(a) Scientific and mathematical instruction including instruction including instruction in theoretical aspect of technical/professional subjects to the officers and the sailors of all branches of the Navy.
(b) General education work.
(c) Meteorological duties.
(d) Oceanological duties.
(e) Establishment and maintenance of reference libraries.
(f) Electronic data processing
(g) Provision of schooling facilities.
(h) Setting question papers for educational and recruitment examinations and their contract in naval ship/establishments.
(j)Conduct of Command/Professional management and staff college entrance examination.
(k)Implementation of the official language policy of the government.
(l)Training, technology and methodology SECTION III – INSTRUCTIONS TO EDUCATION OFFICERS
0903. Command Education Officer or Staff Officer ‘Education’. (1) On the staff of a Flag Officer Commanding-in-Chief or a Fortress Commander or a Flag Officer Commanding a Naval Area or a Senior Officer, he shall advise him on all matters stated in regulation 0902 above except Meteorology and Oceanology.
(2) He shall be responsible for carrying out departmental inspection of all ships/establishments under the Command/Area.
(3) He shall advise the command in the administration of Kendriys Vidyalayas, Naval Schools and KG Schools in the Command.
(4)He shall be responsible for implementation of the official language policy of the Government.
(5) He shall ensure proper utilisation of the modern training technology and methodology in training of officers and sailors.
0904. The Senior Education Officer. (1) The Senior Education Officer is responsible to the Commanding officer for all matters concerning education , scientific and mathematical instruction including instruction in theoretical aspects of technical/professional subjects to officers, midshipmen, cadets, sailors and apprentices.
(2) He shall organise and supervise the work of other Education officers and shall see that instruction is carried out efficiently.
(3) He shall arrange such instruction and lectures as the Commanding officer may think desirable for the general education of officers and sailors.
(4) He is responsible for the conduct of educational examinations.
I. He is responsible for the organisation of the ship’s library and the maintenance of information rooms. He shall demand from the appropriate authorities textbooks, stationery and other material, as may be required for instruction. He shall administer library grants, educational training grants and other training grants as directed by the Chief of the Naval Staff
(6) He shall be responsible for the recruitment of sailors and artificer apprentices, where applicable.
(7) He shall advise the Commanding officer in the administration of Kendriya Vidyalayas, Naval Schools and KG Schools.
0905. Education Officer. (1) An Educations officer shall normally be employed in the instruction of the officers, midshipmen, cadets, sailors and artificer apprentices.
(2) He shall provide suitable educational facilities for the sailors, aspiring to become officers through CW Scheme/Special Duty List Scheme.
(3) He shall provide suitable educational facilities to the sailors for their promotional examinations.
(4) He shall organise such activities that will contribute to the general education of the officers, midshipmen, cadets, sailors and apprentices.
(5) He may also be employed in the following duties if duly qualified: -
(a) Meteorology and Oceanology.
(b) Electronic data processing.
(c) Operations research.
(d) Selection of officers at SSBs.
(e) Foreign languages translation cells.
(f) Research and development.
0906. (1) An Education officer qualified in Navigation and Direction (ND) is responsible for the instruction of cadets and midshipmen in professional subjects, primarily navigation, and for preparing them for examinations. He shall encourage and help the midshipmen and cadets who wish to study voluntarily, and shall give guidance to those who desire to widen their educational background.
(2) When practicable he shall superintend the taking of observation and working out the ship’s position by the cadets and midshipmen of the navigating party.
0907. When no Education Officer is Borne. (1) In ships and establishments where no Education officer is borne, an officer shall be detailed by the Commanding officer to supervise educational work.
(2) He shall be responsible to the Commanding officer for all duties laid down in Regulations 0904 and 0905 as applicable.
0908. Educational Tests. Particulars opf educational tests and educational certificates for promotion to all ranks including officers’ rank shall be laid down by the Chief of the Naval Staff from time to time.
0909. Examinations (1) The Commanding officer shall ensure that all examination are held on the occasions required by these regulations, Navy Orders or as ordered by the Chief of the Naval Staff.
