Miscellaneous expenses of the following nature incurred while on tour by an employee will be reimbursable with the special sanction of the Controlling Officer on production of the requisite details/vouchers/certificates.
(a) Telephone charges (Local/trunk) with details.
(b) Telegram /phonogram charges.
12. Employees traveling within eight Kilometers of head-quarters may with the permission of the competent authority, draw the actual cost of hiring conveyance.
13. T.A. on transfer: (1)A transfer at the employees own request will not be treated as transfer in the interest of the Board unless the authority sanctioning the transfer, for special reasons which should be recorded, otherwise directs.
(2) Where no change of residence is involved consequent on the transfer of an employee no traveling allowance is admissible in such cases.
(3) A member of an employee’s family who follows him/ her within six months from the date of his/her transfer or precedes him/her by not more then one month may be treated as accompanying him/her. The same time limit will apply for transfer of personal effects.
(4) If the family of an employee travels to a station other than the new station or to the new station from a station other than the old station the employee shall be entitled to draw actual fare limited to the fare from the old station to the new station of transfer.
14. (1) The employees of the Board shall be entitled to transfer grant and packing allowance at the rates as may be laid down by the Central Government for its employees from time to time.
(2) In addition to the fare for himself and members of family for journey by rail/steamer/air, as the case made be, and actual bus fare for himself and members of family in the case of journey by road, an employee may draw daily allowance for himself and each member of his family for every completed day occupied in the journey from his residence reckoned from midnight to midnight.
(3) For the period less than 24 hours on any day, the daily allowance will be admissible as follows :- Upto 6 hours : Nil Exceeding 6 hours but not : 70% of the exceeding 12 hours normal rate Exceeding 12 hours : Full Note : The children below 12 years will be allowed daily allowance at half of the rates for adult.
(4) If the journey is undertaken by road between places connected by rail, the actual cost of road journey, limited to rail fares for entitled class, shall be admissible.
(5) For the transportation of personal effects, an employee may draw actual cost of carriage of personal belongings the scale of entitlement will be regulated in accordance with the orders issued by the Central Government from time to time for its employees.
(6) If an employee carries his personal effects by passenger train or by road or by any other mode of transportation, he may draw the actual cost of carriage upto a limit of the amount which would have been admissible had he taken the maximum number of kilograms by goods train under Quick Transit Service.
(7) Subject to the prescribed limit of weight an employee may draw the actual cost of transporting personal effects to his new station from a place other than his old station or from his old station to a place other than his new station, provided that the total amount drawn including the cost of transporting these personal effects shall not exceed that admissible had the prescribed maximum luggage been transported by goods train from old to new station direct.
(8) An employee carrying goods by road between places connected by rail can draw actual expenditure on transportation of personal effects by road or the amount admissible on transportation by rail and/additional amount of not more than 25% thereof, whichever is less.
(9) The rates for carriage of personal effects between places connected by road only will be the same as may be prescribed by the Central Government from time to time for its employees.
(10) An employee will be entitled to an additional fare by the entitled class for both onward and return journeys, in addition to the normal transfer T.A.
entitlement, if he has to leave his family behind because of non-availability of residential accommodation at the new place of posting.
(11) On transfer or retirement, the employee will be entitled to convey at the Board’s expenses the vehicles owned by them at the following scale :
Pay range Scale Rs.1900 and above One motor car or one motorcycle/scooter Below Rs.1900 One motorcycle/scooter/one bicycle.
Actual transportation charges limited for freight charged by passenger train will be reimbursed,
(12) A claim for reimbursement of travelling allowance on transfer shall be supported by the money receipts showing the actual weight and the amount paid for the transportation of personal effects separately by rail/road etc.
(13) For cartage of luggage from residence to railway station and viceversa on transfer, transportation charges, subject to a maximum of Rs.100 each, both at the old and the new station will be allowed to all the employees other than those getting a pay below Rs.1100 per month, to whom Rs.50 each at the old and the new station will be allowed.”[GSR 1038(E) dt. 28/10/1988]