(1) Subject to the overall supervision of the Board, the Member Secretary shall exercise such powers and discharge such duties which the Board may delegate from time to time, in addition to the following powers and duties, namely:-
(a) to convene the regular and special meetings of the Board and to conduct the business of the Board;
(b) to prepare agenda and place it before the members of the Board;
(c) to implement the decisions and resolutions of the Board or any committee thereof;
(d) to coordinate, supervise and control the work of the officers and staff of the Board;
(e) to ensure proper maintenance of all records related to minutes of the meetings of the Board, Committees and Sub-Committees thereof;
(f) to present important papers and matters relating to policy before the Board as early as possible;
(g) to delegate any administrative or financial powers and duties vested in him to the Regional Manager with the approval of the Senior PUNJAB GOVT. GAZ. (EXTRA), NOVEMBER 25, 2020 (AGHN 4, 1942 SAKA) Vice-Chairperson and shall seek ratification of the Board in the next Board meeting.
(h) to ensure that proper books of accounts relating to all receipts and expenditures concerning activities of the Board and any subsidiary units thereto are prepared, maintained and audited as per applicable laws;
(i) to present Annual Report before the Board for its approval; and to submit the report duly approved by the Board to the Government;
(j) to prepare the annual budget estimates and supplementary budget estimates to be presented before the Board for approval;
(k) to submit to the Government, all reports, annual returns, other necessary documents required under the Act, and to submit annual budget estimates and supplementary budget estimates;
(l) to hold in custody, such properties belonging to the Board, both movable and immovable, which are necessary for the purpose of meeting of any of the objects and functions of the Board, and to lease, sell, exchange or otherwise transfer any property held by the Board on the orders of the Board;
(m) to obtain and implement the orders of the Board regarding the purchase or lease or tenancy, any land or building or furniture or fixtures or vehicles or equipment or tools or any related items appurtenant to the aforementioned, necessary for the purpose of carrying on the Board's operations;
(n) to authorize the disposal of old unserviceable articles and other stores of scrap value;
(o) to ensure that the Board is subject to an annual audit as prescribed by the Act;
(p) shall act as the appointing authority for all officers/officials of the Board appointed as per procedure decided by the Board, and cause imposition of any punishment, including dismissal or removal from service, on all officers/officials of the Board so appointed;
(q) to undertake projects for the welfare of prisoners and prison staff, commercial/developmental activities or any other activities required in furtherance of the objectives of the Act, or as decided by the Board from time to time;
626 PUNJAB GOVT. GAZ. (EXTRA), NOVEMBER 25, 2020 (AGHN 4, 1942 SAKA)
Provided that the above powers and functions of the Member Secretary are only illustrative in nature and not exhaustive. The Member-Secretary shall perform all such roles and responsibilities as enshrined in the Act, the rules framed thereunder and as decided by the Board from time to time.
(2) The Member-Secretary shall cause to keep a record of the members of the Board, Committees and Sub-Committees and their addresses.