Periodical Examination. (1) Six weeks before the ship is due to arrive at the dockyard for annual refit, such information shall be forwarded to the Refitting Authority as will enable the Dockyard officers to form an estimate of the time and cost required for authorised examination and refit of the weapon equipment. Wherever possible this information should be assessed from the results of trials conducted by ship’s staff in the scheduled manner for overall Weapon Control Trials and Auto Trials.
(2) As soon as possible after, and within six days of, the ship’s arrival at the dockyard, a short summary of the work proposed, and an approximate estimate of the time and cost, shall be forwarded from the dockyard to the Chief of the Naval Staff for a decision on work to be proceeded with, if these defects are considered to be abnormal.
(3) Before forwarding this summary and approximate estimate, an assessment of the work involved on the weapon equipment defects shall be made by the Dockyard officers in conjunction with ship’s officers to enable economical manning of defects to be arranged. The equipment shall be operated as necessary by ship’s staff and the overall results compared with the latest text data available. The assessment should provide for detailed examination and refit of such portions of equipment as are most in need of it, as revealed by the assessment and operation of the equipment by ship’s and Dockyard officers. The amount of refit to be carried out will depend on the condition revealed by the detailed examination. Particular attention should be given to the correct functioning of complete systems.
(4) While the general efficient of the whole of the Weapon equipment machinery is to be maintained, so much work shall be done each year that at the end of six years or such other period as is laid down by the Chief of the Naval Staff for the item in question, the equipment will have undergone a complete examination and refit as necessary.
(5) The opportunity afforded by a long refit, or other special circumstances, should be utilised for dealing with those portions which require the most time for their examination and refit.
(6) For ships in full commission, the tests and examinations included in the complete examination are laid down in orders issued by the Chief of the Naval Staff in regard to the maintenance of Naval Ordnance and Weapon Equipment, together with instructions as to the responsibility of the ship’s staff or dockyard for carry in out the work of testing, opening up, examining and re-adjusting the various items of the examination.
(7) All defects known to exist in the weapon equipment machinery which require to be remedied by dockyard labour shall be included in the defect list in the ordinary manner.
(8) A very thorough examination shall be made in ships passing into reserve which are likely to be recommissioned. As far as is practicable, defects revealed by the inspection should be rectified before such a ship is placed in reserve. A record of all outstanding defects should be complied for completion at the first available opportunity.
(9) In ships in reserve, the work which can be carried out by the ships staff will be dependent upon the number of sailors available, and it will be necessary for the dockyard to undertake many of the items laid down for ship’s staff.
(10) If it is not considered possible for the ship’s staff of a ship in commission to carry out the whole of the work of examinations for which they are responsible, a report giving the reasons for requiring dockyard assistance, also a list of the work which it is proposed should be carried out wholly or partially by dockyard labour, shall accompany the estimate, for a decision of the Administrative Authority.
4408. Supplementary Defect Lists. (1) Supplementary defect list shall not be forwarded during short refits. Defects observed since submission of Part II Defect List are to be projected in then Additional Works Requisition Forms (AWRFs). For normal refits and above, the Supplementary Defect List is to be forwarded for all defects observed since rendition of the Part II Defect List.
(2) Any additional defects which arise during the course of the refit, and which are outside the resources of the ship’s staff, FMU/BMU, shall be projected in the AWRFs.
4409. Defects Which can be Made Good by Ship. (1) Defects which can be made good by the ship’s staff either with the resources available in the ship or with the materials drawn from the Materials organisation for the purpose (or if away from a dockyard port, from an y other vessels), shall not be included in either of the lists.
(2) Where sailors are not available for work which is normally carried out by them in connection with the refits of Indian Naval Ships, the Circumstances shall be stated on the defect list and the work carried out by the dockyard. When, however, sailors are available for work normally carried out by them the dockyard should n ot carry out the work except in exceptional circumstances.
(3) If necessary the Captain shall give orders for the staff of one department to assist in remedying the defects of another.
(4) If the defects are beyond the capacity of an individual ship, the Captain shall send a requisition for such assistance as he may require, both in men and material, to the Senior Officer, who shall arrange for the work to be carried out, if possible by the combined resources of the fleet; or, if he finds that the material required is not available in the fleet, he should forward demands to the nearest Materials organisation in accordance with this regulation, stating the nature of the defects to be rectified and the stores required to complete them, and adding the data and place to which the store should be sent and the means of conveyance proposed.
The Senior Officer will be held responsible that only such materials or stores are demanded as are actually required for repairs, and that no alterations or additions are made in any of the ships under his command without the sanction of the Chief of the Naval Staff.
4410. Naval Stores for making Good Defects. Demands for Naval stores to make good the defects may include, besides material (e.g., wood, steel plates, screws, bolts and nuts etc.,), complete manufactured articles such as are generally allowed by the seastore establishments, also certain complete articles not allowed by establishment, if required solelty for the replacemebnt of similar defective articles on board, If the ship is at a dockyard when demands for making good defects are forwarded, the concurrence of the professional officers of the dockyard will be obtained before supply is made, otherwise the Commanding officer will be wholly responsible for vouching for the necessity for the supply. Commanding officers are enjoined to exercise care not to demand, and Administrative Authorities are required not to approve supply, complete manufactured articles to replace similar articles fitted in the ship, if the latter are repairable and the work of repair can be undertaken in the fleet, having regard to the facilities existing in warships and in repair and depot ships for the repair of stores and fittings.