(2) He shall be responsible for the safe custody of examination papers, which shall be locked up on receipt and not handed over to the supervising officer until the day of the examination.
(3) He shall arrange that each examination held in the ship shall be supervised by an officer not below the rank of Lieutenant if one is borne.
0910. Libraries. (1) In ships and establishments, libraries of reference books, text books and technical books provided by the Government through various grants shall be under the charge of an Education officer if available or any other officer detailed by the Commanding officer to be designated as Officer-in-Charge library.
These libraries shall be managed in accordance with orders issued by the Chief of the Naval Staff and such arrangements must be made for issue and return of books and for safeguarding them against loss or pilferage as are reasonably consistent with the full and free use of the library. The accounts are auditable by the Controller of Defence Accounts (Navy).
(2) The books comprised in the various libraries shall be mustered and examined by a board of officers including the Officer-in-Charge of the library and from time to time.
(3) Books of fiction, periodicals, magazines and newspapers etc. purchased out of public and non-public funds or presented to ships and establishments shall be taken on charge separately, as applicable, by the Officer-in-Charge library and accounted for, and charged off as prescribed from time to time.
CHAPTER 10 INSTRUCTIONS TO OFFICERS Section Regulations I. Officers in General 1001-1010 II Divisional Officers 1011-1024 III. Officers of the Watch 1025-1030 IV. Officers of Quarters 1031-1035 SECTION I – OFFICERS IN GENERAL
1001. General Instructions. (1) The following general instructions to officers and the instructions to Divisional officers, Officers of the Watch and Officers of Quarters contained herein shall be observed by all officers, of whatever rank or branch who, under the authority of the Captain, may be called upon to perform the duties assigned. These instructions to Officers of the Watch and Officers of Quarters shall be taken as a guide by officers performing similar duties in shore establishments.
(2) An officer shall see that all on board subordinate to him perform their duties with diligence and propriety. He shall check all profane swearing and use of improper or obscene language and all disturbances, noise or confusion. See also regulation 0105 and 0106. He shall take care that sailors obey orders in silence and with alacrity.
(3) He shall be attentive to his duties and zealous in carrying into effect the several orders and directions he may receive from the Captain or any other of his superior officers.
(4) He shall at all times assist in preserving order and regularity in his mess and when he is senior member, he shall take care that any directions the Captain may give as to the expenses of the mess are adhered to. See also regulations 2705 and
2706.
1002. Officer of the Guard or Boarding Officer. (1) The Officer of the Guard or Boarding officer shall attend to the directions of these duties in peace time contained in Form IN 352 and when required to do so, he shall make his report accordingly.
(2) In time of war or emergency, he shall be guided by the instructions contained in the Boarding Book (Form S.554).
1003. Stores. When in charge of stores, he shall be guided by the instructions relative to the accounts of the stores in his charge, and shall keep the necessary books and documents for accounting their receipt and expenditure. He shall exercise at all times a proper economy in their consumption and take care regarding their safe storage.
1004. Instruments. He shall provide himself with such instruments and books, not supplied at the public expense, as may be necessary for the performance of his duties. The official instruments shall be produced at inspections, when the inspecting officer will satisfy himself that these instruments are suitable and efficient.
1005. Training in Navigation. He shall work with the Navigating officer, when so detailed by the Captain.
1006. Officers on Special Service. All officers belonging to, or having duties to perform in connection with, training, recruitment or other special services, will be guided by any special instructions issued relative thereto in so far as they in any way add to, or modify, the regulations contained in this book.
1007. Compliance with Local Naval Orders. Except where they interfere with the internal organisation of the ship in which they are serving, officers shall be guided by the station or other local orders issued by the Senior Naval officer of the station on which they are serving.
1008. Charge of Cash or Stores. (1) Every officer in charge of Government money or stores shall, on handing over charge, muster and verify the cash, stores and other Government property, in his custody in company with the officer who relieves him.
(2) A transfer of charge shall always take place when an officer proceeds on any duty by which he ceases to hold a lien on his appointment. A transfer of charge shall also take place when an officer proceeds on leave out of India or on leave pending retirement. In other cases an officer need not finally hand over charge,.
