Rajasthan Registration Rules 1955… Bare Act

The source publishes this enactment as a single document rather than provision by provision, so the whole text is below and there are no per-section pages for it. Nothing has been shortened.

Type	Rules
Year	1908
Jurisdiction	State of Rajasthan
Status	In force as published by the source
Text	Published as one document, as the source published it

THE RAJASTHAN REGISTRATION RULES, 1955 Volume II ******** (updated up to the 31.08.2025) THE RAJASTHAN REGISTRATION RULES, 1955 Volume II CONTENTS RULS PARTUCULARS PAGE NO.

CHAPTER I INSPECTIONS

1. District Registrar’s inspection 1

2. Examination of registers 1

3. In addition to the above, the following points may also be noted 3

4. Examination of indexes and subsidiary books 3

5. [x x x] Deleted 4

6. Inspection by Sub-Registrar 4

7. Inspection by Deputy Inspector General of Registration 4

8. Points for guidance while inspection 5

9. Compliance of instructions 5

10. Particulars to be enquired by Inspecting Officers 5

11. Surprise visits by the Deputy Inspector General of Registration 6

12. Tours 6

13. Circles and inspection 6

14. Tours of inspection 7

15. Tours diaries 7

16. Staff for Deputy Inspector General of Registration 8 17 Equipment for Deputy Inspector General of Registration 8

18. Travelling allowance 8

19. Duties of Deputy Inspector General 8

20. Suggestions not to form part of inspection notes 8

21. Important points to be examined during inspection 9

22. Form of report 9

23. Record of visit and submission of report 9

24. Halts for inspection 10

25. Report regarding condition and progress of registration 10

26. Responsibility of District Registrar for inspection 10

27. Free access to office record for Deputy Inspector General 10

CHAPTER II [ REGISTRATION ESTABLISHMENT Inspector General of Registration

28. Inspector General and Additional Inspector General of Registration 10

28A. Inherent powers of Officers 11 District Registrars

29. Permanent appointment by State Government 11

30. Appointment of District Registrars 11

31. Relieving arrangements against vacancies 11 Inspection of Registration

32. Deputy Inspector General of Registration Offices 12

33. Division or Circle of Deputy Inspector General 12

34. [x x x] Deleted 12

35. Days of tour 12

36. Calling on District Registrars 13 Sub-Registrars

37. Sub-Registrars are of two categories 13

38. [x x x] Deleted 13 Registration Clerks and copyists

39. There are two categories of registration clerks 13

40. Powers to depute clerks in the office 13

41. Registration allowance 14

42. Power of transfer of clerks and copyist 14

43. Responsibility of the Sub-Registrar for the proper working of the office 14

44. Responsibility of the registration clerks 14

45. Control to be maintained over registration clerks and 14 copyists

46. Strength of establishment 14

47. Service Book 15

48. T. A. to registration clerks 15

49. Disciplinary Power 15

50. Power to sanction casual leave to registration clerks 15

51. Casual leave to Sub-Registrars 15

52. Other leave 15

CHAPTER III OFFICE REGULATIONS

53. Office Salary Bills 15

54. Disbursement of Salary Bills 16

55. Service Books of Sub-Registrars 16

56. Character Rolls 16

57. Money how to be drawn 17

58. Contingent expenditure 18

59. Holidays 18

60. Office hours 18

61. Allotment of time for registration work 18

62. Maintenance of diary 18 [ Periodical Reports and Returns

63. Weekly report by Sub-Registrars to District Registrars 19

64. Monthly Returns by Sub-Registrars to District Registrars 19

65. Amalgamated statements to be submitted by the District Registrars to the Inspector General 19

66. Annual Returns by the Sub-Registrars to the District Registrars 19

67. Annual Returns by the District Registrars 19

68. Miscellaneous Annual Returns by District Registrars 20

69. Stock book of Government property 20

70. Return of deeds of transfer of immovable property to which Government servants are parties 20

71. Statement of inspections 21

72. Annual Reports by the District Registrars 21.

73. Date of submission of the Annual Report 21

74. Inscriptions on seals and their custody 22

75. Renewal of seals 22 Blank Books and Forms

76. Indents of the 1 [Deputy Inspector General] of Registration 23

77. Forms of indents 23

78. Punctual submission of indents 23

79. Supply of Register Books 23

80. Distribution of Registers, Receipts and File Books 23

81. Distribution of other books and forms 24

82. Saleable forms 24

83. Use of other forms prescribed 24

84. Stock Book of Forms 25 References from Sub-Registrars

85. District Registrars to dispose of references from Sub- Registrars 25 P a g e | 1 THE RAJASTHAN REGISTRATION RULES, 1955 VOLUME II

CHAPTER I INSPECTIONS

1. District Registrar’s inspection.&By section 68 of the Indian Registration Act, the District Registrar of the district is invested with powers of superintendence and control over the Sub-Registrars in his district. And to enable him to exercise such supervision and control in an efficient manner, it is essential that he should examine the registers and other records of the Sub-Registrars offices as often as possible. Offices at the headquarters of a registration district shall be frequently inspected by District Registrars, and other registration offices once at least in each year by visiting such offices. The result of all inspections should be recorded in the inspection book of the office, and a copy sent to the Inspector General within 15 days from the date of inspection. In submitting the results of inspection, the purport of the orders issued should invariably be noted thereon before they are transmitted to the Inspector General.

