(1) Within thirty days of the nomination of Representatives under <, section 4 of this Act, the Commissioner in the case of Corporation, and the Deputy Commissioner of the District in the case of other Municipalities, by order, in writing, shall determine in respect of the territorial area of a, .
Municipality such dumber of Wards Committees consisting of such number of wards, not exceedinc five, as he may deem fit.
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PUNJAB GOVT. GAZ. (EXTRA), APRIL 16,2013 207 (CHTR 26, 1935 SAKA)
(2) In constituting the Wards Committee under sub-section (1), geographical contiguity, as far as possible, shall be maintained.
(3) Each Wards Committee shall, consist of,-
(i) the Councillor(s) as described in section 5 of the Punjab Municipal Corporation Act, 1976 or the member(s) 'as described in section 12 of the Municipal Act, 1911, elected' from the ward(s) for which the Wards Committee is constituted; u
(ii) all Representatives of the Areas;
(i ii) the Commissioner in the case of Corporation and the Executive Officer in the case of other Municipalities, [ex-officio member];
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(iv) any other officers nominated by the Municipality to be exofficio members and one or-them shall be the Secretary of the Wards Committee.
(4) The chairperson of the Wards Committee shall be elected Councillor or the elected member, as the case may be:
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Provided that where there are more Councillors or elected members, as the case may be, they shall elect the chairperson from amongst themselves:
Provided further that in case of equality of votes of elected Councillors or the members, as the case may be, the older in age shall be the chairperson.
(5) The chairperson may require the departments of the State Government or the autonornous'bodies under its control or the Municipality to depute its representatives as special invitees to participate in the meetings, whenever problems pertain.ing to their wings are to be discussedf '..r
(6) The Commissioner, the Executive Officer or the Secretary of the Municipality or his representative shall be entitled to take part in the meetings and delib~rations of the Wards Committee. . --......,<," "
(7) All minutes of the meetings of the Wards Committe~~shall be recorded by the Secretary and a copy of minutes of each meeting shall be forwarded by him to the Municipality.
1 ,\ 'I 'l ','II, (8) The meeting of the Wards Committee shall be held at least once in HIII \ each quarter of the year and atleast two-third members shall form the quorum.
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Term of the Area Sabha and the Wards Committee', Functions and duties of the Wards Committee, 208 . q PUNJAB GOVT. GAZ. (EXTRA), APRIL 16,20 13~ , (CHTR26, 1935 SAKA) ,
11. The term of office of the Area Sabha and the Wards Committee shall be coterminous with the term of the Municipality.;
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12. The Wards Committee shall discharge and perform the following functions and duties, namely:- OJ '.r ' (k)
(a)
(b)
(c) . ". '1 to provide assistance in solidwaste management in the Area;
to make supervision of sanitation work in the Area;
to provide assistance for the preparation, implementation and encouragement of the development scheme for the Area;'
, ,to encourage harmony- and unity among various groups of \ s;;people in the Area;
to mobilize voluntary labour and donation by way of goods or ~noney for social welfare programmes;'
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to provide assistance for identification of beneficiaries for the implementation of development and welfare schemes;, , to encourage art and cultural activities and activities of sports and games;
(d)
(e)
(f)
(g)
(h) < to ensure people's participation in the, voluntary activities necessary for successful implementation of the development,.
activities ofthe Municipality;
.• , •• p • r ltt ( i 1(,' to assist in the timely collection oftaxes,f~es and other sums due to the Municipality; " I.', ' to ensure maintenance of street lights and parks in the Area;, to compile, maintain and update annually the information about the' Area in such format, '~s ~. be specifi'ed by the Municipality relating to economic inf~atio~ i~c1ud,ing the number and nature of commercial establishment.in the Area, employment date and information relating to l'i:tnduse, public -..
spaces, .civic amenity sites, traffic, patterns, public .. I , ' transportation hub$" preservation and _resjoration of ~ .•• .•.. 'r - I ••. • environment natural .resourc~s" heritage. sites, and infrastructure index including the extent of infrastructural, Development, current,an'd' pending projects and the infrastructural requirements of the Area.; and 'fl i ,
(i) (I) to perform such other functions as may be assigned to it by the Municipality.
13. The Wards Cornntittee shall have the right to,-
(a) seek informar'on from any officer/official of theMunicipality regarding any' matter relating to the Area; -c
(b) obtain information about the plans of the Municipality;
(c) obtain information of the budget of the Municipality and all revenue items including tax; and . I
(e) be consulted in the development of land use and zoning regulations .
• ' 14. The following procedure shall be adhered to ~hile conducting. , " neetings of the Area Sabha and Wards Committee,- '.. t -. ~ • -
(a) notice of meeting shall be given at least one week in advance and placed on the notice board of the office of the, Municipality;
(b) minutes of the meeting shall be maintained and kept in the office of the Secretary of the Area Sabha, and the Wards.
Committee, as the case may be, and shall be available to the general public for perusal; and !·hl
(c) the action taken report on the minutes shall be presented at the next meeting. ' I PUNJAB GOVT. GAZ. (EXTRA), APRIL 16,2013 209 (CHTR 26, 1935 SAKA)