Provided he holds himself responsible for the acts of locum tenens (an officer officiating in his place) but he should record a certificate that he remains so responsible before he leaves his ship or office.
(3) In every case where cash or stores are handed over, the duty of verifying cash or stores balances devolves upon the relieving officer who shall make an entry of his having done so in the relevant books.
(4)The relieving officer shall take all necessary measures to satisfy himself that he cash or stores correspond with the ledger balances that the books are correct and complete and shall then sign the transfer certificate (Form IN 79). This transfer certificate shall be disposed of as follows: -
(a) Individual officer serving To the Head of his under a Head of Department Department.
(b) Head of the Department To his Commanding in a ship or establishment. Officer who will forward one copy to the Administrative Authority.
(c) Commanding Officer To the Administrative Authority.
(d) Officers on the staff of an To the Administrative Administrative Authority. Authority.
(e) An Administrative Authority/ To the Chief of the Naval A Principal Staff Officer/ Staff.
A Director at N.H.Q.
(5)Any omission to furnish the transfer certificate renders the relieving officer responsible for his predecessor’s liabilities. Lists of all damaged property and discrepancies, if any, shall be made out and attached to the transfer certificate. Whenever cash or stores are transferred from one charge to another, a temporary receipt shall be taken in anticipation, if necessary, of the issue of formal receipt vouchers.
(6) If an officer in charge of Government property dies or is admitted to hospital before being duly relieved, it shall be the duty of the Senior officer on the spot to provide for the security of the Government property, and at once to take over the cash or stores himself, or detail a suitable officer to do so. In case the officer taking over charge does not arrive before the departure of the outgoing officer, a board of officers, shall be assembled to check the cash, stores and books, and a suitable officer detailed to take over and be responsible for all cash or stores till handed over by him to the officer assuming charge. Where the foregoing procedure is impracticable, the Commanding officer or the Senior officer present shall take over the cash or stores and complete the transfer.
(7) An officer or other person in charge of public cash or stores of any kind is strictly forbidden to lend money or any article under his charge for any purpose not sanctioned by his Commanding officer.
1009-1010. Blank.
SECTION II – DIVISIONAL OFFICERS
1011. Divisional Duties. (1) The Divisional officer shall have charge of the sailors in his division and supervise their work and shall be responsible, under the Senior Officer of the department and the Executive officer, for their discipline, training and welfare, including the encouragement and supervision of games, sports and other forms of recreation. He shall keep in close touch with his sailors and should be ready at all times to advise and Petty officers on all occasions practicable.
(2) He shall pay particular attention to the training in divisional duties of the junior officers, Petty officers and junior sailors who are placed under his orders. He shall, by his example, instil into them the necessity for firmness, tact and sympathy, coupled with unswerving fairness in all their dealings with subordinates, and he shall be careful to check any tendency, which he may observe in them to undue harshness or irritating language. Officers and Petty officers shall be given the fullest possible responsibility whilst in charge of their sailors.
(3) He shall uphold the authority of the Petty officers and Leading sailors, being on the alert to see that they do their duty impartially and courageously and bring to notice any who stand out prominently as leaders, or who fail in this respect by reason of unsatisfactory qualities or habits. He shall ensure that all the Officers, Petty officers and junior sailors of his division are fully acquainted with their duty to preserve order and regularity and to keep themselves informed of any cause of complaint or dissatisfaction amongst the sailors. See regulation 0105 and 0106 of regulations for the Navy Part I, Section 23 of the Navy Act, 1957 and regulations 222, 223 and 234 to 239 of Regulations for the Navy Part II (Statutory).
Note: ‘Petty Officers’ include Master Chief Petty Officers and Chief Petty Officers. See 3(17) of the Navy Act, 1957.
1012. Training. (1) He shall interest himself in the general standard of professional ability amongst the sailors in his division paying particular attention to backward and inefficient sailors, and encouraging his Petty officers to do like-wise.
(2) He is responsible that sailors who have not passed the requisite technical examinations are considered for attachment to the training classes and given every opportunity to attend. Although the responsibility for the actual instructions of the training classes may rest with specialist officers, the Divisional officer shall give his sailors every assistance which may be necessary, in addition to the instructions given in the classes.