2. Examination of registers.&The points on which the District Registrars' attention should be chiefly directed are:&

(1) Whether the books have been neatly and cleanly kept, all the entries numbered consecutively and properly authenticated by the registering officer, and all corrections verified by his initials ? Are the registers firmly bound and in good conditions ?

(2) Whether all the documents registered were duly stamped ?

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(3) Whether the documents had been copied into their proper register books, and whether the registering officer had jurisdiction to register them?

(4) Whether the document was brought within time and was presented by a person entitled to do so, and whether the endorsement of presentation prescribed in section 52 of the Act was correctly recorded ?

(5) Whether the executant admitted execution and had been properly indentified; and whether the endorsement recording such admission and identification as well as any payment of money or delivery of goods, or admission of receipt of consideration in whole or in part made in the registering officer’s presence; as prescribed in section 58, had been properly made ?

(6) Whether the certificate of registration prescribed in section 60 correctly describes the registration number, book, volume, and page of the register, and is duly dated ?

(7) In cases of refusal to register, whether the reasons of such refusal have been clearly recorded in book No. II and are sufficient ?

(8) Whether copies and memoranda received for registration from other offices are duly filed in the file book No. I, and are properly numbered ?

(9) Whether the descriptions entered in book No. VI relating to authenticated power-of-attorney, show that authority was given to present documents for registration, and in the case of special power, the offices where such powers were intended to be used ? He should also see whether the endorsement shows that the power-of-attorney was executed before the Sub-Registrar ?

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(10) Whether the proper fees have been levied in each case and are entries in the registers, cheque book, fees book and dakhila made, and do all entries agree ?

(11) Register No. VII, showing visits and commissions, should also be scrutinized. Does the Sub-Registrar go himself ? Is distance correctly shown and proper travelling allowance charged ?

3. In addition to the above, the following points may also be noted :&

(1) The office accommodation.

(2) The almirahs, whether in good order with locks and whether these are sufficient ? He should also examine the condition of the registers and records.

(3) Whether the miscellaneous papers are properly classified and kept in order and with method ?

(4) whether weeding has been punctually and properly done?

(5) Whether the indents are correctly prepared and the stock of blank forms neither excessive nor deficient ?

(6) Whether the staff is maintaining its efficiency keeping proper hours and conducting the business of the office with punctuality, accuracy and dispatch ?

(7) Whether the Sub-Registrar or clerks carry on any other business, such as that of document writing, stamp vending, petition writing etc ?

4. Examination of indexes and subsidiary books.& Besides the registers, the indexes and other subsidiary books and records will require attention. The chief points to be looked into are& P a g e | 4

(1) Whether the current indexes are clearly written and brought up-to-date. A few index entries here and there should be tested to see that these have been correctly prepared ? It should also be seen that the indexes of the past years have been properly bound.

(2) As to the fees book, whether the entries correspond with the registers, and whether the daily collections are promptly paid into the treasury.

(3) The receipt book should be examined to see whether the prescribed procedure has been carried out, and whether there has been any undue delay in returning documents after registration. Enquiry should also be made as to whether any documents remained undelivered at time of inspection, and the reasons thereof.

(4) The minute book, order file and the miscellaneous records prescribed in rules should also be inspected.

(5) Each 1 [The Deputy Inspector General of Registration] should inspect all the offices of the Sub-Registrars subordinate to him at least once in a year.

5. [x x x] Deleted.

6. Each Sub-Registrar must inspect his registration office at least once in every six months. His inspection notes should be recorded as usual in the inspection book in Form No. 13 (Appendix I) and a copy thereof forwarded to the District Registrar.

7. 1 [The Deputy Inspector General of Registration] will write their notes at the conclusion of their inspection in the office inspection book and the Sub-Registrar will atonce forward a copy of the note to the District Registrar who will send it to the Inspector General for information.

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8. The first thing to be done when an inspection is undertaken is that the Inspecting Officer should satisfy himself that effect has been given to the instructions placed on record at the time of the last inspection. Each inspection note after the first should open, with a statement as to the action taken on the last inspection note, and with a reference to points, if any, on which instructions made given or suggestion have been overlooked or misunderstood

9. The neglect of instructions contained in inspection notes renders the official at fault liable to punishment. The Sub- Registrars and the registration clerks should bear this in mind that serious notice will be taken of the repetition of the same kind of mistakes. They, therefore, must familiarise themselves with the contents of inspection notes very carefully.

10. The Inspecting Officers may also enquire as to the following points:&

(1) They may confidentially enquire from officials and nonofficials of good position whether any complaints against the Sub-Registrar or his staff are known to them ? If so, they may enquire into them.

