculty concerned and all other matters as may be referred to it by the Academic Council, the Executive Council or the Kulpati.
5. Subject to the provisions of the Adhiniyam and the Statutes, the Committee can dispose of other matters referred to it by the Academic Council. In every case where the Standing Committee disposes of any matter, the matter shall be reported to the Academic Council. 14 STATUTE NO. 8 OTHER FACULTIES [Refer Section 27 (l) (X)] In addition to the Faculties enumerated in Sub-Section (l) of Section 27 of the Adhiniyam, there shall be all or any of the following Faculties, namely.
(i) Arts
(ii) Social Science
(iii) Science
(iv) Life Sciences
(v) Engineering
(vi) Law
(vii) Commerce
(viii) Education
(ix) Physical Education
(x) Home Science
(xi) Technology
(xii) AYUSH
(xiii) Medicine
(xiv) Non formal Education
(xv) Dentistry
(xvi) Prachya Sanskrit
(xvii) Management Studies
(xviii) Engineering Sciences
(xix) Vocational Studies
(xx) Rehabilitation Science
(xxi) Mathematical Science 15 STATUTE NO. 9 CONSTITUTION AND POWERS OF THE FACULTY [Refer Section 27 (2)]
1. Each faculty shall consist of the following members, namely:
(a) The Dean of the Faculty-CHAIRPERSON.
(b) All Chairpersons of the Boards of Studies of the subjects comprised in the Faculty.
(c) All Professors in the Departments assigned to the Faculty.
(d) One College Professor from each department assigned to the Faculty by rotation according to seniority.
(e) Two Readers/ Associate Professors of University Teaching Departments/Schools of Studies, two Associate Professors in Affiliated colleges, six Lecturers/ Assistant Professors teaching any of the subjects comprised in the Faculty by rotation according to seniority.
Provided that there shall not be more than one teacher of any single category from any one of the Departments assigned to the Faculty.
(f) Three persons assigned to the Faculty by the Academic Council from amongst its members.
(g) Not more than two persons not connected with the University or any college and having expert knowledge of the subject or subject comprised in the Faculty including from persons from professional and regulatory bodies can be co-opted as members under clauses above.
Provided that not more than one person representing any one Department of the Faculty shall be co-opted.
(h) Not more than two persons not connected with the University or any College and having expert knowledge of the subject or subjects comprised in the Faculty coopted by persons becoming members under clauses (a) to (g) above. Provided that not more than one person representing any one department of the faculty shall be co-opted.
(i) Member(s) may be co-opted as per requirement of the concerned Regulatory Body.
2. All members of the Faculty other than ex-officio members and the Dean shall hold office for a term of three years.
3. One-third of the total membership of the Faculty shall constitute a quorum. Vide amendment approved by co-ordination committee at its meeting dated 20-12-2000 and 06/07/2007. 16 STATUTE NO.10 BOARD OF STUDIES [Refer Section 28 (1)] There shall be a Board of Studies for each of the subject or groups of subjects mentioned below under the each Faculty thereof: Name of Faculty & Department (A) Faculty of Arts
1. English and other Foreign Languages
2. Sanskrit, Functional Sanskrit and Prachya Sanskrit
3. Pali, Prakrit
4. Hindi, Functional Hindi, Linguistics and Translation
5. Urdu, Arabic, Persian
6. Other Indian Languages
7. Philology
8. Philosophy
9. Music (Vocal, instrumental) and Dance
10. Fine Arts (Drawing and Painting)
11. Performing Arts (Theater and Sculpture)
12. Library and Information Science
13. Journalism and Mass Communication
14. Fashion Designing (in case there is no Faculty of Vocational studies)
15. Interior Designing (in case there is no Faculty of Vocational studies)
16. Jyotirvigyan (B) Faculty of Social Science
1. History, Modern History, Medieval History.
2. Ancient Indian History Culture and Archaeology, Indology.
3. Political Science, International Relations. Public Administration, Human Rights.
4. Economics, Business Economics, Applied Economics
5. Sociology, Social work and Community, Demography and Population Science
6. Anthropology
7. Geography
8. Psychology
9. Military Science & Defense Studies
10. Rural Development
11. Home Science (if there is no separate Faculty of Home Science in the University). (C) Faculty of Home Science
1. Home Science
2. Clothing and Textile/Fabric and Apparel Sciences
3. Food and Nutrition (D) Faculty of Science
1. Physics, Laser Technology. 17
2. Chemistry, Industrial Chemistry, Environmental Chemistry, Pharmaceutical Chemistry, MICA
3. Mathematics
4. Geology, Remote Sensing, Earth Science
5. Statistics
6. Criminology and Forensic Science
7. Computer Science (if faculty of Engineering Science does not exit)
8. Oceanography, Meteorology (E) Faculty of Life Science:
1. Botany, Ethno-biology, Forestry, Horticulture
2. Zoology, Fisheries, Aquaculture, Genetics, Neuroscience
3. Environmental Sciences / Environmental Biology, Limnology
4. Bio-Chemistry
5. Life Science/Bio- Science, Microbiology
6. Biotechnology, Seed Technology, Bio informatics, Food Technology. (F) Faculty of Engineering (Only if UTD in University)
1. Civil Engineering
2. Mechanical Engineering
3. Electrical Engineering
4. Electronics and Tele-Communications
5. Chemical Engineering
6. Mining
7. Metallurgy
8. Planning and Architecture
9. Humanities and Social Sciences
10. Applied Physics
11. Applied Chemistry
12. Applied Mathematics
13. Applied Geology
14. Electronics and Instrumentation
15. Computer Engineering
16. Information Technology
17. Biotechnological Engineering (G) Faculty of Law
1. Law (H) Faculty of Commerce
1. Commerce (I) Faculty of Education
1. Education 18
2. Physical Education, Yogic Sciences (Where there is no Faculty of Physical Education) (J) Faculty of Physical Education
1. Physical Education
2. Yogic Sciences (K) Faculty of Technology
1. Pharmaceutical Science (L) Faculty of AYUSH
1. Sharir, Dosh Dhatu Mal Vigyan, Sanskrit
2. Dravyagun, Ras Shastra Vigyan
3. Kaaya chikitsa, Vikriti Vigyan and Swasthavritta.
4. Shalya Tantra, Shalakya Tantra, Prasuti Tantra Kaumaryabhritya, Agad Tantra and Vyavaharyurveda
5. Ashtang Sangrah, Charak Samhita, Padarth Vigyan, Ayurved ka Itihas
6. Sharir Rachna Vigyan, Sharirkiriya Vigyan
7. Rog Vikriti Vigyan evam Swastha Vritta
8. Unani, Siddha
9. Homeopathy
10. Alternative Medicine (Accupressure, Magnetic therapy etc.) (M) Faculty of Medicine
1. Anatomy, Physiology and Bio-Chemistry.
2. Pharmacology, Forensic Medicine and allied subjects.
3. Preventive and Social Medicine,
4. Pathology, Microbiology.
5. Medicine, Skin and Venereal diseases, Tuberculosis,
6. Psychiatry.
7. Neurology
8. Surgery
9. Anesthesiology
10. Orthopedics
11. Ear, Nose and Throat.
12. Gynecology
13. Pediatrics
14. Ophthalmology
15. Radiology
16. Nursing
17. Physiotherapy (N) Faculty of Non-Formal Education
1. Life Long Learning, Continuing and Extension Education
2. Population Education 19
3. Distance Education
4. Peace Education (O) Faculty of Dentistry
1. Dentistry (P) Faculty of Prachya Sanskrit
1. Ved
2. Darshan
3. Sahitya
4. Jyotish
5. Vyakaran
6. Dharma Shastra
7. Adhunik Bhasha
8. Adhunik Gyan-vigyan
9. Puran evam Etihas (Q) Faculty of Management Studies
1. Business Administration/ Industrial Relations and Personnel Management/ Human Resource Development/ Financial Administration/ Foreign Trade/ Disaster Management
2. Tourism Administration
3. Chemical Sales and Marketing
4. Hospital Administration
5. E-Commerce (R) Faculty of Engineering Sciences
1. Energy Studies, Environmental Science
2. Computer Science / Computer Applications/ Information Technology
3. Electronics
4. Instrumentation
5. Electronic Media
6. Data Science (S) Faculty of Vocational Studies
1. Vocational Education courses (B.Voc, M.Voc)
2. Skill Development Courses (B.Voc, M.Voc)
2. Fashion Designing
3. Interior Designing (T) Faculty of Rehabilitation Sciences
1. Special Education
2. Prosthetics & Orthotics
3. Audiology and Speech Language Pathology
4. Rehabilitation Science 20 (U) Faculty of Mathematical Science
1. Bio-mathematics *
2. Statistics * *University where there is no Faculty of Mathematical Science these subjects would be in Faculty of science. 21 STATUTE NO. 11 POWERS OF THE BOARD OF STUDIES [Refer Section 29] l. Each Board shall have the following powers, namely.
