OPERATIONAL GUIDELINES ON ONE TIME REIMBURSEMENT OF ENERGY AUDIT COST UNDER TPR 2016 (See Para 8.1.8 of TPR-2016)
1. Short Title: - Operational guidelines on one time reimbursement of energy audit cost under provisions of Para- 8.1.8 of Tourism Policy Resolution 2016.
2. Extent: - It shall extend to the whole of the State of Odisha.
3. Commencement: - It shall come into force from the “Effective Date" of Tourism Policy Resolution, 2016 i e 24th November, 2016
4. Terms and Expressions: -Terms and expressions used in this operational guideline, but not specifically defined here, shall have the same meaning as in Tourism Policy Resolution, 2016.
5. Energy Audit:-Energy audit is an inspection, survey and analysis of energy flows for energy conservation in a process or system to reduce the amount of energy input into the system without negatively affecting the output(s) and to reduce energy expense and carbon footprints under the legal frame work of Energy Conservation Act, 2001.
6. Policy Provisions:- Para- 8.1.8 of Tourism Policy Resolution, 2016 To encourage energy efficiency and reduce carbon footprints of industries, a one-time reimbursement of cost of Energy Audit by New Tourisms unit shall be provided up to a maximum of Rs.1.00 lakh per unit subject to achieving energy efficiency / reduction in carbon footprint in the said year. Independent and credible third part agency must certify energy efficiency and reduction of carbon footprint of industries.
7. Constitution of Committee:- A Committee shall be constituted under the chairmanship of Director Tourism, Odisha with following members.
1. Director Tourism, Odisha Chairman
2. Joint Secretary to Govt. Industries Department Member
3. A.F.A Member
4. Joint Secretary to Govt. Energy Department Member
5. Dy.Director/Jt.Director Tourism, Odisha Member-convenor The Committee has to decide the norms and examine the activities of Energy Audit with realistic expenditure. If any difficulties / doubt arises in sanctioning the claim, the matter may be placed before the Committee for a decision.
8. Eligibility: -
8.1 All new Tourism units as defined in clause no.7.11 of Tourism Policy, 2016
8.2 Tourism units shall engage Energy Auditors accredited by Bureau of Energy Efficiency (BEE), Government of India or state-Level Energy Regulatory Body.
8.3 The claim for reimbursement may be considered on successful implementation of Energy Audit resulted in reduction in energy expenses & carbon foot print.
8.4 The claim for reimbursement of cost of Energy Audit shall not include / cover cost of change over assets like acquisition of energy saving equipment, new installations, remodelling, up gradation of existing, replacement of obsolete machineries etc.
8.5 If the Tourism unit has availed incentives under any scheme of State Govt or the Central Govt ( GoI) or Govt Agencies or any financial institutions it shall be eligible for the differential amount of benefit only
9. Time frame for filing application: -
9.1 Eligible Tourism unit shall file its claim complete in all respect, within One year from the date of completion of successful implementation Energy Audit.
9.2 Application in the prescribed form received after the due date / incomplete in any respect shall be liable to be summarily rejected.
10. Procedure: -
10.1Eligible Tourism unit submit application in the prescribed form appended to this operational guideline at Annexure –‘A” along with copies of all relevant documents as mentioned in the Checklist at Annexure –‘B’.
Application shall be submitted to Director Tourism.
10.2 Copies of the documents as indicated in the checklist shall be self – attested by Proprietor / Managing Partner / Managing Director / Authorized Signatory.
10.3 On receipt of application with copies of relevant documents, the acknowledgement as prescribed at Annexure- ‘C’ shall be dispatched to the applicant duly signed by the authorized officers of DoT.
10.4
11. Sanction:- After recommendation of the committee, Director Tourism, Odisha, shall accord sanction for reimbursement of cost of Energy Audit within next 7 days in the format as at Annexure-D.
12. Disbursement:- Director Tourism shall disburse the sanctioned amount of assistance to the Tourism unit within next 5 days subject to availability of funds under the scheme.
13. In case of rejection of application, the reasons of rejection shall be communicated to the applicant unit as early as possible or within 25 days of receipt of application by Department of Tourism in the format prescribed at Annexure – ‘E’.
14. Miscellaneous :-
14.1 Officers of Department of Tourism may inspect the Tourism unit, if felt necessary.
14.2 The reimbursement of cost of Energy Audit or any part thereof with penal interest as decided by the authority shall become forthwith repayable by the entrepreneur(s), If the information furnished is found to be false / incorrect / misleading or mis-represented and there has been suppression of facts / materials or disbursed in excess of the amount actually admissible for whatsoever reason.
