(a) Form NSO 266 – Report of Inspection of the Ship on completion of building, Large Repair or Re-commissioning Refit.
(b) IN 935 – Form for Reporting Completion of Magazine and Shell Room Electrical Arrangements
0336. Docking. (1) The Captain shall report to his Administrative Authority whenever his ship is docked or undocked.
(2) When the ship is in dock, he shall take care that proper precautions are taken to prevent accidents. See also chapter 44, section II.
0337. Main Propulsion Machinery Trials. The Captain and all officers of the ship concerned shall be on board at all main propulsion machinery trials under way while they are proceeding, and the Captain and the Engineer officer shall sign the reports. In ships fitted with a combination of mechanical and electric drive, the Electrical officer shall be associated with these trials and shall also sign the reports.
(See also regulations 0518 and 0606 (14).
0338. Machinery. On first appointment, the Captain shall make himself acquainted with the construction and condition of the main and auxiliary machinery and boilers, with the nature and extent of any major repairs they have undergone, and with all the facts necessary to give him a thorough knowledge of the capabilities of the ship with respect to her machinery equipment.
(2) He shall pay the most careful attention to all matters connected with their preservation and maintenance, and shall take care that they are frequently examined and overhauled by the ship’s staff in order to reduce the possibility of mishaps as well as the number of defects requiring to be made good by the dockyard.
(3) Should the Engineer officer make to him any representations with reference to the repairs or preservation of the machinery or boilers which the exigencies of the service do not admit of being carried out either immediately or at an early date, he shall direct the Engineer officer to record the particulars in the Engineering Master Log.
(4) Should the Engineer officer represent to him that an order he has given may cause injury to the machinery or boilers, or a useless expenditure of fuel, he shall unless he countermands such order, cause the order given and the representation made to be recorded in the Engineering Master Log.
0339. Maintenance of Electrical Gear and Circuits. (1) A routine shall be prepared and executed for the systematic inspection and testing of all circuits and the upkeep of all boxes, motors, etc. A detailed examination of the gear shall be made monthly, and all boxes, motors, and fittings kept clean and all connections tight.
Watertight fittings and boxes fitted in exposed positions should be opened only when necessary, as indicated by a faulty test or on a defect arising.
(2) No circuits shall be fitted without prior sanction of the Chief of the Naval Staff having been obtained.
(3) Regular attention shall be given to the upkeep and maintenance of all rotating machinery, such as motors, generators, etc., according to the standard practice.
(4) After a refit, when all the electrical fittings and apparatus are in place and complete, the representative of the Admiral Superintendent of the Dockyard shall carry out the final testing of electrical circuits. He shall ascertain whether all generating machinery, motors and all the electrical fittings are in working order. The equipment shall be inspected conjointly by the representative of the Admiral Superintendent of the Dockyard and the Electrical officer of the ship. They shall also submit to the Chief of the Naval Staff through the Admiral Superintendent Dockyard, a certificate, in triplicate, that the electrical equipment ios in all respects satisfactory.
One copy of the certificate shall be inserted in the ship’s book for record.
0340. Defects. (1) The Captain shall at all times keep himself thoroughly informed of the general state of the ship and of the condition of her hull, machinery, armament and equipment, in order that timely steps may be taken to repair any defects which may exist or are likely to develop.
(2) He shall keep the ship as free from defects and as ready for service as the means on board will permit and shall cause the artificers to repair such defects as may be within their means so that as little assistance as possible may be required of the dockyard or other establishments, In this so far as the exigencies of the service will admit, he shall be afforded the necessary opportunities by the Administrative Authority or Senior Officer. See regulation 0516(2).
(3) He shall take care that the instructions contained in Chapter 44, Section I, are complied with.
0341. Report of Accident. The Captain shall report for the information of the Chief of the Naval Staff, in detail, and by the earliest opportunity through the usual channels, whenever any important fitting or equipment is materially damaged, or whenever any accident of a serious nature occurs to the ship’s hull, machinery, or boilers, or when ever an outbreak of fire occurs on board, See regulation 0313(3) on Anchors and Cables and Regulation 0357 on Reporting fires.
0342 to 0344, Blank.
SECTION III – ORGANISATION (See also Chapter 4)
0345. Divisions. (1) The Captain shall organise the ship’s company into divisions, and shall appoint a Divisional officer of each division, who shall have under his orders as many other officers as the number on board will admit.
(2) He shall delegate command and responsibility to each Divisional officer to the fullest extent possible, and shall take special care that each one conforms in every particular to the Instructions for Divisional officers (Chapter 10, Section II).
(3) He shall encourage the officers and petty officers of divisions, on whose zeal and capability the efficiency of junior sailors depends, to take a keen interest in the training, promotion and welfare of the sailors under their charge.
(4) Divisions shall be organised under the officers of their own branch or department, so far as this is practicable and, if necessary, divided into sections, according to the duties of the department, under definitely assigned petty officers.
(5) Engine-room Artificers and Mechanicians shall form a separate division.