(a) To finalize scheme and syllabus of programmes with which it deals and to recommend books for different courses.
(b) To recommend schemes for preparation and translation of books in the subject or subjects with which it deals.
(c) Board may co-opt/consult subject experts who are not members of the Board for its functioning.
2. It shall be the duty of the Board of Studies to consider and report on any matter referred to it in accordance with the Adhiniyam, Statutes, Ordinances or Regulations by the Executive Council or by the Academic Council or by the Faculty concerned or by the Kulpati.
3. Any two or more Boards may and at the request of the Executive Council or the Academic Council shall meet and make a joint report upon any matter which lies with the preview of both. In such cases the joint meeting shall elect its own Chairman and the quorum for such a joint meeting shall include the full quorum of each Board represented, no member present being counted more than once for the purpose of determining the quorum. 22 STATUTE NO. 12 QUALIFICATIONS OF STUDENT MEMBERS OF BOARD OF STUDIES [Refer Section 28 (2) (VI)] Subject to the provisions of the Adhiniyam, a student appointed as a member of any Board of Studies shall be a student enrolled in a College, Teaching Department or School of Studies of the University and possess the following qualification;
(a) Where post-graduate degree examination in the subject/subjects pertaining to the Board is held in two or more parts in the University, he shall be the student who amongst the final year students and obtained the highest percentage of marks in the subject/subjects at the post-graduate examination of the University immediately preceding the Final year examination and held in the academic year immediately preceding the appointment on the Board.
(b) Where post-graduate degree examination of the University in the subject/subjects pertaining to the Board is a single examination at the end of the course he shall be the postgraduate student enrolled for the course in the year of appointment on the Board who had obtained the highest percentage of marks in such subject/subjects at the qualifying examination of the University for the post-graduate course.
(c) Where only a degree examination in the subject/subjects pertaining to the Board is held in the University, he shall be the student from amongst the final year students of the Degree Course who had obtained the highest percentage of marks in the subject/subjects pertaining to the Board at the examination of the University immediately preceding the Final Year examination.
Provided that if the degree examination is held in two or more parts, but the examination in the subject/subjects concerned is held only at the end of the Final Year of the Course he shall be the student who amongst the Final Year students had obtained the highest percentage of marks at the examination of the University immediately preceding the Final Year Examination and held in the academic year immediately preceding the appointment on the Board. Provided also that if the degree examination of the University in the subject concerned is a single examination at the end of the course he shall be the student enrolled for the course in the year of appointment on the Board had obtained the highest percentage of marks at the qualifying examination for the degree course.
(d) Where a post-graduate degree examination in the subject/subjects pertaining to the Board is held in the University and no student qualifies for membership of the Board under clause
(a) or clause (b) above, the student possessing the qualification given in clause (c) above shall be appointed as a member of the Board.
(e) Where under any of the foregoing provisions two or more students qualify for membership of the Board of Studies, the student oldest in age shall be appointed as a member of the Board of Studies. 23 STATUTE NO. 13 ANNUAL REPORT [Refer Section 47]
1. The Annual Report of the University shall cover the period from the 1st July to the 30th June following and shall be submitted to the Court at its annual meeting held after the expiry of the said period.
2. Copies of the Annual Report of the University shall be circulated amongst the members of the Court on or before the 31 st of December immediately following the expiry of the period to which it relates or at least fifteen days before the date on which the annual meeting of the Court after the expiry of the said period is held, whichever is earlier.
3. The University shall thereafter send a copy of the annual report to the State Government and the State Government shall as soon as may be, cause the same to be laid on the table of the State Legislative Assembly.* * Inserted as per amendment to section 47 of the Act. 24 STATUTE NO. 14 HONORARY DEGREE [Refer Section 35 (C)] A proposal for conferment of Honorary Degree may be made by the Standing Committee of the Academic Council unanimously. It shall be placed before a committee consisting of the Kulpati, a nominee of the Kuladhipati and the Dean of the Faculty concerned. If the Committee unanimously recommends that an honorary degree be conferred on any person on the ground that he/ she is in its opinion a fit and proper person to receive such degree, its recommendation shall be placed before the Academic Council. On approval by the Academic Council it shall go before the Executive Council. If not less than two-thirds of the members of the Executive Council recommend and when their recommendation is supported by a majority of not less than two-thirds of the members present and voting at a meeting of the Courts, such majority being not less than one- half of the total membership of the Court for the time being, the Court may, if such recommendation is confirmed by the Kuladhipati, confer on such person, the honorary degree so recommended;
Provided that in cases of urgency the Kuladhipati may act on the recommendation of the Executive Council.
Provided further that in cases of emergency such proposal may be confirmed by Kuladhipati if the said Committee’s recommendation has been approved by the Executive Council. 25 STATUTE No. 15 REGISTRATION OF GRADUATES [Refer Section 46]
1. Persons entitled to registration in the Register of Registered Graduates under Section 46, shall apply to the Registrar of the University in form ‘A ‘given in the Appendix.
2. Graduates shall be registered as members only on payment of a fee of Rs. 500/- for the period of three years or as prescribed by the University time to time.
3. Application for registration may be made at any time during a year, provided that only those graduates who are registered as Registered graduates of the University ninety days prior to the date of election of Registered Graduates for membership of the court shall be eligible to vote at such election.
4. For the purpose of enrolment in the Register of Registered Graduates;-
(a) The period of three years standing shall be reckoned from the date on which the applicant’s degree was signed by the Kulpati or other competent authority of the University
(b) The following evidence shall be produced by the applicant in support of graduation: -
(i) His degree or a copy thereof duly attested by a Gazetted Officer or a Professor or a Principal of a college; or
(ii) A certificate from the Registrar of the University conferring the degree of the effect that he has been admitted to the degree, or
(iii) The calendar or other authorized publication of the University,
(iv) Any other evidence to the satisfaction of the Registrar.
(c) The following evidence shall be produced in support of residence, viz: -
(1) A Certificate from:
(i) A Statutory Officer of the University.
(ii) A Principal of a College in the University.
(iii) A Professor, College Professor or Reader of the University.
(iv) A Magistrate
(v) A Gazetted Officer of the State of Madhya Pradesh or the Central Government. OR
(2) Such other evidence of residence as may be accepted as satisfactory by the Registrar in this behalf.
5. The name of the applicant, if he is duly qualified and has paid the enrolment fee, will be entered in the Register.
6. The Registrar shall maintain in his office the Register of Registered Graduate showing their names and addresses including place of residence and district, distance of the place of residence (more than 15 km or less than 15 km) from the Administrative office of the university, name of the Degree and the year of award of the degree together with the name of the University which awarded the Degree and the signature of the Registrar against the entry of each name in the Register. The Register shall be available for inspection.
