(a) The Indian Naval Canteen Service, when the canteen shall be called ‘INCS
(b) The ship, when the canteen shall be called ‘Ship-run’ as may be directed by the Chief of the Naval Staff.
INCS RUN CANTEENS
2804. (1) The Indian Naval Canteen Service is established under the orders of the Chief of the Naval Staff. The funds of the Indian Naval Canteen Service shall be non-public funds.
(2) Administration. The INCS run canteens shall be administered in accordance with the Indian Naval Canteen Service constitution.
(3) Discipline. The canteen staff on board a ship of the Indian Navy, shall be subject to the Navy Act 1957 in so far as that Act applies to passengers.
(4) Custody of Money. The canteen manager shall be allowed, at the risk of the Indian Naval Canteen Service to deposit with the Logistics officer, for safe custody sums of money which he has received for the purposes of the canteen.
(5) Government transport may be hired by the Indian Naval Canteen Service, of available, under the terms of orders issued by the Government of India from time to time.
(6) Indian Naval Canteen Service Staff. The staff of INCS run canteens on IN ships will be entitled to the following concessions: -
(a) Clothing. The canteen staff may be issued with articles of clothing other than uniform articles from the ship’s clothing store. Recoveries for such issues of clothing will be made at the normal payment issue rates.
(b) Victualling. The canteen staff may be issued with rations at the scale admissible to IN sailors. Recoveries for such issues will be made at payment issue rates.
(c) Medical Examination and Treatment. All the canteen staff employed by the Indian Naval Canteen Service shall be medically examined by the Service Medical officers before being so employed. Canteen employees serving on board IN ships shall be subject to the same medical examination, inspection and supervision as members of the ships company and when transferred from one ship to another, they shall be medically examined in the same manner as sailors. Employees of the Indian Naval Canteen Service shall be treated when afloat by the Medical officer of IN ships free of charge, and when serving ashore may receive medical treatment at the hands of naval medical officers where treatment other than from naval sources is not available. They are not, however, entitled to free attention or medicines nor may they be attended by a civil practitioner or surgeon and agent at the public expense. If admitted to a naval hospital or a hospital ship, full charges for their maintenance and treatment shall be made as directed in the hospital instructions. They are not eligible to receive free dental treatment.
SHIP – RUN CANTEENS
2805. Administration. (1) The Captain shall cause proper rules to be drawn up for the conduct and administration of the canteen.
(2) The affairs of the canteen shall be administered by the ship’s canteen committee under the guidance of the Captain. Se regulations 2806 Ship’s Canteen committee.
(3) The Captain shall appoint an officer to act as Canteen officer and shall hold him responsible for all purchases, sale prices, custody of cash, and cash transactions in connection with the canteen.
(4) The Captain will also detail suitable sailors, as may be necessary, to carry out the duties of the Canteen Manager/Canteen Assistants under Canteen officer. The Canteen Manger shall, interalia be responsible for custody of canteen stores unless the custody is delegated to any other person in writing by the Captain, These sailors may be paid an honorarium from the ship’s canteen fund, as laid down by the ship’s canteen committee from time to time.
(5) The Captain shall exercise careful supervision over the working of the canteen and shall satisfy himself that it is being conducted on business lines.
(6) A part of the profit accruing in the canteen fund shall on the recommendations of the ship’s canteen committee and approval by the Captain, be transferred to the Ship’s Welfare Fund (Non-Public).
(7) Selling Price. Retail selling prices shall be displayed in a prominent place ion the canteen.
(8) Stock taking (including verification of cash) shall be done quarterly by officers detailed by the Captain for this purpose. The certificate of stocktaking shall be attached to the statement of account for purposes of quarterly audit.
GENERAL
2806. Ships Canteen Committee.
(a) There shall be established for the ship a canteen committee consisting of such officers as may be nominated by the Captain,. With the Executive officer as ex-officio President, together with such representatives of the ship’s company as may be detailed or arranged for by the Captain, care being taken that messes consisting of sailors other than Master Chief Petty officers, Chief Petty Officers and Petty officers, are adequately represented.
(b) Duties of the Committee. The duties of this committee will be to decide upon the administration of the ship-run canteens and to investigate any queries and complaints that may arise in regard to prices and quality of canteen goods, weights and measures, and the general working of the canteens, both INCS-run and Ship-run. Canteen committee shall meet as often as necessary and in any case at least once a month.
(c) Nothing in this regulation will interfere with or prejudice the right of an individual sailor to put forward suggestion through his Divisional officer in accordance with regulation 234, Regulations for the Navy Part II (Statutory) or affect the responsibility of the Divisional officer for looking after the interest of his sailors, see regulation 1011.
2807. Complaints. (1) All complaints by individuals about goods sold in the canteen whether in respect of quality, weight, price, or any other particular, will be made at once to the Canteen Manager or to the Canteen Assistant on duty. If the Canteen Manager or Canteen Assistant is unable, or unwilling, to remedy the complaint it will be reported by the individual to his Divisional officer. This does not debar an individual from taking a complaint of an immediate nature before the officer of the Watch/Officer of the Day.
(2) All irregularities noticed shall be brought to the notice of the Captain in the normal manner.
(3) Canteen Notice Boards and Posters. Notices relating to canteen matters shall be posted up on special notice boards reserved for the purpose.
2808. Sale of Beer, Wines and Spirits. Beer, wines and spirits may be sold to sailors in canteens in shore establishments in accordance with such instructions as may be issued by the Chief of the Naval Staff from time to time.
2809. Purchases Abroad. IN ships visiting a port outside India, may make purchases at that port to meet canteen requirements, subject to such conditions as may be imposed by the Government to which the port belongs.
2810. Blank.
SECTION II – NON-PUBLIC FUNDS
2811. Non-Public Funds. (1) No Non-public fun, other than officers’ mess and wine funds, officers’ welfare fund, sailors’ welfare fund and ship’s sports fund shall be opened without the written approval of the Captain. In ships where the total number of officers borne does not exceed four, the opening of any such fund (including officers’ mess and wine funds, officers welfare fund, sailors’ welfare fund and ship’s sports fund) shall be submitted to the Administrative Authority for approval. The Captain may authorize the opening of any other fund in writing and shall report to the Administrative Authority. In the case of noncommissioned establishments the prior approval of the Administrative Authority will be sought for opening of non-public funds.
(2) The officer approving the opening of a fund shall issue instructions for: -
(a) The supervision of the fund.
(b) The duties of personnel responsible for the fund.
(c) Keeping the accounts.
(d) Custody of cash.
(e) Auditing accounts.
(f) Fixing prices, where sales take place, indicating who is responsible in each case.
(g) Custody of stores.
(3) The officer supervising the fun d is responsible that the cash in hand and stock, if held, never exceed actual requirements.
(4) No person having the custody of cash, being or forming part of a non-public fund, is permitted to cash his own cheque or I.O.U. from the money in his charge or otherwise to use such money for his own purpose. Cashing private cheques of individuals from non-public funds is forbidden except when specially authorized by the Commanding officer.
Commanding officers are not to authorize the cashing of private cheques except in pressing circumstances. At no time shall money be loaned to an individual on an I.O.U. or otherwise.
See also regulation 2718(1).
(5) When no special account book is otherwise, provided, account of non-public funds shall be kept in form IN 12.