(a) In the cases of procurement of goods that are technical in nature such as plant, machinery, equipment, software and other things, bids may be obtained in two parts as under:
(i) technical bid consisting of all technical details along with commercial terms and conditions; and
(ii) financial bid containing item-wise price for the items mentioned in the technical bid.
26 THE GAZETTE OF INDIA : EXTRAORDINARY [PART III—SEC. 4]
(b) The technical bid and the financial bid shall be sealed by the bidder in separate covers duly superscribed and both these sealed covers are to be put in a bigger cover which should also be sealed and superscribed.
(c) The technical bids shall be opened first and evaluated by a committee or sub-committee constituted for this purpose and the said committee shall record in detail the reasons for acceptance or rejection of the technical proposals analyzed and evaluated by it.
(d) At the second stage, the financial bids of only those bidders who have been declared technically qualified shall be opened by another committee or sub-committee or the common committee, as the case may be, for further evaluation, ranking and selecting the successful bidder for award of the contract.
Bidding Document
21. The bidding document to be given to prospective suppliers shall contain the following information or documents, namely:—
(a) Instructions to bidders
(b) Conditions of contract
(c) Schedule of requirements
(d) Specifications and allied technical details
(e) Price Schedule (to be utilized by the bidders for quoting their prices)
(f) Contract Form
(g) Other Standard Forms, if any, to be utilized by the purchaser and the bidders.
Bid Security (Earnest Money) and Performance Security