7. Every Registered Graduate shall intimate to the Registrar all changes in his permanent address. 26
8. The Registrar shall by a notice along with one blank Form B (as given in the Appendix) to each person registered as a Registered Graduate of the University on the date on which the Adhiniyam came into force and in such news papers as the Kulpati may approve, call upon every such registered graduate to declare if he is enrolled as a Registered Graduate of any other University and to exercise his opinion under Section 45 of the Adhiniyam his option, if necessary, to continue as a registered graduate of the University. Such declaration and option shall be sent to the Registrar before the date fixed by the University. 27 APPENDIX – A FORM - A APPLICATION FOR THE REGISTRATION OF GRADUATES To. The Registrar, ………………………….. Sir, I desire to be enrolled as Registered Graduate of ………………………. (M.P.) and I am enclosing herewith a receipt issued by the University for prescribed fee. My particulars are as given below:
1. Name
2. (a) Details (e.g. B. A., B. Sc., B.Com. etc.) and year of award of Bachelor's Degree.
(b) Details and year of award of Post Graduate Degree, if any.
3. Name of University which awarded the Bachelor's Degree/Post Graduate Degree.
4. Place of Residence.
5. District in which place of residence is located.
6. Whether enrolled as Registered Graduate of any other University. If so, give the name of the University and Registration Number.
7. Whether prepared to cease to be a Registered Graduate of the University/ Universities shown in (6) above if this application for registration succeeds. I declare that the particulars given above are correct. Necessary evidence in support of graduation, photo identity, residence and two additional passport size self-attested photographs are enclosed. Yours faithfully Signature of the applicant………………. Full Name in Block letters……………… (Surname underlined) Permanent Address…………………….. Mobile No. _____________________ E-mail: _________________ Aadhar No. ________________ Note: Unless a change in address is duly intimated to the University in writing all communications to a Registered Graduate shall be sent to the address given above. To be filled in by the University Office Rs……………………………………………………….. Received and entered at No………………………..of the Receipt Register. Cashier Dated................... Self Attested Photograph 28 FORM - B Declaration under the first proviso of Section 46 of the M.P. Vishwavidyalaya Adhiniyam 1973 [Last date for receipt at University Office 4.11.73] To : The Registrar, ……………………..University, ………………………………… Sir,
1. I hereby declare that I am not registered as a Registered Graduate of any other University. OR I hereby declare that I am registered as a Registered Graduate of the following other Universities under registration number mentioned against each. Name of the University Registration No. 1………………………. ………………………. 2………………………. ………………………. 3………………………. ………………………. 4………………………. ………………………. 5………………………. ……………………….
2. I am a graduate of……………………………………………………………… University. Evidence in support of award of degree is enclosed/has been field with my original application for registration.
3. I am a resident of……………………………………………………..in…………district of (Name of Village/Town) Madhya Pradesh. The place of my residence is more than/less then 15 kms from the administrative office of the University. Necessary evidence in support of residence is enclosed.
4. I opt to continue as a Registered Graduate of……………………………University and I declare that I have resigned from Registered Graduate ship of other Universities.
5. I declare that the information given above is correct. Yours faithfully, Signature……………………………. Full Name……………………………. Registration No………………………. 29 STATUTE NO. 16 SENIORITY OF TEACHERS OF THE UNIVERSITY [Refer Section 35 (O)] 1 (i) For the purpose of the Adhiniyam, the Statutes and the Ordinances the seniority of teachers in:
(a) The teaching Departments. Schools of Studies and colleges maintained by the University, and
(b) The colleges affiliated to the University shall be respectively in order of cadres in Groups A and B below GROUP ‘A’
(a) Professor
(b) Reader / Associate Professor
(c) Lecturer/ Assistant Professor GROUP ‘B’
(a) College Professor
(b) Full time and salaried Principal other than college Professor.
(c) Reader / Associate Professor
(d) Lecturer / Assistant Professor
(ii) ‘Service’ shall mean service in a Teaching Department, School of Studies or College maintained by or affiliated to the University and or in a Teaching Department. School of Studies or College maintained by or affiliated to any other University established under any Central or State Act.
(iii) If a teacher who holds a permanent post in the University or a college is on leave or deputation he shall be deemed to be in continuous service on his post during the period of such leave not exceeding six months on any ground whatsoever and during the period of such leave or deputation not exceeding three years for academic purposes.
(iv) The inter-se seniority of full time salaried Principals other than College Professors shall be determined in accordance with the provisions of the Statute relating to the seniority of Principals.
2. The seniority of a Professor, College Professor, Reader/ Associate Professor, Reader/ Associate Professor in College, Lecturer/ Assistant Professor shall be determined in accordance with the length of continuous service of such person in the cadre concerned taken together with the length of continuous service in a cadre which is equivalent to or superior to the cadre concerned.
Provided that where a Principal is included in the cadre of College Professor in accordance with the provision of sub-section (4) of section 63 of the Adhiniyam, his seniority as college Professor shall be determined in accordance with:
(a) The length of continuous services as such Principal if he was not a college Professor prior to his appointment as such Principal. 30
(b) The length of total service as a college Professor and as such principal thereafter if the Principal was a College Professor prior to his appointment as such Principal. For the purposes of seniority:
(i) The post of Professor in college shall be deemed to be lower than the post of University Professor,
(ii) The post of Reader/ Associate Professor in the University Teaching Departments/Schools of Studies shall be deemed to be equivalent to the post of Reader /Associate Professor in a College.
(iii) The post of Lecturer/ Assistant Professor in a college and Lecturer /Assistant Professor in the University Teaching Departments/Schools of Studies shall be deemed-to be equivalent posts.
3. If the length of service of two or more teachers in any cadre calculated in accordance with paragraph (2) above is equal, their seniority inter-se shall be determined in accordance with the length of continuous service in the cadre immediately below, if any.
4. If after calculation in accordance with paragraph (3) above, the seniority inter-se shall of two or more teachers in any cadre is equal, their seniority inter-se shall be determined in accordance with the length of continuous service in the cadre, if any immediately below the cadre considered under paragraph (3) above.
5. If after calculation in accordance with the foregoing provisions to the extent possible, the seniority inter-se of two or more teachers in any cadre is equal; their seniority inter-se shall be determined by the total period of continuous service as a teacher in any cadre.
6. If after applying the foregoing provisions to the extent possible, the seniority of two or more teachers are equal, their seniority inter-se shall be determined in accordance with seniority in age. *In accordance with sub-section (3) of Section 63 Assistant Professors in Teaching Department/School of Studies/Colleges maintained by the University rank as Lecturers. 31 STATUTE NO. 17 SENIORITY OF PRINCIPALS [Refer Section 35 (O)]
1. For the purpose of the Adhiniyam and the Statutes, the seniority of a Principal shall be determined in accordance with the length of continuous service as the Principal of a college/colleges affiliated to the University or any other University established under any Central or State Act.
2. If the length of service of two or more Principals calculated in accordance with paragraph
(1) above is equal, their seniority inter-se shall be determined in accordance with the length of continuous service as college Professor in a College/Colleges affiliated to the University or to any other University established under any Central or State Act.
3. If after calculation in accordance with paragraph (2) above, the seniority inter-se of two or more Principals is equal; their seniority shall be determined by the total period of continuous service as a teacher in the University and/or in any other University established under any Central or State Act.
4. If after applying the foregoing provisions the seniority of two or more Principals is equal their seniority inter-se shall be determined in accordance with seniority in age.
5. If a Principal who holds a permanent post as Principal in a college is on leave or deputation, he shall be deemed to be in continuous service in his post during the period of such leave not exceeding six months on any ground whatsoever and during the period of such leave or deputation not exceeding three years for academic purposes. 32 STATUTE NO. 18 SENIORITY OF HEADS OF DEPARTMENTS IN AFFILIATED COLLEGES [Refer Section 35 (O)]
1. The seniority of Heads of Departments, inter-se, in affiliated colleges shall be in the order of cadres as given below:
(a) College Professor
(b) Full time and salaried Principal other than College Professor
(c) Reader / Associate Professor
(d) Lecturer / Assistant Professor
2. The seniority of the Heads of Departments under each of the categories specified above inter-se shall be determined by their seniority as a College Professor, Principal, Reader (Associate Professor) in a college, Lecturer (Assistant Professor) as the case may be.
