(i) Register for these taxes, fee etc., which are collected by means of licence shall be kept in U.I.T. Form No. 43.
Note—^The principle underlying the license system of collection is that the dues are paid strictly in advance and there should be no question of arrears consequently no Demand and collection register need be kept for them.
(ii) At the end of each month the licensing officer shall examine the register and shall take such action as may be within his power with regard to every person whose licence may have expired upto date and who has not taken out a fresh licence or he may, if necessary report the matter to the Chairman or Secretary.
123. All other demand other than taxes shall be watched through Register of Miscellaneous Demands-cum-Advance Register in U.I.T. Fonm No. 44.
Chapter XIII Budget Estimates
124. The Budget is a statement of receipts and expenditure of the Trust, for a financial year.
125. The budget estimate of receipt and expenditure classified under the heads given in Form 29 shall be drawn up by the Head of Office.
126. The sums to be provided in estimates of receipt or expenditure under a particular head must be such sum as can be raised or expended during the year. Estimates should be as close and accurate as possible. A saving in an estimate constitutes as much a financial irregularity as an excess in it.
127. Estimate of revenue of receipt should show the amount actually expected to be received during the coming year, including grants to be received from the State Government etc. The arrears, if any standing over from past years for collection should be included The Rajasthan Urban Improvement Trust Rules, 1901 101 only to the extent those are expected to be realised during the course of the year to which the estimates relate.
128. In the case of Fluctuating revenue or receipts the actual past of three years and the sanctioned estimates of the current year shall be kept in view with regard to any general tendency either to stability, increase or decrease which the figures relating to past year may indicate and the probable effect of any special factor which may influence the revenue during the particular year.
129. Provisions should be made for gross receipts unless there are any instruction to the contrary in a particular case.
130. Provision for refunds is to be made under the head of revenue under a separate minor head "Deduct Refunds" by means of deduct entry from the total estimated revenue under the major head.
131. The reasons for the estimates for the ensuing year should carefully be explained, item by item in a budget note. Where an estimate proposed for the ending year in any way abnormal, due regard should be paid to the following—
(i) Actuals of the past year as compared with the estimate for the year.
(ii) Revised estimate for the current year as compared with the original estimates for that year.
(iii) Budget estimates for the ensuing year as compared with the original or revised estimates for the current year.
132. While framing the estimates for expenditure for the ensuing year, current year's estimates should not be accepted as the only basis. The need for every item must be fully scrutinised before it is included in the estimates. The estimates for every item should provide for what is expected to be actually paid during the year including arrears. The provisions should be for gross expenditure.
133. It should be ensured that adequate and suitable provision is made—
(i) for the payment as £ind when these fail due of all instalments 102 The Rajasthan Urban Improvement Trust Rules, 1961 of principal and interest of loans contracted by the Trust.
(ii) for such supplies and services including pay and allowances of the staff and members as may be required for the proper discharge of duties imposed by the Act or otherwise; and
(iii) for a balance at the end of the said year of not less the sum as prescribed by the Government.
134. The estimates should be in two parts (i) for existing expenditure, and (ii) for new expenditure, separate estimates should be framed with explanatory notes, while framing estimate for new expenditure, attention should be paid to the necessity of raising new resources to meet additional demand and the proposal for the necessary measures in connection with new scheme viz., betterment charges etc. should simultaneously be drawn up and considered.
135. Along with the budget, complete accounts of the receipts and expenditure for the financial year preceding the one during which the estimates are framed should also be furnished by the Trust, e.g.
the accounts of receipts and expenditure relating to the year 1958- 59 should be furnished along with the budget estimates for 1960-61 being framed in 1959-60.
136. While framing an estimate for sanctioned establishment, whether permanent or temporary, the following procedure should be adopted—
(i) The sanctioned strength (including numbers and rates of pay) should be shown together with the total cost thereof, provision being made where pay progressive or on a time scale for increments which will fall due during the currency of budget year.
(ii) From the totals of (i) a deduction should then be made for "probable savings" that may result from posts remaining unfilled.
Note—Allowances should be made in probable savings where necessary, for variations due to incremental scale.
(iii) The estimates for fluctuating items of expenditure such as "Allowances and Honoraria" should be based on the current year's The Rajasthan Urban Improvement Trust Rules, 1961 103 allotment viewed in the light of the average of past three years actual allowance being made for any causes likely to modify that figure.
(iv) In cases where a post or a special allowance has been sanctioned for a year and the charge for the past month falls due in the budget year it must be taken against the grant of the budget year and provision made accordingly.
