(1) As soon as it is decided that a certain number of post shall be filled by promotion, the Chief Ground Water Engineer and Secretary shall prepare a correct and complete list containing names not exceeding five times the number of vacancies out of the senior most persons who are qualified under the rules for promotion to the class of posts concerned. He shall forward the list of persons along with their confidential rolls and personal file to the Secretary to Government in the Agriculture Department.
_____________________________________________________________________ # Substituted for “7 1 (& 7A)” vide Notification No. F. 7(2)DOP/(A-II) /88 dated 22.1.1997 1 Inserted "& 7A" vide Notification No. F. 7(2)DOP/A-II/93, dated 24.05.1994 (w.e.f. 28.9.1993) * Inserted vide Notification No. F. 1(4)DOP/A-II/73, dated 13.06.1974 % Inserted vide Notification No. F. 7(1)DOP/A-II/75, dated 20.09.1975 @ Added vide Notification No. F. 7(1)DOP/A-II/74, dated 05.07.1974 17
(2) (a) A Committee consisting of the Chairman of the Commission or when the Chairman is unable to attend any other member thereof nominated by him, Secretary to Government in the Agriculture Department, Special Secretary to Government in the Department of personnel or his representative not below the rank of a Deputy Secretary, as Members and Chief Ground Water Engineer and Secretary as member- Secretary shall consider the cases of the persons included in the list, interviewing such of them as they may deem necessary and shall prepare a list, containing names of suitable candidates up to twice the number of such posts as are indicated in sub-rule
(1). When the post of Chief Ground Water Engineer and Secretary is to be filled in by promotion, the lists of the eligible persons for promotion shall be prepared by the Secretary to Government in the Agriculture Department and the Chief Ground Water Engineer and Secretary shall not be a member of the promotion Committee.
(b) The Chairman or, the member of the Commission shall preside at the meeting of the Committee at which he is present.
θ
Provided that in case any Member or Member-Secretary, as the case may be, constituting the Committee has not been appointed to the post concerned, the officer holding charge of the post for the time being shall be the Member or Member- Secretary, as the case may be, of the Committee.
(3) The Committee shall also repair a separate list containing names of persons who may be selected to fill officiating vacancies already existing or such as are likely to occur till the next meeting of the committee:
(a) The lists so prepared shall be reviewed and revised every year;
(b) The list shall ordinarily be in force unit it is reviewed or revised in accordance with clause (a) of sub rule (3).
(4) The names of the candidates selected as suitable shall be arranged in the order of seniority.
(5) The list prepared by the Commission shall be sent to Government together with the confidential rolls and personal files of the candidates included therein.
(6) The Committee may co-opt a suitable expert from outside to assist the Committee for selection of candidates for the posts to be filled by promotion.
(7) Where consultation with the Commission is necessary the list prepared in accordance with sub-rules (2) and (3) shall be forwarded to the Commission by the Appointing Authority along with.
(a) Confidential rolls and personal files of all officers whose names are included in the list;
(b) The confidential rolls and personal files of all officers who are proposed to be superseded by the Recommendations made by the Committee.
(8) The Commission shall consider the lists prepared by the Committee along with the other documents received from the Appointing Authority and unless they consider any changes necessary, shall approve the lists and if the Commission consider it necessary to make any changes in the lists received from Government, the Commission shall inform Government, of the changes proposed, and after taking into account the comments of the Commission, if any, Government may approve the lists finally with such modifications, as may, in his opinion, be just and proper.
θ Added vide Notification No. F. 7(5) DOP (A-II)/78, dated 21-12-1978 (Effective from 07-03-1978) 18 ξ