3. If the Head of a Department in a college proceeds on leave for a period exceeding six months his office shall be deemed to have become vacant and the Principal of the College shall communicate to the Registrar without delay the name of the successor Head of the Department. 33 STATUTE NO. 19 PREPARATION AND MAINTENANCE OF SENIORITY LISTS [Refer Section 35 (O)]
1. It shall be the duty of the Registrar to prepare and maintain in respect of Principals, Professors, College Professors, Readers/ Associate Professors, Readers/ Associate Professors in Colleges, and Lecturers/ Assistant Professors complete and up-to-date seniority lists in accordance with procedure laid down in the clauses here in after appearing.
2. All Principals/Professors/Readers/Associate Professors/ College Professors/Readers/ Associate Professors in College/ Lecturers/ Assistant Professors shall apply for inclusion of their names in the cadre concerned in the prescribed form given in the Appendix-1 through the Principals of the College/Head of Teaching Departments by 15th October each year at the latest. Persons, whose applications are complete in every respect and supported by the necessary evidence are not received by the prescribed date shall not be considered for inclusion in the list. Provided that the teachers who had applied once need not apply again till their respective cadre is changed or altered by transfer or promotion. The Principal/Head of Teaching Department shall communicate to the Registrar the names of teachers who leave the institution.
3. The Registrar shall prepare separate lists showing the seniority inter-se of Principal, Professors, Readers/ Associate Professor, College Professors, Readers/ Associate Professor in Colleges and Lecturers/ Assistant Professor respectively and publish the said lists for objection.
4. The publication of the lists for objections shall be made on or before the l5th November succeeding and publication shall be caused by forwarding two copies of the lists to each College/Teaching Department for displaying one copy on the staff notice board of the College/Teaching Department and the other for making it available for reference to the members of the teaching staff.
5. (a) Any Principal/Professor/college Professor/Reader (Associate Professor)/ Reader (Associate Professor) in College/ Lecturer (Assistant Professor) who feels aggrieved by any entry or omission made in the said lists may within twenty days from the date of the publication of the lists on the staff notice board of the College/ Teaching Department file an objection stating his reasons and with evidence in support of his contention addressed to the Registrar. If the objector desires to be heard in person, he shall specifically state the same.
(b) The Kulpati shall, before the 30 th October appoint a Committee consisting of a member of the Executive Council and two Principals/Professors other than those who are members of the Executive Council for dealing with objections that may be filed to the seniority lists. The Kulpati shall nominate one of them to be the Convener of the Committee.
(c) The Committee appointed by the Kulpati shall meet at such time and on such dates as the Convener of the Committee may fix.
(d) The Committee may, where necessary, call for the parties concerned, or inspect any document, file, register or record in the possession of the University or any college maintained by or affiliated to the University. 34
(e) The Committee shall provide reasonable opportunity to hear the objector if the objector desires to be heard in person.
(f) The Committee shall report its decision as also the reasons therefore.
(g) All decisions of the Committee shall be taken by majority and communicated to the Registrar not later than 1 st December.
6. (a) The seniority list, as finalized by the Committee shall be published by the Registrar not later than 10th December each year. In case of any objection an appeal may be filed before Kulpati within seven days and Kulpati’s decision will be final. The final list will be published on or before 31 st December by the Registrar by forwarding two copies to each College/Teaching Department for displaying one copy on the staff notice-board of the college concerned and the other copy for making it available for reference to the members of the staff the college.
(b) The objector may, on request, obtain a copy of the decision of the committee from the Registrar on payment as decided by the University time to time.
7. The list so published finally, shall remain in force from 1 st January to 31 st December of the Calendar year following the publication of the list.
8. A copy of the finalized list may be supplied to a person on payment as decided by the University time to time. 35 APPENDIX-1 APPLICATION FOR INCLUSION IN THE LIST OF..................................... (DESIGNATION e.g. PROFESSOR, etc.) To. The Registrar, ……………….University, ___________ Sir. I request that my name be included in the seniority list. Particulars of my service are as under:
1. Name.
2. Date of birth. Mobile No. Email: _________
3. Subject Teaching
4. Post held at present
5. Date from which present post is held.
6. Scale of pay in the present post.
7. Academic qualifications.
8. Teaching experience. Year-Months Degree Classes Postgraduate Classes
9. Teaching posts held (chronologically) prior to appointment to the present post: ______________________________________________________________________________________ Designation Name of Institution Period Scale of Pay Post which post was held From: to Note: (1) A teacher in service under the Madhya Pradesh Government need not give the name of various colleges to which he was posted in any particular capacity.
(2) Change in the cadre (e.g. Lecture, Reader, and Professor) together with the date of appointment in each case and the pay scale should be clearly stated. I declare that the particulars given are correct. Signature of applicant Full name ……………………………. Designation........................................... Place...................... College/teaching Department Date ……………. Countersigned Principal /Head of the Institution/S. O. S. 36 STATUTE NO. 20 OTHER OFFICERS OF THE UNIVERSITY-CONDITIONS OF SERVICE, POWERS AND DUTIES [Refer Section 18]
1. In addition to the Officers mentioned in clauses (i) to (v) of Section ll of the Adhiniyam, the following shall be the Officers of the University: i. Dean/Director College Development Council ii. Examination Controller iii. Finance Controller iv. University Librarian v. Director of Physical Education vi. Deputy Registrar vii. Finance Officer viii. Controller, University Information Technology ix. Deputy Librarian x. University Engineer xi. Deputy Librarian xii. Deputy Director of Physical Education xiii. Assistant Registrar xiv. Deputy Controller University Information Technology xv. Assistant Director of Physical Education
2. The scales of pay and selection procedure for the posts mentioned in item no. one (ii, iii, vi, vii, viii, x, xiii, xiv) shall be as prescribed by the State Govt. from time to time:
3. The Executive Council shall appoint a Selection Committee consisting of the Kulpati who shall be the Chairman of the Selection Committee, one nominee of the Executive Council from amongst its members and one nominee of the Kuladhipati not connected with the University to recommend the names of candidates for appointment to the officers of the University scientific instrumentation center & computer center and otherwise also. The Registrar shall be the Secretary of the Selection Committee. The Committee so constituted shall recommend not more than three and not less than two names for each post in order of merit and the Executive Council shall make appointment from the panel.
Provided that in case of appointment to the following posts, the Selection Committee shall be constituted in accordance with the provision contained under Section 49(2) of MP. Vishwavidyalaya Adhiniyam 1973. Library l. Librarian
2. Deputy Librarian
3. Assistant Librarian/Senior Technical Assistant Physical Education
1. Director
2. Deputy Director
3. Assistant Director/Sports Officer. 37
Provided also that the selection committee for the posts of University scientific instrumentation center & computer center shall be such as prescribed in the regulation made by the Executive council of the University for the purpose under section 40 of the Act.
6. The Officers mentioned in this Statute shall be entitled to leave, Leave salary, allowances, medical benefit, provident fund and other benefits and their other terms and conditions of service including the age of retirement shall be such as may be prescribed by the University for the employees of the University;
Provided that where an officer is a serving or retired employee of the Central Government or any State Government, he shall not be entitled to the benefit of contributory provident fund.
7. The powers and duties of each Officer, except the Finance Controller / Finance Officer, mentioned in this Statute shall be such as the Executive Council may determine.
Note: Save as otherwise the provisions of this statute are not in contravention to provisions of section 15-C of Madhya Pradesh Vishwavidyalaya Adhiniyam, 1973 and MP. State University Service rules, 1983 for officers included in the State University Service. 38 STATUTE NO. 21 FUNCTIONS AND DUTIES OF FINANCE CONTROLLER/FINANCE OFFICER [Refer Section 18]
1. Subject to the control of Kulpati, it shall be the duty of the Finance Controller:
(a) To hold and manage the property and investments of the University including trusts and endowed property:
(b) To ensure that the limits fixed by the Executive Council for recurring and nonrecurring expenditure for a year are not exceeded and that all monies are expended for the purpose for which they are granted or allotted.