(v) All compensatory allowances drawn by officials included under the primary units "pay of officers" or "Pay of Establishment" should be shown under the primary unit "Allowances" and all such allowances drawn by the class IV servants who are paid from contigencies should be shown under "Miscellaneous".
137. The following shall be the programme for preparations and scrutiny of the budget estimates—
1. Last date for submission of the Budget Estimates by 15th January, the Head of the office to the Trust.
2. Last date for submission of the budget estimates by 1st February, by the Trust to the Government.
3. Last date for return of the sanctioned budget to the Trust by the Government 15th March.
138. If the Government is satisfied that adequate provision has not been made in the budget estimates to give effect to the provisions of the Act, it shall make such modifications as may be necessary to secure such provisions and sanction the budget not later than 15th March every year.
139. An appropriation (i.e. provision in the budget) is intended to cover all charges, including all liabilities of past year, due to be paid during the year.
140. The amount provided under any head in the budget sanctioned by the Government may be transferred to any other head provided;
(a) That no re-appropriation is made from one major head to another:
(b) that due provision is ensured under each head for schemes, services or liabilities which, it is obligatory for the Trust to execute pay for in accordance with the,provisions of the Act or rules made there under, or under the conditions of any grant made by the State Government.
141. In the course of a year, if the Trust finds it necessary to make additional provisions under any major head in the budget a supplementary or revised budget may be framed, and submitted to the Government who shall pass the supplementary or revised budget and accord sanction to the Trust,
142. The budget estimates shall be prepared and presented in the U.I.TFormNo.45to49.
104 The Rajasthan Urban Improvement Tmst Rules, 1961
CHAPTER XIV Miscel laneous
143. Copying fee under section 74 (1) (b)— The fee payable or a copy of extracts from the Municipal assessment list furnished to the Chairman under section 35 of the Act shall be Re. 1 /- per 100 entries or part of 100 entries.
144. Appointment punishment and dismissal of Trust officers and servants under section 74 (1) (c)— All questions connected with the appointment, punishment or dismissal of officers or servants of the Trust appointed other than officers to offices requiring professional skill, not below the rank of Assistant Engineer, shall be referred to the State Govemment for decision.
In respect of other officers such powers shall vest in the Trust.
^ [144 ^ . 3I^H'ta|/*1'd w R i * ^<U ̂ *4x||R<rf ^ ^(b •^W^ ^[^^ =̂̂!TRT sram^fiig^l^cproiirf^ra^^'tsff^iFxRor— >{|M^ W<+>K R I ^ H -iiml vsl'y^>iIc|chl>HWll^ct>'<u|]^PlHlelfed?Rifq^=f?4Hl'Tl><U|cR^?#fit:-
(i) ^ ^ H l - d ^ " l 3ff2n|SF8|HM>{0l/M<i<t^im'M^?Rft^in^, \^i]-i\ Hcf)R ̂ JTHTf^ ̂ # t I
(ii) cpftM3rl^-i4-dl W ' f ^ w W *>{ ^-tl tb4x||R4i #c|R«>cJdl v i ^ ^ ̂ ?Jcf>
(iii) ^ * 4 ^ | R 4 i ^ > H M R l d 3 R r a F r , Mlcjiyiin Pif^t!331'^<l3<^(ci4icp[ *e1 lei-Mi [̂̂ ?Fstf̂ ^ îm3PigTM{-ti!i>f Q*m infeRw] siKi 'ciH^ i^^^ -̂ nm 4 Hll^c|,^clH^gncTHJ|>WR15fe^^'ftcR3J«TjRd(^te)c}5^Ri)|vrtl^Jili]
145. Trust contracts under section 74 (1) (d)— (1) The Chairman may on behalf of the Trust enter into any contract the value whereof does not exceed five thousand rupees and every such contract or agreement shall be reported to the Trust at the next meeting thereof. He may also enter into contracts exceeding even Five
1. ^.'^. 3fR 56, f ^H i * 29 .1 .1994 5RrMiisr 'Rn. TIuRSJH ^ra-'PT 1^^ !^ ' t rPI 4 ( f ) ( I ) f ^^W 1.2.1 994 ^ t l ^ l f ^ ( 1.2.1994 % i m j ^ ) l 2 uft.'j .̂arR. 27, ft-fi* i9.5. i994 5raalcRanftcT,5ioffaiH^ra-tf?{cf?tTO;'«nn 4 (i) (I) f^=m? 2 7.5.1 9 9 4 if IRilflief I The Rajasthan Urban Improvement Trust Rules, 1961 105 Thousand Rupees with previous approval of the Trust.
(2) Every contract or agreement by or on behalf of the trust shall be in the name of the Trust and shall be signed by the Chairman on behalf of the Trust and sealed with the common seal of the Trust as hereinafter provided.
