(1) On admission of cattle to a pound, the pound keeper shall fill up columns 1 to 7 of the pound register to be kept up in form 11 and give a receipt in form 12 to the person impounding the cattle and take his signature or thumb impression on the back of the original of the receipt prepared with double faced carbon in a single operation. Entries shall be made separately for each head of cattle.
(2) On the release or sale of cattle, the pound keeper shall make the necessary entries in columns 8 to 19 of the pound register (form 11).
(3) When impounded cattle are released or sold a receipt shall be given to the purchaser in forms 13 and 14 respectively. If the pound keeper does not attend the sale personally, the receipt shall be given by the person conducting the sale and receiving the price to whom the receipt book shall be sent along with the cattle for sale.
(4) When impounded cattle have been sold under the authority of section 16 of the Cattle Tress Pass Act, 1871 the account to be delivered to the owner as required by that section shall be drawn up by the pound keeper. It shall be a memorandum in form 15 and the receipt of the cattle shall be taken in the last column of the original.
(5) The pound keeper, shall immediately on receipt and to the last progressive total entered in the original of the receipt of the release passes (form 13) all sums received by him on behalf of the Board on account of impounded cattle sold.
Explanation. - Charges for feeding and watering appropriated by the pound keeper, the 'balance of the purchases money' under section 16 of the Cattle Tress Pass Act and the net sale proceeds under the preceding rule, are not received on behalf of the Board.
Note. - (1) See section 17 of the Cattle Tress Pass Act, 1871.
(2) This rule will not apply when the sale proceeds of unclaimed cattle are not received by the pound keeper but are credited direct at the Municipal office by the officer conducting the sales. In the latter case the receipted challan should be pasted, after the original of the receipt issued in form 14.
(6) The pound keeper shall remit his collections every day (which should agree with the last total on the original of the receipt issued upto the time of the remittance) to the Municipal office with a duplicate challan in form 5 and the money shall be brought to account in the general cash book (form 34). One copy of the challan shall be returned to the pound keeper, who shall keep it in record for the purposes of audit.
(7) When a claim is preferred under section 17 of the Cattle Tress Pass Act, 1871, to any sum credited as the net sale proceeds of unclaimed cattle, the original credit shall be traced in the pound register. If on investigation the claim is established, the amount repayable shall be paid under the written orders of the Chairman or Executive Officer and the payment shall be brought to account direct in the general cash book (form 34). The fact of the payment and the number and date of the payment voucher shall be noted in the remarks column of the pound register against the entry of the original credit.
Note. - In cases where the claimant is not resident of the Municipality and an enquiry is necessary this, may, at the request of the Board, be made through the District Magistrate.
(8) The pound register shall be closed and the totals of money columns given at the end of each month and the entries relating to unreleased and unsold cattle brought forward in red ink to pages for the next month.
(9) The pound accounts, shall be examined at the pound at least once a month by the Executive Officer. He shall check the totals of the money columns in the pound register and see that the progressive totals of the receipts have been correctly entered in the release pass books (sums on account of sales of impounded cattle sold being also included) and that the amounts shown as received on behalf of the Board agrees with the total of the amount remitted to the Municipal office (as shown by the challans) and the cash in the hand of the pound keeper.
Miscellaneous Demand
29. Recovery of demands not otherwise provided for in these Rules, shall be watched through the demand and collection register in form No. 2 in column 2 of which reference to the sanctioning order of the documents on which they are based shall be quoted and other necessary particulars entered in column 4. As a rule payment for all such miscellaneous shall be made at the Municipal office.
CHAPTER-IV Water supply
30. A scale map shall be kept corrected up-to-date showing the extension of the pipe line and the location of all stand posts, fire hydrants district meters, sluice valves etc.
House Connections
31. Applications for house connections shall be entered in a register in form 16 which shall be kept in two parts. All applications for original connections when received shall be entered in part I and those for extensions etc. in part II. This register shall be kept in the Municipal office.
32. The Engineer, Water Works, Superintendent or other officer in-charge of water works shall certify on the back of the application when the work has been completed that the pipes and fittings have been examined by him and are in accordance with the specifications entered in the application and where there has been any variation from such specification, what variations have been made and whether they are in accordance with the rules.
