{1) Tire Locai Authoritl', thrcugh s Secrions I and 39 hi:"issirolsi surve)' iri the area cf its jurisdiction, shall meintain a reeord *f all cirilclren, from their trirrh till they attain the age of i4 vears.
{2) The record reterred tt: in sub-r$ie {1}, shali be updaied each year.
(3) 'ihe recor*i referred to in sub-n,rl* ii). shali be mainiained transparenfly in the pLrhlie <Jomain. and uscti for fhc purposes ol ciause 1e) cl' section 9.
t4) i'ire rcccrd reterre,J to ili sub-rule (iJ, shalt, in nespect of every chiid. irrciucic-- {a) nafile, sex, date olbirth (Birth Certificate Nurn-ber}, place of,birth ;
(b) parents'/guardians' narnes, aCdress. occupation ;
{c) per-primary schoollAnganwa,li Centrc rhar the child artends (upro age 6) ;
.
(d) elementary school where the child is admitted ;
(e) pi'esent address of the chilii :
i0 ciass iir rvhich rhe chilcl is sruilf ing (lbr uhildren betrvcen age 6 - 14'!. and il education is riiscnnlinuec{ in the i.erritorial iuristi.;tion of the Lsr:al Arrthoril),, the cruse of such disconinuance ;
G) wherhei the child belongs to a disadvantagcd go"rp within rhc rnearring of clause (d) oisectian 2 ;
{h) whether the chilci belongs fo the weak*r sectit'in within the meaning ,:{-ciause (el of sectir:n 2 ; anC {i) detaris of childern requiring spcclal facilities or residcntial faciliries cn acco{inl of rnigratian and sparse population, age specifie edmission or disablity.
{-5i The l-oeal Authcrity siiall ensure rhat names .+f iail the eirildren enrcltcri in the schooi undt:r iislurisdiction are publ:cl;- displayed ilr each schooi {6) The l-cca! Autnoriry shall ensure that the chiidren i:f nr,iglatory pec'ple anci ioealiy *'robile people, ifavailable, are enrolled in the schci:is unrJer its j ursdicticn.
452 l'T-]N.JAB GOVT GAZ-.
{ASIT\I 20.
{EXTRA.), OC',T. i2, 2011 1933 SAI{A) FAT{LiV RESFOFI$IBILITIES GI' S{tHOC}t- A}r{D Tf,ACI-{EI{S sectieirts i2 end 38 7 ' ,^''rdmissicn ofchiidren be k:n*ingto v,'*akei sectior: and clisa-dvanta-eed '$cup'*{1 ) Tl"re sehoo}s relbrued to in sub-clauses (iii) and {ivi cf clai:se i.rii of sectrirtn 2" snali e$sure that cliildren aciinitted in pursr:ance of clause {ci to subsilction {li cf lecti$ti 12" shall nrt be sezregate.J fiom c,ther child;"rjn in the e l;::;srnon:s nor sirali their classes be iteld at places and timings iJifferent frrm the classes held for the oiher cfrildren. lt shall ai:c he ensured hy i;r-rch schocls tirat the sald clrildren are not discriminatecl from ilre rest r:f rhe chiidren in any lnanfier pertaining to entitiep:ents and fucilities such as text b*oks, uniforms. library and l::finnnati*n Computer Technoiolry facilities, erka-curicuiar activiti*s and sp*r1s.
{2) -fhe areas cr lirnits of neighborhoorl sp*cifieci in sub-riri* (l) of ruie 4, shail apply to admissiotts made in pursuance cf clause {c) of sgb,secrion, il) crf section 12 :
, :, Frovided ihat, if the requisite number of sui:h children are r,rct availabie, thc scho*l rnay'. ibr the purp$se of filling up ine reqLrisite percentage of seats by chiidreri rcfbrred ier in elause {c} of sub-secrion {ii cf section 12, extend these lirnits with tlie pri*r approval af the Staie Gaver*ment :
Prorndeci fu;ther rhat while admitting chilciren iri pre-primary classes, a*y s;hool reierteii tr: in sub-ciauses iiii) and 1i".,) oiciaLue {n) af secrion 2, shall alsc be reqilired io ael;r.tit to the exetl1 trf at leasr- twenty-five per cent of lhe strength af'that class, the r:hilcire,n beionging to the weaker secticn and the disativantage,J group. if such a schcoi is admirting students in such classes.
