The Panjab University Act, 1947

CHAPTER VI (A) CONDITIONS OF SERVICE OF UNIVERSITY EMPLOYEES [Regulations under Section 31 (2)(e) of the Panjab University Act, 1947]

1. The University Employees shall be classified into the following categories:

I. A Class.

(i) All University teachers i.e. Professors, Readers, Lecturers and such other persons as may be designated as teachers by the Senate including Research Assistants, Teaching Assistants, Instructors and Pandits;

(ii) All Administration Officers of and above the rank of Office Superintendents/ P.A.’s and other non-teaching staff having equivalent/ corresponding pay-scales.

II. B Class:

Assistants/Stenographers/Steno-typist/Clerks and other nonteaching staff having equivalent/corresponding pay-scales.

III. C Class:

Employees not covered under I and II above.

Note:- University employees who have not opted for the revised pay-scales on the Punjab Government pattern, or technical/laboratory staff whose payscales have not been revised will continue to be classified in the categories in which they had continued to be classified, so far.

2. Definitions and interpretations:

(i) “Active service” means the time spent —

(a) On duty;

(b) On subsidiary leave;

(c) On recognised vacation or privilege leave or medical leave.

(ii) (a) Appointment: Appointment means and includes appointment by direct recruitment or by promotion or by any other method approved by the Senate.

(b) “Appointing Authority” means the authority empowered to make appointment to a post which an employee for the time being holds.

(iii) (a) Cadre: Cadre means the strength of a service or part of it, as determined by the Senate from time to time, and includes the office(s) held for the time being either temporarily or permanently, by person(s) appointed by any method of appointment, that is, by direct recruitment or by promotion or by any other method approved by the Senate.

(b) “Average monthly salary” means the salary which an employee has earned during so much of his active service as is within one year preceding the day on which he proceeds on leave, divided by the number of months on which the calculation is made.

(iv) “Competent Authority” shall be the appointing authority or such authority to whom the special powers are delegated.

(v) “Duty” includes:

Service as a probationer or apprentice, provided that service as a 116 117 probationer is followed by confirmation without a break; provided further that in the case of an apprentice, on confirmation either in the post for which he was undergoing apprenticeship or in any other post, the period of apprenticeship cannot be counted for purposes of leave.

(vi) “Employees” means —

(a) Any person in the service of the University and includes any such person whose services are temporarily placed by the University at the disposal of another University, College or any other authority; and

(b) also any person in the service of a State Govt. or Central Govt. or a local or other authority, or any other autonomous body whose services are temporarily placed at the disposal of the University.

(vii) “Furlough” means leave earned by an employee of Class A or B in respect of period spent on duty according to furlough regulations contained in this Chapter.

(viii) “Leave Salary” means the monthly amount paid by the University to an employee who is on leave.

(ix) “Pay” means the amount drawn monthly by an employee and it includes special pay or personal pay, if any, but no other allowances.

(x) (a) “Permanent employee” means a person confirmed.

(b) “Post” means and includes the office held for the time being either temporarily or permanently, by a person appointed by any method of appointment, that is, direct recruitment, by promotion or by any other method approved by the Senate.

(xi) “Probation” means and includes promotion by way of merit promotion, Personal promotion or any other method or scheme of promotion approved by the Senate from time to time.

(xii) “Salary” means the amount of the monthly pay and allowances granted by the University to an employee.

(xiii) “Service” means the whole period of continuous service including periods spent on leave.

(xiv) “University” means the Panjab University.

3.1. Save as otherwise provided in the Regulations, the Appointing Authority for the various categories of the University employees shall be —.

(a) Senate -for employees of Class A;

(b) (i) Syndicate -for employees of Class B in the category of Assistants including those in the equivalent/corresponding pay-scales of Assistants.

(ii) Vice-Chancellor -for the employees of class B in the category of C l e r k s including those in the equivalent/corresponding pay-scales of Clerks.

(c) (i) Registrar -for class C employees of the administrative offices and Chowkidars for all Departments including Teaching Departments.

(ii) Dean of University Instruction, in consultation with the Chairman of the concerned departments, for Class ‘C’ employees of Teaching Deptts. except Chowkidars.

CONDITIONS OF SERVICE 118

3.2. The authority competent to suspend, charge-sheet and order an enquiry against a University employee shall be -

(i) Vice-Chancellor -in the case of employees of class A.

(ii) Vice-Chancellor -in the case of employees of class B in the category of Assistants including those in the equivalent/corresponding pay-scales of Assistants.

(iii) (a) Registrar -in the case of employees of class B in the category of Clerks including those in the ministerial cadre in the equivalent/ corresponding pay-scales of Clerks.

(b) D.U.I. - in the case of employees of class B in the Teaching Departments, in the categories other than in (iii) (a).

(iv) (a) Registrar -in the case of class C employees of the administrative offices, and

(b) Heads of Departments -in the case of class C employees of the teaching and non-teaching departments.

3.3. The appointing authority shall be the punishing authority unless otherwise provided for in these Regulations.

3.4. Subject to the Regulations contained in this chapter, employees shall be under the administrative control of the Head of the institution or the office to which they are attached, and the Head of the institution or office shall be under the administrative control of the Vice-Chancellor.

3.5. The Senate or the Syndicate, as the case may be, shall have the power to terminate the appointment of a person holding an administrative or ministerial post on the ground of inefficiency, dishonesty, or serious misconduct.

4.1. Save as otherwise provided in the Regulations, the fixation of salary, accelerated increments, grant of allowance, etc., shall, in the case of employees holding permanent posts rest with-

(a) Senate -in the case of employees of class A;

(b) Syndicate -in the case of employees of class B;

(c) Vice-Chancellor -in the case of employees of class C.

4.2. The Syndicate shall be competent to grant a “Personal pay” equivalent to the increment last drawn by an employee who is held up at the maximum of his pay-scale, after every three years from the date of reaching the maximum of his pay-scale.

5. Every appointment whether by direct recruitment or by promotion or by any other method approved by the Senate, shall be made on probation for a period of one year, which may be extended by the appointing authority for a period not exceeding one year.

The appointing authority may, however, grant exemption in exceptional cases.

6. A permanent employee, recruited on or after January 1,1968, shall give, at least three months’ notice before resigning his post, failing which he shall forfeit salary for the same period.

Provided that Syndicate may waive this requirement in part or whole for valid reasons.

Provided further that in case of an employee who is on long leave and resigns his post or his post is declared vacant under Regulation 11.9, the stipulation of three months notice shall not be required.

CONDITIONS OF SERVICE 119

Explanation: Long leave would mean leave for one year or more.

7. An increment in time scale of pay shall ordinarily be drawn as a matter of course but the competent authority may withhold increment if the conduct of the employee has not been good or his work has not been satisfactory.

8. Where an efficiency bar has been prescribed in a time scale of pay, the increment next above the bar shall not be given without the specific sanction of the competent authority.

9. A University teacher whose services are terminated before the summer vacation shall be entitled to summer vacation salary as under :-

(i) those who complete nine months’ service -Full salary.

(ii) those who complete service for three months or more, but less than nine months -Proportionate salary on the basis of full salary for nine months’ service.

Provided that -

(1) no one who has served for less than three months will be entitled to any salary for the summer vacation.

(2) no one shall draw salary for the period of summer vacation from two sources.

(3) if a teacher leaves service before or during the summer vacation of his own accord, he shall not be entitled to any salary for the period of summer vacation.

10.1. The procedure for suspension of an employee and other matters connected therewith shall be the same as laid down in the rules approved by the Syndicate for nonteaching employees.

10.2. An employee who is placed under suspension may be paid such subsistence allowance as the suspending authority may determine, but it shall not exceed one-half of the pay plus allowances of the employee who has been suspended.

10.3. An employee who has been suspended shall not be entitled to any kind of leave during suspension.

10.4. When an employee who was suspended is finally reinstated, he shall get full pay unless the competent authority has expressly ordered a deduction to be made for the suspension period as punishment.

GRANT OF LEAVE GENERAL

11.1. Unless otherwise laid down in these Regulations, the authorities competent to grant leave (other than casual) shall be-

(i) Syndicate -for employees of Class A for leave of more than six months.

(ii) Vice-Chancellor -for employees of Class A for leave up to six months.

(iii) Registrar -for employees of Class B of the Administrative Office.

(iv) (a) (i) Registrar -for employees of Class B in the non-teaching Departments for leave of more than four months.

(ii) Heads of the Department(s) concerned for employees of Class B in the non-teaching departments for leave up to four months.

CONDITIONS OF SERVICE 120

(b) Dean of University Instruction -for employees of Class B in teaching departments for leave of more than four months.

(c) Head of the Department concerned for employees of Class B in the Teaching departments for leave up to four months.

(v) (a) Registrar -for employees of Class C of the Administrative Office.

(b) Head of Department concerned -for employees of Class C of the teaching and non-teaching departments.

11.2. When leave is to be granted by Syndicate/Senate, it will be on the recommendations of the Vice-Chancellor.

11.3. A leave account shall be maintained by the Head of the Institution or the office concerned in the case of every employee of the University.

11.4. Leave cannot be claimed as of right. When the exigencies of service so require, a discretion to refuse or revoke leave of any description is reserved to the authority empowered to grant leave.

11.5. Leave allowance wherever payable shall be paid monthly in the first week of the succeeding month.

11.6. Earned leave may be combined with furlough or leave on medical grounds.

11.7. Casual leave cannot be combined with any other leave. It can be combined with holidays provided the total period including holidays, does not exceed sixteen days.

11.8. Leave granted without pay shall not count towards gratuity except where such leave is counted towards increment under the University rules.

