(1) The Secretary shall convene meetings of the Committee with the permission of the Chairperson and issue notice and agenda of the meeting.
(2) The proceedings of every meeting of the Committee shall be recorded and shall be signed by the Chairperson of the meeting.
(3) The Committee shall meet as frequently as required and at least once in every six months. Meetings may be held by electronic means including video conference or conference call.
(4) The Chairperson of the Authority shall preside over every meeting of the Committee. In his absence, the senior Member of the Authority present shall preside over the meeting.
(5) All meetings of the Committee shall be held at the office of the Authority unless the Chairperson otherwise directs.
(6) The quorum at the meeting of the Committee shall be one third of the total members of the Committee including ex-officio Members. If the quorum is not complete within 30 minutes of the time notified for a meeting, the Chairperson may adjourn the meeting. No further notice need be given for an adjourned meeting and also no quorum is necessary for the adjourned meeting. If at any time after a meeting is commenced, quorum ceases to exist, the meeting shall not be dissolved but shall continue.
(7) No matter shall be considered at an adjourned meeting other than matters pending from the meeting at which the adjournment took place, provided that, with or without notice, the Chairperson may bring, or direct to be brought, any new matter which in his opinion is urgent, before an adjourned meeting of the Committee.
(8) No proceedings of the Committee shall be invalid by reason of vacancies PUNJAB GOVT. GAZ., DECEMBER 25, 2020 (PAUSA 4, 1942 SAKA) PART - III existing in the Committee, or by reason of non receipt of the notice or agenda, provided the notice and agenda were duly issued, or by reason of any procedural irregularity in the conduct of proceedings of the meeting.
(9) A notice shall be deemed duly issued if it is sent by email or by post or by messenger, within the prescribed time to the email address or postal address of a Member.
(10) Additional matters to the agenda may be placed in a meeting with the permission of the Chairperson.
(11) Attendance by proxy shall not be permitted at a meeting of the Committee.
(12) Except as provided for in these Regulations, the decision of the Chairperson on all matters relating to the conduct of proceedings during the meeting shall be final.