i3i A schcal referred to in sub-sia'.;se (iv) of eiause {n) of section 2, run by a rni*oritli institution under appropd*te larv, shall also be requirerl to ailrnil stlucicnts beicrilgingto the weaker seclion ancl the disadvantaged groLlp as prr:viclej in tla*se {r:} of sub-section i1) cf'sectioc 12- Hrw*'er:lire rninoriiy ipstitution shai! be ai iiberty tc ariniit the same percl:ntage cf siu,ienis of the lveaker seeticn :ind ihe drsadvantag,:d groiicl bel<:pging t* that pai-tic{rlar inini:rify oulv t* r,r,hic!i such an instiir:ticrr perlains.
(4) All adnrissrons uf the chiiciien lrclonging io the r.veaker sccri*rr and the drsadvantageii graup shail be r:rade by the sch**i iis*ll-. if such childrec-i are urrable to get admission in the scl:oals referred to in sub-ciauses (i) anci {ii) c'f clause {n} of sectioii 2 ciue to non-availabiliry of seat"c or for ai:y,cther reasLrn, tlren their partnts or guarciiar:s nay'' apply tc get admissicn in the schor..is pf'erred to in sr-ilr-elauses iii;) and iivi cf clause ii:) of secticn I l_qainsi the tri,erity,-iive per cent seats reser!'ed for therrr. Acjrnission to these seats shall be made bv a iiraiv cf lots" iE'r n-1_) t5i Admissre.rn *f ih* rernaining sevent-y-!i1.e per cent se:.:ts meanr fi:r ths chiidren itther tha:i the r:hilclien belcrrging to weaker settion and disai{r,,antageC grcup wiii Lre made i:y draiv of icts cr iandomizaticn :vithout conductine anri screenirig fesf or inrenieu, of chilciren crr ;heir parcnls.
i6) !f any person feels agp:rieved ficin the procedur* of acimissiolr referred t* a'oov*, h* r.vitrl be a.t iiberty to niake rcpresentatiern in th.is regaril ic the c<;rnrniftee to be constifuterJ by lhe Stare Governu:ent in ev*ry district.
(7i Ii'any persolr fbeis aggrieved ftum tlre decision of Lhe ccntmittee ref,*n'ed lrr in sub-rui* (5), iie rnay file an appea-i ts the state covernnient within a pcrriod *f one rnonth ilonn the da.te of decision of the #on,fi)ittee.
8. l{eimbursernentofper-cliikiexpenditurebythestateGcvemnient.l}) sr,:rio:rs t2 and I The total annual recurring experrditure incun"ed by the State CovernmenT, whether frcm its own func.ls r:r t1'orn the lunds provided by the Centrai {iovernmcnt 1r by.
any ctirer authoritrv, t-.tt the teacl'ring or iearrring in the schr:als of elementary' educetian" estabiished. civried or controllecl by it or by the LscaiAuth,rrity, divid*cJ by the total number of children errrolled in ali such schr:r:ls. shall be the per:cirild expenditure incurred by the State fiovernment. The tctai per-chi|J expenditure shall {re calcutsted and notifiec b3, the state Governq}ient every ;vear by i}re 30ih Jure.
{.2} Every school referred to in sub-ciauses {iii} and {iv} af clause {n) *f section 2, shall maintain s, separate bank account in respect of the amor-li"rt re*eived by it as feimbursement under sub-section (2) olsection nz.
i3i Every scircr:i re rred to in sub-ela*se {iv} of *:iause in) ,:f secriar:
2, shall sr:brnit its ciaims in Frirrn-{il vyith r*specr to the twenrir-fiv* per ceni children -belonging tc fire weaker sections ancl the ciisadvaniageei grr:,-rps fiorn the 1si April antl the ,10th September of a respective yeer to the District Edr"lcaiion offrcer. The District ErJucation officer, after ver!iying the ci*uns, sl.iall transfur the i:a,ym*nt chie to sirch a scho"'i irr fhe manner ia be detenrined by the ,ltate Governmeni i-rcni time to iime.