11.9. If any employee overstays his leave or is otherwise absent from duty for more than a week, his post shall be liable to be declared vacant and he shall forfeit his salary during the time he so remained absent.

12.1. TEACHERS OF THE UNIVERSITY, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY (CLASS “A”).

shall be entitled to- (A) (a) (for teaching members) Vacation & Recess

(i) Summer Vacation …… Full

(ii) September/October recess …… -do-

(iii) Winter recess …… -do- If, owing to the requirements of the University, an employee is, in any year prevented, with the prior sanction of the Vice-Chancellor, from enjoying the whole or any part of the summer vacation, he may in lieu thereof be given credit of leave on full average pay for such period not exceeding one month per year as may be determined by the competent authority;

(b) (for Non-teaching Members) For every 11 months’ service an employee may be given credit of one month’s earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one shall be granted leave for more than 120 days at a time. The competent CONDITIONS OF SERVICE 121 authority may allow this leave to be availed of, subject to a maximum of 120 days on attaining the age of retirement, if it was applied for in good time and was refused in the interest of the University.

(c) Teaching members who are declared as non-vacation officers by the competent authority shall be governed by the provision in (b).

(d) Non-teaching members shall be entitled to -

(1) (i) Summer vacation .... Half

(ii) September/October recess …. Half

(iii) Winter recess …. Half The date shall be fixed by the Head of the concerned Department.

If an employee is not permitted under orders of the Vice-Chancellor to be absent during the above period of summer vacation, he may, in lieu therefore, be given credit of earned leave on full average pay for such period, not exceeding one month per year as may be determined by the competent authority.

(2) In addition to (1) earned leave on full pay equivalent to 10 days in a year. Such leave is permitted to be accumulated to the extent to which it is permitted in the case of employees working in the nonvacation departments, but shall not exceed 120 days at a time.

(B) FURLOUGH

(i) A teacher who is entitled to Sabbatical leave may be granted furlough equivalent to 15 days for each year of active service but it shall not exceed six months and shall be granted only at the time of retirement.

(ii) A teacher who has completed 4 1/2years active service and is not entitled to Sabbatical leave may be granted furlough equivalent to oneninth of his active service, subject to a maximum of two years at a time, on the condition that he returns to the University service on the expiry of furlough or has attained the age of retirement.

(iii) Furlough shall not be granted until the expiry of three years from his last return from such leave.

(iv) No one may be granted more than six months furlough after he has attained the age of retirement.

(v) Furlough may be combined with summer vacation or earned leave.

(vi) The monthly allowance to be granted for the period of furlough and subsidiary leave shall be a sum equivalent to half the monthly salary.

(vii) Furlough and other leave taken out of India shall be reckoned from the date of embarkation at the port of departure from India to the date of debarkation at the port of arrival in India, in case the journey is performed by sea, and from the date of departure from an Indian airport to the date of arrival on return to an airport in India, in case the journey is performed by air.

(viii) In the case of furlough taken out of India subsidiary leave not exceeding ten days may be granted for the interval between the date of his quitting the office and the date on which he embarks at the port of departure from India and the interval between his landing in India and rejoining his appointment.

CONDITIONS OF SERVICE 122 (C) SABBATICAL LEAVE

(a) Grant of Sabbatical leave under this Regulation shall apply to those appointed on or after 1-4-1963. The teachers who joined University service before

1.4.1963, shall have the option to be governed either by the furlough regulations in force before 1-4-1963, or by these regulations.

(b) A University Professor, Reader or Lecturer desiring to undertake research or advanced work in his own field who has served the University for not less than six years may be granted Sabbatical leave for six months on full pay and for another six months on half pay, if-

(i) the programme to be followed during the leave is submitted alongwith the application for grant of leave and is approved by the Vice-Chancellor;

(ii) he is in a position to serve the University for at least three years after return from leave and executes a bond that after the expiry of such leave he shall so serve, failing which he shall refund to the University the leave salary received by him and the interest thereon at bank rate;

(iii) the leave is to be utilised for advanced work in his own field, research or in pursuit of knowledge, solely with the object of increasing the teacher’s professional efficiency and usefulness to the University.

He shall, on return from leave, report to the University, the nature of advanced work in his own field, research or other work undertaken during the leave.

(c) (i) Sabbatical leave shall not be granted to a teacher until the expiry of six years from the date of his last return from sabbatical leave, study leave or any other kind of training programme;

(ii) Only one teacher from a Department with a total strength up to seven shall be granted Sabbatical leave at a time, and the normal budget provision of that Department shall not be exceeded on account of grant of the leave.

(d) A teacher on Sabbatical leave may be allowed to accept a Fellowship or a Research Scholarship or any other remunerative appointment in an institution of advanced studies and the amount so received will not affect the amount of leave sa1ary drawn by him from the University.

(D) STUDY LEAVE

(a) (1) A member of the staff who has completed three years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a scholarship or financial aid, for higher studies. If the same is granted, he may be allowed leave without pay up to two years, extendable by another year as a special case. The total leave shall not exceed three years.

(2) A member of the staff who has completed five years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a Scholarship or financial aid, for higher studies. If the same is granted, he may be allowed leave on full salary up to one year and on half salary for the second year.

CONDITIONS OF SERVICE 123 The leave may be extended for the third year without pay. This leave cannot be combined with any other leave. The leave salary together with the scholarship/financial aid shall not exceed one and a half times the employee’s salary but if the scholarship/financial aid exceeds that amount, no leave salary shall be paid.

(3) The employee granted leave under (I) or (2) shall execute a bond to serve the University for at least five years on his return.

(b) (1) A member of the teaching staff below the rank of a Reader who has completed at least five years’ service in the University may be granted study leave, for research work leading to a doctorate degree. The condition of five years’ service may be waived by Senate in special cases.

(2) Applications for grant of leave must be made through the Head of the Department so as to reach the University not later than March 31.

(3) Not more than two University teachers shall be selected every year for grant of study leave -one for Science and one for Arts or Languages (alternately).

(4) An employee granted leave under this Regulation shall execute a bond to serve the University for five years on return from study leave.

(5) Study leave shall be granted for a period not exceeding two years. If through no fault of the teacher, the course of study is not completed within two years, the period of this leave may be extended by another year on the recommendation of the Professor with whom he is working.

(6) Study leave may be combined with vacation or furlough, or both, but shall not count, as service, for purposes of leave including furlough.

(7) The amount of Study leave allowance to be paid to a University teacher proceeding to a foreign country shall be such as may be determined by the Syndicate after making a reference to the Ministry of Education, Government of India, from time to time.

(c) (1) Payment of leave salary shall be made only if the Supervisor or the teacher under whom he is working as also the Head of the Department gives satisfactory report every six months, failing which leave for the rest of the period shall be liable to be cancelled.

(2) If a teacher leaves the University service within three years of his return from leave, he shall forfeit to the University the study leave allowance drawn by him. The amount shall be realised from the teacher after necessary deductions from his Provident Fund.

The study leave may be converted into furlough to the extent of the period for which furlough is due to him and the difference of amount between the study leave allowance and furlough allowance shall be payable to the employee.

(3) An employee who is granted study leave out of India may be allowed seven days to make preparations for the outward journey and the period so spent shall be considered as duty.

(E) EXTRAORDINARY LEAVE

(i) A member of the staff who has completed at least five years’ service in this CONDITIONS OF SERVICE 124 University may be granted extraordinary leave without pay up to six months. He may be granted such leave up to 26 months with permission to take up employment elsewhere. For higher studies this leave may be extended upto two years and upto three years in exceptional cases.

The condition of five years’ service may be waived by Senate under special circumstances.

(ii) In the case of a distinguished teacher who, in recognition of his teaching and research, is invited by a foreign University as a Visiting Teacher or on a research assignment, the Senate may grant extraordinary leave without pay, not exceeding a total period of five years, during his entire service

(iii) For participation in an exchange programme between this University and another leading University a teacher may be granted extraordinary leave by the Senate if-

(a) the University Grants Commission or the Government of India or this University has approved the exchange programme; and

(b) the exchange programme for which leave has been applied is considered by the Syndicate as being in the best interest of the students or Research activities of the University.

(iv) The Syndicate shall decide if a person granted this leave has to be paid any subsidy or leave allowance.

(F) SPECIAL LEAVE A member of the Faculty/Administrative staff and whole-time research staff maintained by the University may ordinarily be allowed to attend Seminars/Conferences in India or in foreign countries, provided that -

(i) the total absence does not exceed 3 months during the period of three years;

(ii) he can be spared without detriment to the work of the University.

For the period of such absence he shall be treated as on duty.

Provided further that -

(a) this period of absence will not include summer vacation or winter/ autumn recesses;

(b) there shall be no restriction for a member of the Faculty/Administrative staff and whole-time research staff maintained by the University who is nominated or deputed by the University to attend any of the Seminars or Conferences in the country or abroad.

(G) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE.

In accordance with the rules laid down by the Syndicate, for non-teaching employees.

12.2. “CLASS A” NON-TEACHING EMPLOYEES OF THE UNIVERSITY, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY, shall be entitled to – (A) EARNED LEAVE For every 11 months’ service an employee may be given credit of one month’s earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one CONDITIONS OF SERVICE 125 shall be granted leave for more than 120 days at a time.

The competent authority may allow this leave to be availed of, subject to a maximum of 120 days, on attaining the age of retirement if it was applied for in good time and was refused in the interest of the University.

(B) FURLOUGH

(i) Furlough equivalent to 1/9th of an employee’s active service may be granted, subject to a maximum of two years at a time, on the condition that he has completed 4½ years’ active service and returns to University service on the expiry of furlough or he has attained the age of retirement.