(c) To keep a constant watch on the state of the cash and bank balances and on the state of investments.
2. Subject to the control of the Registrar, the Finance Controller shall:
(a) Collect the income, disburse the payments and maintain the accounts of the University,
(b) Be responsible for the preparation of annual accounts and the budget of the University for the next Financial year:
(c) Have the accounts of the University regularly audited;
(d) Ensure that the registers of building, land, furniture and equipment are maintained up- to-date and that the stock-checking is conducted of equipment and other consumable materials in the offices and institutions maintained by the University;
(e) Suggest appropriate action against persons responsible for unauthorized expenditure and for other financial irregularities.
3. The Finance Controller may call from any office or institution of the University any information or returns that he may consider necessary for the performance of his duties. 39 STATUTE NO. 22 QUALIFICATIONS OF TEACHERS IN AFFILIATED COLLEGES [Refer Section 35 (l)] The qualifications/ eligibility for appointment of Lecturers/ Assistant Professors, Readers/ Associate Professors, College Professors in affiliated colleges will be as per UGC regulations and their amendments from time to time and adopted by the State Govt. 40 STATUTE NO. 23 ELECTION OF REGISTERED GRADUATES TO THE COURT [REFER EXPLANATION (IV) (C) UNDER SECTION 20 (1)]
1. The Statute may be called the Election of Registered Graduates to the Court. Definition
2. In this Statute :-
(1) "Continuing candidates" means the candidates not elected or not excluded from the poll at any given time.
(2) "Count" means and includes:
(a) All operations of first preferences counting; or
(b) Transfer of surplus of an elected candidate; or
(c) Transfer of the total value of votes of excluded candidate.
(3) "First Preference" means the figure I set opposite the name of a candidate; Second Preference" means the figure II set opposite the name of a candidate; Third Preference" means the figure III set opposite the name of a candidate, and so on.
(4) "Unexhausted Papers" means voting papers on which a further preference is recorded for a continuing candidate.
(5) “Exhausted Paper” means a voting paper on which no further preference is recorded for a continuing candidate, provided that a paper shall also be deemed to be exhausted whenever :-
(a) the names of two or more candidates, whether continuing or not, are marked with the same figure and are next in order of preference or
(b) the name of the candidate next in order of preference, whether continuing or not is marked by a figure not following consecutively after some other figure on the voting paper or by two or more figures.
(6) "Original votes" in regard to any candidate means the votes derived from voting papers on which a first preference is recorded for such candidate.
(7) "Transferred votes" in regard to any candidate means votes, the value or part of the value of which is credited to such candidate and which are derived from voting papers on which a second or subsequent preference is recorded for such candidate.
(8) “Surplus" means the number by which the value of the votes of any candidate, original and transferred exceeds the quota.
(9) "Registrar" of the University also means the Returning Officer for the election and the Presiding Officer for the Poll.
(10) "Attesting Officer" means any of the following persons, not being a candidate for the election. viz.:
(i) A Statutory Officer of the University.
(ii) A Principal of a College.
(iii) A Professor or College Professor or Reader or Assistant Professor in any Teaching Department or College.
(iv) A Magistrate.
(v) A Gazetted Officer of the State of Madhya Pradesh or of the Central Government.
(vi) A member of Madhya Pradesh Vidhan Sabha or the Parliament. 41
(11) “Sealed” means sealed with sealing wax. Manner of Election
3. The election of representatives on the Court by the registered graduates of the University from amongst themselves under item (xix) of sub-section (I) of section 20 of the Adhiniyam shall be in accordance with the system of proportional representation by means of single transferable vote. Elector
4. (a) Every person who is a registered or re-registered graduate at least ninety days prior to the date of election fixed by a notice issued under paragraph 5 shall be qualified to stand as a candidate for and vote at the election of representatives of registered graduates on the Court under item (xix) of sub-section (l ) of section 20.
(b) No salaried employee of any University or any college within the State shall be eligible for the election, as laid down in the explanation to sub-section (l) of section 20 of the Adhiniyam. Nominations and Fixing of Programmes
5. Whenever it is necessary to hold election of representatives of registered graduates on the Court, the Registrar shall by notice, publish by affixing a copy thereof on the Office Notice Board and on website of the University and in such newspapers, as the Kulpati may direct:
(i) Declare the last date for registration or re-registration as Registered Graduate which would entitle a person to stand as a candidate for and vote at the election, such last date being ninety days prior to the date of election.
(ii) Call upon the Registered Graduates who are registered on or before the last day fixed in (i) above to elect members to the Court specifying the number of members to be elected.
(iii) Fix the last date for receipt of nominations, such last date being the forty-fifth day after the date of publication of the notice,
(iv) Fix the date and time for scrutiny of nominations which shall be the filth day after the last date for receipt of nominations.
(v) Fix the last date and time for the withdrawal of candidature which shall be tenth day after the date for the scrutiny of nominations.
(vi) Fix the place, date and hours for poll for voters residing within the radius of 15 kms from the administrative office of the University, the date will as far as possible be be the same as in (viii) below.
(vii) fix the last date for dispatch of ballot papers to voters residing outside the radius of 15 kms from the Administrative Office of the University. The last date shall be the fifteenth day after the last date for the withdrawal of candidature.
(viii) fix the last date for the return of ballot papers referred to in (vii) above which shall be the thirtieth day after the last day for dispatch thereof.
(ix) Fix the place, date and hour for counting of ballot papers which shall not be later than two days after the date of the poll.
Note: a) The last date under (i) shall ordinarily be a working day. 42 b) If the day fixed under any of the clauses above except (i) is a holiday, the immediately succeeding day which is not a holiday shall be fixed for the purpose. Availability of Nomination Forms
6. Nomination form is Form-A appended to this Statute may be obtained from the University Office during the office hours on any working day after the issue of notice under paragraph-5 Filing of Nomination Forms
7. On or before the date appointed under clause (iii) of paragraph 5, each candidate shall:
(i) either in person or by his proposer or seconder, between office hours. deliver in a sealed cover marked 'Nomination Paper’ to the Registrar or his nominee a nomination paper completed in Form A appended hereto and signed by the candidate and by two electors as proposer and seconder; and duly attested, or
(ii) send by registered post in a sealed cover marked ‘Nomination Paper' to the Registrar or his nominee a nomination paper complete in Form A appended hereto and signed by the candidate and by two electors as proposer and seconder and duly attested.
8. Each candidate shall be nominated by a separate nomination paper and not more than one nomination paper shall be delivered or sent in one cover.
9. On receipt of nomination paper the Registrar or his nominee receiving the same shall enter on the cover the time and date of receipt of the paper and shall initial the entry. Nomination papers not received during office hours on or before the date fixed under clause (iii) of paragraph 5 shall be treated as rejected. Scrutiny of Nomination Papers
10. On the date and time fixed for scrutiny of nominations under clause (iv) of paragraph 5, the candidate. their proposers or seconders but no other person may attend at such time in the office of the Registrar as the Registrar may have fixed and the Registrar shall give them all reasonable facilities for examining the nomination papers of all candidates which have been received by him within the time and in the manner laid down in paragraph 7. Rejection of Nomination Paper
11. (1) The Registrar shall then examine the nomination papers and shall decide all objections which may be made to any nomination and may either on such objections or on his own motion, after such summary enquiry if any, as he thinks necessary. Rejection of any nomination on any of the following grounds:
(a) That the candidate is not qualified or is disqualified for being chosen to fill the seat under any of the provisions of the Adhiniyam and the Statutes made there under
(b) That there has been a failure to comply with any of the provisions of paragraph 7 and 8:
(c) That the signature of the candidate or the proposer or seconder on the nomination paper is not genuine:
(d) That the cover containing the nomination paper is not sealed. 43
(2) Nothing contained in sub-clause (b) or (c) of clause (1) shall be deemed to authorize the rejection of the nomination of any candidate on the ground of irregularity in respect of a nomination paper, if the candidate has been duly nominated by means of another nomination paper in respect of which no irregularity has been committed.
