When materials are issued from stock for the use of the institution, the officer In-charge of the stores, should see that an indent has been made by a properly authorised person, examine it carefully with reference to the orders or instructions for the issue of stores and sign it after making suitable alterations under his dated initials in the description and quantity of material, if he is unable to comply with the requisition in full, when materials are issued, a written acknowledgment should be obtained from the person to whom they are ordered to be delivered or dispatched.
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