(ii) Furlough shall not be granted until the expiry of three years from his last return from such leave.

(iii) No one may be granted more than six months furlough after he has attained the age of retirement.

(iv) Furlough may be combined with summer vacation or earned leave.

(v) The monthly allowance to be granted for the period of furlough and subsidiary leave shall be a sum equivalent to half the monthly salary.

(vi) Furlough and other leave taken out of India shall be reckoned from the date of embarkation at the port of departure from India to the date of debarkation at the port of arrival in India, in case the journey is performed by sea, and from the date of departure from an Indian Airport to the date of arrival on return to an airport in India, in case the journey is performed by air.

(vii) In the case of furlough taken out of India subsidiary leave not exceeding ten days on anyone occasion of taking such subsidiary leave, may be granted for the interval between the date of his quitting the office and the date on which he embarks at the port of departure from India and the interval between his landing in India and rejoining his appointment.

Provided that furlough shall not be admissible to the employees who joined the service on or after 26-9-1981.

(C) EXTRAORDINARY LEAVE The competent authority, may in its discretion for any special reason, grant an employee extraordinary leave of absence but such leave -

(a) shall be without pay;

(b) shall not ordinarily exceed 3 years at a time; and

(c) shall be without pay and shall not count for increment except in the following cases:-

(i) Leave taken on medical certificate;

(ii) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the employee, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the employee has no other kind of leave to his credit;

(iii) Leave taken for prosecuting higher studies; and

(iv) Leave granted to accept a post outside the University.

Provided that the maximum period for which such leave may be availed of shall not exceed 5 years during entire service.

CONDITIONS OF SERVICE 126 (D) STUDY LEAVE

(1) A member of the staff who has completed three years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice-Chancellor, for a scholarship or a financial aid, for higher studies. If the same is granted, he may be allowed leave without pay up to two years, extendable by another year as a special case. The total leave shall not exceed three years.

(2) A member of the staff who has completed five years’ service in this University may be allowed to apply to another University or Government of India or other similar body, through the Head of the Department and the Vice- Chancellor, for a Scholarship or a financial aid, for higher studies. If the same is granted, he may be allowed leave on full salary up to one year and on half salary for the second year. It may be extended for the third year without pay. This leave cannot be combined with any other leave. This leave salary together with the scholarship/financial aid shall not exceed one and a half times the employee’s salary but if the scholarship/financial aid exceeds that amount, no leave salary shall be paid.

(3) Class” A” (Non-teaching) employee shall be entitled to grant of study leave even if they are not awarded scholarship or financial aid from any quarter as per provision of Regulation (I) and (2) above.

(E) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE.

In accordance with the rules laid down by the Syndicate, for non-teaching employees.

12.3. CLASS “B” EMPLOYEES WORKING IN THE TEACHING DEPARTTMENTS, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY shall be entitled to - (A) (i) Summer Vacation………. half of the entire period of summer vacation:

dates to be fixed by the Head of the Department.

If an employee is not permitted under orders of the Vice-Chancellor to avail of the above period of summer vacation, he may, in lieu thereof, be given credit of earned leave on full average pay for such period not exceeding one month per year as may be determined by the competent authority.

(ii) In addition to (i) earned leave on full pay equivalent to 10 days in a year. Such leave is allowed to be accumulated up to the extent to which it is allowed in the case of the employees working in the non-vacation departments, but shall be granted only subject to a maximum of 120 days at a time.

(B) Furlough as laid down in Regulation 12.4.

(C) Extraordinary leave, as laid down in Regulation 12.4.

(D) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE As in Regulation 12.4 for Class B employees.

CONDITIONS OF SERVICE 127

12.4. CLASS “B” EMPLOYEES WORKING IN THE ADMINISTRATIVE OFFICES AND NON-TEACHING DEPARTMENTS.

shall be entitled to - (A) Earned leave as laid down in Regulation 12.2 for Class A Officers.

(B) FURLOUGH

(i) furlough equivalent to 1/12th of an employee’s active service may be granted, subject to the condition that he has completed six years’ active service and returns to University service on the expiry of furlough unless he had attained the age of retirement;

(ii) furlough shall not be granted until the expiry of six years from his last return from such leave;

(iii) no one shall be granted more than six months’ furlough after he has attained the age of retirement;

(iv) the monthly allowance to be granted for the period of furlough shall be a sum equivalent of half the monthly salary;

(v) not more than two years’ furlough shall be granted at a time during an employee’s service in the University.

Provided that furlough shall not be admissible to the employees who joined the service on or after 26-9-1981.

(C) EXTRAORDINARY LEAVE The competent authority may in its discretion for any special reason, grant an employee extraordinary leave of absence but such leave -

(a) shall be without pay;

(b) shall not exceed 3 years at a time;

(c) shall be without pay and shall not count for increment except in the following cases:

(a) Leave taken on medical certificate;

(b) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the employee, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the employee has no other kind of leave to his credit;

(c) Leave taken for prosecuting higher studies; and

(d) Leave granted to accept an invitation to a post outside the University.

Provided that the maximum period for which such leave may be availed of shall not exceed 5 years during the entire service.

(D) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE.

In accordance with the rules laid down by the Syndicate for non-teaching employees.

12.5. CLASS “C” EMPLOYEES WORKING IN TEACHING DEPARTMENTS, COLLEGES AND OTHER ACADEMIC INSTITUTIONS MAINTAINED BY THE UNIVERSITY.

shall be entitled to - (A) (i) Summer Vacation ……half of the entire period of summer vacation: dates CONDITIONS OF SERVICE 128 to be fixed by the Head of the Department.

If an employee is not permitted under orders of the Vice-Chancellor to avail of the above period of summer vacation, he may in lieu thereof, be given credit of earned leave on full average pay for such period, not exceeding one month per year, as may be determined by the competent authority.

(ii) In addition to (i) earned leave on full pay equivalent to 10 days in a year.

Such leave is allowed to be accumulated up to the extent to which it is allowed in the case of employees working in the non-vacation departments, but shall be granted only subject to a maximum of 120 days at a time.

(B) LEAVE ON MEDICAL G ROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE.

In accordance with the rules laid down by the Syndicate for the members of the non-teaching staff.

12.6. CLASS “C” EMPLOYEES WORKING IN THE ADMINISTRATIVE OFFICES AND NON-TEACHING DEPARTMENTS shall be entitled to - (A) EARNED LEAVE For every 11 months’ active service an employee may be given credit of one month earned leave on full pay, which shall be allowed to be accumulated in accordance with the rules approved by the Syndicate from time to time, for non-teaching employees. No one shall be granted leave for more than 120 days at a time.

(B) LEAVE ON MEDICAL GROUNDS, QUARANTINE LEAVE, MATERNITY LEAVE AND CASUAL LEAVE.

In accordance with the rules laid down by the Syndicate for the members of the non-teaching staff.

13. Any case not coming within the purview of the Regulations and/or Rules approved by the Syndicate, for non-teaching employees, may be decided in such manner as the Senate in the case of employees of Class A and the Syndicate in the case of employees of Class B and C may deem fit.

PROVIDENT FUND

14.1. A Provident Fund called the *Panjab University Provident Fund shall be established for the benefit of the employees of the University.

14.2. Every whole-time employee of the University appointed against a substantive post, shall, as a condition of his service, be required to become a depositor in the Panjab University Provident Fund.

14.3. Any whole time employee temporarily appointed may contribute towards the Provident Fund from the date of his appointment but the University contribution shall be credited to his account from the date of his appointment only after confirmation, provided that there has been no break or interval between the termination of the temporary appointment and the commencement of the permanent appointment.

CONDITIONS OF SERVICE * Provisions of the Provident Fund Act apply to the Provident Fund established for the benefit of the Employees of the Panjab University (vide Government of India’s Notifications No. F.29-I.R-II/34 and No. F.29-1-(a)-R-II/34, dated 3rd May, 1934, and vide Punjab Government Education Department, Notification No. 482.C-24/253-9925, dated, Simla, the 19th March, 1953 and vide Punjab Government Finance Department Notification No. 5523 (4) FRI-66-15201, dated 18-8-1966).

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14.4. The Syndicate shall also have power to permit any whole-time employee of the following categories to become a despositor in the Provident Fund:

(i) appointed against temporary *post not likely to be made permanent.

(ii) holding appointment for a fixed term.

14.5. The Syndicate may, at their discretion, allow a permanent employee to continue to be a depositor in the Fund even during the period of his absence on leave without pay, or any other programme approved by the Vice-Chancellor for this purpose, but he shall not be entitled to University contribution during this period.

14.6. The rate of subscription of an employee to the fund shall be ten per cent of the +salary of the depositor.

The subscription of the University to the fund shall also be 10% of the +salary of’ the depositor.

Provided that -

(i) when the calculation involves paise amounting to less than 50 it shall be ignored and when it amounts to 50 paise or more, full rupee shall be deducted. Such subscriptions shall be deducted month by month from the +salary of each depositor by the Registrar or other Officers of the University whose duty is to pay it and the amount deducted shall be paid into the University funds to the credit of the depositor.

**(ii) an employee may be permitted to subscribe towards non-contributory Provident Fund, provided the total subscription towards Provident Fund i.e. contributory (10 per cent as well as non-contributory shall not exceed 60% of the monthly salary of the subscriber).

(iii) a University employee shall not be entitled to University contribution towards his Provident Fund during the period of leave/furlough after retirement;

(iv) Provident Fund-contribution shall be made on +salary and not on leave allowances for the period that the depositor is on leave or furlough while in service.

14.7. A sum equal to the amount subscribed by the employees on the basis of 10% of their ++salary during the month shall be contributed at the end of each month to the Provident Fund by the University and such portion of the amount so contributed shall be credited to the account of the depositor.