(3) The Registrar shall endorse on each nomination paper his decision accepting or rejecting the same and, if the nomination paper is rejected, shall record in writing a brief statement of his reasons for such rejection. The decision of the Registrar shall be final. List of Validly Nominated Candidates
(4) Immediately after all the nomination papers have been scrutinized and decisions accepting or rejecting the same have been recorded, the Registrar shall prepare a list of validly nominated candidates that is to say, candidates whose nominations have been found valid and affix it on his office notice board. This list shall contain the names in alphabetical order and the addresses of contesting candidates as given in the nomination papers. Withdrawal of Candidature
12. (1) Any candidate may withdraw his/her candidature by a notice in writing duly signed by him and delivered to the Registrar or his nominee either by such candidate in person or his/her proposer or seconder, during office hours on or before the date fixed for withdrawal under clause (v) of paragraph 5.
(2) No person who has given a notice of withdrawal of his candidature under clause (1) above shall be allowed to cancel the notice.
(3) The Registrar shall, on receiving notice of withdrawal under clause (1), as soon as may be thereafter, cause a notice of the withdrawal to be affixed on his office notice board. List of Contesting Candidates
13. (1) Immediately after the expiry of the period within which candidatures may be withdrawn under clause (v) of paragraph 5, the Registrar shall prepare and affix on his Office Notice Board a list of contesting candidates who are included in the list of validly nominated candidates and who have not withdrawn their candidature within the said period.
(2) The said list shall contain the names in alphabetical order and the addresses of the contesting candidates as given in the nomination papers. I4. (1) If the number of contesting candidates is equal to the number of seats to be filled, the Registrar shall forthwith declare all such candidates to be duly elected to fill those seats.
(2) If the number of contesting candidates is less than the number of seats to be filled, the Registrar shall forthwith declare all such candidates to be elected. The remaining seats shall remain unfilled till the next constitution of the Court.
(3) If the number of contesting candidates is more than the number of seats to be filled, voting shall take place in the manner hereinafter provided. 44 Mention of Names of Candidates on Ballot Paper
15. The names of candidates shall be printed on the ballot paper in the same order as in the list of validly nominated candidates affixed on the University Office Notice Board under paragraph 13. VOTING Voting in Person
16. All voters shall record their votes in person by poll to be taken as hereinafter prescribed. Method of Casting Vote
17. (1) Every elector shall have as many preferences as there are vacancies to be filled.
(2) An elector in giving his vote:
(a) shall place on his ballot paper the figure I in the space opposite the name of the candidate whom he chooses to give first preference; and
(b) may in addition, mark as many subsequent preferences as he wishes by placing on his ballot paper the figures II, III, IV and so on, in the spaces opposite the names of other candidates in order of preference. The Poll Returning Officer
18. The Registrar shall be the Returning Officer for the election and he may appoint such number of officers as he thinks fit to act as Assistant Returning Officer for election and as Presiding Officers for the poll. Display of list of Contesting Candidates
19. Outside the polling station there shall be displayed on the notice board, a copy of the list of the contesting candidates prepared under paragraph 13. Design of Ballot Box 20 Every Ballot Box shall be of such design as may be approved by the Kulpati. Voting Compartments
21. At the polling station there shall be set up one or more voting compartments in which electors can record their votes screened from observation.
22. At the polling station a sufficient number of ballot boxes, copies of the electoral roll and ballot papers will be provided. Regulating the entry of electors at the Polling Station
23. The Presiding Officer shall regulate the number of electors to be admitted at any one time inside the polling station and shall exclude there from all persons other than the polling officers, the candidates and their election agents (one polling agent of each candidate). Appointment of Polling Agent
24. The appointment of a Polling Agent shall be made in Form F, and shall be made over to the Polling Agent for production at the polling station or the place fixed for the poll. 45
24. (1) immediately before the commencement of the poll the Presiding Officer shall demonstrate to the polling agent and other persons present that the ballot box is empty; and
(2) the ballot box shall then be closed, sealed, and secured and placed in full view of the Presiding Officer and the Polling Agents, the ballot box will, however, be sealed in such a manner that the slit for the insertion of the ballot paper therein remains open. Identification of Electors
26. (1) the Presiding Officer may employ at the polling station such persons as he thinks fit to help in the identification of the electors or to assist him otherwise in taking the Poll;
(2) each Registered Graduate shall be issued an identity card by the Registrar on payment of appropriate fee to be determined by the Executive Council from time to time. This card will have affixed on it the photograph of the Registered Graduate, duly attested by the Registrar.
(3) as each elector enters the polling station, the Presiding Officer or the Polling Officer authorized by him in this behalf, shall check the electors name and other particulars with the relevant entry in the electoral roll, registration number and the name of elector;
(4) In deciding the right of a person to obtain a ballot paper, the Presiding Officer or the Polling Officer as the case may be, shall overlook merely clerical or printing errors in any entry in the electoral roll if he is satisfied that such person is identical with the elector to whom such entry relates.
27. At the time of issuing a ballot paper to an elector at the place of poll the polling officer shall obtain the signatures of the elector on the counter foil of the ballot paper and put his initials on the Identity Card of the elector in token of a ballot paper having been issued to him. Voting Procedure at the place of poll
28. The elector on receiving the ballot paper shall forthwith:
(a) Proceed to the voting compartment:
(b) There make a mark on the ballot paper as provided in paragraph-l7, fold the ballot paper so as to conceal his vote;
(c) Insert the folded ballot paper into the ballot box and quit the polling station. Closing the Poll
29. The Presiding Officer shall close the polling station at the hour fixed in that behalf under paragraph-5 and shall not thereafter admit any elector into the polling station. Sealing of Ballot after Polling
30. As soon as practicable after the closing of the poll the presiding officer shall close the slit of the ballot box, seal it up and also allow any polling agent present to affix his seal. The ballot box shall thereafter be sealed and secured. The sealed ballot box or boxes will be placed in safe custody till they are collected from the polling stations and brought to the office of the Returning Officer/Registrar under his instructions. The ballot papers will be placed in safe custody. 46 Counting of Votes
31. The counting of votes will be done by the Returning Officer at the place, date and time fixed under paragraph 5. Counting to be conducted in the presence of a committee Counting to be conducted in presence of a committee
32. The counting shall be conducted in the presence of a committee of three persons appointed by the Kulpati. However, the candidate or his agent will have the right to be present at the time of counting, provided that by their presence, in the opinion of the Returning Officer, no disturbance is caused in the Counting. Rejection of Ballot Papers
33. The Returning Officer shall scrutinize the ballot papers. He/She shall reject a ballot paper:-
(a) On which the figure I is not marked, or
(b) On which figure I is set opposite the name of more than one candidate or is so placed as to render it doubtful to which candidate the preference is intended to apply; or
(c) On which the figure I and some other figure or figures are set opposite the name of the same candidate; or
(d) If it is unmarked or void for uncertainty; or
(e) If it is signed or any identification mark made by the elector. Counting Procedure
34. All ballot papers rejected will be kept separately and the remaining ballot papers will be divided into parcels according to the first preference recorded for each candidate. The Returning Officer shall then count the number of papers in each parcel.
35. In carrying out the provisions of paragraphs hereinafter appearing the Returning Officer shall
(a) Disregard all fractions;
(b) Ignore all preferences recorded for candidates already elected or excluded from the poll.