(3) The Common seal of the Trust shall not be affixed to any contract or other instrument, except in the presence of the Chairman, who shall place his signatures to the contract or instrument in token of having sealed the said document in his presence.
(4) No contract shall be binding on the Trust unless it is executed and sealed in the manner referred to above.
146. Trust reports under section 74 (1) (h)—(1) The Trust shall submit to the State Government not later than the 15th June in each year a report dealing with the operations of the preceding year.
NB—^The year shall be taken to begin on the 1st April and end on the 31st March.
(2) With the report, the Trust shall submit such returns and statements as are necessary to show clearly—
(a) the condition of its finances.
(b) the conditions of all schemes in hand, in such form as appears to the Trust most suitable for the purpose.
147. Powers to grant leave of absence and allowances under section 74 (1) (j)—Until specific rules are made in this behalf, the provisions in the Rajasthan Service Rules, regarding the grant of leave, leave allowances and acting allowances sha'l mutatis mutandis apply to the officers and servants of the Trust except to the officers on deputation from the Government or other bodies.
148. Provident Fund under Section 74 (1) (k)—Every Trust shall establish and maintain a provident fund which shall be governed by the rules made by the State Government to the employees of Municipalities in this State.
106 The Rajasthan Urban Improvement Trust Rules, 1961 ''[149. Powers of the Secretary—When the Secretary of the Urban Improvement Trust is an officer of the Rajasthan Administrative Service or of some other equivalent State Service, Indian Adminis trative Service he shall, subject to the control of the Trust, exercise the powers of a Head of Department other than class I as defined in the Rajasthan Service Rules 1950, Rajasthan General Finance & Accounts Rules 1952 and the Rajasthan Civil Services (Classification, Control & Appeal) Rules 1958, subject, however, to the condition that an appeal under the Classification Control and Appeal Rules from the order of the Secretary shall lie to the Chairman.]
1. Added by Notification No. F. 1 (40) UDH/11/83 dated 9.8.1985, published in Raj. Gazette Part 4 (Ga) (I) dated 12.9.1985.
The Rajasthan Urban Improvement Trust Rules, 1961 U.I.T. Form No. 1 (See Rule 27) Pass Book 107 Date 1 Month No. and date of cheque challan 2 3 Receipts 4 Pay ments 5 Balance 6 Initials of the T.O./S.T.O.
with Rubber Stamps 7 Instructions to be printed on the Pass Book
1. Entries shall be made in the Pass Book by the Cashier for all transactions of remittances into or withdrawals from the Treasury/Sub-Treasury made through the office of the Trust, and by the Treasury Officer/Sub-Treasury Officer for direct remittances made into the Treasury.
2. Each entry in the Pass Book shall be initialled by the Treasury Officer/ Sub-Treasury Officer under rubber stamp of Treasury/Sub-Treasury after comparison of the original entry made in register of Personal Ledger Account.
3. At the close of the month entries on cash side of the Pass Book shall be totalled and balance struck, compared with the cash book, and difference if any, shall be reconciled.
4. The Pass Book shall thereafter be sent to the Treasury/Sub-Treasury for verification and certificate of the Treasury Officer/Sub-Treasury Officer of the balance.
5. Pass Book shall be kept under lock and key and personal custody of the Head of Office.
U.I.T. Form No. 2 (See Rule 30) Challan of Cash paid By Name and whom Designation of tenders the person on whose behalf money is paid 1 2 into Treasury/Sub Treasury of Full particulars Amount Head of of Remittance Rs. P. Account and of authority V 3 4 5 Order to the Bank 6 108 The Rajasthan Urban Improvement Trust Rules, 1961 Date Signature Signature with full designation of the officer ordering the money to be paid Total in figures and words (For use in Treasury) Total (in figures) Treasurer Received.
Total (in words) Treasury/Sub-Treasury Officer Accountant Date U.I.T. Form No. 3 (See Rule 42) Cash Book Receipt Parti- Cash Treasury Classification Date Challan/ culars Rs. P. (P.D. Head of Cheque Account) Account No.
1 2 3 4 5 6 Cheque Parti- Voucher Treasury Classification Date Challan culars Number Cash (C.P.D. Head of No. Account) Account 7 8 9 10 . 11 12 13 Urbart Improvement Trust (Counterfoil) U.I..T. Form No. 4 (See Rule 50) Urban Improvement Trust .:.