(2) They may also enquire from the leading residents in villages and cities whether they have had any documents registered recently and if so, whether they were asked for any gratuity; and how much they paid to the Sub-Registrar on account of registration fee and check the receipt entry ?

(3) The Inspecting Officers may ascertain from the parties the number of days the Sub-Registrar took to return their documents after registration. If there seems to be have been an abnormal delay, he may note the case for enquiry as to its cause when inspecting the office.

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11.

1 [The Deputy Inspector General of Registration] shall pay surprise visits to the registration offices. The visit on inspection shall be of short duration extending to two or three days halt as the case may be and it is intended to&

(i) improve the tone of the registration offices in the department with regard to their general working and disposal of work;

(ii) check corruption, if any.

1 [The Deputy Inspector General] should enquire from the public who come in contact in the course of his inspection whether any complaint exists with regard to the recovery of fees in excess of the registration fee ?

(iii) keep registration officials alert in making them keep their work up-to-date;

(iv) help the Sub-Registrars and clerks in the solution of their difficulties in law points and registration procedure. This will tend to enhance the efficiency of the office.

12. Tours.&Unless otherwise ordered by the Inspector General of Registration, each 1 [Deputy Inspector General], must inspect every Sub-Registrar's office and every District Registrar's office in his circle at least once in a year. As a rule, [Deputy Inspector General] should spend 20 days on tour every month.

The period so fixed may be relaxed with express permission of the Inspector General of Registration for the months of May and June.

Note.& Extraordinary inspections required by special circumstances should be made irrespective of the interval prescribed above. Such extraordinary inspections shall not be taken account of for the purpose of compliance with this rule.

13. Circles and inspection.&(1) The Inspector General may from time to time alter the limits of 1 [Deputy Inspector

P a g e | 7 Generals] as circles, provided that the circles shall at all times be so arranged to give each 1 [Deputy Inspector General] as nearly as possible an equal share of the work to be done.

(2) The Inspector General may also fix or change the headquarters of the 1 [Deputy Inspector General] and may transfer 1 [Deputy Inspector General] from one circle to another.

A 1 [Deputy Inspector General] should in ordinary circumstances stay in a circle for not less than four and not more than five years, although this rule need not be applied with any regidity to 1 [Deputy inspector General] about to retire.

14. Tours of inspection.&The Inspector General may from time to time arrange for each 1 [Deputy Inspector General] the general direction of his tour and the order in which the several districts are to be visited. A 1 [Deputy Inspector General] will usually intimate to each District Registrar at least a week in advance, the probable date on which he will arrive in his District, and the order in which he proposes to inspect the Sub-offices. He will, at the same time, ask for any particular instructions from the District Registrar as to matters which may require special attention.

15. Tours diaries.&Each 1 [Deputy Inspector General] shall keep a diary in Form No. 17 (Appendix III) (bound volumes and loose sheets of which will be supplied from the office of the Inspector General). In this diary shall be entered daily a concise account of all journeys performed and business transacted. He shall submit to the Inspector General on the first of each month a copy of his diary for the preceding month. The diary is not to include any matter with respect to which separate reports are required to be submitted; but is to be confined to a brief and accurate statement of the nature of the duties performed by the 1 [Deputy Inspector General] from day to day.

[

F1 (ii)FD/Gr. Iv/91 dated 21.04.1992.

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16. Each [Deputy Inspector General] will be provided one Upper Division Clerk and one orderly peon.

17. Each 1 [Deputy Inspector General] will be supplied with the necessary stationary. forms and service postage stamps from the office of the Inspector General.

18. Travelling allowance.& (1) 1 [Deputy Inspector General,] their clerks and their peons will be entitled to travelling allowance according to the T.A. Rules. Travelling allowance bills for themselves as well as of their clerks and peons shall be submitted by 1 [Deputy Inspector General] to the Inspector General for counter signature punctually every month.

(2) After counter-signature, the bills will be returned to the 1 [Deputy Inspector General,] who may then draw the amounts at any headquarters treasury within their circles.

19. Duties of 1 [Deputy Inspector General].&Subject to any special direction which may be issued by the District Registrars, it is the duty of each 1 [Deputy Inspector General] to minutely examined and fully report upon every Sub-Registrar’s office within his circle. His functions are confined to inspection and report; he is not empowered to direct any changes in the existing procedure or in the distribution of work. All such orders will be issued upon his reports by the District Registrar or, if necessary, by the Inspector General. But these instructions do not absolve him from responsibility to explain all minor points of law and procedure, as laid down in the Manual, on which there may be a doubt or which he may find being misunderstood.

20. 1 [Deputy Inspector General] should insist on compliance with the rules in all the offices and should not insert suggestions involving alteration of rules in their inspection notes.

Such suggestions should be submitted separately. When noting an irregularity or mistake of any kind, 1 [Deputy Inspector General] should invariably state what explanation the Sub-Registrar offered.