0346. General Duties. (1) The Captain shall arrange the general duties of the ship or establishment so that all sailors bear their share so far as the departmental responsibilities of the different branches will permit according to their different circumstances, and so that necessary work out of normal working hours, whether departmental or general, is shared as evenly as possible.
(2) He should take care that officers and senior specialist sailors responsible for the efficient operation of the various quarters are not employed on work which is detrimental to their special duties.
0347. Watch and Station Bill and Quarter Bill. (1) The Captain shall cause the established Watch and Station Bill (Form I.N.339), or Station and Fire Bill (Form I.N.339), to be completed as far as applicable to the ship. They shall be distributed as necessary to ensure maximum efficiency, the officers to whom they are issued being responsible for keeping them corrected, and for transferring them to their successors on leaving the ship.
(2) As stated on the Quarter Bill (Form S.255) one copy of which is supplied on commissioning, the stationing of the ships company at any degree of readiness is the responsibility of the Captain. The various pages of the Quarter Bill shall be inspected by the officers concerned and copies shall be made and displayed as necessary for the information of their departments. See also regulation 1401 (6).
(3) Sailors other than from seamen branch shall not be assigned duties, which require their frequent attendance at drills or exercises during their normal working hours.
(4) Logistics cadre sailors, when at action stations, generally perform duties in departments other than their own and should accordingly be allocated to specific action stations, in lieu of seamen, so far as suitable duties can be found form them.
These duties should normally be such as have to be performed only in the first and second (as distinct from lower) degrees of readiness and need a minimum of technical fighting training. While it must be ensured that sailors are competent to carry out their action duties, it is important that training and practice in those duties should not make a serious inroad into their normal logistics work.
0348. Health Precautions. (1) The Captain shall see that the sailors are properly clothed in the established uniform, according to the nature of the climate in which they may be serving; that they are generally clean in their persons and dress, and that they are never permitted to remain in wet clothes, nor sleep in wet beddings, when it can possibly be avoided.
(2) Bedding is to be aired as often as possible.
(3) He shall take care that the officers and sailors are permitted to avail themselves of the special fittings provided in the ship for personal ablutions; that as much fresh water as practicable is issued for the purpose; that the bathroom, when so fitted, is kept supplied with both hot and cold water; that it is open for use every evening after quarters; and that proper times are appointed for sailors to wash their persons, so that it may be part of the daily routine.
(4) He may, at his discretion, re-allocate bathrooms when, owing to changes in complement or numbers borne, this appears necessary. The details of any such reallocation shall be reported to the Administrative Authority
(5) Whenever it becomes necessary to improvise accommodation for officers and sailors ashore or afloat, he shall cause the same to be inspected and reported on by a medical officer before being used.
0349. Smoking Regulations. (1) Subject to the approval of the Administrative Authority or Senior Officer, who shall ensure that the regulations in ships of the same type or class under his command are similar, the Captain will appoint places where the officers and ships company may smoke and the times between which smoking is permitted. Smoking between decks shall be strictly controlled and limited to the appointed places and times.
(2) The Captain shall take care that the regulations concerning prohibition of smoking in or near any position where ammunition is stored or kept, or when ammunition is being embarked or disembarked, are strictly observed. See also regulation 0357 to 0360.
(3) He shall see that the smoking regulations concerning prohibition of smoking in the following places are enforced:-
(a) In dangerous areas.
(b) In the vicinity of dangerous areas.
(c) In the light decks of carriers except as authorised.
(d) When embarking or disembarking gasoline, kerosene, antifreeze or dope.
(e) Throughout the ship when there is a serious leakage of gasoline.
(f) When discharging Oil sullage.
(g) In gasoline or kerosense engined craft.
(4) Sailors under Training. While serving in a training ship or training establishment, during initial training no sailor shall be allowed to smoke either on shore or afloat.
(5) Smoking in the boats of Indian Naval Ships is prohibited when on duty but may be permitted at the discretion of the senior officer, subject to compliance with clause 3 (g), if a boat is detached on service for any length of time.
(6) Smoking may be permitted in ships alongside, in dockyards and establishments, and on wharves and jetties at the hours and in the places sanctioned by the regulations applicable to Indian naval dockyard control or in armament depots shall be strictly observed.
0350. Posting Sentries. (1) The Captain is responsible that when a sentry is posted, the officer or sailor posting the sentry defines clearly the purpose for which he is posted and the extent of his post.
(2) When the sentry is armed and issued with ammunition, his orders shall be read to him at the beginning of his watch. These shall be in writing and shall give him precise instructions regarding the loading and use of fire arms, the accounting for ammunition and his posting and relief.
0351. Working Parties. (1) The Captain shall take care that detached working parties are, when practicable, placed in the charge of a commissioned officer with a proportion of subordinate and petty officers to assist him. The officer-in-charge shall on n o account quit the party to follow his private affairs, nor shall he allow any person under his orders to do so, and he shall conform to the regulations of the establishment in which he may be employed at the time.
