(1) The Member Secretary of the Authority or any other officer by the permission of Chairperson shall cause the draft minutes of each meeting within a period of two weeks of conclusion of each meeting and get it approved from the Chairperson or any other presiding Member.
(2) The draft minutes of each meeting approved by the Chairperson or any other presiding Member shall be forwarded to each member within a period of two weeks of its approval, for adoption at the next meeting.
Provided that the decision of the Chairperson on the changes, if any, to be made in the draft minutes, shall be final.
(3) The minutes of each meeting shall contain a summary of the proceedings thereat and the names of the participating Members.
(4) At every meeting, the draft minutes of the previous meeting approved by the Chairperson or any other presiding Member over the previous meeting shall be placed before the meeting for confirmation and adoption.
(5) The record of proceedings of all items of the business transacted at the meeting shall be maintained in writing.