Provided that in the case of a person appointed on probation, the University contribution shall be credited to his Account, on confirmation, from the date of his appointment.

Provided further that –

(i) the benefit of University contribution to the fund of an employee shall be as under:

(a) Nil, if the period of service put in by an employee is one year or less;

(b) Half the amount of the University contribution will be paid if the period of service put in is more than one year but less than five years; and

(c) Full amount of the University contribution will be paid if the period of service put in is more than five years or at the time of superannuation irrespective of the period of service.

CONDITIONS OF SERVICE * To apply to those who were appointed in 1955 or thereafter.

+ Salary (for CPF deductions) means ‘Pay’ plus all allowances, excluding house rent allowance.

** To take effect from 1.4.1983.

++ Salary (for CPF deductions) means ‘Pay’ plus all allowances, excluding house rent allowance.

130 Provisions of clause (i) shall not apply to persons who joined the University service before 17-3-1962.

(ii) No employee of the University, who has, in the opinion of the Syndicate, been guilty of dishonesty or other gross misconduct and has been consequently dismissed from his employment, shall be entitled to the benefit of, or to receive any part or share in, any sums at any time contributed by the University to the fund on his account or the accumulated interest or profits thereof and the University shall be entitled to recover, as the first charge, from the amount for the time being at the credit of an employee a sum equivalent to the amount of any loss or damage at any time sustained by the University by reason of his dishonesty or negligence, but not exceeding in any case the total amount of contribution credited to his account by the University and of any interests or increment which has accrued on such contributions. This shall also apply to a member of the University teaching staff who fails to comply with the requirements of the Bond which he may have executed for grant of leave, etc.

14.8. The following members of the University Press staff shall be entitled to subscribe to the Provident Fund in accordance with the provisions of the Provident Fund Act of 1952:

(i) those working on daily wages;

(ii) those who are still temporary; and

(iii) those recruited on or after 15-11-1961.

14.9. The University shall pay interest on all sums deposited in the Provident Fund and the amount of interest shall be credited to the account of each depositor at a rate and in the manner to be decided by the Syndicate from time to time.

14.10. For purposes of calculation of half-yearly interest payable to the depositor, amount less than 50 paise will be ignored. If the amount comes to more than 50 paise, it shall be rounded off to a full rupee.

14.11. The Registrar shall cause to maintain proper accounts relating to the Fund, showing the account for the time being at the credit of each depositor, and the general state of the Fund, in such form as the Syndicate may, from time to time, prescribe. Each depositor shall be supplied with ‘Statement’ which shall show the amounts for the time being at the credit of the depositor and which shall be in such form as the Syndicate may, from time to time, prescribe.

14.12. Subject to the provisions of Regulation 14.6, the amount standing in the Fund to the credit of a subscriber shall become payable on the death of a subscriber or on his quitting the service of the University. Provided that an employee who, on reaching the age of retirement, is granted extension in service, may be permitted to withdraw fifty per cent of the Provident Fund standing at his credit.

14.13. In case of leave granted preparatory to retirement a subscriber may, at the discretion of the Vice-Chancellor, be permitted to withdraw up to ninety per cent of his assets in the Provident Fund. If, under any exceptional circumstances, the subscriber does not retire at the end of the leave, the full amount withdrawn shall be refunded as a condition of continued employment. This payment shall not affect the rules in regard to subscriptions during such leave or the claim to bonus or on the interest on the balance.

14.14. A depositor may make a declaration signed by him and attested by two CONDITIONS OF SERVICE 131 witnesses, in his Provident Fund Service Book stating the name or names of the persons to whom he desires that in the event of his death the whole or any part of the amount of his deposit shall be paid.Such nomination may at any time, be revoked by the subscriber or replaced by a fresh nomination. If the employee has made such a declaration then the payment shall be made in accordance therewith and no succession certificate shall be required. On such payment being made, the University shall be absolved of all liability in connection therewith.

14.15. Every employee, on leaving University service. or on retirement, shall claim payment of Provident Fund standing at his credit within one year of its becoming due.

Interest on the Provident Fund shall not be paid to any employee from the date of expiry of one year of his leaving University service or his retirement.

14.16. The Syndicate may, from time to time, make rules consistent with these regulations and with the provisions of the Provident Funds Act, 1925, for-

(a) the conduct of the business of the Fund;

(b) payment of interest on the Provident Fund maintenance or proper accounts of this fund declaration to be signed by the employee for payment of his Provident Fund to his nominee in the event of his death, and other procedural matters;

(c) any matter relating to the Fund, or its management, or the investment of sums at credit of the Fund, or the privilege of the depositor not herein expressly provided for, and may add to, vary or cancel any rule so made.

15.1. A University employee at the time of his retirement shall be granted by the Senate in the case of a Class A employee and the Syndicate in the case of a Class B or C employee, a gratuity of a sum equivalent to one fourth of his *‘Pay’ for each completed six monthly period of qualifying service subject to 16½ (sixteen and a half) in the case of Class A & B employees and 17½ (seventeen and a half) times the *’Pay’ in the case of a Class C employee provided that in no case gratuity shall exceed the amount as fixed by the Punjab Government from time to time for its own employees.

** In calculating the qualifying service, a fraction of a year equal to three months and above shall be treated as a completed one half year and reckoned as qualifying service for determining the amount of gratuity.

In the event of death of any- employee while in service the gratuity from 1.1.1986 shall be admissible at the rate as prescribed by the Punjab Govt. from time to time for its own employees who pass away while in service.

15.2. The service rendered by an employee under the Central Govt./Central Autonomous Body or State Govt./State Autonomous Body, recognised Universities/other recognised educational institutions including institutions deemed to be Universities, shall, in his/her absorption in University service count for gratuity, subject to the following conditions:-

(i) If he was born, on pensionable establishment, the service rendered by him shall be allowed to be counted towards gratuity under the University irrespective of the fact whether he was temporary or permanent in the previous organisation. The previous organisation shall discharge its gratuity liability by paying in lumpsum as one time payment the pro-rata gratuity/service gratuity, death gratuity and retirement gratuity for the service upto the date of absorption in University service, pro-rata gratuity being determined with CONDITIONS OF SERVICE * ‘Pay’ as defined by the Punjab Government from time to time.

** To take effect from 17-8-1983.

132 reference to the commutation table prescribed under Regulation 7.2 The lumpsum payable on commutation shall be calculated in accordance with the table that may be prescribed as per Punjab Govt. rules, from time to time.

(ii) If he was enjoying C.P. Fund benefits under the previous organization, he will have the option either to receive C.P. Fund benefits which have accrued to him from the previous organisation and start service afresh under the University or choose to count his previous service fur gratuity under the University by foregoing employer’s share of C.P. Fund with interest received from the previous organization which shall stand transferred to the University.

15.3. In the case of an employee who dies while in service, the gratuity may be granted after his death to the person whose name has been Registered under Regulation 14.14.

15.4. An employee shall be governed by the new Regulations unless he opts to be governed by old Regulations within one year from the date the new Regulations come into force.

16. If an employee of the University who has served efficiently and faithfully dies before the age of retirement, the Syndicate may, in cases of real hardship grant stipends or annuities, or both, as the circumstances may require, to the children, widow and other dependents of the deceased for such period as it may consider necessary.

DEPOSIT-LINKED INSURANCE SCHEME

16.A.1. On the death of a depositor while in service, the person(s) nominated by him, under Regulation 14.14 shall also be entitled to receive an additional amount equal to the average amount standing in the credit of the deceased depositors in his Provident Fund, during a period of three years immediately preceding the date of his death, subject to a maximum of ten thousand rupees.

16.A.2. Only the subscription of the depositor with interest thereon will be taken as the amount standing in the credit of the depositor in the Provident Fund for this purpose.

16.A.3. The additional amount referred to in Regulation l6.A.1 shall be sanctioned subject to the fulfilment of the following conditions :-

(i) The amount standing in the credit of the depositor in the fund should not have fallen below the following limits at any time during the period of three years immediately proceeding the date of death of the depositor:- Class-A .. Rs. 3,000 Class-B .. Rs. l,500 Class-C .. Rs. l,000

(ii) The depositor should have put in at least five years’ regular University service at the time of his death.

16.A.4. The Registrar shall authorise the payment of additional amount referred to in this regulation without any further sanction.

AGE OF RETIREMENT

17.1. All whole-time members of the non-teaching staff, except Class C employees, shall retire on attaining the age of 60 years.

17.2. All whole-time Class C employees shall retire on reaching the age of 60 years; provided that extension may be allowed up to the age of 65 years on the recommendation of the officer concerned and on production of certificate of physical fitness from the University Chief Medical Officer, every two years.

CONDITIONS OF SERVICE 133

17.3. All whole-time members of the teaching staff, as defined in Regulation 1.1 of Chapter V(A), shall retire on attaining the age of 60 years and no extension in service shall be granted.

17.4. A whole-time Medical Officer of the University shall retire on reaching the age of sixty years; provided that extension may be granted for a period up to two years in special cases, on the recommendation of the Vice-Chancellor.

17.5. A University employee who has put in not less than 20 years’ qualifying service may, by giving notice of three months in writing to the appropriate authority, retire from the service voluntarily. A notice of less than three months may be accepted by the appropriate authority in deserving cases.

17.6. A notice of voluntary retirement may be withdrawn subsequently only with the approval of the appropriate authority provided the request for such withdrawal is made before the expiry of the period of notice.