(2) Arrangements shall, as far as possible, always be made for sailors in working parties, or employed out of the ship, to return to their dinners at the ususal time, as no sailors should be absent from the ship during meal hours except in case of necessity. Working parties for the shore shall, on all ordinary occasions, breakfast before being sent away from the ship.
0352. Kit Lockers. (1) When Indian Ships are built, they are equipped with sufficient kit lockers to provide one for each sailor in the war complement. To provide for mobilisation or other emergency, it is essential that all these lockers should be in their authorised positions even though some may not be used in peacetime. Approval of the Administrative Authority shall always be sought before landing or transferring any kit lockers from ships in commission, under refit or reserve.
(2) The Captain shall ensure that sufficient numbers of kit lockers of the appropriate types are at all times maintained on board to met the requirements of the latest approved war complement. Any deficiencies shall be reported
(3)The Captain shall assign blocks of lockers to heads of departments on the basis of the war complement; they in turn shall allot groups of lockers to Divisional officers, who are responsible for individual allocation to sailors and who shall keep record of such allocation. The Master-At-Arms shall also keep a complete record for the whole ship’s company.
(4) Divisional officers shall ensure that all lockers, including spares allotted to them are kept in an efficient state and shall report all defects. Lockers should invariably be inspected before re-allocation.
(5) The Shipwright officer is responsible for raising defect lists for locker repairs beyond the capacity of ship’s staff; these must be kept to a minimum. Minor repairs shall be effected as follows:-
(a) Lockers assigned to Engine Room sailors. Engine-room Department.
(b) Lockers assigned to Naval Air Arms sailors. Air Department.
(c) Lockers assigned to Electrical sailors. Electrical Department.
(d) Lockers assigned to all other sailors. Shipwright Department.
0353. Muster by open list.
(a) The Captain is to muster the ship’s company once in each quarter. If due to operational/administrative reasons, this cannot be done, the Captain is to explain the same to his Administrative Authority. The Administrative Authority shall have the discretion to waive this requirement for the quarter.
(b) In case of ships/establishments with complements of 300 and above, the authority to muster may be delegated by the Captain to the Heads of departments/Officer-in-charge to muster their own sailor.
(c) These musters are to be reported by the duly assigned sailors of the Regulating branch or in his absence by the sailor carrying out these duties as nominated by the Captain (See regulation 1906).
SECTION IV – NUCLEAR BIOLOGICAL CHEMICAL AND DAMAGE CONTROL (N.B.C.D.) ORGANISATION, VENTILATION, WATERTIGHT INTEGRITY AND FIRE.
0354. N.B.C.D. Organisation. (1) N.B.C.D. Organisation concerns in varying degrees all departments in the ship. It requires forethought, preparation (including careful and continual maintenance of structure and equipment) and training beforehand, followed by swift correct action to minimise the effect of damage and casualties when they occur. In general the forethought and preparation directly concern heads of departments, whose activities are co-ordinated by the Executive officer. Whilst training and action are primarily the concern of the N.B.C.D team, under the direction of the N.B.C.D officer, in certain circumstances heads of departments will become directly involved. In ships, the N.B.C.D officer should be made responsible for “darken ship” arrangements.
(2) Full details of the responsibilities of heads of departments, specialists officers and other concerned are given in orders issued by the Chief of the Naval Staff from time to time. The Executive officer is responsible to the Captain for the overall efficiency of the N.B.C.D officer. Monitoring officer, and Damage control Engineer officer.
(3) In the absence of officers specifically appointed by the Chief of the Naval Staff for these duties, the Captain shall detail officers to act a N.B.C.D. officer, Monitoring officer, and Damage Control Engineer officer.
0355. Ventilation. (1) The Captain shall use his best endeavours to ensure that cleanliness and good ventilation prevail through-out the ship; that all compartments are kept dry, and that the drains are frequently flushed and maintained in good order, also that all ventilation pipes and fittings are efficient and ready for use.
(2) He shall establish regulations for the control of ventilation in accordance with the orders issued by the Chief of the Naval Staff and shall cause a properly organized ventilation party to be formed for this purpose. Subject to the regulations for watertight integrity, he shall take every means to ensure a thorough natural circulation of air throughout the ship at all times.
(3)The N.B.C.D officer shall be responsible for the ventilation organisation and routine throughout the ship except in the machinery compartments, which are the responsibility of the Engineer Officer.
(4) The Captain shall take care that the regulation s laid down in orders issued by the Chief of the Naval Staff for the storage and handling of gasoline, kerosene, etc.
and for the ventilation of gasoline compartments are strictly observed.
(5) The Engineer officer shall have charge of all ventilating trunks and valves in connection with the ventilating system, including forced draught and fan ventilation trunking to or from boiler room and main engine-rooms and its associated flaps and gratings, but excluding other ventilating trunking above the weather deck and its associated flaps, gratings, cowls and mushroom tops. These shall be in the charge of the Shipwright officer, (see regulation 1711).
