(1) the omission, insertion or addition of words; or
(2) the substitution of words for any of the original words.
16. (1) When a motion or amendment is under debate no proposal with reference thereto shall be made other than;
1. an amendment of the motion or of the amendment as the case may be, as proposed in Regulation 13;
2. a motion for the adjournment of the debate on the motion or amendment either to a specified date and hour or sine die;
3. a motion for the closure, namely a motion that the question be now put;
4. a motion that the council instead of proceeding to deal with the motion do pass to the next item on the programme of business:
Provided that no such motion or amendment shall be moved so as to interrupt a speech:
Provided that also no motion of the nature referred to in clauses (b), (c) and (d) shall be moved or seconded by a member who has already spoken to the question then before the meeting:
Provided further that a motion referred to in clauses (c) and
(d) above shall be moved without a speech.
(2) It shall be in the discretion of the President to put or refuse to put to the Council a proposal of the nature referred to in clause (b) of sub-regulation (1).
(3) Unless the President is of opinion that a motion for closure is an abuse of the right of reasonable debate, he shall forthwith put a motion that the question be now put and if that motion is carried 7 | P a g e that substantive motion of amendment under debate shall be forthwith:
Provided that the President may allow the mover of the substantive motion to exercise his right of reply before the substantive motion under debate is put.
17. Subject to the provision that it shall not interrupt a speech, a proposal to adjourn the Council to a specified date and hour may be made at any time, but it shall be in the discretion of the President to put or refuse to put such a proposal to the Council.
18. A motion or an amendment which has been moved and seconded shall not be withdrawn save with the leave of the Council which shall not be deemed to be granted, if any member dissents from the granting of leave.
19. When a motion has been moved and seconded, members either than the mover and the seconder may speak on the motion in such order as the President may direct;
Provided that the seconder of a motion or of an amendment may with the permission of the President, confine himself/herself to seconding the motion or amendment as the case may be and speak thereon at any subsequent stage of the debate.
20. During the meeting, the President may, at any time, make any objections or suggestions or give information to elucidate any point to help the members in the discussion.
21. (1) The mover of an original motion, and if permitted by the President, the mover of any amendment, shall be entitled to a right of final reply; no other member shall speak more than once to any debate except, with the permission of the President, for the purpose of making a personal explanation of putting a question to the member, then addressing the Council:
Provided that any member at any stage of the debate may rise to a point of order, but no speech shall be allowed on that point;
Provided further that a member who has spoken on a motion may speak again on an amendment subsequently moved to the motion;
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(2) No member shall, save with the permission of the President, speak for more than five minutes;
Provided that the mover of a motion when moving the same, may speak for ten minutes.
(3) A speech shall be strictly confined to the subject matter of the motion or amendment on which it is made.
(4) Any motion or amendment standing in the name of a member who is absent from the meeting or unwilling to move it may be brought forward by another member with the permission of the President.
22. (1) A member desiring to make any observations on the matter before the Council shall speak from his/her place, shall rise when he/she speaks, and shall address the President.
(2) If at any time the President rises, any member speaking shall immediately resume his/her seat.
23. No member shall be heard except upon the business before the Council.
24. (1) When an amendment to any motion is moved and seconded or when two or more such amendments are moved and seconded, the President shall, before taking the sense of the Council thereon, state or read to the Council the terms or the original motion and of the amendment or amendments proposed.
(2) An amendment to a motion shall be put to the vote first.
(3) If there be more than one amendment to a motion the President shall decide in what order they shall be taken.
25. When any motion involving several points has been discussed it shall be in the discretion of the President to divide the motion and put each or any point separately to the vote as he may think fit.
26. (1) The President may, at any time, adjourn any meeting to any future day or to any hour of the same day.
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(2) Whenever a meeting is adjourned to a future day, the Registrar shall, if possible, send notice of the adjournment to every member who was not present at such meeting.
(3) When a meeting has been adjourned to a future day the President may change such day to any other day and the Registrar shall send written notice of the change to each member.
(4) At a meeting adjourned to a future day any motion standing over from the previous day shall, unless the President otherwise directs, take precedence of other matter on the agenda.
(5) Either at the beginning of the meeting or after the conclusion of the debate on a particular item during the meeting the President or a member may suggest a change in the order of business on the agenda; if the Council agrees such a change shall take place.
(6) No matter which had not been on the agenda of the original meeting shall be discussed at an adjourned meeting.
(7) The same quorum shall be necessary for an adjourned meeting as for an ordinary meeting.
27. (1) The President shall decide all points of order which may arise, and his decision shall be final.
(2) If any question arises with reference to procedure in respect of a matter for which these regulations make no provision, the President shall decide the same and his decision shall be final.
28. Four representatives of the Press at the discretion of the President and other visitors, not exceeding four at a time, may be admitted to the meetings on production of permits from the Registrar. The Press Representatives shall be required to obtain the previous approval of the Registrar to the publication of their report of the proceedings.
The President at any time may hold the meetings in camera in which case-all visitors will be required to withdraw.
PART III Minutes of the Meeting 10 | P a g e
29. The proceedings of the meeting of the Council shall be preserved in the form of printed or cyclostyled minutes which shall be authenticated, after confirmation, by the signature of the President.
30. A copy of the minutes of each meeting shall be sub- mitted to the President within ten days of the meeting and attested by him and they shall then be sent to each member within 30 days of the meeting.
31. The minutes of each meeting shall contain such notions and amendments as have been moved and adopted, or negatived, with the names of the mover and the seconder, but without any comments and without any record of observations made by any member at the meeting.
32. If any objection regarding the correctness of the minutes is received within 30 days of the despatch of the minutes by the Registrar such objection together with the minutes as recorded and attested shall be put before the next meeting of the Council for confirmation. At this meeting no question shall be raised except as to the correctness of the records of the meeting:
Provided that if no objection regarding a decision taken by the Council at a meeting is received within 30 days of the despatch by the Registrar of the minutes of that particular meeting such decision may, if expedient, be put into effect before the confirmation of the minutes at the next meeting:
Provided further that the President may direct that action be taken on a decision of the Council before the expiry of the period of 30 days mentioned above.
33. The minutes of the Council shall, as soon as is practicable after their confirmation, be made up in sheets and consecutively paged for insertion in a volume, which shall be permanently preserved. A copy of such volumes shall be supplied free to each member of the Council.
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PART-IV Tenure of office and powers and duties of Registrar and President of the Council REGISTRAR
34. The term of office of the Registrar shall be fixed by the Council at the time of appointment. He/she shall normally retire on attaining the age of 60 years unless otherwise determined by the Council.