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21. For the purpose of guiding and assisting 1 [Deputy Inspector General] as to the points to be examined, the list of questions contained in Appendix V has been drawn up. But it must be clearly understood that these questions are not intended to be exhaustive, and that the inspection may, and should, extend to any matters not included therein into which it may appear necessary to enquire.

22. Form of report.&The report will be drawn up in the form of answers to the prescribed questions. Each question answered will be cited by its number only. No entry of either question or answer need be made in the case of matters in which the work of the office is found to be entirely in order, so that the answer would be simply ‘Yes’ or 'No'. The number of the question, however, be cited and a full answer given in all cases in which an irregularity has been detected, or in which the 1 [Deputy Inspector General] finds it desirable to make a suggestion or to give any instruction or advice. At the close of each section of the report, the 1 [Deputy Inspector General] should add any remarks which he desires to make on the general state of work or upon points which cannot conveniently be brought under any of the foregoing questions.

23. Record of visit and submission of report.& Immediately on the completion of the inspection of an office, the 1 [Deputy Inspector General] will record in ordinary inspection book of the office, a brief note of the fact of such inspection and of the general opinion he has formed as to the accuracy and punctuality with which the work is carried on. This note should enter into no detail, and should not ordinarily exceed half a dozen lines. The complete inspection report in Form No. 18 (Appendix III) must be written and signed in the office at the time of inspection. A complete copy of this report shall be submitted to the District Registrar of the District by post within one week from the date of inspection. The District Registrar will, on receipt of

1. Redesignates the post of “Inspector Registration and Stamp” as “Assistant Inspector General, Registration and Stamp” by the Notification No. F1 (19)FD/Gr. Iv/82 Dated 13.01.1984 and the post of “Assistant Inspector General, Registration and Stamp”as “Dupty Inspector General Registration and stamps”Redesignates by the Notification No. F1 (ii)FD/Gr. Iv/91 dated 21.04.1992.P P a g e | 10 this report, proceed to deal with all matters requiring his order, taking explanations of the officials concerned where necessary, and will send a copy of the report with orders thereon to the sub- Registrar concerned, to be retained in his office for his further guidance. The District Registrar will also forward a copy of the report, with a statement of the action taken by him and any further remarks or suggestions he may see fit to offer, to the Inspector General.

24. Halts for purposes of inspection shall be confined to the period required exclusively for official work and shall on no account be prolonged unnecessarily. In proceeding from one office to another, journeys must be made with as much expedition as possible. The 1 [Deputy Inspector General] may, however, avail themselves of Sundays and Gazetted Revenue Holidays.

25. Each 1 [Deputy Inspector General] shall submit to the Inspector General each year, a report on the condition and progress of registration within his circle during the previous calendar year.

26. It must be clearly understood that the appointment of 1 [Deputy Inspector General] does not relieve District Registrars of the duty of inspecting registration offices under the instructions contained in rules 1, 2, 3 and 4.

27. Registering officers shall allow the inspecting officers free access to all registers and papers in their offices, and shall give them all information which they may require and afford them every facility for the due performance of their duties. Inspecting officers should report any case in which this rule is not observed.

CHAPTER II [ REGISTRATION ESTABLISHMENT Inspector General of Registration 2 [28. Inspector General and Additional Inspector General of Registration. –

F1 (ii)FD/Gr. Iv/91 dated 21.04.1992.

2. Substituted by Notification No. F.2(12) FD/Tax Div/96 dated 4.10.1996 P a g e | 11

(i) The State Government shall appoint an officer to be the Inspector General of Registration under section 3 of the Act.

(ii) The State Government may also appoint one or more officers to be the Additional Inspector General Registration to assist the Inspector General in the discharge of his duties.]

1 [28A. Inherent powers of Officers.&In addition to the powers specified in the Act, and rules:

(a) The Inspector General, Registration shall have all the powers of an Additional Inspector General, Registration, a District Registrar and a Deputy Inspector General Registration.

(b) The Additional Inspector General, Registration shall have all the powers of a Dupty Inspector General Registration and Sub-Registrar.

Inspector General, Registration and a Sub-Registrar within the district concerned].

District Registrars

29. Under section 6 of the Act, all permanent appointments in the office of the District Registrar are made by State Government.

30. S.D.O’s district headquarters are appointed to be the Ex-officio District Registrars for the purposes of the Act.

31. When a District Registrar is absent from headquarters, and no locum tenens is appointed, the Additional Collector, if any, or the Senior Assistant Collector, shall ordinarily be appointed to act as District Registrar during such absence, but the District

1. Substituted vide Notification No. F.2 (12)FD/Tax/Div./96 dated 04.10.1996 P a g e | 12 Registrar may, in the circumstances mentioned in section 11 of the Act, appoint the Sub-Registrar at headquarters or other official of the District who will perform all the duties of a District Registrar except those enumerated in sections 68 and 72 of the Act.

