(1) Transfer entries, that is, entries intended to transfer an amount from one account to another, shall be made when it is necessary :-
(a) to correct an error of classification in the original accounts;
(b) to account, by debit or credit to its proper head for interdepartmental and other transactions in which each does not actually change heads.
(2) Adjustments shall be made when it is necessary to adjust a portion of an advance unused and paid or the recovery of an over payment.
(3) When a transfer entry is to be made, a minus entry shall be made in the classified abstract under the account from which the amount is to be transferred and a plus entry under that to which it is transferred in the place provided for the purpose.
(4) When an item has to be adjusted, the money on receipt shall be brought to account in the general cash book (form 34) in the usual way as a miscellaneous receipt (form 39) and the item carried into the classified abstract. At the end of the month the adjustment shall be made by deducting the amount from both, receipts and expenditure under the account affected in the classified abstract.
Explanation. - Neither transfer entries nor adjustment can be made in the accounts of a year after these accounts have been finally closed.
Note. - When any transfer entry or adjustment is made the item effected should be distinctly specified or marked and references given in the foot notes as to the items of account from and to which the amount has been transferred briefly stating the reasons for the transfer entry or adjustment.
CHAPTER-IX Miscellaneous