(1) The Member-Secretary with the approval of the Chairperson shall give to every member, not less than seven clear days’ notice in writing to be served by hand, or by post or by any other electronic means. Every notice of the meeting shall specify the date, time, place and mode of the proposed meeting. lf a member changes his postal address or e-mail id, then the member shall inform in writing his new address or e-mail id to the 623 PUNJAB GOVT. GAZ. (EXTRA), NOVEMBER 25, 2020 (AGHN 4, 1942 SAKA) Member Secretary who shall there upon enter new address in the record and ensure notice is served on the new address or e-mail id;
Further provided that if a meeting of the Board has to be adjourned for any reason whatsoever, the same may be convened at any time, date, place and by any mode as approved by the Chairperson.
(2) Along with the notice of the meeting, the Member-Secretary shall with the approval of the Chairperson, issue an agenda specifying the items of business to be brought before the meeting.
Provided that the Chairperson or Senior Vice-Chairperson presiding over the meeting of the Board may bring before the meeting any business which is urgent with a short term notice, or without prior placing the same on the agenda.
(3) The business of the meeting shall ordinarily be transacted in the order in which the items of business appear on the agenda and all matters at any meeting of the Board shall be decided by simple majority of the members present by voting. In case of a tie, the presiding member shall exercise casting vote.