0356. Watertight Integrity. (1) The Captain is responsible that the rules for watertight integrity contained in the Damage Control Manual are strictly observed, and shall issue orders for the maintenance of watertight integrity at all times. A record of the opening and closing of watertight compartments shall be kept in the Watertight Integrity Log. Form S. 326.
(2) He is responsible for the letter markings on all watertight openings, the colour of the markings being determined by the Chief of the Naval Staff. He shall see that all colours, letters and other damage control markings are at all times readily distinguishable.
(3)With the exception of weather doors and hatches fitted on the weather decks, all watertight doors and all watertight hatches of whatever nature and where-ever fitted, with their securing arrangements and gears, as well as all armoured hatches with their lifting and securing gear, are in the charge of the Engineer officer, who is responsible for their efficiency.
(4) The Shipwright officer’s responsibility for the efficiency of watertight fittings is laid down in regulation 0355(5) and Chapter 17.
(5) The Captain shall pay the strictest attention to the necessity for frequently exercising the crew in watertight discipline, in order that the fullest advantage may be derived in case of need, from the means provided for the protection of the ship from the risks incidental to action damage, collision or fire, and a record of such practice shall be inserted in the ship’s log.
(6) Sailors shall be detailed whose duty it will be, when the order is given, to proceed with all speed and close the doors to which they are severally appointed, This shall be a peremptory arrangement in all ships, and the Captain shall take special care that the ships company, so detailed shall be sufficient to provide for the casualties in action, or from sickness and other causes of absence.
0357. Fire Regulations. (1) The Captain shall take every precaution for the security of the ship against fire and shall establish fire stations and general regulations for the duties to be performed by officers and sailors should any fire break out, either during action or at any other time; in doing this he shall be guided by the ship’s Watch Bill, and orders issued by the Chief of the Naval Staff.
(2) He shall cause copies of the drawings showing the position and lead of all pumps, cocks and valves connected with the fire service and flooding arrangements of the ship to be displayed in a conspicuous position for the use of officers and sailors.
(3) He shall see that the instructions and precautions against fire laid down in orders issued by the Chief of the Naval Staff and in I.N.B.R. 12 – Naval Storekeeping Manual are strictly observed.
(4) Every ship in dock, or alongside within an dockyard with reduced crew shall go to fire stations daily at the usual time of evening quarters and care shall be taken to ascertain that everything is in readiness for extinguishing fire and that in the absence of a portion of the crew on leave or from any other cause the sailors remaining on board are properly acquainted with, and capable of performing, all the duties appertaining to such an emergency.
(5) Copies of poster IN 397 precaution against fire on board I.N.Ships, will be displayed on the messdeck, in the engine-room and in the officer’s quarters.
(6) On reporting fires on board see regulation 0341, and orders issued by the chief of the Naval Staff from time to time.
0358. Compartments to be Tested Periodically. (1) The compartments of ships shall be tested periodically for watertightness. Once a year in each ship a compartment, selected by the Flag or Senior Officer in command, will be especially tested by flooding or by air pressure as the Flag or Senior Officer in command, may direct. If the test is by flooding and the compartment selected is a small one, no previous notice will be given. If it is intended to flood a large one, opportunity should be taken of the ship being in dock. The keel should rest entirely on the blocks, sufficient water only being removed from the dock to allow this to be done, the vessel being adequately shored for the purpose by dockyard staff as necessary. Due precautions shall be taken to remove any stores or fittings liable to damage. The result of the test shall be reported.
(2) Effect upon Stability. If it is at any time decided to test a large compartment by flooding when the ship is afloat, special attention should be given to the effect upon the stability of the ship and its range, according to the amount of water admitted at one time and that the periodical tests have been carried out properly.
(3)Inspection. Whenever ships are inspected, inspecting officers shall satisfy themselves that the condition of the watertight compartments, fittings, etc., is satisfactory, and that the periodical tests have been carried out properly.
0359. Safety Matches and Lighters. (1) The Captain shall take care that only safety matches are brought on board I.N. Ship and that proper precautions are taken in their use and storage.
(2) He shall see that the instructions regarding the use of safety matches are strictly observed, and that they are never taken into dangerous areas, store rooms, slop-rooms or holds.
(3)The carriage of spirit-filled, gas filled, or other automatic lighters and nonsafety matches is prohibited in the following circumstances:-
(a) In Indian Naval Ships carring aircraft.
(b) In aircraft and hangars.
(c) By persons working on or in the vicinity of aircraft.
(d) In compartments containing explosives.
(4) At inspection the inspecting officer shall satisfy himself that proper precautions have been taken to prevent accidents from the use of matches or lights.
See regulation 0349 smoking regulations.
0360. Inflammable Liquids and Substances. (1) The Captain shall take care that no inflammable liquid nor any substance of an explosive or dangerous character (including fuel for spirit-filled, gas-filled, or other automatic lighters), nor anything susceptible to spontaneous ignition, shall be on board as private property without the special sanction of the Administrative Authority except the following which shall be stowed as indicated below:-
(a) Spirits for the use of officers will be stowed in the appropriate officer’s store or mess
(b) Photographic and cinematographic films shall be stowed in compartments adjacent to magazines.