Book No No ....dated Received from Shri a sum of (in words) on account of , for the period Entered at item No of Demand Register Rs ;
Head of Office The Rajasthan Urban Improvement Trust Rules, 1961 109 U.I.T. Form No. 4 (See Rule 50) Book No Receipt No dated Received from Shri a sum of Rs (In words) on account of for the period In full payment of Demand Slip No dated Rs Cashier Head of Office Date of receipt of money order U.I.T. Form No. 5 (See Rule 53 (a)) Register for Money Orders Received Amount From whom received Account on which received 1 No. of receipt issued 5 2 Page No. of cash book 6 3 Initial of the cashier 7 Initials of the Head of Office 8 4 Remarks 9 U.I.T. Form No. 6 (See Rule 53 (b)) Register of Cheques and Demand Drafts Received Date of receipt No. & date of Amount, From of the cheque or the cheque or whom Demand Draft Demand Draft received 1 110 The Rajasthan Urban Improvement Trust Rules, 1961 Account Initials of Date of Collection's No. of on which the head collections Charges receipt received of office issued 5 Cash page 10 6 Book Number 11 7 Initials of the Cashier 12 8 Initials of the Head of Office 13 9 Remarks 14 U.I.T. Form No. 7-A (See Rule 54) Classified Abstract of Revenue Receipts No. Month of Heads Budget allotment Year 1 2 3 4 5 6 7 8 9 1 0 1 1 12 1314151617 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Date of Month Total receiptis for the month Total receipts upto last month Progressive total for the month U.I.T. Form No. 7-B (See Rule 54) Classified Abstract of Expenditure S.No. Heads Budget allotment Days of the month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total expenditure for the month Total expenditure upto last month Progressive total of expenditure The Rajasthan Urban Improvement Trust Rules, 1961 U.I.T. Form No. 8 (See Rule 55) Central Ledger 111 Head of Account Amount of Appropriation Date Particulars Cash book folio Receipt Amount Balance Rs. P. Rs. P.
Exp. Amount Rs. P.
Initials of Remarks the poster U.I.T. Form No. 9 (See Rule 56) Contingent Bill Date Contingent Bill for the month of 19 S.No. of Description of the charge and number Amount Sub- and date of the authority for all Rs. P.
vouchers charges requiring special sanction Head & Item of Budget
1.
2.
3.
I certify that the expenditure charged in this bill could not with due regard to the interest of the Trust be avoided and "that the charges have really been paid".
I certify that I have satisfied myself that special pircumstances have rendered the temporary excess expenditure over the monthly proportion of the budget grant under the head necessary, and that an additional grant will be obtained if there is a likelihood of the annual grant being exceeded.
1 certify that there has been no excess expenditure over the monthly proportion of budget grant.
112 The Rajasthan Urban Improvement Trust Rules, 1961 Date.
Date OFFICE 19 Checked and found correct.
Pay Rs Examined.
Sig. of Accountant Signature of the Head of Office Note : The words "that the charges have really been paid" in certificate No.
1 apply only when the bill is for recoupment of permanent advances and in other cases they may be scored out.
U.I.T. Form No. 10 (See Rule 66) Establishment Check Register Establishment of Urban improvement Trust for the year 19 Name and details of sanctions Reference to order etc.
1 Name of the incumbent 2 Desig nation 3 Date of birth 4 Grade 5 Date of increment 6 Sanctioned pay of Section April Actual pay on 1st April Actual pay on Actual pay on Voucher No.
Amount 10 11
1. Pay
2. Allowances.
(a)
(b)
(c)
(d)
3. Deductions..
(a)
(b)
(c) The Rajasthan Urban Improvement Trust Rules, 1961 113 May Voucher Amount No.
12 13 August Voucher Amount No.
18 19 November Voucher Amount No.
24 25 February Voucher Amount No.
30 31 Jurie Voucher Amount No.
14 15 September Voucher Amount No.
20 21 December Voucher Amount No.
26 27 March Voucher Amount No.
32 33 July Voucher No.
16 Amount 17 October Voucher No.
22 Amount 23 January Voucher No.
28 Total 34 Amount 29 Remarks 35 U.l.T. FormNo. 11 (See Rule 69) Certified- That I have satisfied myself that all salaries included in bill drawn in the month of (the last preceding month) with the exception of those detailed below of which the total has been refunded by deduction from this bill have been disbursed to the proper persons and that their receipt stamps dyly cancelled for every payment in excess of Rs. 30/- and that all leave and promotions etc. have been entered in the service books of the official concerned.
114 The Rajasthan Urban Improvement Trust Rules, 1961
2. That all persons on pay not exceeding Rs who are not subscribers to the provident funds andfor whom pay has been drawn in the bill have actually been entertained during the month.
3. That the bill has been checked with the sanctioned scale recorded in the establishment check register.
4. That the entries of previous bill have been made in the establishment register.
5. That no person for whom house rent allowance has been drawn in that bill has not occupied quarters during the period for vyhich the allowance has been drawn.