15. Time limit prescribed in this guidelines are of working days only
16. The operational guidelines have been concurred in by Finance Department in their UOR No.-------------- dated ----------- Annexure-A APPLICATION FOR SANCTION AND ONE TIME REIMBURSEMENT OF COST OF ENERGY AUDIT UNDER PROVISIONS OF TOURISM POLICY RESOLUTION 2016 (Strike out whichever is not applicable) From M/s. ___________________________ At ___________________________ PO ___________________________ Sub-Division____________________ Dist. __________________________ (Location of the Tourism Unit) To The Director Tourism, Govt. of Odisha Sub: One time reimbursement of cost of energy audit under provisions of Tourism Policy Resolution 2016.
Sir, In accordance with the provisions laid down in Tourism Policy Resolution- 2016 and operational guidelines, the claim for one time reimbursement of cost of energy audit is submitted herewith with following particulars.
1 Name of the new Tourism Unit :
2 Address of Registered office :
3 Type of organization (Proprietorship / :
Partnership / Co-operative / Private Limited / Public Limited) 4 Name of Proprietor / Managing Partner / :
Managing Director / Authorized Signatory 5 EM- Part –IINo. and date :
6 Items of manufacture / service activity :
7 Date of commencement of operation 8 Date of first fixed capital investment i.e. :
land / building / plant & machinery and balancing equipment.
9 Date of first fixed capital investment for E/M/D of Existing units 10 Contract Demand / Connected load with Consumer No 11 Total capital investment (Head –wise) :
a b 12 Name of the Financial Institution Specify the date of sanction & amount of loan availed for Energy Audit a Name of F I / Bank :
b Amount of loan availed :
13 Name & address of Energy Auditor / Organization conducted Energy Audit 14 Accreditation of Energy Auditor with Details (copy to be submitted) 15 Amt. of expenditure incurred for Energy Audit(Copy of the bills/vouchers/receipt etc. be submitted with a statement) 16 Details of assistance sanctioned / availed :
so far with sanction order no & date 17 Present claim for reimbursement :
18 Details of assistance sanctioned / availed form any State Govt. or the Central Govt.(GoI) or any Financial Institutions of the country or abroad, with sanction order no & date 19 Differential amount of Claim 20 Date of completion of successful implementation Energy Audit.
21 Energy Before Energy Audit- Consumption After Energy Audit- (KWH) I ,Sri__________________________ s/o ____________________at present ________________ (designation) of M/S ______________________ (name of the Tourism unit) certify that the information furnished as above is true and correct to the best of my knowledge and belief.
I hereby undertake to abide by the terms and conditions prescribed under the provisions of Odisha Tourism Policy 2016 and its operational guidelines I hereby undertake to repay the assistance amount or any part thereof with penal interest as decided by the authority If the information furnished is found to be false / incorrect / misleading or mis-represented and there has been suppression of facts / materials or disbursed in excess of the amount actually admissible for whatsoever reason.
I hereby certify that this Tourism unit has not applied / sanctioned / availed any amount of assistance under any other scheme of the State Govt. or the Central Govt.
or any Financial Institution(s) / Support organization in the country and abroad against which the present claim is made.
Copies of relevant documents in support of information / facts furnished above are enclosed here with Signature of the Proprietor / Managing Partner / Managing Director /Authorized Signatory in full and behalf of M/s -------------------------------------------------------------- Date :
Annexure –B CHECK LIST Copies of documents to be attached with the application shall be self-attested by Proprietor / Managing Partner/Managing Director / Authorized Signatory (Strike out whichever is not applicable) 1 Entrepreneurs Memorandum- II 2 Power of Attorney / Board Resolution / Society Resolution, as applicable, while signing as Partner / Managing Director / Authorized person.
3 Certificate of registration under Indian Partnership Act1932 / Societies Registration Act- 1860 / Certificate of incorporation (Memorandum of association & Article of Association ) under Company Act-1956 4 Document in support of date of first investment in fixed capital for original / Expansion / Modernization / Diversification i.e. land / building / plant & machinery and balancing equipment 5 Contract demand / connected load 6 Loan sanction order if availed for conducting Energy Audit from Bank / FI 7 Document (s) on engagement of Energy Auditor 8 Accreditation of Energy Auditor with Details 9 Document in support of implementation of Energy Audit Report 10 Document(s) / proof on reduction of Energy expenses.