9" Doe ijments f*r age prti;f.-trVhetrer-iei a birfh e erlificste under ihe sections t4 ailii ls Ilirths. Deaths and fuiarriagesRegistrari*n,Aet. lgg6 (ActlrJo" 6 af lgg6i is not avaiiable, anv ';f the tbilowing documents shall be ,Jeemed to be ihe prool of age of the chiid f'or rlre purilose erf adrnission in scli*ols.--- {a) the HcspitalrNursing Honre/Aiixriiar} Nuise anc! !i:d,oir-e 1A}.rlvl.}.'
Viliage Choi,k.idar Register recorcl ;
(b) the Angnwadi recorrj ; and {c) the declaration by the Farenr or guarriian cf the child ahout rhe cisie, month and year of bi*h of tite chilil.
FLT{JAB G{}VT GAZ.
{AS\?J 2CI, {EXTR/".), OCl?.' 1?, 2flj i 193-i liAF3,) Sccticr:s 15 and 3l{ Scctions 18 auC 38.
..1<n*f.?*+ PLITiJAB GOVI GAZ" {EXTRA.), ${-'T'" [2, Z']] I {AS\,ry 20. 1933 SAKA;
i C Extende ri period f*r acimission,- { i ) Hrt*nileti perirlr! of arln:is';ion shail gencr:iiiv be ft--rr mliclhs from the date of colrrmencemenr;l'ihe acariennic year ofa'schoGi. F{rlwever, n0 chiiil shaii be denied adrnisslcn to a school at any point *1 time dr.rring an aeadernic year :
Fr*vicled that the proceclure specifie,J in these rules, for aclrnission af a rhitcl shlll bc icii+v,ed.
{2) '$rirere a child is adinifled :u a school rluring rhe exrended period, his or her siuiiies shall be got complered by providing hirn or her speciai training, as may be deemr':d appropriatc by the Sehool.Management comniittee in ccnsuitation r.l ith tlie [.ocal Aurihr.rrity.
i l. l{eeognition of sch*ols"-{1) Every schcol other than a school esiablished. awned or c*ntroiled by the State Covernment r-:r tl"ie LacalAuth*rity, as the case ma5r be" established before the commencement cf the,,\ct. shall rnake a self tleclaratin in Form-I. rithin a pericd of three months after the cutnfftencernent of th';se rulcs, ta gcit recilgnition unclei these rules, to the District Edueation {)fTlc":r regarding its ccmpliance or orherwise with the norms and standarcis as spcuified in the Sciiedule and the following conditions :-- {a} that the school is n:n by a society registered unctrer the Societies Registration Acl, 1860 (Acr No. 2 I of I860), or a pubiic irust, coestiluted under any law for the time being in force ;
(b) that the schoo! is not run for profit to any individual, group cr ass*eiation cf irrdividuals or any other persons ;
{c} that the school coni'arms to ih* values ensirrined in fhe Consiitirtion:
idi that the school buildings, other sriur'(ure: and rlie griunds are us*d oniy for the purposes af eilucation and skilt deve!uprnenl ;
{e) that the school is cpen to inspection by any oifrcer authorized b-v the State Government or the l,ocal Authority. as the case nral be ; and {S that the schc*l corrrplies lvith ih* instructi*ns issued by tl're Slat* Goverrrtnetlt or th* L.ocai Authority from time tc lime, ',vilh regarcf t,; ilrr-: fultilnlenr cf ihe con,lirioli; of recognition of fte schcol. r:r ilie remtvai of ciefic;enc:ies in thq: v-,orking oi the :;choo}, and lurnishes s*ch infbrmaiion" as rnay be reqirirtd 'n3 tl're llircctor or titc Disrriit L,ducatir:n Oflicer.
pt_rl.t.[AB GovT GAZ. (EXTRA,.), OCT. 12, 2011 (ASVN 20, 1933 SAKA) 455
(2) Every self declaration received in Form-I, shall be placed by the District Education Officer in public domain within fifteen days of its receipt.