1013. Promotion. He is responsible that sailors of his division are encouraged to prepare and present themselves for examination for higher rank. He shall submit the names of such sailors who, because of zeal and ability in the discharge of their duties, may be worthy of promotion and he shall encourage suitable candidates for commission (including S.D. List) to prepare themselves for promotion.
1014. Assistance at Trials and with Complaints, Requests, etc. (1) He shall attend when any of his sailors appear before the Captain or Executive officer either to put forward requests or as defaulters; in either event it is his duty to assist the sailors to state his case clearly and to his best advantage, unless the sailor is adequately assisted by any other person. At summary investigations before the Captain or Executive officer he shall where necessary, undertake the cross examination of witnesses for the prosecution and the examination of witnesses for the defence.
(2) When a sailor is sentenced, whether by court material or summarily his Divisional officer shall explain to him the full effects both direct and indirect, of the punishment awarded. In particular, when a sailor is sentenced to imprisonment (whether under the Navy Act, 1957 or by civil power) or detention, his Divisional officer shall inform him of the effect of such sentence on his pay, allotments and allowances. The sailor shall be advised to inform his next-of-kin immediately of his sentence and of its effects. If necessary, and if the sailor himself has no objection, his Divisional officer should write to the next-of-kin on the sailor’s behalf and should, if possible, inform them of the name of the prison or detention quarters to which the sailor is being committed.
(3) When a sailor is dismissed with disgrace from the Naval service he shall be informed of his incapacity to serve the Government of India or any of the State Governments again in any Naval, Military, Air or Civil Service, and that should he reenter the Navy, he will, without prejudice to any other action available to Government, be discharged at once when detected and will not be entitled to claim any pay alleged to be due to him and any benefits arising from his service after such re-entry. See section 82 of the Navy Act. 1957.
1015. Requests. He is responsible that the sailors of his division who become due for the award of good conduct badges, medals, incremental pay and confirmation or promotion in rank, request to see the captain in sufficient time for the awards to be made on the dates they are due, and that a sailor who has been marked ‘Run’ applies for removal of the notation ’R’ immediately after he has completed the requisite period of service with continuous ‘Very Good’ conduct.
1016. Complaints. (1) He shall give careful attention to all representations made to him in accordance with Section 23 of the Navy Act, 1957 and regulations 234 to 239 Regulations for the Navy Part II (Statutory) by the sailors of his division through the Divisional Petty officer, and shall ensure that he sailors understand the correct procedure for making such representations. He shall always deal direct with the applicant, the Divisional Petty officer being present, unless a request is made through the Divisional Petty officer to see the Divisional officer on a private matter.
(2) If he is unable personally to obtain remedial measures or to improve conditions in cases, which he considers reasonable, he shall bring to the notice of the Executive Officer (through the departmental officer where applicable) and, if necessary through him to the Captain with a view to further action being taken. He shall use his discretion whether to represent the matter himself to the Executive officer to state his case, should he receive complaints or requests which are unreasonable he shall, when investigating them, take into consideration the factors which have prompted them, and shall explain the various reasons which may preclude action.
(3) He shall keep the Executive officer (and the departmental officers when applicable) informed of all such representations, and shall keep a record of them so that throughout a commission he or his successor will be familiar with the representations that have been made and the results thereof.
1017. Cleanliness and Dress. (1) He is responsible for the cleanliness, physical efficiency, smartness, dress and general appearance of his sailors. He shall see that his sailors are at all times as clean as the duties of the ship allow and that they are properly dressed. He shall adopt such measures, as may be necessary and proper to correct any sailor who is habitually careless or dirty.
(2) He shall be particularly careful that all sailors who handle food are in a healthy and clean condition.
1018. Kits and Bedding. (1) He is responsible that the sailors of his division keep their clothing, anti-flash gear, respirators, and bedding in a clean and serviceable condition and that they are in possession of the various items required by the Uniform Regulations.