4411. Repairs by Private Yard. (1) No repairs or work of any description shall normally be undertaken for a ship except in a Naval Dockyard, but should circumstances require resort to a private yard for the execution of repairs or works, complete lists in duplicate of the work required shall be made out in established form of Defect List. The Captain/Administrative Authority/Administrative Authority of the Port/ Senior Officer will then cause such of his officers as he may think fit, to survey and report on the various items in the columns reserved in other cases for Dockyard officers, and will then take steps to have the work done in the most economical way either by calling for competitive tenders or making an agreement with the firm best able to carry out the repairs.
(2) Sanction for such work and expenditure will only be given in cases of absolute necessity.
4412. Defects occurring in Foreign Ports. Essential repairs to ships in foreign port5s may be undertaken with the concurrence of the Administrative Authorities to the extent financial powers permit and inn such cases it shall be ensured that repairs are absolutely necessary for the fighting and sea going efficient of the ship.
4413. Refit Conference. (1) Refit programme of ships and submarines shall be promulgated by Naval Headquarters.
(2) A refit Conference may be held annually to review scheduling of planned refit of ships and submarines and problems relating to repairs and refits.
(3) Scope. In order to formulate policy directives and optimisation of resources, the scope of the conference will cove the following: -
(a) The development of repair and refit policies.
(b) Modernising refits.
(c) Logistics support.
(d) Dockyard management.
(e) Maintenance policies.
(4) Naval Headquarters is to promulgate the date and venue of the refit conference. The Administrative Authorities are to forward points to Naval Headquarters for inclusion in the agenda along with proposals for scheduling of refit of ships and submarines, at least four months prior to the commencement of the conference. Naval Headquarters is to formulate a two years ‘Refit Programme’ after it is ratified in the conference, wherein the first year’s programme would be firm and the subsequent year’s programme be subject to changes envisaged, if any.
(5) The Refit Conference will be chaired by the Chief of Material (COM).
4414 – 4415. Blank.
SECTION II – DOCKING
4416. Periodical Docking and Refitting. Ships shall be taken in hand for docking and refitting at regular intervals as promulgated from time to time for each class and type of ship.
4417. Earthing of Ships. On all occasions of a ship being dry docked, she is to be electrically bonded to earth in an efficient manner. The Commanding officer shall ensure that this is carried out.
4418. Report of Docking. (1) The Refitting Authority will report to the Chief of the Naval Staff and the Administrative Authority whenever then ship is docked or undocked.
(2) Whenever Indian Naval Ships are being moved by the dockyard authorities, the ship’s company shall assist as far as possible, so as to reduce the cost of yard labour.
(3) When a ship is proceeding alongside a dockyard wharf from sea, or being moved from one berth to another in a dockyard, an advance party of seamen shall be sent from the ship to work the hawsers on the jetty. The party shall be under the orders of the Refitting Authority or other dockyard official who should be accompanied by a few expert riggers or members of the staff of the Refitting Authority to assist as necessary
(4) The Captain will take care, when the ship is in dock, that proper precautions are taken to prevent accidents.
4419. Changes in Weight. (1) The greatest care shall be taken that no water is run into or out of the boilers, tanks filled or emptied, or weights put on board, moved from one position to another or removed from ships while in a graving or floating dock, or on a hauling-up slipway, without the agreement of the Refitting Authority being first obtained in writing.
(2) Whenever applicable the Captain shall give the following certificate to the Refitting Authority: - “With reference to Regulations for the Navy, regulation 4419, I hereby certify that no changes have been or will be made, while the ship is in dry dock, in the distribution of weights which will effect the draught, trim, or stability of the ship on being undocked”.
(3) When the certificate cannot be given, the Captain shall report, at least two days before undocking, direct to the Refitting Authority, any difference in the amount or distribution of weights on board at the time of undocking, as compared with those on board at the time of docking.
(4) The observance of this instruction is of great importance, as any disregard of it may lead to very serious consequences in undocking ships.
(5) If any departure from the reported distribution of weights should unavoidably be made, the Dockyard officers shall be informed immediately.
4420. Responsibility for Valves. See regulation 0521.
4421. Flooding Dock. When it is intended to flood a dock for undocking or other purposes the officer immediately responsible for, and who controls the admission of water into the dock shall notify in writing direct to the Captain, Engineer officer and Anti Submarine Warfare (ASW) officer of the ship concerned, the time when it is proposed to commerce that operation.
4422. Ship’s Company when in Dock. When a ship is docked to clean her bottom or for slight repairs, the Dockyard Orders shall be observed by such officers and sailors as remain on board. (See regulation 1331 (4).
4423. Docking in a Foreign Port. If it is essential to dock or repair a ship in the port of a foreign power, where there is a dockyard, the Captain shall apply to the local authorities for permission to do so at the dockyard, and he shall request such assistance as the circumstances may require. He shall give a fully detailed statement of the work required to be carried out. He shall also prepare a fully detailed description of each item of work actually carried out, and the materials and stores supplied. Receipt for the stores with which the ship may be supplied shall be given by the officer to whom they are issued, certified by the Captain. See also regulation
4410.
(2) When the ship is docked in a dock belonging to a foreign power, the docking particulars shall be furnished by the officers of the ship which is docked, an d a report on the state of the compositions on the bottom, on Form IN 379 shall be transmitted to the Chief of the Naval Staff, through the Administrative Authority, by the Captain.
4424. Docking in Private Yard. The reports required by the previous regulation shall be similarly rendered when the ship is docked in a private yard in cases where no overseer is available.
4425. Foreign Warships. When a foreign warship is taken into a dockyard for docking, the explosive outfit shall be dealt with according to the instructions issued by the Chief of the Naval Staff in respect of Naval Magazines and Explosives.
4426 – 4430. Blank.
SECTION III – ALTERATIONS AND ADDITIONS