17.7. A notice of voluntary retirement, given after completion of 20 years’ qualifying service will require acceptance by the appropriate authority if the date of retirement, on the expiry of the notice would be earlier than the date on which the employee concerned could have retired voluntarily under the existing provisions of regulations. Such acceptance may generally be given in all cases except those (a) in which disciplinary proceedings are pending or contemplated against the employee concerned for the imposition of a major penalty and the disciplinary authority, having regard to the circumstances of the case, is of the view that the imposition of the penalty of removal or dismissal from service would be warranted in the case; or (b) in which prosecution is contemplated or may have been launched in a court of law against the employee concerned. If it is proposed to accept the notice of voluntary retirement even in such cases, approval of the Syndicate in case of employees up to class B and of Senate in all other cases, shall be obtained. Even where the notice of voluntary retirement given by an employee requires acceptance by the appropriate authority, the employee giving notice may presume acceptance and the retirement shall be effective in terms of the notice unless the Vice-Chancellor issues an order to the contrary before the expiry of the period of notice.

*17.8. While granting gratuity to an employee retiring voluntarily weightage of up to five years would be given as an addition to the qualifying service actually rendered by him. The grant of weightage of up to five years will, however, be subject to the condition that the total qualifying service after allowing the weightage should not in any event exceed 33 years of service in the case of Class A and B employees and 35 years in the case of Class C employees.

** 17.9. An employee who retires voluntarily, shall be entitled to gratuity, furlough and benefit of encashment of earned leave, as in the case of employees who retire on superannuation, as may be admissible under the rules and regulations.

Explanation : Qualifying service means continuous service rendered to the University by an employee other than in a temporary or ad hoc capacity.

17.10. A University employee is eligible to seek premature retirement even before completing 20 years’ qualifying service on medical grounds if the incumbent is certified to be suffering from some incurable disease or permanent disability which renders him unfit to continue in service.

In case any inquiry involving charges of corruption or disciplinary proceedings of serious nature is pending against him, the request for premature retirement on medical CONDITIONS OF SERVICE *To make effect from 26.8.1983.

**To make effect from 30.9.1977.

134 grounds may be considered only if he is cleared of the charges.

Permission to retire prematurely on medical grounds shall be that of the Syndicate in case of employees up to Class B and of Senate in all other cases.

Explanation: The certificate, referred to above, shall be of the Chief Medical Officer of the University but the Vice-Chancellor, Senate or Syndicate, wherever they consider it necessary, may ask for the second opinion from any other medical authority.

18. Except where otherwise expressly provided, nothing contained in the foregoing Regulations shall apply to -

(a) part-time employees of the University including part-time teachers in the Law College;

(b) persons re-employed after superannuation or those holding temporary or contract appointments;

(c) research scholars.

The appointment and conditions of service including leave rules in the case of such persons shall be determined by the Syndicate.

________ CONDITIONS OF SERVICE 135CHAPTER VI (B) REVISED REGULATIONS GOVERNING LEAVE TO TEACHERS OF THE UNIVERSITY Note. - Teachers who were in the University Service before the enforcement of these Regulations, shall have option to be governed by the old Regulations contained in this Chapter, i.e. Chapter VI, Regulation 12.1 appearing at pages 143-149 of Calendar, Volume 1,1984.

1. Definition:

In these Regulations -

(i) Leave includes “Earned Leave”, “Half Pay Leave”, “Commuted Leave”, “Extraordinary Leave” and “Maternity Leave.”

(ii) “Earned Leave” means leave earned on the basis of actual service rendered including the vacations.

(iii) “Half Pay Leave” means leave earned in respect of completed years of service calculated according to the regulations hereinafter contained.

(iv) “Commuted Leave” means leave as provided hereinafter.

(v) “Completed years of Service” means continuous service of the specified duration under the University and includes periods spent on duty as well as on deputation with Govt. and leave, including extra-ordinary leave, unless otherwise provided.

2. Right of Leave:

Leave cannot be claimed as a matter of right and when the exigencies of service so demand, leave of any description may be refused or revoked by the leave sanctioning authority.

3. Commencement and Termination of Leave:

(i) Leave ordinarily begins from the date on which leave as such is actually availed of and ends on the day preceding that on which duty is resumed.

(ii) Sunday or other public holidays (except vacations) may be prefixed as well as suffixed to leave.

Note.- Teachers are normally expected to be present on the last day of the term and on the opening day of the term after a vacation. However, in exceptional or special circumstances, combination of vacations might be allowed to any kind of leave except casual leave.

4. Return to duty on expiry of leave:

Except with the permission of the authority which granted the leave, no person on leave may return to duty before the expiry of the period of leave granted to him.

5. Combination of Leave:

Except as otherwise provided any kind of leave under these regulations may be granted in combination with or in continuation of any other kind of leave.

6. Conversion of one kind of leave into another kind:

(i) At the request of a teacher the University may convert any kind of leave, including extra-ordinary leave retrospectively into leave of a different kind 136 which may be admissible as on the date on which the conversion is sought;

but a teacher cannot claim such conversion as a matter of right.

(ii) If one kind of leave is converted into another, the amount of leave salary admissible shall be recalculated and arrears of leave salary paid or amounts overdrawn recovered, as the case may be.

7. Rejoining of duty on return from leave on Medical grounds :

A teacher who has been granted leave on Medical certificate will be required to produce a medical certificate of fitness before resuming duty in such manner and from such persons as may be prescribed.

8. Leave should always be applied for and got sanctioned before it is availed except in cases of emergency and for adequate reasons.

9. A leave account shall be maintained for each teacher in the Department concerned.

10. Continuous temporary service followed by permanent service without any break shall be included in permanent service for the purposes of computation of leave.

11. Kinds of Leave Admissible:

The following kinds of leave would be admissible to teachers:

PART I Permanent Teachers

(i) Leave treated as duty - Casual Leave, Special Casual Leave, Special Academic Leave and Duty Leave.

(ii) Leave earned by duty - Earned Leave, Half Pay Leave and Commuted Leave.

(iii) Leave not earned by duty - Extra-ordinary Leave and Leave not due.

(iv) Leave not debited to Leave Account -

(a) Leave on grounds of Health, Maternity Leave and Quarantine Leave.

(b) Leave for academic pursuits; Study Leave and Sabbatical Leave (prescribed separately).

The Syndicate may in exceptional cases and reasons to be recorded, grant any other kind of leave subject to such terms and conditions as it may deem fit to impose.

(A) CASUAL LEAVE

(i) A whole-time teacher of the University shall be eligible for Casual Leave for domestic and private affairs as under:

(a) With service up to 10 years ... 10 days in a year.

(b) With service between 10 and 20 years ... 15 days in a year.

(c) Exceeding 20 years ... 20 days in a year.

Provided that in the case of women teachers, they shall be eligible for 20 days Casual Leave every year, irrespective of the number of years of service rendered in the University.

Provided further that -

(1) Casual Leave shall not be granted for more than 16 days at a time.

(2) A teacher shall be eligible for casual leave according to the higher slab in the year in which he completes his 10th or 20th year of service.

CONDITIONS OF SERVICE 137

(3) Leave for antirabic treatment may be granted up to 16 days to proceed to a centre or institute for treatment. If in a special case for such treatment leave for more than 16 days is necessary, special casual leave may be granted up to one month on the production of the certificate from the centre or institute.

(ii) Casual leave for any year cannot be carried over to the next year.

(iii) Casual leave shall not be combined with any kind of leave.

(iv) Public holidays falling within the period of casual leave shall not be counted as part of casual leave.

(v) A teacher shall not leave his headquarters during casual leave without permission-

(a) except in case of emergency a teacher shall obtain the orders of sanctioning authority before availing of casual leave.

(b) All applications for leave for period in excess of two days on ‘medical grounds’ submitted from home should be supported by a medical certificate.

(vi) The casual leave account will be maintained annually from 1st July to June 30 of the succeeding year. All casual leave accounts will be closed on June 30 and new accounts opened on Ist July irrespective of .the fact that a teacher takes a spell of casual leave which includes the last few days of June and the first few days of July. Thus, if a teacher takes leave from the 26th June to 5th July, the period 26th June to 30th June will be debited to his leave account for that year and the period from Ist July to 5th July will be debited to his leave account of the next year.

(B) SPECIAL CASUAL LEAVE AND SPECIAL ACADEMIC LEAVE

(i) Special casual leave not exceeding ten days in an academic year may be granted to a teacher -

(a) to conduct examination of a University, Public Service Commission, Board of Examination or other similar-bodies/Institutions;

(b) to inspect academic institutions attached to a Statutory Board etc;

(c) to participate in a literary scientific or educational conference, symposium or seminar or cultural or athletic activities conducted by Bodies recognised by the University;

or

(d) to do such other work as may be approved by the Vice-Chancellor as academic work.

Note.- In computing the ten days leave admissible, the days of actual journey, if any, to and fro the places where such conference/ activity takes place will be excluded.

(ii) In addition special casual leave to the extent mentioned below may also be granted -

(a) to undergo sterilization operation (vasoctomy or saplingectomy).

Leave in this case will be restricted to six working days;

(b) to a female teacher who undergoes non-perurperal sterilization.

Leave in this case will be restricted to fourteen days.

(iii) In addition to special casual leave, special academic leave up to 30 days in an academic year may be granted with the permission of the Vice-Chancellor for CONDITIONS OF SERVICE 138 such work as may be approved by the Vice-Chancellor as academic work provided it does not interfere with the academic work of the teacher.

(iv) Special casual leave and special academic leave cannot be accumulated nor can it be combined with any other kind of leave except casual leave.

It may be granted in combination with holidays or the vacation.

