(a) The reception is not in any way connected with or organised by any political or communal body
(b) No form of personal presentation is received by him except articles of trifling value;
(c) The prior sanction of the Chief of the Naval Staff or where necessary, of the Government, is obtained.
(2) When attending such a reception, the officer shall, in his reply, if any, confine himself to an expression of thanks on his own behalf and on behalf of the officers and sailors under his Command, and an appreciation of the cooperation received from the local civil authorities, see regulation 0119 (Gifts). See regulation
3406. (Public speeches).
0123. Prisoners of war. (1) Officers are to take particular care that all prisoners of war are treated with humanity, that their personal property is protected, and that they receive their proper allowance of provisions; they are to have every comfort of air and exercise which the circumstances will admit of, but they are carefully to be watched and guarded to prevent their committing any hostile acts.
(2) The permanent detention of both naval and military prisoners of war will be on shore under arrangements made by the military authorities. They will be embarked in Indian Naval Ships, or in transports, for temporary custody or for transit over sea.
0124. Evolutions. Every Officer is to follow the motions of the Senior Officer present in regard to performance of any evolution or the carrying out of any duty which should be done at the same time as they are done in Senior Officer’s ship, unless such Senior Officer should dispense with his doing so.
0125. Officers Performing Special Duties. Every officer holding a Command is to afford to every officer under his Command charged with special or particular duties, the means of performing them properly and faithfully, so that no officer may be enabled to allege the want of such means in case of default.
0126. Indian Naval Ship. The title “Indian Naval Ship” (I.N.S.) is to be confined strictly to commissioned ships flying the white ensign, and is not to be applied to those fleet auxiliaries which are manned by mercantile crew.
0127. Accounts. (1) Every officer who is required to keep accounts of the receipt and expenditure of public money, stores or provisions, shall take care that they are rendered correctly and that every transaction is set out in the documents precisely as it occurred.
(2) The cashbooks are to be written up in ink. Each entry is to be checked and initialled by the commissioned officer responsible for the accounts concerned.
0128. Signing of Books, Accounts, etc. (1) Every officer before he leaves the ship to which he belongs shall, as far as practicable and where necessary sign all books, accounts, and certificates which may be necessary to enable the officers to take over their respective accounts.
(2) Every officer is to examine very carefully all ship’s books, accounts of the receipt, expenditure or other disposal of money, stores or provisions, and all other books, accounts or papers before he signs them; he should sign such documents only when he knows them to be correct, and he is never to sign a certificate for any service without being satisfied that such service has actually been performed. See also regulation 1008.
0129. Procedure for Change of Name. (1) All application for change of name by officers and sailors including apprentices shall be forwarded in duplicate through the normal channel to the Chief of the Naval Staff in Form I.N. 569, in the case of sailors, a copy of the application shall also be sent to the Commodore, Bureau of Sailors, Bombay.
(2) For the purpose of those orders ‘Name’ includes surname and first name, and a name is deemed to be changed if the spelling is altered, or if the name is split into a given name and surname.
(3)These orders do not apply where an officer or sailor merely contests the correctness of the entry of his name in his Service Record without desiring to assume or use a new name. In such a case, documentary evidence (e.g. birth certificate, University or School Leaving Certificate or an Affidavit of the Parents/Guardian) must be produced in support of his contention, when the error may be corrected without further formality. In the case of sailors, the correction may be carried out under the signature of the commanding officer of the ship or establishment; a notation to this effect shall be made on the Service Documents and the Commodore, Bureau of Sailors, Bombay shall be informed of the alteration. Until the correction is made, the original records will be taken, to be correct.
(4) Entered under an assumed name, who A sailor wishes his services to be recorded under his true name, shall produce a certificate of birth, together with documentary evidence from some responsible person that he is the individual named therein and these documents shall be forwarded to the Chief of the Naval Staff with the application for change of name
(5) If, without contesting the correctness of the entry of his name in his Service Record, an officer or a sailor desires to be described in official documents by a name different from that stated in his Service Record, he must either produce documentary evidence, e.g. an affidavit showing that the name by which he desires to be described is that by which he is usually known, or explain satisfactorily the circumstances in which the alteration in the name is desired.
(6) Applications for change of name by officers and sailors may be approved by the Chief of the Naval Staff without further reference to any other authority. The change of name will be effected from the date approval has been given by the Chief of the Naval Staff.
