(1) The register of Trade Unions maintained in accordance with regulation 4 shall be open to inspection by any person on payment of a fee of annas eight.
(2) Any documents in the possession of the Registrar received from a registered Trade Union may be inspected by any member of that Union on payment of a fee of annas eight for each document inspected.
(3) Documents shall be open to inspection every day on which the office of the Registrar is open and within such hours as may be fixed for this purpose by the Registrar.
(4) The Registrar may supply a copy of any such document to a registered Trade Union or a member thereof on payment of annas six for every hundred words or fractional part thereof.
[18 Every registered trade union shall maintain the following books and registers to facilitate the audit of its accounts :-
(1) Register of membership and subscriptions in Form E.
(2) Register or receipts and disbursements of the General Fund Account.
(3) Minutes book to record the proceedings of all meetings.
(4) Register of Stock and Plant to show the furniture, fittings and valuable documents relating to the immovable property of the union.
(5) Machine numbered subscription receipt book.
(6) Register of receipts and disbursements for the Political Fund (if there is a Political Fund).
(7) A file of vouchers].
Form 'A' Application for Registration of Trade Union Dated _________________day of _________________ 19
1. We hereby apply for the registration of a trade union under the name of _______________________________________________________________
2. The address of the head office of the union is ________________________
3. The union came into existence on the _____________ day of ____________
4. The union is union of employers/workers engaged in the industry ________________________________________________ or (profession).
5. The particulars required by section 5(3)(c) of the Indian Trade Unions Act, 1926, are given in Schedule I.
6. The particulars given in Schedule II show the provision made in the rules for the matters detailed in section 6 of the Indian Trade Unions Act, 1926.
7. To be struck out in the case of unions which have not been in existence for one year before the date of application. The particulars required by section 5(2) of the Indian Trade Unions Act, 1926 are given in Schedule III.
8. We have been duly authorised to make this application by* ____________ Serial No. Signature Occupation Address
1.
2.
3.
4.
5.
6.
7.
*State whether the authority was given by a resolution of a general meeting of the Union if not in what other way it as given.
To The Registrar, Trade Unions, Punjab.
Schedule I List of Officers Serial No. Title Name Age Address Occupation Note. - Enter in this schedule the name of all members of the executive of the Union, showing in column 1 the names of any posts held by them (e.g. President, Secretary, Treasurer, etc.) in addition to their [office bearers] a members of the executive.
Schedule II The numbers of the rules making provision for the several matters detailed in column 1 are given in column 2 below :- Serial No.
Matter Number of rules
1. Name of union
2. The whole of the subjects for which the union has been established
3. The whole of the purposes for which the general funds of the union shall be applicable
4. The maintenance of a list of members
5. The facilities provided for the inspection of the list of members by [office bearers] and members
6. The admission of ordinary members
7. The admission of honorary or temporary members
8. The conditions under which members are entitled to benefits assured by the rules
9. The conditions under which fines or forfeitures can be imposed or varied
10. The manner in which the rules shall be amended, varied or reminded
11. The manner in which the members of the executive and the other [Office bearers] of the union shall be appointed and removed
12. The safe custody of the funds
13. The annual audit of the accounts
14. The facilities for the inspection of the account books by officers and members
15. The manner in which the union may be dissolved
16. [The procedure for declaring a strike] Schedule III This Need Not Be Filled In If The Unions Came Into Existence Less Than One Year Before The Date Of Application For Registration Statement of Liabilities and Assets on the day of _________________19 Liabilities Assets Rs.
A.P.
Rs.
A.P.
Amount of general Fund Cash :- Amount of political fund In hands of Treasurer In hands of Secretary Loan from - In hands of ____________________ In the Bank ____________________ In the Bank ____________________ Securities as per list below Debts due to - ____________________ Unpaid subscriptions due ____________________ Loans to - Other Liabilities (to be specified) _______________________ ____________________ _______________________ Immovable property, Goods and furniture Other assets (to be specified) ____________________ _______________________ Total Liabilities Total Assets List of Securities Particulars Nominal value Market value In hands of 1 2 3 4
1.
2.
3.
4.
5.
6.
Form 'B' Register of Trade Unions Serial No. Officer Name of Union __________________ Address of Head Office __________________ __________________ Date of Registration __________________ Year of entering office Name Age on entry Address Occupation Year of relinquishing office Other offices held in addition to membership of Executive with dates Number of application form List of members applying for registration
1.
2.
3.
4.
5.
6.
7.
Form 'C' Certificate of Registration of Trade Union No.
It is hereby certified that _______________ has been registered under the Indian Trade Unions Act, 1926, this ______________ day of _________________ 19 .
