46 Ordinance No.12 Traveling Allowance and Daily Allowance I- FOR MEMBERS, MODERATORS, EXAMINERS AND INSPECTORS I. Members (other than local members) of the, authorities, bodies and committees of the University, moderators, examiners, inspectors appointed to inspect colleges or centres of examination shall be paid travelling allowance and daily allowance at the following rates for attending meetings or for journeys connected with examinations or the affairs (other than convocation) of the University:- A. TRAVELLING ALLOWANCE For all journeys performed by rail, one AC two tier fare plus incidental charges, each way from the member's/inspector's/moderator's/examiner's permanent head quarters or' from any other place from which the journey is actually performed, whichever is less.
A, In exceptional cases, the Kulpati may allow the journey to be forMed by first AC In such cases;
ticket will have to be produced with T.A. bill For a joumey performed by road in public bus, the actual bus fare plus incidental charges.
For a journey performed in one's own car, road mileage at the rate prescribed by the state government of its grade 'A' employees, i.e.,' RS. 5 per km. whenever, this rate is revised by the state government, the same be applicable.
For a joumey performed in a private car in which another person drawing travelling allowance from the University or from any other souree is travelling; only incidental charges.
' (v) In exceptional cases, where prior permission of the Kulpati for travel by air has been obtained, the actual fare for the journey plus actual taxi charges from residence to airport and back shall be paid on the basis of the counterfoil or air ticket and the receipt of taxi chargec enclosed with the T.A. hill. •
(vi) In exceptional cases with the, prior permission; the Kulpati may alio* the journcy to be performed - by taxi, In such cases actual taxi charges from residence to the place of business an back by shortest route shall be paid as fare, which shall not exceed the market rates. A receipt of taxi charges will have to be enclosed with the T.A. bill by the claimant.
Notes:- Ordinance No:-12 47 I.. Travelling•allOwance shall be payable by the shortest route unless journey by a longer route is permitted by the Kulpati..
No road mileage will be paid for journey to and from railway station/bus station.
Prior permission of the Kulpati has to be obtained for journey in one's own car. If permission is not obtained from Kulpati and Journey is performed by own car, then travelling allowance shall be paid as if the journey had been made by rail/bus.
The claimant will either produce the tickets or will quete the ticket numbers or in the alternative 'give a certificate as under:- "I Certify that I have traveledAvoidd travel by the rail by class for which LA. is Claimed an where bus fare is claimed, the fare claimed was actually paid/would be paid by me"
(a) If? member attends a meeting or meetings of the University and a meeting or meeting of another body (which also pays T.A.) and makeS on1?-one visit for the purpose, he shall be entitled to receive travelling allowance and incidental charges from one source only.
(b) For interval between such last meetings of the University and the first meeting of the other body and vive-versa, the member shail be entitled to daily allowance for not exceeding three days at the prescribed rates provided he is not paid daily or halting allowance by the other body for such days.
When a Member has to attend two or more meetings of the University with an interval of not more than three clear days between the two meetings attended (excluding the days of meetings) he shall be entitled to charge only daily allowance for the intervening days unless pdym6t of travelling allowance for a second journey from his head quarters is economical to the University.
Incidental charges will include:-
(a) Headquarters allowance — equal to one D.A. i.e. 1/2 for return journey.
- (b) Special halt allMvances-If the person does not start for return on the same day on which he/she reached the place of business, then 1/2 D.A for return from the place of business shall be admissible.
.(e) For meteropolitical cities taxi-charges Rs. 300.00 each side.
(d) For Bhopal, lndore, Gwalior, Jabalpur, cities taxi charges Rs. 200.00 each side.
Examiners conducting the practical/viva .voce examinations should .submit their T.A. bills through the Superintendent/Prineipal of the examination centre concerned who will forward the same to the Ordinance No:-12 48 University office duly certified in the following form. The Principals of affiliated Colleges should mention in the certificate that the foil/counterfoitof marks have been submitted by the examiner :- CERTIFICATE Cerli lied that shri/Sint.Thr. of conducted the practical/viva-voce examination .
(institution and place) in for .examination, 20. I .semester/annual/supplementary/ at the... .. (Subject) (Degree) (Center) • lie/She has submitted the foil/counterfoil of the marks.
Internal Examiner Superintendent/Principal.
PracticalNiva-Vocc Examination 20. at Centre.
(Subject) Centre.
B.DAILV ALLOWANd I. Daily allowance shall be payable to members/moderations/examiners/inspector at the rates prescribed by the state government for its grade 'A' employees i.e., general rate of Rs. 80 perday or special rate or Rs. 120 per day. for Bhopal, lndore, Gwalior and Jabalpur and for its grade employee general rate of Rs.
60 or special rate of Rs. 90 per day for Bhopal, Indore, Gwalior and Jabalpur. Whenever, these rates are revised by the state government, the revised rates shall be applicable.