1 [Deputy Inspector General] of Registration

32. 1[Deputy Inspector Generals] of Registration Offices.& The sanctioned strength of the Service consists of five Gazetted posts of 1 [Deputy Inspector Generals] of Registration one for each of the five Divisions of the State. Their appointments are to be made by the State Government in consultation with the Public Service Commission. Recruitment will ordinarily be made partly by promotion from among experienced and capable Sub- Registrars and partly by deputation of members of the Rajasthan Judicial Service or of Rajasthan Administrative Service.

33. Each of these 1 [Deputy Inspector Generals] is incharge of a Division or circle. The Jaipur Division or Circle with headquarters at Jaipur is in the charge of the 1 [Deputy Inspector General] of Registration, Jaipur. The Jodhpur Division or circle with headquarters at Jodhpur is in the charge of the 1 [Deputy Inspector General] of Registration Jodhpur. Similarly, there are 1 [Deputy Inspector Generals] of Registration in three other Divisions of State, viz., Bikaner, Udaipur and Kota.

34. 2 [x x x] Deleted

35. Days of tour.& A 1 [Deputy Inspector General] is required to tour in his circle for not less than 20 days per month according to programme previously sent to the Inspector General of Registration. He should inspect not less than 200 entries per day and record in the remarks column of his tour diary the total number of entries inspected by him in each registration office.

2. Deleted vide Notification dated 31.03.1976 P a g e | 13

36. Calling on District Registrars.&When a 1 [Deputy Inspector General] of Registration visits the headquarters of a district, he should take the earliest opportunity of calling on the District Registrar to discuss with him any outstanding questions concerning the administration of the Registration Department.

Sub-Registrars

37. Sub-Registrars are of two categories, viz.&

(a) Ex-officio, and

(b) Whole-time or Departmental.

Generally, Tehsildars and in some places Naib-Tehsildars and Extra Magistrates have been appointed ex-officio Sub- Registrars. At Important places, viz.. Jaipur, Jodhpur, Bikaner, Udaipur, Kota and Alwar, provision has been made for posting whole-time Sub-Registrars.

38. 1 [x x x] Deleted Registration Clerks and Copyists

39. There are two categories of Registration Clerks.&

(a) Senior or Upper Division Clerks, and

(b) Junior or Lower Division Clerks.

The time scale of pay sanctioned by the Government for the Senior or Upper Division Clerks is Rs. 75-5-120-8-160-10-180, while for the Junior or Lower Division Clerks, it is Rs. 50-4-90-5

120. This scale of pay is sanctioned for the Copyists also.

40. Powers to depute clerks in the office.&The Inspector General of Registration is empowered to depute any clerk in the office of any District Registrar or ex-officio Sub-Registrar, if the amount of work so justifies from the strength sanctioned by the Government for registration work.

1. Deleted vide Notification dated 31.03.1976 P a g e | 14

41. The Registration Allowance to be given to the registration clerks of the Ex-officio Sub-Registrars and District Registrars for doing part-time registration work has been sanctioned by the Government of Rajasthan at annas four per document subject to the maximum of Rs. 5/- and 10/- per month respectively.

42. Power of transfer of Clerks and Copyists.- The power of transferring registration clerks from one district to another rests with the Inspector General of Registration.

43. Responsibility of the Sub-Registrar for the proper working of the office.&As ex-officio Sub-Registrars are not always fully in touch with the routine of the Registration business and are pre-occupied with their regular duties, senior and capable clerks of tehsil or other courts should be deputed by the District Registrars to do registration work in the ex-officio offices.

44. The Sub-Registrar is responsible for the proper working of the office, but this does not absolve the registration clerks from the responsibility for the work allotted to them. In offices where there are two or more registration clerks the work should be distributed equally amongst, them by the Sub-Registrar.

45. Control to be maintained over registration clerks and copyists.&The Registering Officers should maintain a vigilant control over their clerks and not place them in closer contact with the public than is unavoidable. Ordinarily, registering officers should keep in their own hands the duty of receiving documents or money, the recording of endorsements and the returning of documents and certified copies. If it is necessary to leave any of these duties to the clerks except that of recording endorsements which must invariably be done by the Registering Officers personally, these should be performed by him in the presence and under the direct supervision of the Registering Officer.

46. Strength of establishment.&The strength of registration establishment shall vary according to the amount of work to be performed in each office and will undergo a periodical review. As a general rule, one registration clerk may be allowed for every 800 documents registered annually with indexing, but the average length of documents and the amount of copying and other P a g e | 15 miscellaneous work will be taken into account. It may also be noted that the term “document” used above, means an average document containing 500 words. These standards are the minimum and in places where documents are generally short, a comparatively higher standard will be excepted.

47. Service Book.&A Service Book in the form prescribed by the Service Regulations shall be kept for all registration clerks and copyists in the office of Inspector General of Registration.

48. T. A. to Registration Clerks.&Registration clerks and copyists will be granted travelling allowance according to the T.A.

Rules.

