The site to be occupied by the camps, if any, shall be entered by the Patwari in the registers before the manoeuvres or field firing and artillery practice commence, and the fields which may be damaged by the movements of the troops shall be entered in them from day to day. The following directions in regard to the maintenance of registers shall be observed:
(i) A sufficient number of blank sheets of the registers prescribed in rule 11 shall be supplied to the Revenue Officers concerned for distribution to the Patwaris and a reserve stock shall be kept at the tehsil. All Patwaris concerned shall be summoned to the headquarters of the Tehsil at least a week before the commencement of military operations and shall be instructed in their duties by the Revenue Officer or Officers who should see that the instructions given to them are duly entered by them in their diaries.
(ii) On any day on which damage is done in a circle, the Patwari shall send an immediate written report to the Revenue Officer so as to reach him early in the evening of the same day. The report will merely give the name or names of the villages in which damages has been done and state whether the damage has been slight, ordinary or heavy.
(iii) Whatever the incidence in any particular field may be, damage done in five fields or under will be reported as "slight" in six to twenty fields as "ordinary" and in more than twenty fields as "heavy". If possible, the Patwari will fill up the first six columns of the register the same evening with regard to each field in which the damage has been done. He will be held personally responsible for seeing that no field is omitted in which damage, however slight, has been done. The Revenue Officer will then arrange his programme of inspection for the following day and send information to the Patwaris concerned.