(C) DUTY LEAVE

(i) Duty leave may be granted for -

(a) attending conferences congresses, symposia and seminars on behalf of the University or with the permission of the University;

(b) delivering lectures in institutions and Universities at the invitation of such institutions or Universities received by this University, and accepted by the Vice-Chancellor;

(c) working in another Indian or Foreign University, any other agency, institution or organisation when so deputed by the University;

(d) working on a delegation of committee appointed by the Government of India, State Government, the University Grants Commission, a sister University or any other Academic Body; and

(e) for performing any other duty for the University.

(ii) The duration of leave should be such as may be considered necessary by the sanctioning authority on each occasion.

(iii) The leave may be granted on full pay. Provided that if the teacher receives a fellowship or honorarium or any other financial assistance beyond the amount needed for normal expenses he may be sanctioned duty leave on reduced pay and allowances.

(iv) Duty leave may be combined with earned leave, half pay leave or extraordinary leave.

(v) Duty leave under sub-clauses (a) to (d) of clause (i) cannot be availed of in anticipation of its sanction except with the prior written permission of the Vice-Chancellor.

(D) EARNED LEAVE

(i) Earned leave admissible to a teacher shall be -

(a) 1/30th of actual service including vacation plus

(b) 1/3rd of the period, if any, during which he is required to perform duty during vacation.

Note.- For purpose of computation of period of actual service, all periods of leave except casual, special casual, special academic and duty leave shall be excluded.

(ii) Earned leave at the credit of a teacher shall not accumulate beyond 180 days. The maximum earned leave that may be sanctioned at a time shall not exceed 120 days.

Earned leave exceeding 120 days may, however, be sanctioned in the case of higher study or training or leave on medical certificate or when the entire leave or a portion thereof is spent outside India. The competent authority may allow this leave to be availed of, subject to a maximum of 120 days on attaining the age CONDITIONS OF SERVICE 139 of retirement, if it was applied for in good time and was refused in the interest of the University.

Note 1.- When a teacher combines vacation with earned leave, the period of vacation shall be reckoned as leave in calculating the maximum amount of leave on average pay which may be included in the particular period of leave.

2.- In cases where only a portion of the leave is spent outside India, the grant of leave in excess of 120 days shall be subject to the condition that the portion of the leave spent in India shall not in the aggregate exceed 120 days.

(E) HALF PAY LEAVE Half pay leave admissible to a permanent teacher shall be 20 days for each completed year of service. Such leave may be granted on medical certificate for private affairs or for academic purposes.

(F) COMMUTED LEAVE Commuted leave not exceeding half the amount of half pay leave due may be granted on medical certificate to a permanent teacher subject to the following conditions-

(i) Commuted leave during the entire service shall be limited to a maximum of 240 days.

(ii) When commuted leave is granted, twice the amount of such leave shall be debited against the half pay leave due.

(iii) The total duration of earned leave and commuted leave taken in conjunction shall not exceed 240 days at a time. Provided that no commuted leave shall be granted under the regulations unless the authority competent to sanction leave has reason to believe that the teacher will return to duty on its expiry.

(G) EXTRAORDINARY LEAVE

(i) A permanent teacher may be granted extraordinary leave-

(a) When other leave is admissible, or

(b) When other leave is admissible, the teacher applies in writing for the grant of extraordinary leave.

(ii) Extraordinary leave shall always be without pay and allowances. Extraordinary leave shall not count for increment except in the following cases -

(a) Leave taken on medical certificates;

(b) Cases where the Vice-Chancellor is satisfied that the leave was taken due to causes beyond the control of the teacher, such as inability to join or rejoin duty due to civil commotion or a natural calamity, provided the teacher has no other kind of leave to his credit;

(c) Leave taken for prosecuting higher studies; and

(d) Leave granted to accept an invitation to a teaching post or fellowship or research-cum-teaching post or on assignment for technical or academic work of importance.

(iii) Extraordinary leave may be combined with any other leave except casual leave and special casual leave provided that the total period of continuous absence from duty on leave (including periods of vacation when such CONDITIONS OF SERVICE 140 vacation is taken in conjunction with leave) shall not exceed three years except in cases where leave is taken on medical certificate. The total period of absence from duty shall in no case exceed five years in all.

(iv) The authority empowered to grant leave may commute retrospectively periods of absence without leave into extra-ordinary leave.

(H) LEAVE NOT DUE

(i) Leave not due may, at the discretion of the Vice-Chancellor be granted to a permanent teacher for a period not exceeding 360 days during the entire service, out of which not more than 90 days at a time and 180 days in all may be otherwise than on medical certificate. Such leave shall be debited against the half pay leave earned by him subsequently.

(ii) ‘Leave not due’ shall not be granted unless the Vice-Chancellor is satisfied that as far as can reasonably be foreseen, the teacher will return to duty on the expiry of the leave and earn the leave granted.

(iii) A teacher to whom ‘Leave not due’ is granted shall not be permitted to tender his resignation from services so long as the debit balances in his leave account is not wiped off by active service, or he refunds the amount paid to him as pay and allowances for the period not so earned. In a case where retirement is unavoidable on account of reason of ill health incapacitating the teacher for further service, refund of leave salary for the period of leave still to be earned may be waived by the Syndicate.

Provided further the Syndicate may, in any other exceptional case waive, for reasons to be recorded, the refund of leave salary for the period of leave still to be earned.

(I) STUDY LEAVE

(i) Study leave may be granted to a permanent whole-time teacher (other than a Professor of the University) with not less than two years continuous service, to pursue a special line of study or research directly related to his work in the University or to make a special study of the various aspects of University Organisation and methods of education giving full plan of work.

(ii) Study Leave shall be granted on the recommendation of the Advisory Committee for a period not exceeding two years, save in very exceptional cases, in which the Syndicate is satisfied that extension in Study Leave is unavoidable on academic grounds and necessary in the interest of the University. In such cases, the extension in Study Leave shall not exceed one year.

(iii) Study Leave shall not be granted to a teacher who is due to retire within three years of the date on which he is expected to return to duty after the expiry of Study Leave.

(iv) Study Leave may be granted more than once provided that not less than seven years have elapsed after the teacher returned to duty on completion of the earlier spell of Study Leave. Subsequent spells of Study Leave shall in no case exceed one year in case the teacher has already availed of the Study Leave for three years and shall not exceed two years in CONDITIONS OF SERVICE 141 the case of teachers who have availed of only two years’ Study Leave in the first instance provided that Study Leave shall not be granted to a teacher who has less than three years of service in the University before the age of superannuation.

Provided further that total period of Study Leave shall, in no case, exceed 5 years during the entire service of a teacher.

The teacher shall indicate the work to be done during each spell of Study Leave.

(v) No teacher who has been granted Study Leave shall be permitted to alter substantially the course of Study or the programme of research without the permission of the Syndicate. When the course of Study falls short of Study Leave sanctioned, the teacher shall resume duty on the conclusion of the course of Study unless the previous approval of the Syndicate to treat the period of shortfall as Extra-Ordinary leave has been obtained.

(vi) The teachers granted Study Leave would be entitled to continue to draw their total emoluments for the duration of the Study Leave as are applicable to teachers granted fellowships under the Faculty Improvement Programme of the University Grants Commission except the living expenses allowance of Rs. 250 p.m. The necessary increment will also be sanctioned as and when due. However, the amount of emoluments payable to the teachers on Study Leave shall be reduced subject to the provisions of Sub-Clause (vii) and (viii) below.

(vii) The amount of scholarship/fellowship or other financial assistance that a teacher granted Study Leave has been awarded, will not preclude his being granted Study Leave with pay and allowances but the scholarship etc. so received shall be taken into account in determining the pay and allowance on which the Study Leave may be granted.

The following guidelines may apply while determining and admissibility of pay and allowance where financial assistance is received by a teacher is :

(a) $ 10,000 or above per annum — leave shall be granted without pay;

(b) $ 5,000 and above but less than $ 10,000 per annum — leave on half pay;

and

(c) Below $ 5,000 per annum — leave with full pay.

(viii) If a teacher, who is granted Study Leave, is permitted to receive and retain any remuneration in respect of part-time employment during the period of Study Leave, he shall ordinarily not be granted any Study Leave salary but in cases, where the amount of remuneration received in respect of part-time employment is not considered adequate, the Syndicate may determine the Study Leave salary payable in each case.

Note.- It shall be the duty of the teacher granted Study Leave to communicate immediately to the University the amount of financial assistance in any form received by him during the course of Study Leave from any person or Institution whatsoever.

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(ix) Subject to the maximum period of absence from duty on leave not exceeding three years, study leave may be combined with earned leave, half-pay leave, extraordinary leave or vacation provided that the earned leave at the credit of the teacher shall be availed of at the commencement of the study leave.

When study leave is taken in continuation of vacation, the period of study leave shall be deemed to begin to run on the expiry of the vacation.

(x) The period of study leave shall count as service for purposes of retirement benefits, provided that the teacher rejoins the University on the expiry of his study leave, and serves for the period for which the bond has been executed.

(xi) Study Leave granted to a teacher shall be deemed to be cancelled in case it is not availed of within six months of its sanction.

Provided that where study leave granted has been so cancelled, the teacher may apply again for such leave.

(xii) A teacher availing of study leave, shall undertake that he shall serve the University continuously for double the period of study leave subject to a maximum of three years from the date of his resuming duty after expiry of the study leave.

(xiii) A teacher -

(a) who is unable to complete his studies within the period of study leave granted to him, or

(b) who fails to rejoin the service of the University on the expiry of his study leave, or

(c) who rejoins the service of the University but leaves the services without completing the prescribed period of service after rejoining the service, or

(d) who within the said period is dismissed or removed from the service by the University, shall be liable to refund to the University, the amount of leave salary and allowances and other expenses, incurred on the teacher or paid to him or on his behalf in connection with the course of study.

