Deposits may be received by the Panchayat Samiti or the Zila Parishad either in cash or in interest-bearing securities on the following account:· PUNJAB GOVT. GAZ. (EXTRA), JANUARY 9, 2014 87 (PAUSA 19, 1935 SAKA)
(i) security m~ney of cashiers and store-keepers for their handling cash or stores~
(ii) earnest money of the intending tenders;
(in) security money of contractors for fulfillment of their contract; and
(iv) other deposits for sums which cannot be brought to account under any revenue head.
79_ Security deposits.-( I) Every subordinate official or Cashier or Store Keeper of the Panchayat Samiti or the Zila Parishad, as the case may be, who shall be required to handle cash or stores, shall furnish security to be fixed by the Executive Officer or the Chief Executive officer, as the case may be. The amount of the security shall be fixed according to the Government instructions as available in this behalf failing which according to the circumstances and local conditions. When an official who has furnished security takes regular leave or is deputed to other duty, the official who is authorized to officiate for him should be required to furnish the full amount of security prescribed for the post, unless a competent authority on valid reasons which must be recorded, has authorized a relaxation of the rules regarding security applicable to his case.
(2) Whenever a private person or firm contracts to supply stores or execute a work, he or it should, unless exempted by the Panchayat Samiti or the Zila Pj\rishad, as the case may be, to do so, be required to give security for the fulfillment of his or its contract and a ·suitable provision regarding security should be incorporated in the agreement.
(3) When any earnest money in cash is received along with tenders, it shall be treated as deposit received by the Panchayat Samiti or the Zila Parfshad, as the case may be, and shall be brought to account immediately unless the Panchayat Samiti or the Zila Parishad, allow such money to remain in the custody of an official authorised by it in this behalf. In that case only sums tendered by the contractors whose tenders have been accepted. shall eventually be brought to account. The earnest money received from contractors whose tenders have not. ascepted shall forthwith be repaid to them after obtaining proper acknowledgement. No in.terest shall be paid by the Panchayat Samiti or the Zila Parishad on deposits in cash. Security furnished in cash by an employee of a Panchayat Samiti or a Zila Pa-rishad , or a contractor, may be converted, at the cost of the Depositor, into any of the interest bearing securities;
provided that,- Sections 143 and 193 8& PUNJAB GOVT. GAZ. (EXTRA), JANUARY 9, 2014 {PAUSA.19. 1935 SAKA)
(a) 1hc deposilor has expressly requcsic<I in wri1ing Ihm this be done: ;md
(b) 1he acceptance of !he new form o f soc uril) " pcrn11ssible under 1he rules nnd under cern1s of a!?ree1ncn1 or bond '\Jotc, (I) Cash 11cmnlly recei\'ed may be .,:om cncd 1111<1 an in1ercs1 bearing security even" hen ii form> pan of a deposil which i~ hc1n!\ paid in installments and ha> nol ycl been real ised in full.
(2) Percentage deductions made from a con1rac1or's bi ll s held as sc~uriry for lhc due folfi llment of a comracl shou ld nm be convc11ed into any or her form of~ccu rity unless !here are special ordc1.., of1hc cnmpc1e111 aulhorily for ~uch conversion.
(J) A sccurily deposil laken from an omph>yec ofrhe l'nnchaya1 Samili or ...
lhe Zila Parishad should be re1ai11cd for al lea>! >ix momhs from 1he date when he vaca1es his post.
(4) Wi1hout special orders of1he compelenl authori1~. no security dep0si1 ~hall be repaid, or retransferred 10 lhe d~p<lsilor or otherwise disposed of cxccpl 111 accordance with !he terms of his securi1y or agrecmenl. When an imcrcst-bcaring security is re turned or re1ra11sfcrred. 1hc acknowledgement should sct- fon h ful l particu lar.s of1h" security.
(5) 1'hc percentage deductions from bills held as scc11ri1y in conne.crion with co11trnc1s 10 cxccule works s hould not b" rdundcd 1ill 1hc fina l bil l has been prepared and 1>asscd.
s.-.:1;011, 14land 80. Refund ofdeposits.-Refund ofdeposi1s 1hrt)ugh flank instrument t9.1 should he made on voucher in Forni FBA-32. They shall be passed for paymcn1 only \\hen Lhe Exccuiive Officer or the Chief Executive Officer, as the cas.:
may be. has sa1isfied himself by a reference to !he original emry in the Deposi1 Regis1er 1hat the deposit is actually ou1>1and111g which fact should also be ccnified by the Senior Assistalll (Accountant) on !he voucher.
Seclions 1·1) ;Jnd 193 ..
81. Register of deposits - ( I ) A register (>f deposits received by 1he l'anchayat Samiti or the Zila Parishad sha ll be maintained in Form FBA-33.
Separate sets of pages shall be set aside for each of the classes of deposits reforl'cd to above.
(2) A separate register of t he rece ipt and clisposal of interest-bearing securities should also be kepi in Form FBA -14 l'l.INJ ,\ ll Ci\ )VT. CJ\/ .. ( IOX'I R/\) . .IAt\U/\RY 9. 20 I~ 8'> (PAUSA I '>. l<J3'; S/\K/\!
8 2. L:t p)c·tl l>eposits.- .A.t the ..:nd of each year an) depo~it no1 cxc.·ccd ing St.-ctit-.n~ 143 .1od five hundrl!d rupees unclai111etl for one ''thlh: )Car. balances not c\Ct!ed1ng. l93 ti"~ hundred rupc6 of<leposns purtl) repaid during the yc;lrthcn d<1,ing and all balance!> uuc lu1111cd for 1norc than 1hr..:c ..:01nplet~ account yc:11 ... lro1n the date on whid1 the) become payahlc, sha ll a1 1he clo:;c of March, each year ht· cred ited to the revenue or the Pandmym Snmiti or the.Z ila Pa ri>lu1d. as the CHS(;! 111ay be.
(2) 1 he deposih lap«~d should ho noted 111 the Register of dcpthih lapsed.
(3) Deposits credited 10 r~venu,• cannot be repaid without the ""'ct1on of the contpc:tcnt authorit~ ,,iJo!'.hall l'k!'lhrc g1\ 1ng sanc1ion lO detenn1nc that the iten1 ''"..; rc:11ly rc-cei\'t"d and \1.1a, ca1Ticd 10 the credit of revenue a-. lap!>ed and that the clai111m1t's identity :ul<l1ilk lo money are ce11itied by the ol'liccr signing the upplica11on ll>r rcf1111d.
(4) !'he amount of!he lar>sed dcl'"" ' refunded sha ll : however. be charged in the Cash Bo,>k a' refunded. The 1cpaymc111 ol'a larsed deposit sh.i ll a lso be recorded Ill the Register of l:1p,cd deposits in Form FOA-35 so a, 10 guard again,1 ,ccond pa) ment.