(3) The District Education Officer shalt conduct inspection of such schools which ciaim to have fulfilled the norms and standards in Form-l and the conditions given in sub-rule (l ) within a period of three months of the receipt of such self declaration .
(4) Aftci the inspection refened to in sub-rule (3) is carried out, the inspection reporf shall be placed by the District Education Offrcer in public domain, ' and the schools fourd to be conforming to the norms, standards and conditions, shall be granted recognition by the District Education Officer in Form-ll within a period of 15 days from the date ofinspection'
(5) The schools, which do not conform to the norms, standards and conditions mentioned in sub-rule (1), shall be listed by the District Education Ofiicer by an ordeg made to this effect, which shall be notified in the Official Gazette. Such schools may remove fo$ per cent of the deficiencies with in a period of one year from the date of publication of the said order; and shall send intimation to this effect to the District Education Officer. However, sueh schools shall have to remove the deficiencies with in a period of three years positively from the date of commencement of these rules.
(6) The schools, which do nst conform to the norms, standards and conditions mentioned in sub-rule (1), even after the expiry of the said period of three years, as specified in sub-rule (5), their recognition shall be deemed to have been withdrawn, and they shall cease to function.
(7) Every school, other than the school established, owned or controlled by the state Government or the local authority, established after the commencement of these rules, shall conform to the nofms, standards and conditions, mentioned in sub-rule (1), in order to qualify for recognition.
(8) Before establishing any school under sub-rule (7), an application shall have to be made by the owner cr management committee of such school or any authorised person in Form-I to the District Education Officer.
(9) After the receipt of an application under sub-rule (8), the District Education Officer shall scrutinize it, and if it is found by him that the sc.hool fulfils the prescribed norms and conditions, he shall grant recogniticn to the school. lf the District Education Offrcer is of the opinion that the school does not conform to the prescribed standards, norrns and conditions, lie shall refuse to grant recognition:
Provided that before passing an order of refusal for the grant of recognition, he shall give an opportunity of being heard to the owner or the management committee of the school or the authorised pefson, as the case may be.
456 PLTNJAB GOVT GAZ' (EXTRA.), OCT. 12, 2011 (AS\T{ 2&, Ig33 SAKA)
(10) Any person, aggrieved by an order ofrefusal ofthe grant of recognition, may pretbr an appeal to the Director with in a period of thirty days from the date of receipt of the order of refusal.
(ll) The second appeal shall lie to the State Government against the order of the Director passed under sub-rule (10).
Scctions 12, i8 and 12. Withdrawal of recognition to schools.{l) Where the District38 Education Officer either on his own motion or on any representation received from any person, has reason to believe, to be recorded in writing that a school recognised under section 12, has violated any of the conditions for grant of recogrrition or has failed to fulfil the norrns and standards prescribed in the Schedule, he shall act in the following manner, nameiy :.--
(a) issue a notice to the school speci$ing the violations of the condition for grant of recognition and seek its explanation within a period of one month from the date of issue of the notice ;
(b) in case, the explcnation is not foundtobesatisfactoryorno explanation is received within the stipulated period, the District Education officer may cause an inspection of the school, lo be conducted by the Committee refeired to in sub-rule (6) of rule 7, which shall make due inquiry and submit its report alongwith its recommendation for continuation of recognition or its withdrawal to the District Education Officer;
(c) the Dishict Education Officer shall examine the report and after giving an opportunity of being heard to the management of the school concemed, make recommendation in this regard and send the same to the Director for taking final decision in the matter. The Director, after taiiing into consideration the said recommendation and otherrelevant facts and circumstances of the case, may pass an appropriate order in the matter and send a copy thereof to the State Government. The order of de'recognition, if passed, shall be operative with effect from the succeeding academic year and it shall also specify the neighborhood school, to which the children of derecognized school shall be admitted.
(d) aggrieved with any order, passed by the Director under clause
(c), the school management mayfile an appeal before the Punjab State Commission for Protection of Child Rights within a period of one month of.passing such order, which shalldecidd the case after giving reasonable opportunify of being heard to the parties within a period of three months from the date of filing of such an appeal.