(7) When a change of name has been approved, the following further action shall be taken :-
(a) After permission is accorded to applicants for change of name by the Chief of the Naval Staff, officers shall arrange to notify the change of name in the Gazettee of India and sailors in the Gazette of India or in the Gazette of their State. Pending issue of the Gazette notification, the officers/sailors shall continue to be known by their existing names, and no change in thje records will be carried out
(b) Final approval for the change of name will be accorded after issue of the Gazette notification referred to in (a) above. This will be published in the Return of Appointments, Promotions and Awards (short title ‘NA List’ in the case of officers, and in the Bureau Orders in the case of sailors).
Service records will than be amended and the new name will be used in all subsequent correspondence.
(c) The Controller of Defence Accounts (Navy), Bombay will be informed of the change of the name by the Chief of the Naval Staff.
(d) The service records of officers will be amended in Naval Headquarters, and those of sailors by the Commodore, Bureau of Sailors, Bombay. The new name will be recorded after the old name on all existing official records and documents. On all documents subsequently prepared, the new name only will be used. New Indian Armed Force Identity Cards and pay Books will be issued by the appropriate authorities. Soon after the change of name of an officer or sailor has been notified in the Gazette, Commanding officers will ensure that the Armed Forces Identity Cards and the Pay Book issued in the old name are returned to INS Kunjali, and the Supply Officers-in-charge, Naval Pay Office respectively for cancellation; an application will at the same time be made for issue of new ones.
(e) Officers shall forward their commissions through proper channel to the Government for amendment, quoting particulars of the Gazette in which the change of his name.
(8) When a change of name has been approved, the officer or the sailor concerned may also take any other steps necessary or desirable to give publicity to change of his name.
0130. Change in Date of Birth. (1) Requests for change in record of date of birth of officers and sailors will not be encouraged. Only in very special cases may a change be sponsored, provided there is overwhelming evidence to show that the date of birth recorded in the service record documents is incorrect. Unless such requests are made within reasonable time of the commencement of service, they will not normally be considered. No requests made about the time of superannuating shall be entertained.
(2) (a) Request for change in record of date of birth of officers and sailors shall be forwarded to the Chief of the Naval Staff.
(b) The Chief of the Naval Staff is empowered to effect changes in record of the dates of birth of officers and sailors in the following types of cases subject to the provision that no re-adjustment of pay and allowances will be made:-
(i) Cases of commissioned officers where alteration becomes necessary due to a clerical error.
(ii) All cases of sailors.
(iii) The chief of the Naval Staff may at his discretion authorise the Principal staff Officers in Naval Headquarters to dispose of cases of sailors. These cases should receive the personal attention of the Principal Staff Officer concerned.
(c) In cases other than those mentioned in sub reg (b) no change in the date of birth will be effected without the prior approval of the Government.
(3) Where a change in the record of date of birth is ordered no retrospective adjustment of pay and allowances will be permitted, in other words, the change will be given effect to from a prospective date.
(4) No alternation of the age of personnel who have become non-effective will be permitted.
0131. Restrictions on the Marriage of Candidates for Grant of Commissions. The following restrictions on the marriage of candidates for the grant of commissions (General and Special Duties List) shall be applicable on entry and during/on completion of training:-
(a) Where the upper age limit for direct entry for pre commission training is 25 years or below, only unmarried persons (which exclude widowers and divorcees even though without encumbrances) are eligible for recruitment.
Notes (i) This rule shall also apply to married sailors.
(ii) Where the upper age limited of entry is over 25 years e.g., in case of technical branches marriage shall be no bar for entry in the case of candidates who are 25 years old or above
(iii) Direct entry officers shall not be permitted to marry during the period of probation.
(b) No officer shall be permitted to marry before completion of training.
Note The period of training in the case of an Executive officer will include training at sea for watch keeping certificates/award of wings in case of Naval Aviation Pilots; in the case of Engineering and Electrical officers it will include their entire training up to and including the specialisation courses.
(c) Officers who marry during the period specified in sub reg (a) Note (iii) and sub reg (b) shall be liable to be discharged from the service and shall be required to refund the cost of training if discharged.
(d) Officers who marry after the period specified in sub reg (a) Note (iii) and sub reg (b) but before attaining the age of 25 years, shall not be elegible for married accommodation until they attain that age, but may be permitted to live ashore under own arrangements.
