(1) The roll for every graduates' or teachers' constituency shall be prepared in such form, manner and language, or languages as the Election Commission may direct.
(2) The roll shall be divided into convenient parts which shall be numbered consecutively.
(3) For the purpose of preparing the roll the registration officers shall, on or before the 1st 1[October], issue a public notice calling upon every person entitled to be registered in that roll to send to, or deliver at his office before the 7th day of 1[November] next following an application in Form 18 or Form 19, as the case may be, for inclusion of his name:
2[Provided that for the purpose of preparing the roll for the first time for the Legislative Council of the State of Madhya Pradesh, the references to the 1st October and the 7th day of November shall be construed as references to the 31st December, 1966 and the 7th day of February, 1967, respectively.]
(4) The said notice shall be published in two newspapers having circulation in the constituency and republished in them once on or about the 15th 1[October] and again on or about the 25th 1[October]:
2[Provided that in relation to the preparation of the roll for the first time for the Legislative Council of the State of Madhya Pradesh, the references to the 15th October and the 25th October shall be construed as references to the 15th January and 25th January, 1967, respectively.]
3[(4A) The provisions of sub-rule (3) and sub-rule (4) shall apply in relation to revision of the roll for every graduates' or teachers' constituency under sub-section (2) (a) (ii) of section 21 of the Act as they apply in relation to the preparation of such roll subject to the modification that references to the 1st October and the 7th day of November in sub-rule (3) and references to the 15th October and 25th October in sub-rule (4) shall be construed respectively as references to such dates, as may be specified by the Election Commission in relation to each such revision.]
(5) The provisions of rules 10 to 27 except clause (c) of sub-rule (1) and clause (c) of sub-rule (2) of rule 13 shall apply in relation to graduates' and teachers' constituencies as they apply in relation to assembly constituencies:
Provided that a claim or an application for the inclusion of a name shall be made in Form 18 or Form 19 as may be appropriate.
4* * * * *
PART V Preservation and disposal of Electoral Rolls 5[32. Custody and preservation of rolls and connected papers.— After final publication of a roll on its revision,—
(a) one authenticated printed copy of the roll shall be retained with the registration officer till at least one year after such final publication of roll after the next intensive revision, or summary revision, as the case may be;
(b) one authenticated printed copy of the roll shall be retained with the district election officer as a permanent record;
(c) one copy of the roll in electronic form shall be retained in the office of the district election officer as a permanent electronic record;
1. Subs. by Notifin. No. S.O. 2315, dated the 21st September, 1961 for certain words.
2. Ins. by Notifin. No. S.O. 3963, dated the 24th December, 1966.
3. Ins. by Notifin. No. S.O. 1127, dated the 1st April, 1967.
4. Second proviso omitted by Notifin. No. S.O. 814(E), dated the 3rd September, 1987.
5. Subs. by Notifin. No. S.O. 3242(E), dated the 24th October, 2013, for rule 32.
Registration of Electors Rules, 1960 (Statutory Rules and Order) 11 11
(d) extra copies of the roll may be disposed of, with the prior approval of the Election Commission, as soon as may be, after the next revision is completed;
(e) all other papers relating to revision of the roll, such as the enumeration pads, copies of the roll used for house-to-house verification, manuscripts prepared on the basis thereof, claims and objections and applications for disposal, shall be retained at least for three years after the completion of the next intensive revision or summary revision, as the case may be.
Explanation.— For the purposes of this rule, the expression "electronic form" and "electronic records" shall have the same meaning assigned to them, respectively, in clauses (r) and (t) of section 2 of the Information Technology Act, 2000 (21 of 2000).]