(c) Private ammunition, which shall be brought on board only by permission of the Captain, shall be stowed in a position, approved by the Captain, above the water line and not with other explosives or with any firearms.
See Appendix 1 to Part 1.
(2) No inflammable liquids other than those specified in the sea store establishment, and spirits for consumption, shall be received on board except for conveyance. Unless in the sea store establishment, they shall not be received on board for completing defects.
(3)No mineral oil of any kind other than specially approved by the Administrative Authority shall be used for lighting or any other purpose.
(4) Whenever materials, substances, or equipment, which can be regarded as constituting a fire or explosive risk are intended to be used by dockyard workmen in ships in commission, the ship’s officers shall invariably be informed before the work begins.
0361. Stability. Removal of Ice, Restriction on Use of Furnace Fuel Oil, Flooding of Furnace Fuel Oil Tanks. (1) As ship become older, their normal stability is likely to be reduced, and it becomes necessary from time to time for the chief of the Naval Staff to issue instructions, relating to particular ships or classes of ship-s, which impose restrictions on the use of furnace fuel oil or on the flooding of furnace fuel oil tanks when the ship is approaching the light condition, Such instructions must be strictly observed.
(2) In destroyers and frigates, special consideration must also be given to maintaining the most stable conditions when severe weather, typhoon conditions or heavy ice and snow are encountered. In such circumstances, Commanding officers shall be guided by the following general directions.
(a) It is always desirable to remove ice and snow from the upper decks and every effort shall be made to this end. The necessary measures should, whenever possible, be instituted before the ice or snow has had time to accumulate.
(b) If conditions preclude attempts to remove ice or snow, compensation for the top weight effect can be achieved to a certain extent by bringing the ship to her deep condition, This will necessitate filling the empty furnace fuel oil tanks with sea water. During this operation free surface will be created, by its effect is of secondary importance in this particular case and it can be lessened by filling (or emptying) tanks one at a time, or in pairs (port and starboard), if undue heel would be caused by filling single tanks.
(c) No definite instructions can be given about the exact stage at which oil tanks should be flooded to combat the effect of ice. This will depend on the circumstances at the time and the decision must rest with the Commanding officer. Subject to sub regulation (1) above, as a general rule flooding should not be carried out unless the icing is severe.
(d) If an engagement is expected, and time is available, as much ice as possible should be removed as an evolution and the ship shoul then be brought to the deep condition.
(e) Flooding of furnace fuel oil tanks should also be carried out promptly when the approach of severe weather is indicated or when operating near the path of a typhoon.
(f) In order to facilitate the flooding of empty tanks with salt water in emergency, it is desirable, except in ships where specific instructions to the contrary exists, to empty completely each pair of furnace fuel oil tanks (port and starboard) before changing over to other tanks when steaming.
(3) It is realized that delay in refuelling will occur owing to the necessity for cleaning fuel oil tanks contaminated by water. Where circumstances permit, as much pumping out of water as possible shall be done before the ship reaches the oiling base, but care must be taken that no fuel oil or fuel oil/water emulsion is discharged overboard. Avoidance of pollution of the sea shall be regarded as of first importance, subject only to overriding operational necessity.
SECTION V – ARMAMENT
0362. Quarter Bill. (1 ) As early as possible after commissioning, the Captain shall make arrangements for quartering all the officers and sailors of the ship as laid down in the Quarter Bill. In order that the necessary supervision may be given to all quarters at drill as well as in action, he shall detail an officer of quarters for all quarters even though such officer may be stationed elsewhere in action,. See also Chapter 10, Section IV for instructions to officers of quarters.
(2) Armament ready for Use. The Captain shall take care that the armament is all on board, and, whether in peace or in war, that everything is kept ready for immediate use.
(3) Readiness for War. When no special instructions have been received from the chief of the Naval Staff, Administrative Authority or Senior Officer, the Captain shall keep the ship at such notice for war as is indicated by the circumstances prevailing, In time of war or strained relations, he is responsible that, in harbour or at sea, the ship is kept in the state of preparedness for action determined by the risk of attack. In determining this degree, he shall be guided by the Fighting Instructions.
(4) Approaching Foreign Ships. He shall not approach a foreign warship at any time without being prepared to defend his ship in case of necessity, but in taking all proper precautions he shall give no reasonable cause of offence to such foreign ship by exhibiting any outward marks of preparation.
(5) Degaussing Equipment. He shall ensure that the Electrical officer, maintains the degaussing installation in an efficient state and that it is at all times ready for immediate use, and that when no Electrical officer is borne an officer is detailed for its proper maintenance, see regulations 0606 and 0617. He shall ensure that the Navigating officer, or where none is borne, the officer detailed to perform such duties, is thoroughly conversant with all the instructions, see regulation 1317.
(6) Explosive Stores; Safety Precautions. The Captain shall take care that the ammunition and explosive stores supplied are only used with due regard to the safety precautions laid down in the relevant publications.