0132. Acceptance of Employment by Naval Officers who are granted Pension, Gratuity or any other Benefit. (1) An officer, irrespective of the type of commission held by him, who is granted any pension, gratuity or other benefit in respect of his Naval service or who is likely to receive any pension, gratuity or other benefit, will be required to obtain permission of the Government before accepting an employment under a Government outside India at any time after his Naval service has ceased. For this purpose “employment under a Government outside India” shall include employment under a local authority or corporation or any other institution or organisation which functions under the supervision or control of a Government outside India or an International organisation of which India is not a member’. In this connection it may be added that the permission will not be granted for acceptance of employment under a foreign mission in India before the expiry of at least 3 years from the date an officer ceases to be in Naval service.
(2) An officer of the rank of Captain or above, whether substantive or not who is granted a pension or gratuity or other benefit in respect of his Naval service, or who is likely to receive any pension, gratuity or other benefit, will be required to obtain the permission of the Government prior to accepting employment before the expiry of two years from the date his Naval service ceases, in the following:-
(a) Commercial Employment in Private undertakings. For this purpose ‘Commercial Employment’ shall mean employment in any capacity including that of an agent under a company, firm or individual engaged in trading, commercial, industrial, financial or professional business, and shall include also a directorship of such company and partnership of such firm and also for setting up practice, either independently or as a partner of a firm, as adviser or consultant in matte]rs in respect of which the Service officer:-
(i) Has no professional qualification and the matter in respect of which the practice is to be set up or is carried on are relatable to his official knowledge or experience;
(ii) Has professional qualifications but the matter in respect of which such practice is to be set up are such as are likely to give his clients an unfair advantage by reasons of his previous official position.
(b) Employment in a civil post under the Central or State Government or an Administration of Union territory or in a post under a body corporate owned and controlled by Government, if an officer has been allowed to retire prematurely at his own request; such permission will not, however, be required if an officer has retired from Naval service in normal course on completion of the standard service prescribed for his rank or if he has been invalided from Naval service on grounds of ill health or physical disability.
Such permission will not be necessary in cases where due to personal reasons the officers proceeding on normal retirement are allowed to retire a few days earlier (not exceeding one month) than, the due date.
(3) No Service or disability pension or other recurring benefits shall be payable to an officer who accepts an employment in contravention of the provisions of sub-regulation (1) and (2) in respect of any period for which he is so employed or such longer period as the Government of India may direct. Gratuity where due, but not already paid, will also be liable to be forfeited in part or in full as may be decided by the Govt of India. An officer permitted by the Government of India, before his Naval service ceases, to take up a particular employment of any of the types specified in sub reg (1) and (2), shall not, however, be required to obtain subsequent permission for his continuance in that employment
(4) A retired officer who had held posts in Authorities, Boards, Tribunals, etc., involving the discharge of judicial or quasi-judicial functions shall not be given permission to set up any practice which will require appearance before the Authority, Board, Tribunal, etc., having the jurisdiction over the area which were under the jurisdiction of the retired officer during his service.
(5) Request from Naval officers while still in service for accepting post retirement commercial employment shall not be entertained.
(6) Applications from officers seeking government permission for acceptance of employment of the types specified in sub regulations (1) and (2) will be forwarded to the Chief of the Naval Staff giving full particulars in respect of employment in question on the prescribed proforma.
0133. Civil Employment While on Leave. (a) No serving officer or sailor will accept any private employment while on casual leave, annual leave or furlough.
(b) The permission of the Government will be necessary for acceptance of the following types of civil employment, while on leave preparatory to retirement or resignation of commission or release;
(i) Employment under foreign governments. Permission for acceptance or such employment as defined in regulation 0132 (1) is required to be obtained by all commissioned officers irrespective of their rank.
(ii) Civil Government Employment: All officers of the rank of Captain and above who retire prematurely (i.e. other than retirement on earning the maximum pension of the rank or on attaining the age of compulsory retirement or on invalidation on grounds of ill-health or physical disability), will be required to obtain the permission of the Government for accepting civil Government employment as defined in regulation 0132 (2) (b) during the leave preparatory to retirement.
(iii) Commercial Employment. All officers of the rank of Captain and above will have to obtain prior permission of the Government for accepting commercial employment as defined in regulation 0132 (2)(a) during the leave preparatory to retirement.
(c) Application for obtaining Government permission for accepting employment under the provision of (b) above will be forwarded to the Chief of the Naval Staff giving full particulars in respect of the employment in question.
0134. Private Fire Arms. See Appendix 1 to part 1