Every establishment shall prepare and maintain the following registers and records, namely ;
(a) a Register of Sales Promotion Employees in Form B ;
(b) Service Books for every employee in Form C ;
(c) a Register fo service Books in Form D ;
(d) Leave account of each employee in Form E.
FORM A [See rule 22 (1)] Letter of Appointment
1. Name of the establishment ........................................................................................
2. Address........................................................................................................................
3. Name of the employer ................................................................................................
4. Name and address of the sales promotion employee* .........................................
5. Sh./Smt. ............................................ is appointed as ...............................................
(insert here the designation) In his establishment with effect from ...............................................................................
6. His/Her appointment is on probation for ............................................. temporary basis/permanent basis. (insert here the period)
7. His/Her scale of wages/rate ......................................(insert here the amount) of increment in wages per ........................................................................................................ shall be (insert here the period) ..........................................................
(Inserted here the amount)
8. He/She will draw a total wages of .......................... per ..........................................
(insert here the amount) (insert here the period) composed of the following namely :
(i) Basic Pay .............................. Dearness Allowance .........................................
(insert here the amount) (insert here the amount)
(ii) Other allowances ....................................................................
(insert here the particulars)
9. Other conditions of service.
Date ............................ Signature of the employer.
* Any change of address of the employee shall be communicated to the employer.
Register of Sales Promotion Employees [See rule 23 (a)] Name of establishment ................................................................ Place................................................
Name of employer ........................................................................
Date as on 1st Total number of Total number of Names of sales Designation Remunera- Particulars of R of every month employees sales promotion promotion tion sales promotin employee employee employees resigned.
retired.etc.
1 2 3 4 5 6 7 8 Date ........................ Signature of employer FORM C Service Bok [See rule 23 (b)]
(1) Name .............................................................................. (8) Date of terminating of employment, resignation, retirement
(2) Native place .................................................................. or death ........................................................................................
(3) Postal Address ............................................................. (9) Reasons for termination .............................................................
(4) Father’s name and Address ........................................ (10) Personal Marks of identification .............................................
(5) Date of birth .................................................................. (11) Signature of the sale promotion employee ............................
(6) Educational and other qualifications .......................... (12) Signature with date and designation of the employer .........
Job .................................................................................
Post Scale pay Whether : Emoluments Signature of Signature of Recorded increment, Remarks held of the (i) permanent drawn the employee the employer reward or appreciation post held (ii) temporary or Wages and Com- of the employee
(iii) any other mission to be category shown separately 1 2 3 4 5 6 7 8 Register of service books for sales promotion employee [See rule 23 (c)] Name of establishment ................................................................ Place................................................
Name of employer ........................................................................
Sl No. Name and designation of the Service Book No. Remarks Sales Promotion employee 1 2 3 4 FORM E Leave account [See rule 23 (d)] Name of establishment ................................................................
Place.....................................................................
Name of sales promotion employee .......................................... Date of joining service .....................................
Period of No. of Leave Balance Total Earned Leave BalanceLeave on Medical Other kinds Remark duty days earned of leave leave of earned Certificate of leave carried over due leave Due Availed Availed From To From To From To From to 1 2 3 4 5 6 7 8 910 11 12 13 14 14 15