(7) Ammunition Expenditure. The Captain shall cause the quantities of ammunition and stores specified for practice to be expended according to the instructions laid down. Both in peace and war he shall not suffer the quantity of service ammunition to be reduced below two-thirds of the proportion of each description allowed to the ship, except in action with an enemy. See also regulation
1416. A half yearly return showing the quantities of ammunition (including small arms ammunition, fuzes and tubes) expended shall be rendered as laid down in the Indian Navy List of Returns (I.N.B.R. 10).
(8) Drill and exercise. Then Captain shall take care that the prescribed drills and exercises are carried out as laid down in the appropriate4 publications, and that they are reported on Form IN – 162 A, S. 427, S.428, IN.295 and as requisite. He shall also see that the officers and instructors adhere strictly to the established exercises. He shall exercise the crew at General Quarters by day and night often enough to maintain a high standard of efficiency. Ships newly commissioned shall n ot carry out night firing until the gun crews are sufficiently trained, and have been exercised for this purpose in the day time, to show the ship’s company clearly what would be require at night.
(9) Anti Submarine Warfare (ASW) Practices. He shall take care that antisubmarine warfare practices are carried out in accordance with the instructions laid down in the appropriate publications, and should be careful not to give cause for offence by carrying out such exercises in the waters of any foreign nation, without getting prior permission.
(10) Loss of Torpedo. In the event of a torpedo being lost during practice, the instructions for searching and reporting laid down in the appropriate publications shall be carried out.
(11) Gunnery Defects:
(a) The Captain shall report to the Administrative Authority, for the information of the Chief of the Naval Staff, any defect, that, may arise in the gunnery equipment which is beyond the capacity of the ship’s staff to rectify or make good, stating the supposed cause of the defect and all relevant factors. Where mechanical questions of any importance affecting the design or efficiency of gunnery equipment arise out of any damage or defect to gunnery equipment, the Captain shall cause the Gunnery officer and Weapon Maintenance officer to carry out a joint inspection and report to him on the damage and its probable cause.
(b) Failures of fire control, director and gun mounting equipment which occur during action firings, at drill, or at any other time shall be reported on Form I.N. 411-R. Electrical or electronic failures of gunnery equipment or fir control radar shall be reported on Form S.1183 in addition to form I.N. 411-R.
(c) In any report referring to guns, mountings and associated control equipment, the correct nomenclature shall always be used in describing details, and the numbers and distinguishing marks shall be given in full.
(d) Should a serious defect arise in any gunnery equipment, the equipment shall be left as nearly as possible in the condition in which it was found immediately after the defect was discovered, pending an investigating which shall at once be held into the cause of the defect.
(e) A full report of the investigation, accompanied by sketches or impressions of the injured parts, shall be transmitted to then Administrative Authority, for the information of the Chief of the Naval Staff, without delay.
(f) Mention of the circumstances of such report shall be made in the periodical returns.
(g) Whenever ships outside Indian waters have any items of gunnery equipment rendered defective, which seriously affect the fighting efficiency of the ship, a report by signal to Naval Headquarters and the operational authority shall be mad as soon as the defect is discovered.
(12) Gunnery Accidents. Any failures, misfires or accidents experienced with armament stores shall be reported on the form provided for the purpose in the I.N.411 series. In the case of ordnance, a note shall be made in the memorandum of inspection of any accident or exceptional occurrence, and the round at which it happened.
(13) Failure of ASW Weapons or Equipments. The method of reporting accidents, defect, failures or misfires in connection with ASW weapons and equipment is laid down in the appropriate publications. Reports shall include all relevant details required to enable a correct appreciation to be formed of the cause of failure.
(14) Opening Magazines. The Captain sjall take care that magazines are opened only in accordance with the instructions contained in the Naval Magazine and Explosive Regulations. When hatches of shell rooms or magazines have to be necessarily left open for ventilation, a sentry should be placed during the time the hatches are open to prevent the entry of un-authorised persons.
(15) Explosives on Docking:-
(a) The Captain shall take care to observe the instructions contained in the Naval Magazine and Explosive Regulations as regards the removal of explosives from ships going alongside a dockyard wharf, or into a basin or dock, or coming in hand for refits
(b) Keys. All keys which are kept on the magazine keyboard are to be retained on board during the period the ship is in dockyard hands, and the key and all compartments containing explosives are to be subject to the usual regulations for safeguarding and inspection
(c) Flooding Appliances. Admiral Superintendent shall take the necessary steps to have the dockyard hydrants and hoses kept constantly ready to flood the magazines if necessary, and as far as practicable, to have everything ready to run water into the docks for the use of the ship in case of fire on board.
(d) Removal of Explosives. When explosives are being discharged from or received on board a ship, he shall ensure that no transmission by W/T takes place. If it is essential to transmit by power during embarkation or disembarkation of explosives, the work shall be stopped and precautions laid down in the Naval Magazine & Explosive Regulations observed. When thunderstorm conditions prevail in the near vicinity, the embarking or disembarking of explosive shall be discontinued and similar pre cautions taken.