Provided that if a teacher had served in the University for a period of not less than half the period of service under the Bond on return from study leave, he shall refund to the University half of the amount calculated as above. In case the teacher has been granted study leave without pay and allowances, he shall be liable to pay to the University an amount equivalent to his four months pay and allowances last drawn as well as other expenses incurred by the University in connection with the course of study.

EXPLANATION If a teacher asks for extension of study leave and is not granted the extension but does not rejoin duty on the expiry of the leave originally sanctioned, he will be deemed to have failed to rejoin the service on the expiry of his leave for the purpose of recovery of dues under these regulations.

(e) Notwithstanding the above, the Syndicate may order that nothing in these regulations shall apply to a teacher who within three years of return to duty CONDITIONS OF SERVICE 143 from study leave is permitted to retire from service on medical grounds.

Provided further that the Syndicate may, in any other exceptional case, waive or reduce, for reasons to be recorded the amount refundable by a teacher under these regulations.

(xiv) (a) After the leave has been sanctioned, the teacher shall, before availing of the leave, execute a bond in favour of the University in the prescribed form undertaking to serve the University for not less than double the period of study leave sanctioned to him on full, half or no pay subject to a maximum period of three years.

(b) In addition to executing a bond as aforesaid the teacher shall have to provide two sureties when study leave is granted to him on full pay and one surety when study leave is granted to him on half pay or no pay and given security of immovable property to the satisfaction of the University or a Fidelity Bond of an Insurance Company, or a Guarantee by a Scheduled Bank. The sureties furnished should be acceptable to the University. Where the two sureties or the one surety, as the case may be, provided by the teacher are those who .are permanent teachers of the institution to which the teacher belongs, the University may, in its discretion, waive the additional requirement of getting security of immovable property or a Fidelity Bond of an Insurance Company or a Guarantee by a Scheduled Bank. The surety clause shall form part of the study leave bond and the persons giving surety shall be liable to pay to the University the amount recoverable from the teacher concerned on his failure to fulfil the obligations of the Bond.

(xv) A teacher who has been granted study leave for pursuing studies towards his doctorate shall submit to the Registrar six monthly reports of progress in his studies through his supervisor or the Head of the Institution. In case of others, the teacher concerned may send the report of the work done by him directly to the Registrar. These reports shall reach the Registrar within one month of the expiry of every six months of the study leave. If the report does not reach the Registrar within the time specified, the payment of salary may be deferred till the receipt of such report.

(J) SABBATICAL LEAVE

1. Professors in the University not being eligible for study leave shall be eligible for grant of Sabbatical Leave for a period of one year at the end of every six years of continuous service in the Professor’s grade in the University for undertaking study research and writing purposes within the country or abroad.

OR

(i) Professors of the University who have completed three yeas of service may be granted Sabbatical Leave to undertake study or research or other academic pursuit solely for the object of increasing their proficiency and usefulness to the University. This leave shall not be granted to a Professor who has less than three years of service in the University before the age of superannuation.

(ii) The duration of Sabbatical Leave shall not exceed one or two semesters according as the Professor has actually worked in the University for not less than six or twelve semesters respectively since his return from the earlier spell of Sabbatical Leave. Provided CONDITIONS OF SERVICE 144 further that Sabbatical Leave shall not be granted until after the expiry of six semesters from the date of the Professor’s return from previous Sabbatical Leave or any other kind of training programme.

2. In reckoning the service in the Professor’s grade for this purpose, six years’ service rendered without any break will be taken into account i.e. it should not be intervened by any absence for a period exceeding three months of the University session (excluding vacation). For any absence for a period exceeding three months, service for an additional period of equal duration will have to be rendered for the completion of six years’ service, for the purpose of sabbatical leave.

3. Sabbatical leave shall be granted for a period of twelve months including vacations. Vacations will not be allowed to be prefixed or suffixed with Sabbatical Leave.

4. Sabbatical leave may be availed of, only twice, of one year each only during the entire period of service of a Professor in the University.

Provided, he has rendered approved service of not less than six years before each spell of Sabbatical leave.

5. During the period of Sabbatical Leave the Professor shall be allowed to draw the normal increments on the due date and the period of leave shall also count as regular service for purposes of retirement benefits provided that the Professor rejoins the University on the expiry of his leave.

Note.-(i) The programme to be followed during Sabbatical leave shall be submitted for approval (by the Vice-Chancellor) along with the application for grant of leave.

(ii) On return from leave the teacher shall report to the University the nature of study, research or writing work undertaken during the period of leave.

6. A Professor shall, during the period of Sabbatical Leave, be paid full pay and allowances (subject to the prescribed conditions being fulfilled) at the rates applicable to him immediately prior to his proceeding on Sabbatical Leave. The University shall not, however, fill up his post.

7. A Professor on Sabbatical Leave shall not take up, during the period of that leave, any regular appointment under another organisation in India or abroad.

(K) MATERNITY LEAVE

(i) Maternity leave on full pay may be granted to a woman teacher for a period which may extend up to the end of six months from the date of commencement of leave or to end of six weeks from the date of confinement whichever is earlier. Maternity leave may also be granted in case of miscarriage including abortion, accidental or voluntary, subject to the condition that the leave applied for does not exceed six weeks and the application for leave is supported by a medical certificate.

(ii) Maternity leave may be combined with earned leave, half pay leave or extraordinary leave but any leave applied for in continuation of maternity leave may be granted if the request is supported by a medical certificate.

CONDITIONS OF SERVICE 145 (L) QUARANTINE LEAVE

(i) Quarantine leave is leave of absence from duty necessitated in consequence of the presence of an infectious disease in the family or household of a teacher.

(ii) Quarantine leave may be granted on medical certificate for a period not exceeding 21 days. In exceptional cases this limit may be raised to thirty days. Any leave necessary for quarantine purposes in excess of this period shall be treated as ordinary leave. Quarantine leave may be combined with earned leave, half pay leave or extraordinary leave.

(iii) A teacher on quarantine leave is not treated as absent from duty and his pay is not affected.

(M) VACATION

(i) Vacation may be taken in combination with any kind of leave except casual and special casual leave and special academic leave provided that vacation shall not be both prefixed and suffixed to leave.

(ii) Except in special circumstances vacation and earned leave taken together shall not extend beyond six months.

(iii) When a vacation falls between two periods of leaves so as to result in a continuous period of absence from duty during the entire period such vacation shall be treated as part of the leave.

(iv) For the vacation period, a teacher shall be entitled to the same pay as when on duty. A teacher will, however, be entitled only to half of such pay if he has given notice of resignation and the period of such notice expires during the vacation or within one month from last day thereof.

PART II Teachers Appointed on probation A teacher appointed as a probationer against a substantive vacancy and with definite terms of probation shall during the period of probation be granted leave which would be admissible to him on the assumption that he holds his post substantively otherwise than on probation. If for any reason it is proposed to terminate the services of a probationer, any leave granted to him should not extend beyond the date on which the probationary period expires or any earlier date on which his services are terminated by the orders of the Syndicate. On the other hand, a teacher appointed ‘On probation’ to a post, not substantively vacant to assess his suitability to the post shall until he is substantively confirmed, be treated as a temporary teacher for purposes of grant of leave. If a person in the permanent service of the University is appointed on probation to a higher post he shall not, during probation be deprived of the benefit of leave Rules applicable to his permanent post.

PART III Temporary Teachers Temporary teacher shall be governed by the provision of (Part I) of these Rules subject to the following conditions and exceptions :

(1) Earned Leave

(a) A temporary teacher shall be entitled to earned leave as a permanent teacher except that in respect of the first year of his service he shall be entitled to earned leave as follows:

CONDITIONS OF SERVICE 146

(b) (i) 1/60th of the period of actual service plus

(ii) 1/3rd of the period, if any during which he is required to perform duty during vacation.

(c) A temporary teacher appointed without interruption of duty substantively to a permanent post will be credited with the earned leave which would have been admissible if his previous duty had been in permanent employ diminished by any earned leave already taken. Leave is not interruption of duty for the purpose of this regulation.

(2) Half Pay Leave No half pay leave may be granted to a temporary teacher unless the authority competent to sanction leave has reason to believe that the teacher will return to duty on the expiry of such leave.

(3) Commuted Leave Temporary teacher shall not be entitled to commute any portion of the half pay leave.

(4) Extraordinary Leave In the case of temporary teacher the duration of extraordinary leave on any occasion shall not exceed the following limits :-

(a) Three months at a time;

(b) Six months in cases where the teacher has completed three years continuous service and the leave application is supported by a medical certificate;

(c) Eighteen months where the teacher is undergoing treatment in a recognized hospital for tuberculosis, cancer or leprosy;

(d) (i) 24 months in cases where the leave is required for prosecuting the studies certified to be in the University interest provided that the teacher has completed three years continuous service on the date of commencement of extraordinary leave. In cases, where this condition is not satisfied, extraordinary leave to this extent may be sanctioned in continuation of any other kind of leave due and applied for [including three months extraordinary leave under (a) above] if the teacher completes three years continuous service on the date of expiry of such leave.

(ii) When a temporary teacher fails to resume duty on the expiry of the maximum period of extraordinary leave granted to him or where a teacher who is granted a lesser amount of leave remains absent from duty for any period which together with the extraordinary leave granted exceeds the limit up to which he could have been granted such leave under (i) above he shall unless the Syndicate, in view of the exceptional circumstances of the case otherwise determines, be deemed to have resigned his appointment and shall accordingly cease to be the University employee.

(5) Leave not due, Study Leave & Sabbatical leave Temporary teachers shall not be entitled for the grant of leave not due, study leave and sabbatical leave.

