(1)All moneys received by the Board in terms of section 10 of the Act, shall be deposited in any of the Commercial Banks empanelled by the Department of Finance, i.e., Directorate of Institutional Finance and Banking in the name and style of Punjab Prisons Development Fund.
(2) The accounts of the Prisons Development Fund shall be operated by the Member Secretary. The Accounts Officer of the Board shall be responsible to prepare the statement of accounts to be presented before the Board from time to time.
(3) The Member-Secretary is authorized to draw and incur an expenditure upto rupees five lakhs at a time on all transactions relating to development and welfare schemes of the Board. The accounts of all such expenditures, so incurred, shall be placed before the Board from time to time for its approval. In case of urgent matters where the expenditure exceeds rupees five lakhs, the Member-Secretary shall obtain prior approval of the Senior Vice-Chairperson through the Vice-Chairperson, and seek ratification of the Board in its next meeting after the date of withdrawal of amount.
(4) To meet the day-to-day contingent expenditure of the Board, an amount of Rupees two lakh shall be kept as permanent advance with Member-Secretary which shall be recouped from time-to-time.
(5) The Member-Secretary is authorized to give an advance amount not exceeding rupees two lakhs to each Subsidiary Unit in Central Jails and not exceeding rupees one lakh to each Subsidiary Unit in other jails, as working capital forundertaking commercial and other activities to meet the objects and functions of the Board.
(6) The Prisons Development Fund shall be applied to meet the following expenses:-
(i) all expenses incurred towards conducting meetings of the Board;
(ii) all expenses relating to the maintenance of office of the Board;
(iii) all allowances which are payable to the official and non-official members of the Board;
(iv) all expenses to conduct the meetings for matters related to the Board by the Member Secretary, Regional Managers and General Managers as per limits prescribed by the Board from time-to-time.
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(v) salaries, allowances, loans and advances payable to the officers and employees appointed by the Board;
(vi) consultancy charges payable to the experts/consultants appointed by the Board from time to time;
(vii) travel expenses, if any, to honorary Advisors nominated to assist Member Secretary and General Managers;
(viii) repayment of loans borrowed by the Board;
(ix) expenditures payable towards the cost of acquiring movable and immovable properties, machinery, furniture etc., for construction of new prisons, office buildings and improving infrastructure;
(x) expenditures incurred towards renovation, repairs and extension of existing prison buildings, both residential and non- residential;
(xi) expenditures payable towards modernization of programs or welfare schemes for treatment of prisoners, education, vocational training, industry, welfare, sports, manufacturing activities, agriculture, poultry, dairy, horticulture and such other activities carried on in prisons;
(xii) expenditures payable towards modernization of the prison administration, such as procurement of information technology and telecommunication equipment, purchase and development of software, vehicles, security and surveillance equipment, any other professional gadgets etc;
(xiii) charges payable for academic studies and research projects undertaken in the premises of the prisons;
(xiv) fees payable towards auditing of the accounts of the Board;
(xv) expenses towards holding of conferences, workshops, seminars, symposiums, training programs and study tours of Prison officials within the country and abroad;
(xvi) expenditure payable towards the welfare of prison staff and their families;
(xvii) loans given to jails to meet urgent cash requirements for medical treatment, purchase of medicines and other essential items; and to be recoved on clearance of bills by the treasury; and
(xviii) any other expenditure as decided by the Board.
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