SECTOR VI – LOGISTICS DUTIES (See also chapter 7, 27, 28, 38 and 39)
0363. Public Money. (1) The Captain is responsible for verifying the balance of public money in the hands of the Logistics officers and any other officer keeping such cash, and shall comply with the detailed instructions contained in financial Regulations, in other regulations and ‘ in orders issued by the Chief of the Naval Staff from time to time.
(2) The Captain is responsible for verifying the balances of non-public cash of various funds deposited for custody with the Logistics officer and an y other officer, and shall comply with detailed instructions contained in this book, and in orders issued by the Chief of the Naval Staff from time to time.
(3) All the public and non-public cash in the charge of any individual officer will be brought before the Captain for verification at one and the same time.
(4) The Captain’s responsibilities in regard to demands for public money, banking accounts, approval of payments and the procedure to be followed on the death or removal of the Logistics officer and other matters relating to public money are laid down in the Financial Regulations. See also regulations 1008 and 0703.
(5) For verification of cash on an Indian Naval Ship prior to sailing for foreign cruise. See regulation 0365 (4).
(6) The Captain will be personally responsible for the provision of suitable escorts to safeguard all money or cheques drawn from or despatch to banks or treasuries.
0364. Payments made under Captain’s Authority. Payments for services not immediately connected with the Logistics officers’ duties will be allowed on the production of satisfactory vouchers, but the amounts will be charged against the captain should there be any irregularity or deficiency in the vouchers attributable to him, or should he have sanctioned an excessive or improper expenditure.
0365. Foreign Currencies. (1) All transactions in foreign exchange are subject to the provisions of the Foreign Exchange Regulations Act 1973 and regulations and instructions issued there under by the Government of India and the Reserve Bank of India
(2) Individuals on board an I.N. ship may import or export foreign and other currency subject to the above provisions of law, and those contravening them are liable to prosecution under the said Act. Officers and sailors contravening them are liable to disciplinary action under section 68 of the Navy act 1957.
(3) The Captain shall bring the above to the notice of all concerned from time to time.
(4) The Captain, or two officers deputed by him, hall verify the cash held on board both in Public and Non-public Accounts before the departure of the ship from India on a foreign cruise. Certificates to this effect shall be affixed in the cashbooks concerned.
(5) Officers and sailors desiring to exchange Indian currency for foreign currency shall do so only on board an I.N. Ship in accordance with the arrangements made by the Captain and subject to such limits as may be specified from time to time by the Government.
(6) Foreign currency held by Naval personnel in an I.N. ship on cruise will be exchanged into Indian currency by the Logistic officer of the ship only if the Captain/Logistics officer is satisfied that the transaction is not for the purpose of making gain by exchange.
(7) When a ship is left over with currency of a foreign country after sailing from that country, the amount of such currency shall be in currency notes only. The Captain shall in n o case permit any foreign coins to be exchanged for Indian currency.
(8) For detailed instructions on the supply, exchange and accounting of foreign currencies, see Financial Regulations and orders issued by the Chief of the Naval Staff from time to time.
0366. Payments to Ship’s Company. (1) The Captain shall arrange for the ship’s company and Supernumeraries to be mustered for payment at the time most convenient top the service and when the smallest number of sailors will be absent on duty.
(2) H shall give all necessary facilities for mis-muster payments removing any cause for money transactions being conducted other than by strict service methods.
(3) As far as possible, Logistics officers are required to make payments.
However, the Commanding officer at his discretion may nominate and authorise an officer of any other branch for payments to ship’s company.
(4) Before making the payment, paying officer will check the identity card to ensure the payment is made to the correct individual.
0367. Subsidiary and Non-Public Funds. The responsibility of the Captain in connection with the initiation, conduct and audit of all subsidiary and non-public funds is laid down in Chapter 28, section II, to which he shall give special attention.
0368. Stores. (1) In regard to his general responsibility for the demand, custody, survey and issue of stores, the Captain shall be guided by the instructions in Chapters 38 and 39 of these regulations, I.N.B.R. 12, Naval Storekeeping Manual, I.N.B.R. 13, instructions relating to the supply of Victualling, Clothing and Mess Traps to I.N. Ships, and I.N.B.R.. 14 Indian Navy Victualling Directive and such other special instructions as may be issued
(2) When officers in charge of stores are to be discharged/transferred the Captain shall satisfy himself that their accounts have been kept in accordance with the regulations and are complete. Should this not be the case, the Captain shall report the circumstances to the Administrative Authority. See also regulations 3708(2) and 3721
(3).
(3) Before sailing or on being ready for service ordered, the Captain shall take care that the respective officers in charge sign the necessary receipts for supplies obtained and procure receipts for stores returned.
(4) His approval is required on all surveys of stores or equipment. Should he dissent from the recommendations of the surveying officers, he shall state his reasons either on the report or by a separate letter.
(5) He shall take on board such quantities of provisions as may be considered necessary, having due regard to the service and station on which the ship is to be employed.