(2) He shall see that these are properly marked and tallies with the issues reflected in the individual’s Clothing History Book (CHB) IN 166 (Revised). He shall see that the instructions laid down n in regulation 1020 are observed and should he find that any sailor has sold or made away with any of his clothes or effects improperly, he shall report the fact.
(3) Medals shall be produced at inspections and if any are missing the fact shall be reported.
(4) He shall satisfy himself that all articles of clothing are uniform in material and pattern, and are of a good fit.
1019. Sale or Exchange of Clothes. Sailors are not allowed to sell, exchange or in any manner dispose of their clothes or bedding except as provided in Uniform Regulations. However, in exceptional circumstances sale, exchange or disposal of clothes or bedding may be made with the permission of the Divisional Officer’s permission, shall suitably marked at the time of transfer.
1020. Tool Kits. (1) He is responsible for seeing that the sailors in his division maintain their tool kits in an efficient condition.
(2) He shall muster all tool kits once every half year. He shall investigate all deficiencies and see that they are made good.
1021-1024. Blank.
SECTION III – OFFICERS OF THE WATCH
1025. General Responsibilities at Sea and in Harbour. (1) The Authority for command of Officers of the Watch is laid down in Chapter XI of Regulations for the Navy Part III (Statutory). In ships, in harbour and in shore establishments the duties and authority of the Officer of the Watch may, at the Captain’s discretion, be delegated to an Officer of the Day.
(2) Safety of the Ship. The Officer of the Watch is responsible for the safety of the ship, both when under way as defined in regulation 4201 and when in harbour, subject to any orders which he may receive from the Captain.
(3) Instruction of Subordinates. He shall see that the Sub Lieutenants and subordinate officers are constantly at their posts and attentive to their duties. He shall take pains to instruct the Midshipmen and the Sailors of the Watch in their respective duties, pointing out any mistake that may have been made in the discharge of them and how they should be avoided in future.
(4) Night Rounds. During the night he shall be careful that the Midshipmen of the Watch, if one is available, and the Petty officer of the Watch carry out rounds and visit frequently every part of the ship to see that there are no irregularities, no unauthorised lights burning and no unauthorised smoking; and he shall see that the results of such rounds are reported to him.
(5) Radio and Steam Pipe Safety Precautions. Before granting permission for an y of the following operations to be undertaken he shall see that the necessary radio safety precautions have ben taken and during the restriction period, shall keep in his charge the appropriate controlling devices fuses or keys: -
(a) Man aloft.
(b) Dressing ship.
(c) Embarkation, disembarkation and handling of explosives.
(d) Fuelling of aircraft.
(e) Embarkation and disembarkation of inflammable stores. The term ‘aloft’ in this sub-regulation does not include tripod masts.
(6) He shall comply with the instructions on Naval Magazine and Explosives issued by the Chief of the Naval Staff from time to time regarding the responsibility of the Officer of the Watch for radio transmissions when explosives are being embarked or disembarked.
(7) He is responsible that sailors are n ot employed aloft in the v9c9n9ty of the waste steam pipes until the Engineer officer has confirmed that special orders have been given to guard against lifting safety valves or atmospheric exhaust valves.
(8) Ship’s Log. He shall see that the Ship’s Log (regulation 1308) is written up correctly and that all entries required by the instructions printed in side the cover of the log are duly made. At the end of his watch, he shall initial the log in proof that all necessary entries have been made and are correct.
(9) He shall keep the Signal Communication officer informed of movements of ships and aircraft and of the approach of fog or thunderstorms.
1026. Taking Charge and Handing Over the Watch. (1) On every occasion before taking charge of a Watch at sea, he shall see that the ship is in her correct station or position. If the ship is out of station or position he shall not take charge until the Captain has been informed and has given orders that he shall do so. In every such case the bearings and distances of the next ship in the line, or the flagship, or of points on land shall be noted in the Ship’s log.
(2) After taking charge of the Watch he shall not leave the bridge until he is properly relieved; he shall see that the Watch are alert and attentive to their duties;
that every necessary precaution is taken to prevent accident; and, in war, that the ship is as perfectly prepared for battle as circumstances admit.