33. Particulars of house connections, after they have been made, shall be entered in a house connections register from the applications and other reports, if any. The house connection register shall be kept in form 17 in the Municipal office.
Explanation. - The house connection register is intended to be a permanent and accurate record of all connections. Each entry shall be initiated by the Executive Officer or Engineer in the remarks column. When any charge is made in the connection owing to an extension or alteration to pipes and fittings or in the name of owner, the revised entry shall be made neatly below the original one in the appropriate columns of the register, with the reference of the date of sanction and completion. A space of over an inch should be left between each set of entries i.e. each serial number to admit of subsequent transactions being recorded. The register shall be periodically (& always at the end of March in each year) compared with the demand and collection register by Revenue Officer to see that no demand has been left out in the latter, a certificate, shall be recorded at the end of the entries in the Demand and Collection Register to the effect that this comparison has been made. It may be kept in separate volumes for each ward or in one volume for the whole municipality as may be found convenient but the serial number shall be continuous for the whole ward or for the whole municipality, as the case may be.
34. A meter book in form 18 shall be kept for all metered connections. After all the meters have been read the book shall be sent to the Municipal office about the 7th of each month to enable the necessary entries to be made in the demand register (form 2). The register shall be returned to the Water Works Department by the 20th of the month.
Note. - A record of water registered by a meter must be supplied monthly to the consumer.
Charges of Water Note. - As a rule sale of water accrues when there is a house connection. The demand on this account must therefore be primarily based on the house connection register and the meter book in the case of metered connections.
35. (i) The Register for Demand and Connections on account of water charges shall be kept in form 2.
(ii) When the Board charges for water on the basis of the number and size of the taps or the ferrule, as the case may be, shall be entered in column 4 of the Demand and Collection Register (form 2).
(iii) When the Board charges for water according to the quantity registered by a meter, the number of gallons supplied shall be entered in column 4 of the Demand and Collection Register (form 2). If the premises have been assessed to water tax the entries in this column shall be made as indicated below :-
Illustration.- Rs. n.P.
April. 10,000 galls 2.50 less 1/12 water tax 1.50 Net 1-50 The net amount shall be entered in column 6.
(iv) When the Board supplies water and charges for same by compounding with the consumer for a fixed payment, the particulars of composition and the sanctioning order shall be noted in column 4 of the Demand and Collection Register (form 2).
36. When a Board supplies water for building purposes otherwise than through a meter and the charge for the same is based on the estimated value of measurements of the building which it is proposed to erect, the amount must be paid in advance.
Rent of Meters
37. The procedure laid down in the rule No. 35 above shall, be followed and in column 4 of the Demand and Collection Register (form 2), the number and size of meters shall be entered.
Collections
38. (1) The demand under the preceding rules shall be collected according to rules 21 to 24.
Other Receipts
(2) The other receipts pertaining to water works are :-
(a) Fees payable, if any.
(b) Sale of pipes and fittings.
(c) Charges for repairing taps, etc.
(d) Sale of cylinders ashes and other rejected articles.
(e) Miscellaneous receipts.
They shall be paid direct at the Municipal office and necessary particulars shall be given in the receipt and its copy to admit of the transaction being easily identified.
Miscellaneous
39. The Board's Water Works Inspector shall inspect every house connection at such intervals as may be prescribed by the Chairman or Executive Officer to see that the number of the taps and other fittings correspond with the details in the house connection register. If any variation or a house connection which is not recorded in the House Connection Register is discovered, they shall forthwith report the facts to the Executive Officer. At the end of each period so prescribed, each Inspector shall submit a report that he has inspected all buildings and lands having water connections and that the particulars of the same agree with those recorded in the Board's house connection register or otherwise.
To enable the Inspector to carry out this Rule he shall be furnished with a copy of entries in the house connection register in the form 19 and shall also be informed from time to time of the changes that may have since been made.
Note. - Sufficient space should be left between the two entries to admit of particulars of inspections made from time to time.