36. For the purpose of facilitating the processes prescribed by the paragraph herein after contained, each valid ballot paper shall be deemed to be of the value of one hundred. Ascertainment of Quota
37. The Registrar shall add together the values of the papers in all parcels and divide the total by a number exceeding by one the number of vacancies to be filled. The result increased by one shall be the number sufficient to secure the return of a candidate, hereinafter called the quota. Candidates with quota declared elected
38. If at any time a number of candidates equal to the number of persons to be elected have obtained the quota, such candidates shall be treated as elected and no further steps shall be taken. 47 Transfer of surplus
39. (1) Any candidate the value of whose parcel, on the first preference being counted is equal to or greater than the quota shall be declared elected.
(2) If the value of the papers in any such parcel is equal to the quota, the papers shall be set aside as finally dealt with.
(3) If the value of the papers in any such parcel is greater than the quota, the surplus shall be transferred to the continuing candidates indicated on the ballot papers as next in the order of the voter's preference in the manner prescribed in the following paragraph. 40 (1) If and whenever as the result of any operation prescribed by this paragraph. A candidate has a surplus that surplus shall be transferred in accordance with the provision of this paragraph.
(2) If more than one candidate has a surplus the largest surplus shall be dealt with first and the others in order of magnitude, provided that every surplus arising on the first count of votes is dealt with before those arising on the second count and so on.
(3) Where two or more surpluses are equal the Registrar shall decide as hereinafter provided in paragraph-45 which shall be dealt with first.
(4) (a) If the surplus of any candidate to be transferred arises from original votes only, the Registrar shall examine all the papers in the parcel belonging to the candidate whose surplus is to be transferred and divide the unexhausted papers into sub-parcels according to the next preferences recorded thereon. He shall also make a separate sub- parcel of the exhausted papers.
(b) He shall ascertain the value of the papers in each sub-parcel and of the parcel of the exhausted papers.
(c) If the value of the unexhausted papers is equal to or less than the surplus he shall transfer all the unexhausted papers at the value at which they were received by the candidate whose surplus is being transferred.
(d) If the value of the unexhausted papers is greater than the surplus, he shall transfer the sub-parcel of unexhausted papers and the value at which each paper shall be transferred, shall be ascertained by dividing the surplus by the total number of unexhausted papers.
(5) If the surplus of any candidate to be transferred arises from transferred as well as original votes, the Registrar shall re-examine all the papers in the sub-parcel last transferred to the candidate and divide the unexhausted papers into sub-parcels according to the next preferences recorded thereon. He shall thereupon deal with the sub-parcels in the same manner as is provided in the case of the sub-parcels referred to in clause (4).
(6) The papers transferred to each candidate shall be added in the form of the subparcel to the papers already belonging to such candidate.
(7) All papers in the parcel or sub-parcel of an elected candidate not transferred under this paragraph shall be set aside as finally dealt with. Exclusion from the Poll
41. (1) If after all the surpluses have been transferred as hereinbefore directed, less than the number of candidates required has been elected, the Registrar shall exclude 48 from the poll the candidate lowest on the poll and shall distribute his unexhausted papers among the continuing candidates according to the next preference recorded thereon. Any exhausted papers shall be set aside as finally dealt with.
(2) The papers containing original votes of an excluded candidate shall first be transferred, the transfer value of each paper being one hundred.
(3) The papers containing transferred votes of an excluded candidate shall then be transferred in the order of the transfers in which and at the value at which he obtained them.
(4) Each of such transfer shall be deemed to be a separate transfer but not a separate count.
(5) The process directed by this paragraph shall be repeated on the successive exclusions one after another of the candidates lowest on the poll, until the last vacancy is filled either by the election of a candidate within the quota or as hereinafter provided.
42. If, as the result of transfer of papers under this Statute. the value of the votes obtained by a candidate is equal to or greater than the quota. the transfer then proceeding shall be completed, but no further papers shall be transferred to him. Declaration of elected candidates
43. (l) If, after the completion of any transfer under this Statute, the value of the votes of any candidate be equal to or greater than the quota, he shall be declared elected.
(2) If the value of the votes of any such candidate be equal to the quota, the whole of the papers on which votes are recorded shall be set aside as finally dealt with.
(3) If the value of votes of any such candidate be greater than the quota, his surplus shall thereupon be distributed in the manner hereinafter provided before the exclusion of any other candidate.
44. (1) When the number of continuing candidate is reduced to the number of vacancies remaining unfilled, the continuing candidates shall be declared elected.
(2) When only one vacancy remains unfilled and the value of the votes of someone continuing candidate exceeds the total value of all the votes of the other continuing candidates, together with any surplus not transferred, that candidate shall be declared elected.
(3) When only one vacancy remains unfilled and there are only two continuing candidates, and those two candidates have each the same value of votes and no surplus remains capable of transfer, one candidate shall be declared excluded under the next succeeding paragraph, and the other declared elected. Lot to be drawn for exclusion in case
45. If when there is more than one surplus to distribute two or more surpluses are equal, or if any time it becomes necessary to exclude a candidate and two or more candidates have the same value of votes and are lowest on the poll, regard shall be had to the original votes of each candidate and the candidate for whom fewest original votes are recorded shall have his surplus first distributed or shall be first excluded, as the case may be. If the values of their original votes are equal, the Registrar shall decide by lot which candidate shall have his surplus distributed or be excluded. 49 Re-Counting
46. (1) Any candidate or, in his absence, his Polling Agent may, at any time during the counting of the votes, either before the commencement or after the completion of any transfer of votes (whether surplus or otherwise) requests the Registrar to reexamine and re-count the papers of all or any candidates (not being papers set aside at any previous transfer as finally dealt with), and the Registrar shall forthwith reexamine and tie-count the same accordingly.
(2) The Registrar in his discretion may re-count the votes either once or more than once in any case in which he is not satisfied as to the accuracy of any previous count: Provided that nothing in this sub-Para shall make it obligatory on the Registrar to re- count the same votes more than once. Election Petition
47. An election petition against any returned candidate may be presented to the Kulpati by any candidate or elector or his agent authorized in that behalf within fifteen days from the date of the publication of the result of the election on the Notice Board of the University. The Kulpati's order on the petition shall be final. Kulpati Final Authority for interpretation
48. If any question arises as to the interpretation of this Statute it shall be referred to the Kulpati for decision. 50 FORM A NOMINATION PAPER (FOR ELECTION TO THE COURT OF ................ UNIVERSITYUNDER SECTION 20(1) (XIX) OF THE ADHINIYAM). Name of Candidate in full ……………………………………………………….. Registration No. of the Candidate ………………………………………………. Address of the Candidate …………………………………………………… I propose the name of Shri ……………… Registration No. ………………. To be a candidate for election to the Court from among the Registered Graduates. Name of the Proposer in full ……………………………………………………. Registration No. of the Proposer ………………………………………………… Signature of Proposer Date ……………………………………Address ……………………………….. I second the above proposal. Name of the Seconder in full …………………………………………………….. Registration No. of the Seconder ……………………………………………….. Signature of the Seconder Date ……………………………………..Address ……………………………… Consent of the Candidate I hereby give my consent to the above nomination and agree to stand for the election mentioned by the proposer. I affirm that as laid down in the explanation to sub- section (I) of section 20. I am not a salaried employee of any University or any College within the State. Date …………… …………………………….. Signature of the Candidate ……………………….. Name in Block Letters Address …………………………………..Registration No. …………………….Certificate Certified that the proposer, seconder and the candidate have signed in my presence. Date ………………. Signature of the Attesting Officer Address of Attesting Officer Name in Block Letters Designation Note:
1. Each candidate shall be nominated by a separate Nomination Paper.
2. Not more than one Nomination Paper shall be sent in one cover.
3. Nomination Paper should be delivered in a sealed cover to the Registrar or his nominee personally or by Registered post.
