RAJASTHAN CO-OPERATIVE DAIRY FEDERATION LTD.
15-UNIARA GARDENS, JAIPUR-302004.
No. RCDF/Estt./F. 2(1)/80/8756-794. Dated : 27-09-80 In exercise of the powers conferred by Section 21 of the Bye-Laws of Rajasthan Co-operative Dairy Federation Ltd., the Board of Directors of RCDF in their 15th meeting held on 20/21.6.80 have resolved to approve the Rajasthan Co-operative Dairy Federation Employees (Conduct Regulations), 1980 vide resolution No. 15(7). This resolution has further been conferred in the 16th meeting of the Board of Directors held on 12th August, 1980.
This service regulation is hereby notified to come into force with immediate effect.
Copy to:-
1. General Manager, JMSS/Dairy Plant, Jodhpur/Bikaner.
2. Manager, Dairy Plant, Alwar/Ajmer.
3. Dy. Manager, Cattle Feed Plant, Tabiji (Ajmer), Nadbai (Bharatpur).
4. Manager, Western/Uttari Rajasthan Milk Producers’ Co-operative Union Ltd., Jodhpur/Bikaner.
5. Manager/Project Officer, District Milk Producers’ Co-operative Union Ltd., Ajmer/Alwar/Bhilwara/Jaipur/Sawai Madhopur/Udaipur/Kota/Bharatpur.
6. Project Officer, Spear Head Team, Siker-Jhunjhunu/Hanumangarh Junction/Pali.
7. Project Officer, Exotic Cattle Breeding Farm/Semen Bank,Bassi.
8. Manager/Incharge,Chilling Centre, Bhilwara/Malpura/Dausa/Kotputli.
9. Secretary/Director(T)/Comptroller/Manager (M)/Manager (SAHP)/ Manager (Plant)/ Project Analyst/IDO/T.O./XEN/Personnel Officer, RCDF, Jaipur.
10. Liaison Officer, RCDF, New Delhi.
Managing Director Sd/- (N.R. Bhasin) Managing Director RAJASTHAN CO-OPERATIVE DAIRY FEDERATION LTD.
15-UNIARA GARDENS, JAIPUR-302004.
The Board of Directors of Rajasthan Co-operative Dairy Federation in their 15th meeting held on 20-21st June, 1980 constituted a Sub-Committee vide resolution No. 15(7) for finalisation and approval of the Rajasthan Co-operative Dairy Federation Employees (Conduct Regulations), 1980.
In exercise of the powers conferred by the Board of Directors the committee met on 19th July 1980 and formulated and approved the RCDF Employees (Conduct Regulations), 1980 which are appended to herewith. (pages-15) Sd/- (Miss A.K. Ahuja) Dy. Secretary (Finance) Rajasthan, Jaipur Sd/- (N.R. Bhasin) Managing Director, RCDF, Jaipur RAJASTHAN CO-OPERATIVE DAIRY FEDERATION EMPLOYEES CONDUCT REGULATIONS, 1980.
1) Short title, extent and application:
(i) These regulation may be called the Rajasthan Co-operative Dairy Federation Employees (Conduct) Regulations 1980.
(ii) These regulations shall come into force with immediate effect.
(iii) Except as provided by or in these regulations, these regulations shall apply to persons appointed in the service of the Federation or acting in connection with the affairs of the Federation.
Provided that when a Federation employee is placed on deputation to another undertaking or State/Central Government he shall be governed by the conduct Rules/Regulations of the borrowing organisation during the period of deputation to the exclusion of these regulations to that extent.
Provided, further that the Federation may be general or special order exempt Federation employees belonging to a particular classification from the application of whole or any part of these regulations.
2) Definitions:
In these regulations unless the context otherwise requires:
(i) ‘Appointing Authority’ shall have the meaning as mentioned in ‘Delegation of powers’ approved by the Federation.
(ii) ‘Federation’ means the Rajasthan Co-operative Dairy Federation Ltd.
(iii) ‘Employees’ means any person appointed by Federation in connection with the affairs of the Federation and includes a person whose services have been borrowed on deputation from any other organisation or state/Central Government.