6. That the amount of pay and leave for \he period has not previously been drawn and disbursed to the employee.
Dated 19 Office. Signature of Head of the Office.
Pay Rs drawn Rs vide Cheque No and to be adjusted by credit total date Examined and entered.
Accountant Secretary Head of Office.
U.I.T. Form No. 12 (See Rule 71 (e)) Last Pay Certificate Urban Improvement Trust
1. Last Pay Certificate of Shri of the Proceeding on to
2. He has been paid up to at the following rates :
Particulars:
Substantive pay.
Advances.
0) -...
(ii) DEDUCTIONS
3. He made over charge of the office on the noon of
4. Recoveries are to be made from the pay of the servant of the Trust as detailed in the reverse.
The Rajasthan Urban Improvement Trust Rules, 1961 115
6.
7.
8.
9.
Date He has been paid leave salary as detailed below. Deductions have been made as noted on the reverse :
Period Rate Amount From to at Rs a month.
From to at Rs a month.
He is entitled to draw the following :
He is also entitled to joining time for days.
He has availed days casual leave upto the date of issue of the certificate.
days privilege leave is due to him on the date of issue of certificate.
(Signature) 19 Chairman/Secy.
Last Pay Certificate (Details of recoveries) Amount Rs To be recovered in From From Name of month April 20 May 20 June 20 July 20 Aug. 20 Spet. 20 Oct. 20 Nov. 20 Dec. 20 Jan. 20 Feb. 20 .
March 20 Deductions made from leave salary to on account of to on account of Pay Advance Funds and Other of P.F. deductions / .. instalments.
Rs Rs Remarks 116 The Rajasthan Urban Improvement Trust Rules, 1961 U.I.T. Form No. 13 (See Rule 71 (g)) URBAN IMPROVEMENT TRUST Average & Pay Calculation Memo Name of Establishment/Officer Name of Officer Period fromto Rate of pay Amount Average Initials Remarks with the reference vouchers where necessary U.I.T. Form No. 14 (See Rule 71 (i)) URBAN IMPROVEMENT TRUST Periodical Increment Certificate for the month Certified that the servants of the Trust named have earned the prescribed periodical increments from the date cited in column 6, having been the incumbent of the posts specified for not less than year from the date in column 5, after deducting periods of suspension for misconduct etc., and absence in leave without pay and in the case of those holding the posts in officiating capacity, all other kinds of leave.
Certified that the servants of the Trust named below have earned periodical increments from the date cited, for reasons stated in the Explanatory memo attached herewith :
Name of Whether substantive Scale of pay incumbents or officiating of post 1 2 3 Date from which Date of present present pay is drawn increment 5 6 Present pay 4 Future pay 7 The Rajasthan Urban Improvement Trust Rules, 1961 117 Suspension for misconduct absence as does not count for increments Leave without pay and In the case of those holding capacity all other kinds of leave.
From 8 To 9 From 10 To 11 Note 1. When the increment claimed is the first to carry a servant of the Trust over an efficiency bar columns 5, 6 and 7 should be filled up in red ink.
2. The figures (1) or (2) should be placed against each name according as the reason (1) or (2) applies. The explanatory memo should be submitted in any case in which reason (2) applies.
Signature of the Head of Office U.I.T. Form No. 15 (See Rule 73(a)(1)] Fromt S. Name of the No. employee.
1 2 Progressive total of recovery/ deductions 7 he month Designation 3 Balance recoverable.
8
19..
Total amount due for recovery 4 Amount recovered in the month 5 Account No.
of the employee if any.
9 Amount already recovered in the past 6 Remarks 10 Signature of the Head of Office Designation Note : In case recovery/deduction pertains to regular constructions, columns 4, 6, 7 and 8 may be left blank. Columns 4, 6, 7, 8 will be used when recovery is being effected in instalments.
118 The Rajasthan Urban Improvement Trust Rules, 1961 URBAN IMPROVEMENT TRUST U.I.T. Form No. 16 (See Rule 75(1) ) Bill No. Form Voucher No. of Travelling Allowance Bill (Non-Gazetted Establishment) instructions for preparing Travelling Allowance Bills :
1. Journeys of different kinds, and journeys and halts should not be entered on the same line. Only other kind of allowance should, therefore, be filled in on the same line and its and amount carried on separately into the last money column.
2. Permanent travelling, conveyance and horse allowances should be drawn along with the pay of the Government servant and not in Travelling Allowance Bills.
3. Fractions of a mile in the total of a bill for any one journey for each person should not be charged fee.
4. When the first item of a Travelling Allowance Bill is a halt, the date of commencement of that should be stated in the "Remarks" column.