11 Statement on expenditure incurred for Energy Audit with copy of the bills / vouchers / receipt etc.
12 Details of assistance sanctioned / availed so far with sanction order no & date and other supporting documents from State Govt / Central Govt / Govt.
Agencies / Financial Institutions 13 Date of completion of successful implementation Energy Audit.
14 Undertaking on non-judicial Stamp Paper duly signed by the application the format – Annexure- B1 15 Valid statutory clearances including consent to operate issued by OSPCB 16 Certificate on energy efficiency and reduction of carbon footprint by independent and credible third part agency Annexure- B1 UNDERTAKING (Strike out whichever is not applicable) i) I / We shall abide by the terms and conditions prescribed under the provisions of Tourism Policy Resolution 2016 and its operational guidelines.
ii) I / We shall repay the reimbursement of cost of energy audit or any part thereof with penal interest as decided by the authority, If the information stated above is found to be false/ incorrect / misleading or mis-represented and there has been suppression of facts / materials or if found to have been disbursed in excess of the amount actually admissible for whatsoever reason.
iii) The claim for reimbursement of cost of Energy Audit does not include / cover cost of change over assets like acquisition of energy saving equipment, new installations, remodelling, up gradation of existing, replacement of obsolete machineries etc.
iv) I / we the promoter(s) have not defaulted to Banks / Development Financial Institutions / SIDBI / OSFC / IPICOL / Government and Government controlled agencies in connection with the unit for which the incentive is sought or for any other unit / activity in the state with which concerned promoter(s) is / are directly or indirectly associated.
v) This Tourism unit has not applied / availed assistance on Energy Audit under any other scheme of the State Govt. or the Central Govt. or any Financial Institution(s).
I / we shall furnish its audited financial statements and other periodical statements of each financial year to Department of Tourism.
Signature of Proprietor / Managing Partner/ Managing Director / Authorized Signatory in full and on behalf of M/s--------------------- Place- Date- ANNEXURE-C (FOR OFFICE USE) OFFICE OF THE DIRECTOR TOURISM, GOVT.OF ODISHA Letter No.---------------- / Date------------------ Acknowledgement To Sri ___________________________ M/s. ___________________________ ___________________________ Received the application for one time reimbursement of cost of energy audit under provisions of Tourism Policy Resolution 2016along with documents mentioned below from M/s-------------- At/PO---------------Dist. ____ on dt. --------- through post / person.
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Signature of authorized officer / Director Tourism with seal & date---------- Annexure –C (TO BE DISPATCHED TO THE APPLICANT) OFFICE OF THE DIRECTOR TOURISM, GOVT.OF ODISHA Letter No.---------------- / Date------------------ Acknowledgement (Strike out whichever is not applicable) To Sri ___________________________ M/s. ___________________________ ___________________________ Received the application for one time reimbursement of cost of energy audit under provisions of Tourism Policy Resolution 2016along with documents mentioned below from M/s----------- At/PO---------------Dist. ____ on dt. ---------- through post / person.
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Signature of authorized officer / Director Tourism with seal & date------------------------ Annexure- D OFFICE OF THE DIRECTOR TOURISM, GOVT.OF ODISHA (Strike out whichever is not applicable) SANCTION ORDER Office order No. __________ dt._________ Sanction is hereby accorded for one time reimbursement of cost of energy audit for Rs._____ (Rupees_________________) only in favour of M/s. ____________ Proprietor / Managing Partner / Managing Director / Authorized Signatory Sri _________ At/PO_______ Dist. __________ ( Address of the Registered office of the unit) located at ________________ Sub-Division_______ District _________ in accordance with the provisions laid down in Tourism Policy Resolution 2016 and operational guidelines.
This Sanction is towards differential amount of assistance and does not exceed the limit of one lakh rupees as prescribed. In TPR 2016 Director Tourism, Odisha.
Memo No. ______________/Ind., dt._______ Copy forwarded to M/s. ________ Proprietor / Managing Partner / Managing Director / Authorized Signatory Sri ____________ At/P_____ Dist.______ for information.
Director Tourism, Odisha Annexure- E OFFICE OF THE DIRECTOR TOURISM, GOVT.OF ODISHA No --------------------- Dt. ------------------ (Strike out whichever is not applicable) This is to inform that – The application for one time reimbursement of cost of energy audit under provisions of Tourism Policy Resolution 2016filed by M/S ______________bearing Regn. No _________ Dt________ on dt._________ under TPR 2016 is rejected due to following reasons.
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Director Tourism, Odisha