(26) Published in Gazette of India, Part III, Section 4, Page 2649-50 Dated September 22, 1984 Placed in Lok Sabha on 30.1.85, Rajya Sabha on 31.1.85 Office of the Khuda Bakhsh Oriental Public Library Board, Patna No.II-KBL/Reg.(Bd.Meeting)/84 Dated 19 th August,1984 In exercise of the powers conferred by sub-section(a) of section 28 of the Khuda Bakhsh oriental Public Library Act, 1969 (43 of 1969), the Khuda Bakhsh Oriental Public Library Board, with the previous approval of the Central government, hereby makes the following regulations, namely :-
1. Short title and commencement :
(1) These Regulations may be called the Khuda Bakhsh Oriental Public Library (Board Meetings) Regulations, 1984.
(2) They shall come into force on the date of their publication in the Official Gazette.
2. The Board may meet as many times as may be necessary but shall meet at least once in six months.
3. The Chairman shall fix the date, time and place of meeting of the Board and approve the agenda of the said meeting, a notice of which shall be given by the Member-Secretary to all the members of the Board. In the absence of the Chairman, the meeting shall be presided over by a member elected by the members present at the meeting.
4. Fifteen ‘days’ notice for every ordinary meeting of the Board shall be given to all the members.
5. List of business to be conducted at the meeting shall be dispatched along with the notice or soon thereafter.
6. Presence of four members of the Board shall be necessary to form the quorum for the transaction of the business of a meeting of the Board.
7. If at any meeting of the Board, the number of the members present is less than the required quorum, the Chairman shall adjourn the meeting and the adjourned meeting may be held on a subsequent date at such time and place as fixed by the Chairman with a reasonable notice to all the members and it shall be lawful to dispose of the business at
(27) such adjourned meeting irrespective of the number of members present.
8. In a case of extreme urgency notwithstanding anything provided in regulation 4, the Chairman may, on his own initiative, or at the request in writing of not less than four members, may call a meeting of the Board after giving such notice as he deems reasonable.
9. The minutes of the meeting of the Board shall be maintained by the member- Secretary, shall be circulated to all the members, shall be read at the next meeting and, after approval by the members present, shall be confirmed by the Chairman.
10. Decision on matters of minor importance may be obtained by circulation of papers to the members.
11. If any member considers that any matter on the agenda is, in his opinion, of sufficient importance to be referred to the whole body of the Board, he shall inform the Secretary, who shall refer the matter to each member. The matter shall then be postponed to some future meeting at which the opinions of the members, submitted in writing, shall be read, discussed and a decision may be taken.
12. The Member-Secretary shall maintain proper records and minutes of all the proceedings of the meeting of the Board and take action to give effect to the resolutions passed by the Board.
13. A copy of the minutes of every meeting of the Board shall be sent to the Central Government.
(28) Published in Gazette of India, Part III, Section 4, Page 2648-49 September 22, 1984 Placed in Lok Sabha on 30.1.85, Rajya Sabha on 31.1.85 Office of the Khuda Bakhsh Oriental Public Library, Patna No.II-KBL/Reg.(Admin)/84 Dated, 19 th August,1984 In exercise of the powers conferred by sub-section9a) of section 28 of the Khuda Bakhsh Oriental Public Library Act, 1969 (43 of 1969), the Khuda Bakhsh Oriental Public Library Board, with the previous approval of the Central government, hereby makes the following regulations, namely: -
1. Short title and commencement : These Regulations may be called the Khuda Bakhsh Oriental Public Library (Administration) Regulations, 1984).
(2) They shall come into force on the date of their publication in the Official Gazette.
2. Powers and functions of Director The Director shall perform his duties under the supervision and control of the Board and shall have the following powers and functions, namely :-
(i) Subject to any direction that may be given by the Board, the Director shall be the principal executive and controlling officer of the Library and shall be responsible for the proper administration of the library.
(ii) The Director shall prescribe duties of all the officers and staff of the Library and shall exercise such supervision and disciplinary control as may be necessary for smooth working of the library and shall sanction all kinds of leave as may be admissible under the regulations.
(iii) The Director shall pass orders regarding confirmation, crossing of efficiency bar, reward, punishment, etc. in respect of clerical and other sub-ordinate staff.
(iv) The Director shall coordinate and exercise general supervision over all research and other activities of the Library and shall provide all possible facilities to the visitors and research scholars for their study in the reading room of the Library.
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(v) The Director shall get –
(a) the bills prepared for various items of expenditure
(b) compile the monthly and annual accounts, and
(c) maintain all accounts and matters pertaining thereto.
2. Accounts and Audit Primary accounts of the Board shall be maintained in registers in the prescribed forms as listed below:
(a) Cash;
(b) Subscription;
(c) Maintenance of grant of the Central Government;
(d) Maintenance of grant of the State Government;
(e) Contribution from other sources;
(f) Other receipts namely sale of catalogues, publications, etc.;
(g) Pay of officers and establishment;
(h) Travelling and other allowances;
(i) Other charges, such as contingencies, leave salaries, etc.;
(j) Contributory provident fund accounts of the employees;
(k) Securities and other Capital investment;
(l) Stock of cheque books;
(m) Stock of receipt books
(n) Stock of furniture and office equipments;
(o) Stock of stationer;
(p) Stock of publication;
(q) Library’s land and building register;
(r) Library accession register;
(s) Miscellaneous stock;
(t) Other forms prescribed from time to time by the Board.
4. The accounts and transactions for each month shall be compiled in a monthly abstract of receipt and payments under the prescribed heads of account. The monthly abstract shall show the figures for the current month as well as progressive totals to the end of the month.
5. As soon as practicable after the accounts for a given year are closed, but not later than the end of June, the Director shall get compiled annual accounts for the preceding year of the Board’s fund showing: -
(a) Receipt and Payment accounts ;
(b) Income and Expenditure accounts; and
(c) Balance Sheet and Capital account.
6. The Director or any other officer of the library as authorised by the Board, shall draw and disburse all expenditure and shall keep accounts of all receipts and payment. He shall see that proper vouchers are produced for all the disbursements and that they are cancelled so that they cannot be used again. Vouchers shall be kept for three years
(30) and then destroyed but not before the audit objection to these years are disposed of.
7. All moneys received on behalf of the Board shall be credited with the State bank of India, Patna. However, an imprest money not exceeding Rs.1,000/- may be kept by the office of the Director for meeting contingent expenses.
8. The Annual Accounts of the Board as certified by Comptroller and Auditor General of India or any other person appointed by him in his behalf together with the Audited Reports thereon shall be considered and adopted by the Board before presentation to Parliament. __________