(a) All VIPs like the Prime Minister, Governor, Chief Minister, Minister, Commissioner or Deputy Commissioner as the case may be shall be received by the seniormost civil official present in the station, regardless of his seniority vis-a.vis other officials in the station. Where a Guard of Honour is provided, the seniormost civil official present shall conduct the VIP to the Guard of Honour, and stand back until the inspection of the Guard of Honour is over.
Immediately after the inspection, the seniormost civil official shall escort the VIP and proceed to introduce to him the officials and non-officials present, in accordance with their seniority in the Table of Precedence issued by, the Presidents secretariate in Appendix X. The same procedure shall be followed at departures.
(b) When no Guard of Honour is provided, the seniormost civil official, receiving the VIP, shall proceed to introduce to him the officials and non-officials present, according to their seniority in the Table of Precedence.
© At Delhi, the seniormost civil official receiving the VIP shall first introduce to him the Military Secretary to the President, when the latter is representing the President, at the reception/departure, after that the Guard of Honour shall be inspected, and the remaining officials and non-officials presented to the VIP, according to their seniority in the Table of Precedence.
Explanation 1. – The above procedure shall apply only when the arrival and/or departure of a VIP is ‘public’, and intimated as such, to the authorities concerned.
2. Members of Parliament shall ordinarily take their place, according to their position in the Table of Precedence, in the list of officials and non-officials to be presented to the VIP.
(d) At he capital, foreign VIPs shall be received by the Chief of Protocol, on behalf of the Government, in the absence of any instructions to the contrary.
(e) Approved photographers shall be allotted a specified place, at an appropriate distance, by the seniormost receiving officer, if necessary, in consultation with the Guard Commander,From where they may take photographs of the reception, and the like. They shall not be allowed to approach any nearer, till after the reception of the VIP, the inspection of the Guard of Honour, if any, and the introduction of officials and non-officials present. Even then, photographers, and the like, shall not be permitted to go any nearer the VIP than prescribed by the seniormost receiving officer, Approved photographers, and the like, may be permitted to take photographs of the reception, and the like, from a distance.
On no account should photographers, Pressmen, and the like, be permitted to crowd or cluster round the VIP or to embarrass him in any other manner.