D.A. Shall be calculated as follows :- Absence from headquarter for Payable D.A.
I. less than 6 hours NIL
2. less than 12 hours but more than 6 hours Half D.A.
3.24 hours or less but more than 12 hours . One D.A.
If lodging and boarding facility is 'provided by the University, the D.A. for halt will be payable at one fourth of normal rate of D.A.
Ordinance No:-12 49 During the hours ofjourney, D.A. will be paid at general rates.
• II- CONVEYANCE ALLOWANCE: •
2. Members of the authorities, bodies or committees of the University, moderators, inspectors and • • examiners residing at the place of business of the University shall be entitled to conveyance allowance at the rate of Rs. 50/- per meeting subject to maximum of Rs. 50/- per day. No conveyance allowance will be paid to a member who attends the meeting at the same campus. Also, no conveyance allowance will be paid to a member, who is provided conveyance facility by the University for attending the meeting. The rate may be revised by the Executive Council as and when required.
• • • and other employees of the University and teachers undertaking journey for purpose other than mentioned in Clause 1 above, in accordance with the rates prescribed from time to time by the state government for its • employees in similar pay range or class.
According to the preseni rules of the state government, the entitlement of journey by rail and the rates of D.A. will be as given below. These- may be revised by the Executive Council as and when rules/rates of the state government are revised.
• Sr.
No.
Designation Entitlement of Journey by rail Ordinary . .
D.A (in Rs.)
.
rate For Bhopal, Inclore, Jabalpur, Gsvalior I. Kulpati AC 1st 80 120 L.
RrPistrar. firnfescor. Render.
Deputy Registrar, Finance Officer AL 11110 OU 111.0 Lecturer, Asstt. Registrar or equivalent officer AC ilird 60 90 Class III employees • Sleeper (non-AC) - 48 72 Class IV employees Sleeper (non-AC) 32 48 III- FOR KULPATL OFFICERS AND EMPLOYEES AND FOR TEACHERS FOR PURPOSE OTHER THAN MENTIONED IN CLAUSE I
3. i. Travelling allowance and daily allowance shall be admissible in case of the Kulpati. the officers Ordinance No:-12 1 50 The claimant will either. produce the tickets or will quote the ticket numbers or-in the alternative give a certificate as under:- " I certify that I have traveled/would travel by the rail by class for which T.A. is claimed and where bus fare is claimed, the fare claimed was actually paid/would be paid by me " In addition to T.A. and D.A. the officer and employees of the University shall be paid actual hotel charges for their stay in the state or outside as given in APPENDIX-I These may be revised by the Executive Council, if necessary.
For travel by taxi prior permission Of the Kulpati/Registrar shall be required. The taxi fare shall be paid on the basis of a receipt indicating the registration, number of the vehicle. The rates charged for taxi should not be more than the market rates or M.P State Tourism rates whichever is less.
If coolie is to be engaged for luggage of the University, then coolie charges shall be paid on the basis of a simple certificate, given by the claimant.
Charges for stay in the University Guest House/or any other pest house will be re-embarrassed by the University.
The Kulpati is entitled to travel by air. In such case actual fare for the journey plus actual taxi charge from residence to airport and back shall be paid on the basis of the counterfoil of the air ticket and receipts of taxi charges enclosed with the T.A. bill.
, Provided that in exceptional cases the Kulpati may permit an officer/teacher for air travel. In such cases prior'permission of Kulpati is required.
viii.For journey by air-conditioned bus, prior permission of the Registrar is required and bus ticket should.be attached with the T.A. bill.
For a journey performed in one's own car, road mileage at the rate prescribed by the state government for its grade 'A' employees, i.e, .Rs. 5 per, km. Whenever, this rate is revised by. the state ,onvernmortt fly* CITY1P cho II bn Print; norm;cc;nn Icon, I in Pnnktrnr ;c rno;;;crrl for trn,.c1 rflur;
car.
In exceptional cases, permission for travel by train by class higher than the entitled class may be given by the Kulpati. In such cases prior permission of Kulpati is required.
For halts beyond thirty days at one place, daily allowance shall be admissible at half the normal rate after thirty full daily allowances are earned.
Ordinance No:-12 51 IV- FOR DELEGATES OR REPRESENTATIVES:
4. Delegates or representatives of University attending academic conference/congress 'shall be paid travelling allowance as under :
if their traveling allowance is to be borne by the University then in such cases, their claim shall be regulated in record in accordance with T.A. rules of the University mentioned in above Clause I.
If their travelling allowance are to be borne by other bodies/institutions, in that case the difference between the amount of D.A. so paid and the amount of D.A. payable under state government T.A. rules will be paid to him by the University.
(iii)The D.A. in both the above cases will be restricted to the actual .days of his/her.participation in the conference/congress. -
5. For any rule regarding T.A. and .D.A., not covered in this Ordinance, the ride of the state government shall be applicable.
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