(iv) ’Member of family’ in relation to an employees includes:- i. The wife or husband as the case may be of the employee, whether residing with the employees or not but does not include a wife or husband, as the case may be, separated from the Federation employee by a decree or order of competent court.
ii. Son or daughter or step son or step daughter of the Federation employee wholly dependent on him, but does not include a child or step child who is no longer in any way dependent on him or of whose custody the Federation employee has been deprived by or under any law.
iii. Any other person related by blood or marriage to the Federation employee or to the employee’ s wife or husband and wholly dependent on the employee.
3) General :
Every employee shall serve the Federation honestly and faithfully and shall endeavour his utmost to promote the interest of the Federation. He shall show courtesy and attention in all transactions and not do anything which is unbecoming of a Federation employee.
Every employee shall at all times:
a) Maintain absolute integrity b) Maintain devotion to duty, and dignity of office c) Every Federation employee holding a supervisory post shall take all possible steps to ensure the integrity and devotion to duty of all Federation employees for the time being under his control and authority.
d) No Federation employee shall, in the programme of his official duties or in the exercise of powers conferred upon him, act otherwise than in his best judgment except when he is acting under such direction, obtain the directions in writing wherever practicable and where it is not practicable to obtain the direction in writing, he shall obtain written confirmation of the direction as soon as thereafter as possible.
Nothing in clause (d) shall be constituted as empowering a Federation employee to evade his responsibility by seeking instruction from or approval of a superior officer or authority when such instruction are not necessary under the scheme of distribution of power and responsibility.
4) Employment of near relatives of employees in private firm enjoying Federation patronage:-
(i) No employee shall use his position or influence directly or indirectly to secure employment for any member of his family in any private business house/firm (hereinafter called ‘firm’) where the Federation has official dealings.
(ii) (i) No officer shall, except with the previous sanction of the Federation permit his dependent member of family accept employment in any private firm with which he has official dealings or in any other firm having official dealing with the Federation.
(ii) An employee shall, as soon as he becomes aware of the acceptance by a member of his family of an employment in any private firm having official dealings with the Federation, intimate such acceptance to the Federation.
(iii) No employee shall in the discharge of his official duties deal with any matter or give or sanction any contract to any firm or any other person if any member of his family is employed in that firm or under that person of if he or any member of his family is interested in such matter or contract in any other manner and the employee shall refer every such matter or contract to his superior official and the matter or contract shall thereafter be disposed of according to the instructions of the authority to whom the reference is made.
5) Taking part in politics:
(i) No employee shall be a member of, or otherwise be associated with any political party or any organisation which takes part in politics, nor shall he take part in, subscribe in aid or, or assist in any other manner, any political movement or activity.
(ii) It shall be the duty of every employee to endeavor to prevent any member of his family from taking part in, subscribing in aid of, assisting in any other manner, any movement of activity which is or tends directly or indirectly to be subversive of the Federation or of the Government. Where an employee is unable to prevent a member of his family from taking part in subscribing in aid of or assisting in any other manner any such movement or activity, he shall make a report to the effect to the Federation.
Explanation: If any question arises whether a party is a political party or whether any organisation taking part in politics, whether any movement or activity falls within scope of sub-paragraphs (i) and (ii) above the decision of the Federation thereon shall be final.
6) No employee shall canvass or otherwise interfere with or use his influence in connection with or taking part in an election to any legislature or local authority, provided that:
(i) An employee qualified to vote at such an election may exercise his right to vote, but where he does so, he shall give no indication of the manner in which he proposes to vote or has voted;
(ii) An employee shall not be deemed to have contravened the provision of this paragraph by reason only that he assists in the conduct of an election in due performance of a duty imposed on him by or under any law for the time being in force.
Explanation: The display by an employee on his person, vehicle or residence of any election symbol shall amount to using his influence in connection with an election within the meaning of this regulation.
7) Joining of Associations by employees of the Federation:
No employee shall join or continue to be a member of an association, the objects or activities of which are prejudicial to the interests of the sovereignty or integrity of India, the security of the State or to the interest of the Federation.
8) Demonstrations and strike:
No employee shall:
(i) Engage himself or participate in any demonstration which is prejudicial to the interest and the sovereignty and integrity of India, the security of the State, the interest of the Federation, friendly relations with foreign States, Public order, decency or morality or which involves contempt of court, defamation or incitment to an offence or
(ii) Resort to or in any way abet any form of strike or coercion or physical duress in connection with any matter pertaining to his service or the service of any other employee of the Federation.