Registrar of Trade Unions 'Seal' [Form 'D'] (Form for Trade Union) Annual Returns Prescribed Under Section 28 Of The Indian Trade Union Act, 1929, For The Year Ending 31st [december], 19 Part A
1. Name of the Union ____________________________________________
2. Address of the Union __________________________________________
3. Registered Head Office _________________________________________
4. Number and date of certificate of registration ________________________
5. Classification of Industry (to be shown as per Schedule of Industries attached)____________________________________________
6. Classification of Sector [Please state to which of the following four categories the union belongs] -
(a) Public Sector - Central Sphere;
(b) Public Sector - State Sphere;
(c) Public Sector - General Sphere; and
(d) Public Sector - State Sphere]
7. Name of the All India Body/Federation to which affiliated _____________
8. Affiliation number ____________________________________________
9. Affiliation fee paid during the year ________________________________
10. Number and date of receipt for payment of affiliation fee _______________
11. Membership fee per month ____________________________________
12. No. of members on books at the beginning of the year _________________
13. No. of members admitted during the year ________________________
14. No. of members who left during the year __________________________
15. No. of the members on books at the end of the year (i.e. on 31st March, 19__) Male Female Total _______________________________
16. No. of members contributing to political fund ______________________
17. No. of members who paid their subscription for the whole year _________
18. A copy of the rules of the trade union corrected upto the date of despatch of this return is appended ___________________
19. Part B of the return over-leaf has been duly completed.
Date the Secretary Note. - (1) If the Federation falls under more than one category, the membership claim in each category may be shown, separately.
Note. - (2) Name of Unions should be given in separate statements marked 'A', 'B', 'C' & 'D'.
Part B Statement of Liabilities and Assets of the 31st Day on March, 19__.
Liabilities Rs. Ps. Assets Rs. Ps.
Amount of general fund Cash - Amount of political fund In hands of Treasurer Loans from In hands of Secretary In hands of In the Bank In the Bank Securities as per list below Un-paid subscription due for - *(a) the year *(b) previous year Loans to -
(a) Officers
(b) members
(c) others Debts due to - Immovable property Other liabilities (to be specified) Goods and Furniture Other assets (to be specified) Total liabilities Total liabilities List of Securities Particulars Face Value Cost Price Market price at date on which accounts have been made up In hands of GENERAL FUND ACCOUNT Treasure Income Expenditure Rs Ps. Rs. Ps.
Balance at the beginning of the year Salaries, allowance and expenses of Officers Subscription from members (including unpaid subscriptions due for the year) Travelling allowance, salaries, allowances and expenses of establishment Auditors' fee Legal expenses
(a) Subscriptions received Expenses in conducting trade disputes
(b) Subscription in arrears for three months or less Compensation paid to members for loss arising out of trade disputes
(c) Subscription in arrears for more than three months Funeral, old age, sickness, unemployment benefits etc.
Educational, Social and religious benefits Donations Cost of publishing periodicals Sale of periodicals, books, rules, etc.
Interest on investments Income from Miscellaneous sources (to be specified) Rents, rates and taxes, Stationery, Printing and postage Expenses incurred under section 15(J) of the Indian Trade Unions Act, 1926 (to be specified) Other expenses (to be specified) Balance at the end of year Total Total at Political Fund Account Rs Ps. Rs Ps.
Balance at the beginning of year Payments made on objects specified in section 16(2) of the Indian Trade Union Act, 1926 (to be specified) Contribution from members at ................... per member Expenses of management (to be fully specified) Balance at end of year Treasurer Auditors Declaration The undersigned, having had access to all the books and accounts of the Trade Union, and having examined the foregoing statements and verified the same with the account vouchers relating thereto, now sign the same as found to be correct, duly vouched and in accordance with the law, subject to the remarks, if any, appended hereto and also certify that the Trade Union had properly maintained its membership register and its accounts and the members had paid their membership subscriptions to the Trade Union as shown in the foregoing statement of the general fund account of the Union, subject to the remarks, if any, appended hereto.
Auditor The following changes of [office bearers] have been made during the year.
[officer bearers] Relinquishing Office Name of [Office bearer] Date of relinquishing office [Office Bearers] Appointed Name Date of birth Private address Personal occupation Title or position held in the Trade Union Date on which appointment in column 5 was taken up Other offices held in addition to membership of executive with date 1 2 3 4 5 6 7 Elections Date of last election of officer bearers ______ Date of next election of office bearers __________ Secretary [Form E] Register of Membership and Subscription Subscription paid in Serial No.
Name of the member Name of the establishment in which employed Date of Enrolment Rate of subscription April May June July August the month of September October November December January February March Total Subscription for the year Date on which membership ceased Remarks