PITNJAB GOVT GAZ. (EXTRA.), OCT. 12,z}n (ASVN 2A, 1933 SAKA) 457
PART.V SCHOOL MANACEM ENT COMMITTEE
13. Composition and functions ofthe school ManagementCommittee.* sections 2t and 38,
(1) A school Management committee shall be constituted in every school other than an unaided school within a period of six months from the date of commencernent of these rules for a period of two years after which, it shall be reconstituted.
(2) on anci with effect from the commencement of these rulcs, there shall be only one school Management committee for a school irrespective of the fact whether such a sehool is a primary school or a Middle school or a secondary School or a Serrior Secondary School.
(3) seventy-five per cent of the strength of the school Management committee shall be from amongst the parents or the guardians of the stud"ents of the school concerned, out of whom at least fifty per cent shall be women.
(a) The remaining twenfy-five per cent of the strength of the school Management committee shall be from amongst the following persons, namely:-
(a) one third members from amongst the elected members of the Local Authority, to be decided by the LocalAuthority;
(b) one third members from amongst the teachers from the school, to be decided by the teachers ofthe school;
(c) remaining one third either from amongst the local educationists or from amongst the students in the school, to be decided by the students thernselves; and
(d) the Head reacher ofthe school or where the school does not have a Head reacher, the senior-most teacher of the schoor shall be the ex-offcio member, but he shall not have any right to vote.
(5) The School management committee shall elect a chairperson and a vice-chairperson from amongst the non-offjcial members to manage its affairs.
The Ftread reacher ofthe school or where the school does not have a Head Teacher, the senior-most teacher of the school shall be ex-officio Member- Secretary and Convener of the School Managcment Committee.
458 PTINJAB GOVT GAZ.
(AS'\rN 20, (EXTRA.), OCT. i2, 2011 i933 SAKA)
(6) The school Management committee shafi meet at least once a month and the minutes and decisions taken during its meetings shall be properly recorded and made availabte to the public.
(?) The school Management commirtee shall, in addition to the functions specified in clauses (a) to (c) of sub-sectjon (2) of section 21" perform the following functions, for which it may constitute smaller working groups from amongst its members, namely :-
(a) communicate in a simple and creative way to the people in the neighborhood ofthe school, the rights ofthe child as enunciated in the Act and the duties of the State Govemment, Local Authority, school. parent and guardian, to irnpart education to the children;
(b) ensure the implementation of clauses (a) to (e) of sub-section (l) of section 24, and section 28;
(c) ensure that as far as possible, the teachers are not burdened with non- academic duties other than those specified under section 27 ;
(d) ensure the enrolment and continued attendance of all the clrildren from the neighborhood in the school;
(e) ensure the maintenance of the norms and standards specified in the Schedule;
(0 bring to the notice of the local authority any deviation ftom the rights ofthe child in particular mental and physical harassment ofthe children, denial ofadmission, and timelyprovision of free entitlement as per provisions of sub-section (2) of section 3 ;
(S) identiiy the needs, prepare a plan and ensure the implementation of the provisions of section 4 ;
(h) monitor the identification and enrolment of and facilities for learning by disabled children, and ensure their participation in, and completion of elementary education ;
(i) plan and monitor the service of mid-day meaf in the school;
fi) prepare an annual account ofreceipts and expendilure ofthe scliooi ; and
(k) monitor that the teachers take al! measures to improve the quality of education of the students in the school.
PLT}.{J,A.B GOVT GAZ. (EXTRA,), OCT. 12, 2011 iAS\rN 20,19.33 SAKA) 459 (B) Any money received by the School Management Committee for the discharge of its functions under the Act, shall be kept in a separate account, to be made a.,'ailable for audit every year.
(9) The accounts refened to in clause O of sub-rr:le (7) and sub-rule
(8), shall be signed by the Chairperson or Mce-Chairperson, and Convener of the School Management Comrnittee and made available to the Govemment or the Local authority, as the case may he, within a period of one month from the date of their preparation.