9) Connection with press or Radio:
(i) No employee shall, except with the previous sanction of the Managing Director, own wholly or in party, or conduct or participate in the management of any newspaper or other periodical publication.
(ii) No employee shall, except with the previous sanction of the MD or except in the bonafide discharge of his duties:
i. Publish a book himself or through a publisher, or contribute an article to a book or a compilation of article, or ii. Participate in radio broadcast or contribute an article or write a letter to a newspaper or periodical either in his own name or anonymously or speudonymously or in the name of any other person pertaining to the affairs of the Rajasthan Co-operative Dairy Federation.
Provided that no such sanction shall be required:
I If such publication is through a publisher and is of a purely literary, artistic or scientific character or II If such contribution, broadcast or writing is of a purely literary, artistic or scientific character 10) Criticism of Government or the Federation:
No employee shall, in any radio broadcast or in any document published in his own name or anonymously or in the name of any other person or in any communication to the Press or in any public utterance, make any statement of fect or opinion.
(i) Which has the effect of an adverse criticism of any current or recent policy or action of the Central Government or state Government or of the Federation.
(ii) Which is capable of embarrassing the relations between the Central Government and the Government of any State or between the Central or any state Government and the Federation.
(iii) Which is capable of embarrassing the relations between the Central Government and the Government of any foreign state, Provided that nothing in this regulation shall apply to any statement made or views expressed by an employee in his official capacity or in the due performance of the duties assigned to him.
11) Evidence before a Committee or any other authority:
(i) Save as provided in sub-para (iii) no employee shall except with the previous sanction of the Managing Director give evidence in connection with any enquiry conducted by any person, committee or authority.
(ii) Where any sanction has been accorded under sub-para (i) no employee giving such evidence shall criticise the policy or any action of the Central Government or of a State Government or of the Federation.
(iii) Nothing in this regulation shall apply to:
i. Evidence given at an enquiry before an authority, appointed by the Central or State Government, parliament or a State Legislature or the Federation.
ii. Evidence given in judicial enquiry or iii. Evidence given at any department enquiry, or ordered by authorities’ subordinate of the Government or the Federation.
12) Unauthorised communication of information:
No employee shall, except in accordance with any general or special order of the Federation or in the performance in good faith of the duties assigned to him communicate directly or indirectly any official document or any part there of or information to any other employee of the Federation or any other person to who he is not authorized to communicate such document or information.
Explanation: Quotation by an employee (in his representations to the superior authority) of or from any letter, circular, memorandum or from the notes on any file, to which he is not authorised to have an access, or which he is not authorised to keep in his personal custody or for personal purposes, shall amount to unauthorised communication of information within the meaning of this regulation.
13) Subscriptions:
No employee shall, except with the previous sanction of the Managing Director ask for or accept contributions to or otherwise associate himself with the raising of, any funds or other collections in cash or in kind in pursuance of any object whatsoever.
14) Gift:
Save as provided in these regulations, no employee shall accept or permit any member of his family or any person acting on his behalf to accept and gift.
Explanation: The expression ‘Gift’ shall include free transport, boarding, lodging or other service or any other pecuniary advantage when provided by any person otherthan a near relative or personal friend having no official dealing with the employee.
Note: (1) A casual meal, lift or other social hospitality shall not be deemed to be a gift.
Note: (2) a) An employee shall avoid accepting lavish hospitality or frequent hospitality from any individual having official dealing with him or from industrial or commercial firms, organisations etc.
b) On occasion such as weddings, anniversaries, funerals or religious functions, when the making of a gift is in conformity with the prevailing religious or social practice, an employee, may accept the gift, from his personal friends having no business dealing with him, but he shall make a report to the Federation if the value of the gift exceeds:
(i) Rs. 200/- in the case of employee drawing substantive pay above Rs. 700/- per month
(ii) Rs. 100/- in the case of employee drawing substantive pay between Rs. 300/-to 700/- per month
(iii) Rs. 50/- in the case of an employee drawing substantive pay less than Rs. 300/- per month c) In any other case, an employee shall not accept any gift without the sanction of the controlling officer the value there of exceeds:
(i) Rs. 100/- in the case of employee drawing substantive pay above Rs. 700/- and above per month
(ii) Rs. 50/- in the case of an employee drawing substantive pay above Rs. 300/- per month
(iii) Rs. 25/- in the case of an employee drawing substantive pay less than Rs. 300/- per month 15) Public demonstration in honor of Federation Employee:
No employee shall, except with the previous sanction of the Federation, receive any complimentary or valedictory address or accept any testimonial or attend any meeting or entertainment held in his honor or in the honor of any other employee; Provided that nothing in this regulation shall apply to:
(i) A farewell entertainment of substantively private and informal character held in honor of an employee or any other employee on the occasion on his retirement or transfer or any person who has recently quit the service of Board; or
(ii) The acceptance of simple and inexpensive entertainment arranged by public bodies or institutions.