49. Power to sanction or withhold annual increments to registration clerks and copyists and to punish them except powers of dismissal rests with the District Registrars subject to appeal to the Inspector General of Registration. Dismissal and removal will rest with the Inspector General.

50. Power to sanction casual leave to registration clerks.&Sub-Registrars are empowered to grant casual leave to their subordinates within the limits prescribed. All such leave shall be noted in the leave registers to be maintained in each Sub- Registrar’s office.

51. Casual leave to Sub-Registrars.&The District Registrar may grant casual leave for any period not exceeding ten days to Departmental Sub-Registrars under him.

52. Other leave.&Applications for leave other than casual leave made by Departmental Sub-Registrars and by registration clerks and copyists should be forwarded to the Inspector General of Registration by the District Registrar together with his recommendation in the matter of granting the leave.

CHAPTER III OFFICE REGULATIONS

53. Office Salary Bills.&The Departmental Sub-Registrars will Prepare a consolidated bill on account of their own salaries P a g e | 16 together with the salaries and allowances, if any, of all the ministerial and non-ministerial establishment paid by Government, arranged in the order of sections and will submit the same to the District Registrars concerned for their countersignature.

54. The bill when counter-signed, will be presented or forwarded to the officer-in-charge of the Treasury of the revenue district concerned for payment in cash. The amount when disbursed, must be properly recorded in acquittance rolls which shall be kept up in each office, receipts being taken for each payment and receipt stamps affixed when the amount paid exceeds Rs. 20/-.

55. Service Books of Sub-Registrars.&Service Books in the prescribed form shall be kept in the office of the Inspector General of Registration for every departmental Sub-Registrars holding a substantive appointment of the permanent establishment.

56. Character Rolls.&(1) A Character roll of each departmental Sub-Registrar shall be maintained in the office of the Inspector General of Registration. The 1 [Deputy Inspector General] of the Circle shall submit through the District Registrar concerned early in January each year, a confidential report in column 2 of the form prescribed below about the preceding year’s work and conduct of each Sub-Registrar in his circle. The 1 [Deputy Inspector General] shall also record a certificate on each report, if he can conscientiously do so, to the effect that nothing has come to his knowledge which casts any doubt upon the Sub-Registrar's official integrity. If, however, such a certificate cannot be given in the case of any Sub-Registrar, the 1 [Deputy Inspector General] shall bring out this fact prominently in the report. Such an entry shall be self-contained and shall, so far as possible, give the reasons for withholding the certificate.

(2) On receipt of such confidential report, the District Registrar shall record his own remarks in column 3 of the form, and

P a g e | 17 forward the same, not later than 1st February each year, to the Inspector General of Registration who will record his own remarks, if any, in column 4 of the form. No separate register shall be maintained for entering any confidential remarks by the Inspector General about any Sub-Registrar.

(3) In the case of a Sub-Registrar transferred from one district to another, the 1 [Deputy Inspector General] of Registration for both the circles will send their independent reports to the District Registrars concerned, who, after recording their own remarks shall forward the same to the Inspector General of Registration. In such cases, the Inspector General of Registration shall record his own remarks, if any, in column 4 of the form received from the District Registrar of the district to which the Sub-Registrar has been transferred.

FORM Year Remarks by the Deputy Inspector General of the circle Remarks by the District Registrar Remarks by the inspector General of Registration

57. Money how to be drawn.&(1) Contract contingent charges will be drawn from the Treasury upon bills in the form prescribed by the Accountant General.

(2) A bill must always be drawn immediately before the 31st March of each year for all expenditures up-to-date. Money drawn from the Treasury after that date comes out of the allotment of the next year, and it is contrary to the principles of the scheme

P a g e | 18 that expenditure incurred in the current year should, in any way, be held over after being incurred, to be paid out of the allowances of the next year. A separate contingent register will be kept in the form prescribed by the Accountant General.

58. No separate grant has been sanctioned by the Government for the contingent expenditure for the offices of the Ex-officio Sub-Registrars. The expenditure, if any, will be met by them from the budget grants of the tehsils, sub- divisions and the districts, as the case may be. The contingent charges of Departmental Sub-Registrars will be borne by Government.

Holidays and office hours

59. In all Registration offices, the holidays prescribed for Revenue Courts by the Government of Rajasthan, and the local holidays, sanctioned by the Commissioner of the Division may be observed, but it will be optional with the Registering Officers to keep their offices open on any holiday.

60. Ordinarily the offices of all Registering Officers shall remain open in summer seasons from 7 A.M. to 12 Noon and from 10 A.M. to 5 P. M. in the winter season, according to Government orders issued from time to time.

61. When Ex-officio Registering Officers have other duties to perform, a certain portion of each day should be allotted exclusively to registration work. The time so set apart shall be made generally known and a written notice of it shall be exhibited in a conspicuous and accessible part of the building in which the registration offices are located. The notice should state the hours at which documents will be received and returned daily.