(6) In sea-going ships, the stocks of provisions shall be regulated also far as possible throughout the commission so that the quantities on board do not fall below the minimum stocks and special reserves laid down in the “Manual of Victualling”.
0369. Store Vessels. (1) The Captain shall ensure that vessels sent to the ship to deliver or collect stores or ammunition are given every facility for getting alongside, and are discharged or loaded without delay. The Masters of such attendant vessels shall not be diverted from fulfilling the orders of the department to which they belong.
(2) Should any delay occur in the discharge or loading of such a vessel, the Captain shall report the circumstances promptly, by signal if necessary, to the Senior Naval Officer and where appropriate, the department concerned. If stores or ammunition cannot be accepted or returned on the day or at the time arranged, the Captain should give sufficient notice to allow the departments concerned to re-arrange the movement of the vessels, if desirable.
(3) In the event of any commercial vessel being detained beyond the time specified in the contract or agreement, the Captain is to furnish the master with a certificate stating the period of his detention and the reasons for the delay. Copies of this certificate should be sent to the Senior Naval Officer and the department concerned, for use in dealing with any claim for demurrage
(4) The Captain is not normally to appropriate for use any stores or ammunition intended for another ship. If exceptional circumstances make such appropriation necessary, details should be reported immediately to the Senior Naval Officer, organisation/ unit issuing stores or ammunition and the Captain of the ship for which the supply was intended.
0370. Issue of Clothing. Facilities shall be provided for the issue of clothing to the entitled personnel as frequently as is necessary, and the captain shall satisfy himself that the arrangements are adequate.
SECTION VII – LOSS OF SHIP
0371. Loss of Ship. (1) If a ship is wrecked or otherwise lost or destroyed the Captain or senior surviving officer shall use every exertion to preserve the lives of the crew; and when as many of them as possible have been saved he shall use his utmost endeavours to save the confidential books and fittings, stores, provisions and portable equipment. If confidential books and fittings cannot be saved, he shall if possible, cause them to be destroyed to prevent them falling into improper hands. This especially applies to a vessel wrecked on a foreign coast.
(2) He shall himself take special care to prevent all cryptographic material, secret orders, signals and instructions falling into improper hands. Unless their preservation can absolutely be assured, he shall ensure that all secret documents are destroyed by fire and that all ipher machines are rendered unrecognisable and useless, either by explosive charge or smashing with a heavy hammer and disposed of overboard.
(3) He shall give his particular attention to the saving of all books and papers relating to the ship’s accounts, so that he may be enabled to cause the necessary books to be made out for transmission to the Chief of the Naval Staff pending the holding of a board of inquiry and an y subsequent court-martial. Should he find himself unable to comply with these directions, he shall immediately report the cause to the chief of the Naval staff in order that, if judged proper, directions may be given for the books to be made out from the last accounts received by the audit authorities concerned.
(4) He shall dispose of the crew in the manner most conducive to their comfort and to economy, that the circumstances admit. As the Chief of the Naval Staff is normally in the best position to make arrangements for the passages from abroad of officers and sailors, and the freight of stores, the Chief of the Naval Staff is to be consulted before action is taken to send home the ship’s company or stores. He shall place sufficient guards over the stores and provisions to prevent their being embezzled, and shall be careful that the wine and spirits are so disposed of that they cannot be tampered with. He shall keep the crew together, and shall be very particular in preserving regular and perfect discipline among them and in preventing the committal of any irregularities or the giving of opportunity to commit offence to the inhabitants of the country they are in. Should a sufficient quantity of provisions not be saved, he shall authorise the purchage of whatever may be required; and should the sailors be in want of clothes, he shall cause whatever may be absolutely requisite for their comfort to be purchased, and duly accounted for. Should the ship be wrecked on the coast of a foreign power in amity with India, he shall apply to the concerned local Government authority of the place for such assistance as he may stand in need of, and he shall particularly attentive in observing and conforming to all the laws and regulations of the country, so long as he shall continue in it.
(5) Where a vessel is actually sunk, or is stranded, and salvage operations are abandoned, a list of the survivors should be made and the crew kept together, so far as possible, pending the holding of a court-martial or a board of inquiry. The ship will be paid off as soon as possible after the court-material, or when the main body of her crew arrives at an Indian port, whichever is later Sailors who may be retained for the purpose of guarding stores, or any other purpose, will be transferred to the books of a convenient ship, or depot, as from the date on which the main body of the crew leaves for India, and the Logistics officer or the responsible officer will arrange as may be necessary for payments to be made to the sailors. See Chapter 29 on reporting casualties.
SECTION VII – MAIL-ARRANGEMENTS FOR DELIVERY AND DESPATCH IN I.N SHIPS AND ESTABLISHMENTS.
0372. Duties of the Ship’s Mail Staff. The Captain shall appoint a commissioned officer as the ship’s Mail Officer. Sailors from the regulating branch shall be detailed to assist the ship’s Mail officer. When no regulating branch sailors are borne, other Petty officers and Leading hands shall be detailed.