(6) Vacation A University teacher appointed on ad hoc/temporary basis shall be entitled to CONDITIONS OF SERVICE 147 summer vacation salary as under :-

(i) those who complete nine months’ service full salary

(ii) those who complete service Proportionate salary on the basis of or three months or more full salary for nine months’ service.

but less than nine months

Provided that -

(1) no one who has served for less than three months will be entitled to any salary for the summer vacation.

(2) no one shall draw salary for the period of summer vacation from two sources,

(3) if a teacher leaves service before or during the summer vacation of his own accord, he shall not be entitled to any salary for the period of summer vacation.

PART IV Teachers appointed on contract The teachers appointed on contract will be granted leave in accordance with the terms of the contract.

PART V Honorary and Part-time teachers Honorary and part-time teachers of the University shall be entitled to leave on the same terms as are applicable to whole-time teachers of the University.

_______ CONDITIONS OF SERVICE } }

CHAPTER VII (A) REGISTER OF STUDENTS [Regulations under Section 31 (2)(h) of the Panjab University Act, 1947]

1.1. The Registrar shall maintain in such form as the Syndicate may from time to time, prescribe a register of all under-graduates and graduates studying for University examinations in the University Teaching Departments including Regional Centres and the affiliated institutions or carrying on research work in the University.

1.2. The register shall contain, in respect of each student, the name in full, the name of father, institution entered, year of admission, year of passing the Matriculation/ Higher Secondary examination, every pass or failure in a University examination with roll number, and any University scholarship, medal or prize won.

1.3. Any student who is not registered with this University, shall pay to the University, at the time of admission, and registration fee of Rs. 5 or as decided by the Syndicate from time to time through the Department/College which he joins.

No further fee for registration shall be charged except in a case of re-admission of a student whose name is struck off the rolls of the Department/College and in that case he shall pay Rs. 1 or as decided by the Syndicate from time to time for making necessary entries in the University Register.

2. The Head of the University Teaching Department and the Principal of every affiliated college shall forward to the Registrar within one month of the date of admission the names of the students in the prescribed form together with their registration, sports and continuation fees as required by the regulations. In case a Department/College fails to do so, the matter shall be reported to the Syndicate forthwith. In the case of a student who is already registered with the University, the Registered Number will be indicated and in his case the registration fee shall not be payable.

3. If a student’s name is struck off the rolls of the institution, or he migrates to another institution or is rusticated or expelled, such fact shall, immediately, be reported to the Registrar for record in the Register of students and such other instructions as may be necessary.

4. Students registered under the preceding Regulation shall be called “Students of the University”.

5. On registration, the student shall be informed through his Head of the Department/ Principal of the number under which his name has been entered in the register, and that number shall be quoted in all subsequent reports concerning the student, and in all applications by that student for admission to a University examination.

6. Applications for admission to University examinations shall be scrutinised with reference to the University Register. The Registrar may refuse to accept the application of a candidate about whom complete particulars have not been reported, and require him to forward through the Head of the Department/Principal a complete statement of the particulars together with an additional fee of rupees two or as decided by the Syndicate from time to time.

7. A person who applies for permission to appear in an examination as a private candidate shall quote his registered number and if he is not already registered with the University, he shall get his name registered before he is allowed to appear in the examination.

8. A registered student is entitled to get a certified copy of all the entries under his name on payment of rupees five or as decided by the Syndicate from time to time.

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9. Every student on the rolls of a University Teaching Department/Affiliated College shall pay the following fees to the University :

(a) Re. 1 or as decided by the Syndicate from time to time per annum towards Holiday Homes;

(b) *50 Paise or as decided by the Syndicate from time to time per month for N.C.C. Training from such candidates as have enrolled themselves for this Training.

(c) Rs. 2 or as decided by the Syndicate from time to time per annum as continuation fee.

10. A person applying for change of his name in the Register shall submit his application -

(a) in the case of a regular student, through the Head of the Department/ Principal of the college last attended by him;

(b) in the case of a private candidate, through a Gazetted Officer or the Principal of an affiliated college, or an Officer of the University not below the rank of an Assistant Registrar, or (in the case of a Government employee) through the Head of the Department in which he is employed.

The application shall be accompanied by -

(i) a fee of Rs. 11 (including Re. 1 for notification in the Government Gazette);

or a fee of Rs. 6 in the case of a woman who changes her name after marriage;

(ii) an affidavit relating to his present and proposed names duly sworn in the presence of a Magistrate or an Oath Commissioner by his parent or guardian in case he is minor or by himself, in case he is major; and

(iii) a cutting from a newspaper in which the proposed change of name has been advertised.

The change in name, when allowed, shall be notified in the Government Gazette.

* The additional fees shall be deposited in the account of amalgamated fund, but shall be earmarked for meeting the expenditure on N.C.C./N.C.C.R. only.

REGISTER OF STUDENTS

CHAPTER VII (B) STUDENTS OF THE UNIVERSITY TEACHING DEPARTMENTS [Regulations under Sections 5 and 31 (2) (1) of the Panjab University Act, 1947]

1. Students of the University Teaching Departments shall pay the prescribed fees and other charges to the University.

2.1. Students shall be under the control and discipline of the Head of the department concerned.

2.2. The Dean of University Instruction shall have the power to expel a student from the University on the charges of misconduct or any other serious offence according to the manner and procedure laid down in the Rules.

3. The Syndicate shall, from time to time, appoint Boards of Control for the various teaching departments of the University. Such Boards shall be appointed in January every year and shall consist of —,

(1) Head of the University Department in the subject concerned as ex-officio Chairman; and

(2) Not less than four, but not more than six teachers appointed by the Syndicate.

4. The Board of Control shall be the authority to admit students to the teaching department concerned. It shall also draw up the programme of teaching work for approval of the Dean of University Instruction.

5. The Head of the Department shall certify candidates for various examinations and submit their names to the Registrar in the prescribed forms, in accordance with the decision of the Board of Control.

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CHAPTER VII (C) ACADEMIC SESSION AND DATES OF ITS TERMS

1.1. The University academic year shall start on July 10 and shall end on April 30 every year. It shall have the following terms which shall be observed by all the University Teaching Departments and the Affiliated Colleges:

(i) Summer Term:

July 10 to October 1 (10 days’ break from October 2 to October 11).

(ii) Autumn Term:

October 12 to December 24 (Winter break for, 11 days from December 25 to January 4).

(iii) Winter Term:

January 5 to April 30.

Adjustments whenever and wherever considered necessary may, however, be allowed by the Vice-Chancellor.

1.2. The Vice-Chancellor may, before the beginning of the academic sessions, fix the holidays for the University Teaching Departments and the Affiliated Colleges.

1.3. In addition to the holidays referred to in 1.2, an affiliated college may observe local holidays, if any.

1.4. An Affiliated College may close, in an emergent situation, during a term, under intimation to the Registrar.

2. During a term, a teacher in a University Department or in an Affiliated College, shall be on duty, unless he has obtained leave of absence, from the competent authority.

3. Every student shall attend his classes on all working days unless he is granted leave of absence by the Head of the Department/College. If a student remains absent from his classes for a continuous period of seven days without leave, his name shall be struck off the rolls. Provided that he may be allowed re-admission in accordance with the Rules.

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CHAPTER VII (D) RESIDENCE, HEALTH, WELFARE, CONDUCT AND DISCIPLINE OF STUDENTS {Regulations under Section 31 (2) (m) of the Panjab University Act, 1947]

(i) COMMITTEE FOR RESIDENCE, HEALTH, PHYSICAL WELFARE AND DISCIPLINE

1.1. The Syndicate shall appoint a Committee for residence, health, physical welfare, conduct and discipline of students. This Committee shall consist of-

(a) The Vice-Chancellor;

(b) Three Principals of Arts and Science Colleges;

(c) One Principal of a Professional College;

(d) One Principal of a University College or Professor of a University Teaching Department;

(e) The Chairman of the University Sports Committee; and

(f) University Medical Officer.

The Registrar shall act as the Secretary of the Committee.

1.2. Members of the Committee shall hold office for three years and may be reappointed.

2. The functions of the Committee shall be-

(a) to consider reports received from the colleges under these regulations and to advise them on matters arising out of such reports.

(b) to submit to the Syndicate an annual general report as regards residence, health, physical welfare, etc. of students of the University.

(c) to discharge such other duties as are prescribed by the regulation or which may be assigned to it by the Syndicate or by the Vice-Chancellor.

(d) to frame rules for recognition of hostels and withdrawal of recognition.

(ii) RESIDENCE OF STUDENTS

3.1. Every under-graduate student of a college or a University Teaching Department not residing with his parents or guardians shall reside during the teaching sessions -

(a) in a hostel of his college in the case of a college student; or

(b) in a University hostel in the case of a University student; or

(c) in a hostel of any other college; or

(d) in a private hostel, or in a lodge/residence approved by the University or by the Principal of the college, as the case may be.

3.2. For the purpose of residence the term “guardian” shall mean the legal guardian, or a near relative of responsible age and position, or a person declared in writing by the parent to be the student’s guardian, or, in the absence of any of these, a person approved as guardian, by the Principal.

3.3. In a special case, Head of the Department/Principal of the college may exempt a student from the operation of this regulation.

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3.4. A student of a post-graduate course may be permitted by the Principal to select his own place of residence subject to such rules and conditions as may be prescribed by the Head of the department/Principal of the college in this behalf.

3.5. Every college shall provide residential accommodation for such percentage of its students as the Syndicate may, from time to time, determine.

4. Every college shall take suitable arrangements for the supervision of its students not staying with their parents or guardia