62. A diary in Form No. 19 (Appendix III) will be maintained by each departmental Sub-Registrar who will record there in the exact time of his arrival at and departure from the office. Similarly, the hours of attendance of registration clerks and copyists will be recorded. The work done every day should also be shown in the columns provided for it.

P a g e | 19 Periodical Reports and Returns

63. Weekly Report by Sub-Registrars to District Registrars.&(1) Every Sub-Registrars will submit to the District Registrar of his district, a weekly report of documents and applications for copies remaining undelivered or undisposed of after three days from the expiration of date of presentation prescribed by rule 128 (Vol. I.)

(2) This report shall be in the form prescribed in Appendix III, Form No. I. It should invariably be sent on Monday following the week to which it relates.

(3) The weekly report should, on receipt in the District Registrar's office, be carefully scrutinised and orders issued by the District Registrar, where necessary.

64. Monthly Returns by Sub-Registrars to District Registrars.&Every Sub-Registrar shall submit to the District Registrar of his district by the 5th of each month, a statement showing the transactions of his office for the preceding month in Form No. 2 Appendix III.

65. Amalgamated statements to be submitted by the District Registrars to the Inspector General.&When the District Registrar receives the monthly statement described above from the Sub-Registrars. he will have them carefully examined. The District Registrar shall then prepare a consolidated statement from the transactions of the several Sub-Registrars, subordinate to him (each office being entered separately, in the same order of offices) together with the transactions, if any, of his own office, and submit it in the same form to the Inspector General by the 10th of each month.

66. Annual Returns by the Sub-Registrars to the District Registrars.&Every Sub-Registrar shall prepare as soon as possible after the close of the year, a statement in Form No. 3 given in Appendix III, and submit the same of the District Registrar not later than the 10th of January.

67. Annual Returns by the District Registrars.&Every District Registrar shall, in like manner, prepare a consolidated P a g e | 20 statement for his district in Form No. 3 given in Appendix III, and submit the same to the Inspector General of Registration not later than the 1st of February, accompanied by a report reviewing the operations of the year as laid down in rule 70. District Registrars should be careful to check this annual return by the monthly ones to see that the figures in the former exactly coincide with the aggregate of the corresponding figures in the later. In-attention to these matters may lead to unnecessary delay, trouble and correspondence.

68. Miscellaneous Annual Returns by District Registrars.&In addition to the above, the following miscellaneous annual returns shall also be submitted by the District Registrars to the Inspector General of Registration in respect of all Departmental Sub-Registrars :&

(i) detailed statement of establishment as it stood on the 1st April, in the form prescribed by the Accountant General, and

(ii) statement showing the number of inspection by the District Registrars, 1 [Deputy Inspector Generals] and Inspector General.

69. Stock book of Government property.&Each departmental Sub-Registrar shall maintain a stock book of Government property (excluding landed property and buildings) viz. furniture and other valuable articles. The 1 [Deputy Inspector General] of Registration will, during the course of inspection pay special attention to the examination of stock book in registration offices and bring to the notice of the Inspector General any matters needing attention.

70. Return of deeds of transfer of immovable property to which Government servants are parties.&All cases of the registration of deeds of transfer of immovable property to which Government servants are parties shall be reported by the District

P a g e | 21 Registrar concerned to the Head of the Department, Commissioner of the Division, District Officer or District and Sessions Judge to whom the official concerned is subordinate.

71. Statement of inspections.&The return of statement of inspections will be in Form No. 4, Appendix III. It should be submitted by the District Registrars with the annual statistical tables not latter than the 1st February. It should show separately for each office, the particulars required by the headings, but not the results of inspections which will be submitted in accordance with rule 7.

72. Annual Reports by the District Registrars.&District Registrars shall submit to the Inspector General every year, a report on the administration of the department. The Report should give a clear indication as to the significance of the statistics and a brief review of the operation of the preceding year with such further remarks as the statistics or the inspections may suggest.

For example, any marked increase or decrease in the number of registrations under the several heads of classification should be explained. The causes affecting the popularity of registration and the tendency to resort to it should be reported. Facts which seem to offer data for conclusion as to whether optional registration is becoming more or less frequent, should be noted. If District Registrar is of opinion that registration is not gaining popularity, remedies which may appear to be suitable should be suggested.

Remarks on the miscellaneous business of the Department, such as the deposit, etc. of will authentication of powers of attorney, issue of commissions, refusals to register, prosecutions, applications for searches, inspections and copies and such like, will be interesting.

The reasons for refusing to register should be analysed, and details should be given of the cause and result of prosecutions and registered documents discredited by civil courts. The working of the staff and their qualifications should also be noted.

73. Date of submission of the Annual Report.&The annual reports must be forwarded to the Inspector General at the latest by the 1st of February, each year. Delay in submission will be noted in the provisional report submitted to the Government.