5. If daily allowance is claimed in respect of a road journey, the numbers of miles travelled should be entered in column 14 and the daily allowance in columns 17 to 19.
6. When travelling allowance is claimed in respect of a journey to or from a hill station, it should be mentioned in the "Remarks" column whether or not the halt has exceeded ten days.
7. A claim for travelling allowance for a journey to give evidence should be supported by a certificate of attendance given by the court or other authority which summoned the servant.
Travelling Allowance Bill of the Establishment Name and designation Headquarter Actual pay 1 2 3 Particulars of journeys and halts Departure Arrival Kind of journey by rail.
Station Date Hour Station Date Hour (mail or passenger) Steamer, air, road or Motor Lorry.
4 5 6 7 8 9 10 The Rajasthan Urban Improvement Trust Rules, 1961 119 Railway/Motor Lorry fare Steamer/Aeroplane Mileage by road or Motor Lorry Class No. of fares Amount No. of miles 11 12 of Daily allowance No. of day 17 13 14 Brought Fora/ard . tor the month of 19 ....
Rate Amount 15 16 Actual expenses Rate Amount particulars Amount 18 19 20 Purpose of journey Total of each line 22 23 21 Remarks 24
(a) Appropriation for 19 19 Expenditure including this bill Balance.
(Travelling by road includes travelling by sea or river in a steam launch orin any vessel otherthanasteamerand travelling by cars particular kindshould be specified).
The case where the steamer company has two rates of fares, one inclusive and one exclusive of diet, the word "fare" should be held to "fare exclusive of diet".
Deduct: Undisbursed Travelling Allowance refunded as detailed on the reverse.
Net sum required for payment.
(words) Contents received.
Date Chairman Certified that the journey had actually been performed.
In a combined appropriation for travelling allowance of gazetted and nongazetted Government servants to combined appropriation, expenditure should be shown in this column.
120 The Rajasthan Urban Improvement Trust Rules, 1961 CERTIFICATES
1. Certified that I have satisfied myself that the amounts included to bills drawn as month/2 months/3 months previous to this date, with the exception of those detailed below for which the total amount has been refunded by deduction from this bill have been disbursed to the Government servants therein named and this receipt taken in the office copy of the bill as in a separate acquittance roil.
Chairman Details of Travelling Allowance refunded Section of Estab lishment Name Period Amount Section of Estab lishment Name Period Amount Counter Passed tor Rs. Rupees (in words) Abbreviated Classification Chairman Date For Treasury use Treasury/Bank Pay Rs Rupees (in words) Examined and entered Treasury Accountant Date For Non Bank Treasury Paid Rs on Treasury .
One line to be used and the other scored out.
U.l.T. Form No. 17 (See Rule 75) Register of Travelling Allowance Bills Amount of appropriation.
s.
No.
1 Name of official 2 Designations 3 Date of Journey From To 4 5 Purpose of journey 6 The Rajasthan Urban Improvement Trust Rules, 1961 121 Initials of the countersigning officer with the designation Voucher No. & date Date of payment Amount of the bill Remarks 7 Month Vouchers & date No.
1 2 Month Vouchers & date No.
1 ,. 2 * Name of Scheme.....
No. of Plan 1 , 8 9 U.I.T. FormNo.18 (See Rule 79) Imprest Cash Book Receipts Particulars Amount of each payment 3 4 Payments Particulars Amount of each payment 3 4 U.I.T. Form No. 19 (See Rule 82) Requisition Register Total amount sanctioned Name of the owner 2 10 11 Total Head of account 5 6 Total Head of account 5 6 Sanctioned under No Description of property 3 Estimates of requisition If based Land. If based on on rents value of materials
(a) (b) (c) Amounts of award by land acquistion officer Amount of enhan cement, if any, by High Court ' Rs. P.
6 122 The Rajasthan Urban Improvement Trust Rules, 1961 Date of taking Method of disposal of immovable property possession , Immovable Payments of amount property on Rs. ' p . land acquired 7 For demolishing
(a) 10 Sold
(b) Leased
(c) 8 9 Amount Realised If demolished If If Remarks Rs. -p. sold leased 11 12 13 14 U.I.T. Form No. 20 (See Rule 83) Materials Register Register of materials etc. of properties acquired by Scheme No.
