The entire day to day administration of the Temple shall be the personal responsibility of the Administrator who shall be the head of office and will ‘be responsible for the proper working of his own office No, 31 * Published in the Orissa Gazette Extraordinary issue dated the I7th November,1967 (1471).
tw te wt the working of the Temple and management of its Owments. The office of the Administrator and the *mple Administration shall be under the direct control, direction and management of the Administrator, The Administrator shall assign the duties and responsibilitiestothe Assistant Administrator :orto such other officer as the case may be and other staff in addition to those enumerated below for sthe proper and effective admini« stration of the Temple, 3, Officers The Chief’ Executive Officer is the Administrator. An Assistant Administrator or such other officer as the case may be, shall be in subordinate charge and discharge his duties and functions as may be assigned40 general and from time to time.according to of the Administration for the proper and effective administration of.the Temple, The Assistant Administrator (or such other officer) shall make a list of ‘all existing staff of all categories,
4. Creation and method of recruitment of staff— No new post shall be created without the prior approval of the Managing Committee ‘and sanction of the State Government, as the case may be.
him in ty
5. ...Correspondence— There should be separate collections :for seach subjegt and. each file havingits oonseguti ve the collection and its subject. The Office Superintendent shall maintain a guardfile containing all the important orders, ciroulars resolutions of permanent nature and notes of inspection, aun r.within Pa w &
6.
» Opening Of Dak, etc.
— AN the Daks shall be opened y the A and in his absence by thé AssistantAdministrator. The Office Superintendent stall “Open the Dak during the absence of both theAdministratorand Assistant A dm trator ministrator and shall place.all importantletters, etc., received Assistant Administrator before the Administrator or the »as the case may be, ‘when theyreturn to headquarters, The Office Superintendent willreceive: a}] TegiStered and jinsured letters unless they areaddressed 10the Admin;
Strator by name, Ono letters, the Oi;
to Assist nt Admini.
Fe th the Administrator letters Teceived d Superintendent shall place them before da Or Assistant Administrator and all uring the day shall be diarised,
7. Duties of Office Superintendent responsibility for the records and Ppoffice: shall rest with the Office Superintendent who shallbe the head ministerial officer, who subject to the approval and ‘orders of the Administrator shall distributeduties among. the Clerks ~and other subordinate visoty’'staff. He should inspect each ‘seat at least oncein 4 month and the office at least once in three months,He-shalll obtain the “pending list from each Clerk oncein & fortnight’and place it before the Administratorthrough the Assistant Administratornee of the pendency promptly and’ efficiently, ‘He: shall maintain 2 personal Hand Book in which he shouldrecord all important and <urgent references Tectived and " to be dealt with promptly and on the fixed, According to the distribution of ronne neClerksta duty chart shall be hung by the side o each Clerk, — The immediate roper working of the uper jwar tt due‘dates
8. Maintenance of Regitters —(a) Each Clerk shall maintain _
(a) Log Book
(b) File Register
(c) Forward Diary and (d) Transit Register The receipts should be entered in the Log Book.
(b) The file register is meant for entering chronologically all letters received from outside and those issued froin office. A new file number shall be given in the file register when a new file is opened and all pending files shall be brought over to next year at the beginning of the calendar year and anew file number given by rounding off the old number.
(c) The Forward Diary is meant to put up a letier on a particular date fixed by consulting it everyday.
(d) Transit Register — It is meant to ensure prepara~ tion of fair copies in time. No letters meant for issue on a particular day shall be issued, on the next day and at the end of the the Clerk shall place it before the Office Superintendent for check. Any delay in the issue of the letters shall be brought to the notice of the Administrator or/and Assistant Administrator by the Office Superintendent.