P a g e | 22

74. Inscriptions on seals and their custody.&Every District Registrar has been provided with a seal as required by the 15th of the Act, bearing an inscription in English and Hindi, of the authorised designation of his office. This seal shall always remain in the personal custody of the registering officer and shall be used for authentication of the following&

(i) all powers of attorney attested under section 33, clause

(a);

(ii) all commissions issued under sections 33 and 38;

(iii) all applications for the issue of summons to witnesses under section 36;

(iv) all copies of entries in register books and indexes granted under section 57;

(v) all certificates of registration made under section 60;

(vi) all memoranda and copies forwarded under section 64, 65, 66 and 67;

(vii) all copies of reasons for refusal to register granted under section 71 and 76;

(viii) all orders issued by the District Registrars under section 72 or 75, directing documents to be registered;

(ix) all summons issued by the District Registrars under section 75;

(x) all pages of books Nos. 1, 2, 3, 4 and 5; and

(xi) each page of the original document after registration.

75. Renewal of seals.&When a seal has become unfit for use, and is replaced by a new one, the former shall be destroyed in the presence of the District Registrar of the District. The seals of offices permanently closed shall be destroyed in the same manner.

All new seals, whether for newly created offices, or to replace those which have become unfit for use, shall be supplied on application from the office of the Inspector General. Care should P a g e | 23 be taken to produce a distinct and legible impression, and for this purpose, the use of a pad and good ink should be insisted upon.

Blank Books and Forms

76. Indents of the 1 [Deputy Inspector Generals] of Registration.& 1 [Deputy Inspector Generals] of Registration shall submit by the 1st November in each year, on indent for blank books and forms for the requirements of subordinate offices in his circle for the next ensuing financial year.

77. Forms of indents.&The indent shall contain the headings given in Form No. 5, Appendix III, in column 2 of which will be found printed a list of the sanctioned forms of the Department.

78. Punctual submission of indents.&To ensure regularity in supply, indents should be punctually submitted to the office of the Inspector General on or before the prescribed date, so that they may be checked and sufficient time allowed to the Press for the printing and supply by the end of March. This rule must be carefully observed as in-attention to it will frustrate all the Press arrangements for economical working.

79. Supply of Register Books.&All the registers, books and forms will be supplied by the Government Press, Jaipur, direct to the 1 [Deputy Inspector General] of Registration, who will arrange for their custody and transmission to the District Registrars and Sub-Registrars in accordance with the following rules.

80. Distribution of Registers, Receipts and File Books.& Registers Nos. I to VIII and the File Book No. I will be retained in the custody of the 1 [Deputy Inspector General] of Registration of the Circle and supplied to the District Registrars and Sub- Registrars only as they are required on application in Form No.

20, Appendix III. Sub-Registrars should make applications in ample time to admit of the arrival of these registers and books before they are actually required. Spare blank volumes of these

F1 (ii)FD/Gr. Iv/91 dated 21.04.1992.

P a g e | 24 registers and books should on no account be allowed to remain in Sub-Registrars offices longer than is absolutely necessary before being brought into use.

Before issuing these registers and books to the District Registrars and Sub-Registrars, the 1 [Deputy Inspector General of Registration will certify the number of pages in each of the registers and books on the title page in accordance with section 16

(2) of the Act.

81. Distribution of other books and forms.&With the exception of the registers and books referred to in the preceding rule, all other books and forms will be distributed to District Registrars and Sub-Registrars as soon as they are received by the 1 [Deputy Inspector General] of Registration from the Government Press, Jaipur. Care should be taken that not more than a sufficient number of forms is annually supplied. For this purpose all indents from the 1 [Deputy Inspector General] of Registration should be carefully scrutinized in the office of the Inspector General.

82. Saleable forms.&The 1 [Deputy Inspector General] of Registration shall keep a stock of saleable forms (Form No. 20, Appendix I, Vol. I) required for each of the Sub-Registrar’s office under his charge for a full year’s requirement for his circle. The amount realized from the sale of these forms shall be deposited in Cash Book and remitted to the treasury. A regular account shall be kept of all kinds of saleable forms in both the District Registrars' and Sub-Registrars' offices.

83. Use of other forms prescribed.&No forms other than the sanctioned forms should be brought into use in the department without the express sanction of the Inspector General, and on no pretext, whatever, should books or forms be printed at private presses.

P a g e | 25 Forms for use in the accounts and other departments must be indented for under the orders of the department concerned.

84. A stock book of forms will be kept in every office in forms No. 17. Appendix 1.

References from Sub-Registrars

85. District Registrars to dispose of references from Sub- Registrars.&District Registrar should, as far as possible, themselves dispose of references from Sub-Registrars, and should not transmit them to the Inspector General unless his orders are really required. This caution is necessary because a great proportion of the references that reach the Inspector General's office are on points which have already been distinctly provided for and should have been disposed of in the District Registrar's office. But where a point of law or of procedure not already provided for is raised, or where the question is one of general application, the District Registrar should refer it for orders by means of a letter which should fully state the case, and the District Registrar’s opinion thereon.

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The Rajasthan Registration Rules 1955 Volume-II

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