Persons using the vehicles should note in the log book in their own hand writing the mileage at the start and at the completion of their trips and certify personally that journey under taken was on official business. The intention is that the entries in the log book should be made by those who use the Board's vehicle after personally checking the milometer.
Explanation. - It will not be sufficient merely to state the word 'official duty'. Brief mention of the business should be made to indicate the nature of duty.
Form No. 1 (Vide Rule 9) Driver's Log Book Motor Vehicle......... Station at..........
Date Time From To Out In 1 2 3 4 5 Details of journey Route Milometer Total Run Purpose of journey Out In 6 7 8 9 10 Name of persons or particulars of articles carried Authority for making the journey Signature of user 11 12 13 Supplies Sundries i.e.
greases Petrol consumed Signature Petrol Oil Driver Clerk 14 15 16 17 18 19 Recoveries to be effected if any Signature of responsible officer Remarks Rate Amount Rs. nP.
20 21 22 23 Form No. 2 (Vide Rule No. 9) Stock Book Description of articles.............
Date Opening balance Number of quantity received Cost of petrol, powerine etc.
Total 1 2 3 4 5 To whom issued or for what purpose Number or quantity issued Balance Signature of the Issuing Officer Signature of the Receiving Officer Remarks 6 7 8 9 10 11 Form No. 3 (Vide Rule 9) Inventory of equipment in respect of vehicle No. ..........
S. No. Name and description of articles Date of acquirement Quantity Cost 1 2 3 4 5 Reference No. of Stock Book & No. date of the bill in which charge for Initials of the officer incharge Date of disposal 6 7 8 Manner of disposal No. and date of disposal No. and date of order Cost realised if sold or recovered Initial of the officer incharge Remarks 9 10 11 12 13 14