No.of Name of Chaukhat Chaukhat Bagh Sidra Dhanni Plan Owner Bagh with Patanj Complete Gola Pieces of Bamboo Jhamp Chapper Dish Gumna Laukheri Titles Planks Bricks Bricks Balli Doors or Stones Windows Beams Date of Almirah taking over Disposal .Amounts reached Demolished Auctioned Leased (c) Demolished (a) If auctioned Standing (b) Standing (b) Reference to the entry in Remarks the Demand and Collection Register (Form 22) The Rajasthan Urban Improvement Trust Rules, 1961 123 Name of Scheme Serial No.
& date of entry 1 U.I.T. Form No. 21 (See Rule 84) Register of Trees Property No. Kind of (Location) Trees 2 3 No. ot trees 4 Cost paid 5 Disposal of Trees Manner No. of Cost of trees realised disposal disposed S.No. of Initials of Remarks demand & Officer Collection incharge Register 6 S.
No.
1 Date of 7 8 9 U.I.T. Form No. 22 (See Rule 85) 10 Demand and Collection Register for Rents Name from where reco verable 2 Date of occapancy vacation 6 7 Particulars of demand 3 Current demand 8 Reference of the assessment list No.
4 Rate Demand Arrear t Total 11 No. and period if fixed 5 Collection last-year demand 9 10 11 124 The Rajasthan Urban Improvement Trust Rules, 1961 April Rs. P.
Oct.
Rs. P.
Total collection 12 May June Rs. P. Rs. P.
Nov. Dec.
Rs. P. Rs. P.
Balance at the end of year 16 Total amount of remission 13 Signature of Head of office 17 July August Rs. P. Rs. P.
Jan. Feb.
Rs. P. Rs. P.
Amount w r̂itten off 14 Remarks 18 Sept.
Rs. P.
March Rs. P.
Amount refunded 15
1. This register is meant for recording :
(a) Temporary lettings.
(b) Non-recurring demands.
(c) Betterment charges.
(d) Other recurring demands in leased on permanent rent.
2. Separate registers or page, or pages in the register for each kind of demand according to the requirements of convenience may be kept.
. 3. Entries in the register shall be made by the clerk appointed for the purpose and checked by the officer appointed by the Chairman in token of its correctness.
U.I.T. Form No. 23 (See Rule 86) Register of Trust Buildings and lands s.
No.
1 Particulars of property 2 Register of disposal or Site register folio No.
3 Cash Price Rs. P.
4 Cost of addition or alteration, if any Rs. P.
5 The Rajasthan Urban Improvement Trust Rules, 1961 125 How disposed of with autho rity (Method of sale, transfer etc.)
6 Authority 7 Amount for which disposed of Rs. P.
8 Reference t o D & C Register folio 9 Remarks 10 Scheme No.
U.I.T. Form No. 24 (See Rule 87) Register of Disposal of Sites or property Plot No.
1 Area on Sq. yards 2 Date of disposal 3 How disposed of 4 To whom sold or leased 5 Amount if sold Rs. P.
Premium, if any Rs. P.
Rental, If leased Rs. P.
Rate per Sq. Yds.
Rs. P.
No. in rent rolls (Ret. in D & C Register No. 21) 10 U.I.T. Form No. 25 (See Rule 87) Rent Roll No. of rent roll 1 Name of estate 2 Plot No.
3 Name of lessee 4 Date 5 Lease Commences 6 Term 7 Area Rent per Raise Rent Assignment transfer etc.
payable on Date of Date of licence deed or notice of transfer Deed regist ered on Nature, if assigned or transferred 10 11 12 13 14 126 The Rajasthan Urban Improvement Trust Rules, 1961 Reference to S.No. in Demand and Collection Register 15 Remarks 16 U.I.T. Form No. 26 (See Rule 88) Register of Demand and Collection on Account of Copying charges for tlie year.
S. Scheme No. Plot No.
1 2 Collection Arrear Current 7 8 Name& address 3 Total 9 Arrear 4 Balance Arrear Current 10 11 Demand Current 5 Total 12 Total 6 Remarks 13 U.I.T. Form No. 27 (See Rule 92 (2)) Stock Book Description of Article Date Opening Invoice register No. No. of Total balance and date, Name of quantity the supplier received To whom Reference of issued or for issuing Indent what purpose number 6 7 No. of quantity issued Balance Signature of the issuing officer.
10 The Rajasthan Urban Improvement Trust Rules, 1961 127 Signature of Particulars the receiving of disposal officer (Date & Number disposed of) Receipt Number &date Cost of sold Amount Rs. P.
Remarks 11 12 13 14 15 Note : (1) This register shall be maintained in two parts, one of:
(i) Stock of non-consumable nature including Tools & Plants,
(ii) All movable property of Permanent or durable nature.
Other for: (a) Expenditure articles, forms, saleable articles.
(2) Separate page or pages shall be allotted for each kind of property.