(3) On giving up charge of the Watch he shall be careful to inform his relief of all the orders, whether conveyed by signal or otherwise, which remain unexecuted. If in company with other ships he shall point out the position of the Flagship of the Officer Commanding the division to which the ship belongs, and of the ships generally; he shall inform his relief under what orders for steam the ship is and whether she is coming up or dropping astern; and, generally he shall give him all information that may serve to enable him to keep station and out of danger.
(4) Responsibilities in Relation to the Captain. All the duties and responsibilities of the Officer of the Watch at sea referred to in this section remain with him whether the Captain is on the bridge or not unless he is relieved of any or all of them by the specific order of the Captain.
(5) General Conduct of the Ship. At all times when at sea, so far as is practicable, he shall keep himself informed of the position of the ship. He shall be careful that the ship is properly steered, and that an account of her movements is kept in the Ship’s log by noting navigational information in sufficient detail for the track of the ship, at any time, to be accurately reconstructed. See also regulations 1348 and
1349.
(6) He shall inform the Captain, cause him to be informed, of all strange vessels seen; of all signals of which, in his opinion, or in accordance with the Captain’s orders, he should be made immediately aware; of all changes of course or speed made by the guide of the fleet, the leading ship of his column, or the next ahead (other than small alterations made without signal for the purpose of keeping station) and in general, of all occurrences worthy of notice.
(7) He shall be extremely careful to keep station with other ships, and shall report at once to the Captain if unable to do so.
(8) He shall never change the course or speed without directions from the Captain unless to avoid immediate danger. See regulations 1302.
(9) He shall make himself thoroughly acquainted with the regulations for preventing collisions laid down in chapter 42 which are on all occasions, and particularly in fog, to be very carefully observed.
(10) When approaching land, or in pilotage waters, he shall ascertain whether land or lights are insight and, if not, whether they are likely to be seen; and all other particulars which may be of use in keeping the ship out of danger. He shall ascertain the Captain’s instructions regarding the use of radar and other radio navigational aids as well as the taking of soundings and the clearing aaway of anchors and cables, When soundings are being taken he shall see that they are obtained with sufficient frequency. See regulation 1327.
(11) Watertight Integrity. At sea, he shall take care that the Shipwright officer, or one of his staff, at least once during every watch examines all those doors, hatches, sky lights and ventilators on the weather decks, ports and side scuttles which should be closed, to ensure that they are properly secure; and, whenever flooding takes place by accident or damage that the Shipwright officer himself makes frequent reports on the state of such flooding and damage.
(12) Routine Duties. He shall ensure that the necessary orders are given for carrying out the routine duties of the ship. In war he may be relieved of this responsibility at the discretion of the Captain.
(13) Signals and Lights. He shall take care that a good look-out is kept for all signals; that no unauthorised visual or sound signals are made; that, between the hours of sunset and sunrise, the authorised navigation lights are displayed; that no light are visible from outboard which might cause them authorised lights of the ship to be obscured or mistaken; and, when the ship is darkened, that no unauthorised lights are visible from outboard. See also regulation 1342.
(14) Look-out men. Both by day and by night he shall station look-out men in accordance with the Captain’s orders; he shall ensure that they are at their proper stations and know their duties; he shall frequently caution them to be on the alert; he shall take care at all times to have them relieved sufficiently and frequently.
(15) Sea boats. When he takes charge of the watch he shall satisfy himself that the seaboats are ready for lowering and that they are correctly rigged and equipped. When he takes charge at night, and at any other time he may think necessary, he shall cause the watch and the seaboat’s crew to be mustered.
(16) Safety of Personnel on Upper deck. At sea, he is primarily responsible that orders are given to prevent any person going on to the weather decks when the weather is such as to make it dangerous, especially when he is aware that an alteration of course or speed is likely to render the upper deck unsafe. See regulation 0406.
(17) Sighting Strange Vessel. If, during war, a strange vessel is sighted he shall immediately inform the Captain and take all other steps necessary to bring the ship to a state of immediate readiness for action.
(18) Bridge and Engine Room Clocks. He is responsible that at sea, the bridge clock is synchronised with the Engine Room clock at the beginning of each watch.
Responsibilities in Harbour