4. Every elector is entitled to nominate as many candidates as there are vacancies. 51 FORM ‘B’ APPOINTMENT OF POLLING AGENT ELECTION OF REPRESENTATIVES OF REGISTERED GRADUATES ON THE COURT UNDER ITEM (XIX) OF SECTION 20 (l) OF THE ADHINIYAM. I ……………………………………… (Here state the name of the candidate and registration number), a candidate at the above election does hereby appoint: Shri/Smt …………………………..Of …………………………….. as 3 Polling Agent to attend the polling station/the place fixed for the poll of the above election. Place.................. Signature of the Candidate Date....................... I agree to act as such Polling Agent. Place................... Date …………… Signature of Polling Agent ……………………………………. Name in Block Letters Declaration of Polling Agent to be signed before the Presiding Officer. I hereby declare that at the above election I will not do anything forbidden by Statute No. ………………….. Election of Registered Graduates to the Court, which I have read. Date …………… ……………………………. Signature of Polling Agent Signed before me ……………………………. Name in Block Letters Place.................. Signature of Presiding Officer 52 STATUTE NO. 24 ELECTION OF STUDENT MEMBERS TO THE COURT [Refer Section 20(1) (iv)]
1. All elections shall be by simple majority vote and by secret ballot.
2. The Registrar shall be the Returning Officer and he shall conduct the poll.
3. Wherever any election under Group D of Sub-section (I) of Section of the Adhiniyam is to be held, the Registrar shall by a notification put up on the Notice Board at the University Office, announce the item under which the election is to be held, the number of members to be elected and the date of the poll which shall be no earlier than 2l days from the date of the announcement of the date of the poll.
4. (1) simultaneously with the announcement of the date of the poll, the Registrar shall:
(a) Publish the names of the electors separately for election under each item by affixing a copy of the list containing such names on the notice-board at the University office;
(b) Dispatch to every elector by registered post a copy of the notification issued under (3) above, the list of names of the electors and a notice to the electors to be present at the University office on the date of the poll at a given time to elect members on the court;
(2) (a) For journey to the headquarters of the University in accordance with the provisions of sub Para (I)
(b) Above, T. A. and D.A. at the rates applicable in case student participants of Inter- Collegiate tournaments shall be paid to the elector by the college to which he belongs.
5. On the date of the poll at the time fixed under clause (b) of Paragraph 4 (i) the Registrar shall:
(a) Satisfy himself in regard to the identity of each elector by checking the Identity Card or photograph attested by the Principal of the College, Head of the University Teaching Department or School of Studies;
(b) Call upon the electors to nominate candidates for the election in Form D appended to this Statute and allow an hour for filing nominations. Each candidate shall be proposed and seconded by an elector. Each candidate shall be nominated by a separate nomination paper;
(c) On the expiry of the time fixed for filing nominations the Registrar shall scrutinize the nomination paper in the presence of the electors and decide all objections which may be made to any nomination. The Registrar may on such objection or on his own motion reject any nomination paper which is incomplete or defective in any manner:
(d) Alter the scrutiny of nomination papers, the names of validly nominated candidates shall be announced in the meeting and half-an-hour shall be allowed for withdrawal of nominations;
(e) After the expiry of the time for withdrawals the Registrar shall announce the names of contesting candidates who were validly nominated and have not withdrawn. If the number of such contesting candidates is equal to or less than the number of members to the elected, all such candidates shall be declared elected. However, if 53 the number of contesting candidates who were validly nominated and have not withdrawn exceeds the number of members to be elected, voting shall take place;
(f) Where voting is necessary, the Registrar shall call upon the electors to vote and fix the time for the poll which shall not be less than two hours. Each voter shall be given by the Registrar a voting paper in Form D-l showing the names of candidates in alphabetical order. Each voter can vote for as many candidates as the number of Members to the elected. An elector in giving his vote shall put a cross mark (x) in the space opposite the name of the candidate, he wishes to vote for;
(g) At the close of the poll the votes shall be counted and the Registrar shall draw up a list showing the names of candidate arranged in order of the votes received the name of the candidate securing the highest number of votes appearing at the top of the list. Candidates equal in number to the number to be elected who have secured the highest number of votes shall be declared elected. When two or more candidates have secured equal number of votes, the result of the election shall be decided by drawing lot:
(h) . A voting paper shall be rejected if:
(a) It is unmarked or void for uncertainty.
(b) It is signed by the elector.
(c) The elector has recorded votes for more candidates than the number to be elected.
Provided that where an elector has not voted for more candidates than the number to be elected and there is uncertainty in respect of some but not all votes given by him. The voting paper shall be rejected only to the extent to which the vote is uncertain;
6. No election shall be invalid by reason of non-receipt of any notice of election by the elector.
7. An election petition against any returned candidate may be presented to the Kulpati by any candidate or elector within ten days from the date of publication of the result of the election on the notice-board of the University. The Kulpati's order on the petition shall be final. 54 FORM – D NOMINATION PAPER (Election of…………….students on the Court of………………………………University under item No………………………of Sub-Section (1) of Section 20 of the Adhiniyam). I………………………………….. propose the name of Shri………………………………………… (Full Name) ………….. as the member of the Court of…………………………………………………………… University under item………………………………………………….of Sub-Section(1) of Section 20 of the Adhiniyam. SIGNATURE OF PROPOSER I……………………………………………………..Second the above proposal. (Full Name) SIGNATURE OF SECONDER I……………………………………………………..give my consent to my nomination (Full Name) as a candidate for a seat on the Court of………………………………….University under item……………………………………..of Sub-Section(1) of Section 20 of the Adhiniyam. SIGNATURE OF THE CANDIDATE 55 FORM – D – 1 BALLOT PAPER (Election of…………….students on the Court of………………………………University under item No………………………of Sub-Section (1) of Section 20 of the Adhiniyam). Serial No. Name of the candidate Vote N.B. :- (1) The elector should put a cross mark (x) in the space opposite the name of the candidates he wishes to vote for.
(2) The elector can give as many votes as the number of seats to be filled by election. 56 STATUTE NO. 25 ELECTION OF TEACHER REPRESENTATTVES ON THE COURT [Refer Group B of Sub-Section (1) of Section 20]
1. (i) The election of representatives under Group B of sub-section (l) of section 20 shall be by simple majority vote.
(ii) Every teacher whose name is included in the Final Electoral Roll for election under each of the items under Group B shall be an elector qualified to be a candidate and vote at the election, under each such respective item.
2. Whenever it is necessary to hold an election under all or any item of Group B of subsection (l) of Section 20, the Registrar shall by a notice, publish by affixing a copy thereof on the office notice board of the University and by dispatch by registered post of two copies thereof to each affiliated college. Teaching Department and School of Studies for display on the notice board of the institution and for reference;
(a) call upon the electors to elect members on the Court specifying the item/items of subsection (l) of Section 20 under which members are to be elected and the number of members to be elected under each item;
(b) fix the last date for receipt of claims for inclusion of any name not included in the provisional electoral roll or for correction of a name and of objection to the inclusion of any name appearing in the provisional electoral roll, such date being twenty one days from the date of the publication of the notice and if the twenty first day is a holiday, the following working day;
(c) fix the date of inquiry into claims and objections to the provisional electoral roll which shall not be later than three days from the last date for the receipt of claims and objections;
(d) fix the last date for the publication of the final electoral (in the same manner as that for provisional electoral roll) such date being not later than seven days from the date fixed for inquiry into claims and objections to the provisional electoral roll;
(e) fix the last date for the receipt of nominations at the University office which shall not be later than twenty one days from the last date for the publication of final electoral roll;
(f) fix the date and time for the scrutiny of nominations which shall not be later than three days from the last date for the receipt of nominations;
(g) fix the last date for the withdrawal of candidature which shall be the third day after the date for the scrutiny of nominations and if that day is a holiday, the next succeeding day which is not a holiday;
(h) fix the place, date and hours for poll which shall not be later than seven days from the date for withdrawal of candidature.
(i) fix the place, date and hours for counting of votes. Such date being not later than three days from the date of the poll.
3. (i) The Registrar shall prepare separate provisional electoral roll for election under each item in Group B of sub-section (l) of Section 20 showing the names of teac