(1) The Executive Officer shall be incharge of all immovable properties of the institution.
(2) The Executive Officer shall be entitled to the custody of all immovables, livestocks and grains.
(3) The jewels and valuables shall be in the joint custody of the President and the Executive Officer. Where there is no Executive Officer, the President and Treasurer shall be in the joint custody of the jewels and valuables. The Executive Officer shall be responsible for the entrustment of jewels and valuables which are in daily use to the President after taking proper acknowledgment and for providing facilities to the safety and for observing of such entrustment. The Executive Officer shall furnish such security as may be determined by the Commissioner.
(4) The Executive Officer shall be the person entitled to receive all the income in cash and kind and all offerings and all such income and offerings shall be in his custody.
(5) The Executive Officer shall be the person by whom all disbursements are to be made and all expenditures to be incurred on behalf of the institution.
(6) (a) Before the end of every month, the Executive Officer shall draw a rough estimate of the probable disbursements and expenses to be made and incurred during the following month and obtain the previous sanction of the trustees for the same.
(b) The Executive Officer shall thereafter prepare cheques in instalments for the funds required, obtain the signatures of the President and the Treasurer of the Board of trustees and withdraw the amount from the bank and the amount so drawn shall be deposited then and there in a bank in a separate account or in the Postal savings bank account in the name of the temple and the trustees shall by a resolution authorise the Executive Officer to operate on this account.
(c) The amount in the account to be operated upon by the Executive Officer shall under no circumstances exceed the limit to be fixed by the Commissioner in consultation with the trustees of the institution and such limit shall not exceed one-twelth of the annual expenditure of the temple.
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(d) Where any amount of expenditure included in the statement can be disbursed by means of cheque, the Executive Officer shall obtain a separate cheque in favour of the person to whom the payment has to be made.
(e) All the receipts must be deposited by the Executive Officer in the account of the institution soon after its receipt.
(7) (a) For meeting unforeseen expenditure the Executive Officer shall have such permanent advance as may be fixed by the Commissioner.
(b) The Executive Officer shall not incur any expenditure which exceeds Rs. 10 without obtaining prior sanction of the trustees and in case of emergency he may incur the expenditure, but shall without delay obtain the approval of the trustees.
(8) The accounts of all receipts and expenditure in a month shall be placed before the trustees at the monthly meetings for being passed by them.
(9) The Executive Officer shall prepare the budget in sufficient time, obtain the approval of the trustees and submit it for sanction. Similarly supplementary budget and proposals for ratification of expenditure incurred in excess of the budget sanction due to extraordinary circumstances should also be submitted through the trustees.
(10) (a) The Executive Officers shall be in-charge of the office of the institution and all the office holders and servants shall work under the immediate control and superintendence of the Executive Officer subject to the disciplinary control of the trustees.
(b) It shall be the duty of the Executive Officer to see that all the office holders and servants properly do their allotted work. The Executive Officer shall maintain the service registers of all office holders as well as other records, files and registers pertaining to the institution.
(11) The Executive Officer shall be responsible for the collection or all income and moneys due to the institution, but shall have no power to waive or write-off any claims of the institution and such claims of write-off or remission shall be made through the trustees to the Commissioner.
(12) The Executive Officer shall be the person entitled to sue or be sued on behalf of the institution and it shall be the duty of the Executive Officer to see that all legal proceedings on behalf of or against the institution are instituted in due time and properly prosecuted and that all such proceedings against the institution are properly defended.
8 He should act in accordance with the resolution of the trustees and also obtain prior sanction of the commissioner wherever necessary.
(13) It shall be the duty of the Executive Officer to see that buildings, lands, jewels, vahanas and utensils of the institution are kept in proper repairs.
(14) The Executive Officer shall have power to sell perishables in such manner as he deems fit but sales of livestock, grains or any other property not required for use of the institution shall be decided upon only by the trustees and the Executive Officer shall make the sales in such manner as may be decided upon by the trustees. The Conditions of leases of land rights etc., shall be settled at a meeting of the trustees and as approved by the Commissioner.
(15) The Executive Officer may exercise all powers and may perform all duties assigned to an Executive Officer under the scheme if any settled for the institution and also perform such functions as are allotted to him by the trustees except those which are required to be exercised or performed by the trustees under the Act, and the rules framed there under.
(16) (a) Where a Government servant is appointed as an Executive Officer he shall be paid the pay and other allowances entitled by him in his parent Department and shall be governed by the rules applicable to his cadre of service.
(b) Where a non-Government servant is appointed as an Executive Officer he shall be paid such remuneration as fixed by Government and as governed by such terms and conditions laid down by the Government at the time of appointment.
(17) The President and the Treasurer of the Board of trustees shall have a joint account and shall operate on the Bank account but cheque book and pass book shall remain in the custody of the Executive Officer.
(18) The following subjects shall be placed by the Executive Officer at every monthly meeting :
(a) (i) checking of cash, perishables, and noting the fact in the minutes book ;
(ii) passing of previous months accounts and recording the abstract of the same ;
(iii) other subjects to be brought by the Executive Officer to President of the Board or any other trustee ;
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(b) once in a quarter the following shall be placed before the meeting :
(i) quarterly statements of accounts ;
(ii) demand, collection and balance statement ;
(iii) improvements to buildings and lands ;
(iv) additions to jewellery ;
(v) investment made or renewed.
(c) Once in every year in the month of March, the following subjects shall be placed before the meeting :
(i) budget ;
(ii) dhittam, if any ;
(iii) programme of festivals;
(iv) proposals for repairs to buildings.
(d) Once in every year in the month of August, the following shall be placed before the meeting :
(i) administration report ;
(ii) account of festivals,
(e) Audit notes and replies shall be placed before the meeting at the next month after receipt.