U.I.T. Form No. 28 (See Rule 102) Urban Improvement Trust Account/for the month of Account Head Number with symbol 1 19 Heads of Revenue 2 Amount 3 Principal Heads of Revenue:
1. Sale proceeds of land premia on leases.
2. Sale proceeds of buildings.
3. Receipts from Betterment tax.
4. Rents.
5. Temporary letterings.
6. Revenue from markets and hawkers stands.
7. Revenue from sewage disposal.
8. Sale proceeds of trees, grass and fruit crops.
9. Sale proceeds of machinery, tools, plants and other movable property.
10. Sale proceeds of .<?tnro 128 The Rajasthan Urban Improvement Trust Rules, 1961
11. Other Receipts.
12. Interest.
13. Grants and contributions.
14. Recoveries on account of services rendered to private individuals, local bodies and Government.
Total Income of the Year.
Extraordinary and Debts:
15. Loans raised. (i) From Government.
(ii) From open market.
16. Realisation of sinking funds for repayment of loans.
17. Sale proceeds of Government securities.
18. Sale proceeds and credit for cost of stores purchased for general purpose.
19. Recovery of Advances.
20. Deposits.
Totals Grand Total Principal Heads of Expenditure
1. General Administration.
2. Schemes.
3. Engineering.
4. Trust Buildings, Markets and Hawkers places.
5. Works taken over from the Municipal Board/Council.
6. Survey of lands.
7. Refunds.
8. Charges for interest and sinking funds.
9. Cost of work for private, individual, local bodies & Government.
10. Agriculture.
11. Other charges.
(i) Audit Fees
(ii) Total Expenditure , The Rajasthan Urban Improvement Trust Rules, 1S61 129 1 Extraordinary and Debts
12. Payment of loans.
13. Payment to sinking funds.
14. Investment in securities other than sinking funds.
15. Purchase of stores for general purposes.
16. Advances
17. Refund of deposits.
Grand Total Closing abstract for the month of 19 Head of classification. Receipts Payments Opening Balance Cash Treasury Total Receipts/Payments for the month Closing Balance
(1)Cash
(2) Treasury.
1. Certified that the cash balance has been physically examined by actual count and agrees with the account balance. The Trust figures of remittances made into treasury and cheques drawn have been reconciled with the Treasury/Sub-Treasury and the differences, if any, between the treasury and Trust accounts have been explained in the cash book.
2. I further certify that the expenditure entered in the account could not with due regard to the interest of the trust be avoided that to the best of my knowledge and belief, the payments included in this account have been duly made to the parties entitled to jeceive them. I have obtained vouchers for all the payments made and am personally responsible to see that they can not be used again.
(Signature of the Officer) 130 The Rajasthan Urban Improvement Trust Rules, 1961 U.I.T. Form No. 29 (See Rule 103) Abstract of Annual Account for the year.
Account head No. with symbol Principal Head Budget Actuals Savings (Minus/ of Revenue provision Excess Plus) 1
1.
2.
3.
4.
5.
6.
7.
8.
.10-
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Sale proceeds of land premia on leases.
Sale proceeds of Buildings.
Receipt from betterment tax Rents Temporary lettings.
Revenue from markets and Hawkers stands.
Revenue from sewage disposal.
Sale proceeds of Trees, grass and fruit crops.
Sale proceeds of machinery, tools plants and other movable property.
Sale proceeds of store.
Other receipts.
Interest.
Grants and contributions.
Recoveries on account of services rendered to private individuals, local bodies and Govemment;
Total Indorne Extraordinary and Debts Loan raised (i) from Government,
(ii) from open market.
Realisation of sinking funds for repayment of loans.
Sale proceeds of Govemment securities.
Sale proceeds and credit for cost of stores purchased for general purpose.
Recovery of Advances.
Deposits.
Total Extraordinary and Debts Total receipt opening balance Grand Total The Rajasthan Urban Improvement Trust Rules, 1961 131 Account with symbol, Payment Head of Expenditure Account:
1. General Administration.
2. Schemes.
3. Engineering.
4. Trust Building, Markets and Hawkers places.
5. Works taken over from the Municipal Board/Council.
6. Survey of lands.
7. Refunds.
8. Charges for interest and sinking funds.
9. Cost of works for private individuals, local bodies & Govt.
10. Agriculture.
11. Other charges.
(i) Audit Fees
(ii) Total expenditure Extraordinary aiid Debts
12. Payment of loans.
13. Payment to sinking funds
14. Investment in securities other than sinking funds.
15. Purchase of stores for general purposes
16. Advances.
17. Refund of deposits.
Total Extraordinary & Debts Total disbursements Closing balance Total Grand Total 132 The R