Note: Exercise or pressure or influence of any sort on any employee to include, him to subscribe towards any farewell entertainment even if it is of a substantively private of informal charactor, and the collection of subscription from ministerial staff under any circumstances for the entertainment of any employee not belonging to their category is forbidden.
16) Private Trade or Employment:
(i) No employee shall, except with the previous sanction of the Federation, engage directly or indirectly in any trade or business or undertake any other employment:
Provided that an employee may, without such sanction undertake honorary work of a social or charitable nature or occasional work of a literary artistic or scientific character subject to the condition that his official duties do not thereby suffer, but he shall not undertake or shall discontinue, such work if so directed by the Federation.
Provided further that no such sanction shall be given to an employee to engage directly or indirectly in a trade or business or to undertake any employment which will deier the employee from discharging his normal duties efficiently and devotedly.
Explanation: Canvassing by an employee in support of the business insurance agency, commission agency, etc. owned or managed by his wife or any other member of his family shall be deemed to be a breach of this regulation.
(ii) Every employee shall report to the Federation if any member of his family is engaged in a trade or business or owns or manages an insurance agency or commission agency. He shall make a report to the prescribed authority of the employment of any member of his family in any organisation/company or concern enjoying the patronage of the Federation at the time appointment of the member of the family.
(iii) No employee shall, without the previous sanction of the Federation except in the discharge of his official duties, take part in the organization, promotion or management of any bank or other company which is required to be registered under the Companies Act,1956 (1 of 1956) or any other law for the time being in force or any Co-operative Society for commercial purposes:
Provided that an employee of the Federation may take part in the registration, promotion or management of a Co-operative Society substantially for the benefit of the employees of the Federation, registered under the Co-operative Societies Act, 1912 (2 of 1912) of any other law for the time being in force, or of a literary, scientific or charitable society registered under the societies Registration Act, 1860 (21 of 1860) or any corresponding law in force.
(iv) No employee may accept any fee any work done by him for any public body or any private person without the sanction of the Federation 17) Investment, lending and Borrowing:
(i) No employee shall make, or permit any member of his family or any person acting on his behalf to make any investment which is likely to embarass or influence him in the discharge of his official duties.
(ii) If any question arises whether any transaction is of the nature referred to in sub-para (1) the decision of the Federation there on shall be final.
(iii) No employee shall, save in the ordinary course of business with a bank or a public limited company, either himself or through any member of his family or any other person acting on his behalf:
i. Lend or borrow or deposit money as a principal or an agent, to or from or with any person or firm or private limited company within the local limits of his authority or with whom he is likely to have official dealing or otherwise place himself under any pecuniary obligation to such person or firm or private limited company; or ii. Lend money to any person at interest or in a manner where by return in money or in kind is charged or paid.
Provided that an employee may give to or accept from a relative or a personal friend a purely temporary loan of a small amount free of interest, or operate a credit account with a bonafide trade man or make an advance of pay to his private employees.
Provided further that nothing contained in his sub-regulation shall apply in respect of any transaction entered into by an employee with the previous sanction of the Federation.
(iv) When an employee is appointed or transferred to a post of such nature as would invole him in the breach of any of the provisions of sub-regulations (i) or sub-regulations (iii) he shall forthwith report the circumstances to the competent authority and shall there after act in accordance with such order as may be made by such authority.
18) Insolvency and Habitual Indebtedness:
An employee shall so manage his private affairs as to avoid habitual indebtedness or insolvency. An employee against whom any legal proceeding is instituted for the recovery of any debt due from him or for adjudging him as an insolvent shall forth with report the full facts of the legal proceeding to the Federation.
Note: The burden of proving that the insolvency or indebtedness was the result of circumstances which, with the exercise of ordinary diligence, the employee could not have foreseen, or over which he had no control and had not proceeded from extravagant or dissipated habits, shall be upon the employees.
19) Moveable, Immovable and Valuable Property:
(i) Every employee shall, on his first appointment and there after before 31st march, of every year, submit to the competent authority a return in the prescribed form of all immovable property owned acquired or inherited by him or held by him on lease or mortgage, either in his own name or in the name of any member of his family or in the name or in the name of any other person who is dependent on him.
(ii) The competent authority may also require an employee on his first appointment and there after at such intervals as may be specified, to submit a return giving full particulars regarding;
i. Shares, debentures and cash, including bank deposits inherited by him or similarly owned, acquired or held by him;
ii. Other moveable property inherited by him or similarly owned, acquired or held by him, and iii. Debts and other liabilities incurred by him directly or indirectly.
Note: In all returns, the values of items of moveable property worth less than Rs.1000/- may be added shown as a lump sum. The value of articles of daily uses such as clothes, utensils, crockery, books etc. need not be included in such return.
(iii) No employee shall, except with the previous knowledge of the competent authority, acquire or dispose of any immovable property by lease, mortgage, purchases, sale gift or otherwise either in his own name or in the name of any member of his family,
Provided that the previous sanction of the competent authority shall be obtained by the employee if any such transaction is:
a. With a Person having official dealings with the Federation or the employee, or b. Otherwise than through a regular or reputed dealer.
(iv) Every employee shall report to the competent authority every transaction concerning moveable properly either in his own name or in the name of a member of his family, if the value of such property exceeds.
Provided that the previous sanction of the competent authority shall be obtained if any such transaction is a. With a Person having official dealing with the employee, or b. Otherwise than through a regular or reputed dealer.
(v) The Federation or the competent authority may, at any time, by general or special order, require an employee of the Federation to furnish, within a period specified in the order, a full and complete statement of such moveable or immovable property held or acquired by him or in his behalf or by any member of his family as may be specified in the order. Such statement shall, if so required by the Federation or by the competent authority, include the details of the means by which, or the source from which, such property was acquired.
Explanation: For the purpose of this regulation the expression ‘Moveable Property’ includes:
a. Jewellery, shares, securities and debentures:
b. Loans advanced by such employees whether secured or not.
c. Motor Cars, motor cycles, or conveyance and d. Refrigerators, Radio, Radiograms, Tape-recorders and Television sets.
20) Vindication of acts and character of Federation employee:
(i) No employee shall, except with the previous sanction of the Federation have recourse to any courts or to the press for the vindication of any official act which has been the subject matter of adverse criticism or an attach or a defamatory character.
(ii) Nothing in this regulation shall be deemed to prohibit an employee from vindicating his private conduct or any act done by him in his private capacity and where any action for vindicating his private conduct or any act done by him in private capacity is taken the employee shall submit a report to the competent authority regarding such action.
21) Canvassing of non-official or other influence:
No employee shall bring or attempt to bring any political, personal or other influence to bear upon any authority of the Federation to further his interests or the interests of any other person in respect of matters pertaining to his service or the service of such other person, or in respect of any other matter involving a pecuniary or other benefit to him or to such other person.
22) Bigamous Marriages:
(i) No employee shall, enter into, or contract, a marriage with a person having a spouse living and
(ii) No employee having a spouse living shall enter into or contract a marriage with any person.
Provided that the Federation may permit an employee to enter into or contract, any such marriage as in referred to sub-regulation (i) or sub-regulation (ii) if it is satisfied that:
i. Such marriage is permissible under the Personal law applicable to such employee and the other party to the marriage; and ii. There are other ground for doing so.
23) Consumption of intoxicating drinks and drugs:
An employee shall:
(i) Strictly abide by any law relating to intoxicating drinks or drugs in force in any area in which he may happen to be for the time being.
(ii) Not be under influence of an intoxicating drinks or drugs during the course of his duties and shall also take due care that the performance of his duties at any time is not affected in any way by the influence of such drink or drug;
(iii) Not appear in a public in a state or intoxicating;
(iv) Not take in excess any intoxicating drink or drug.