(1) Every employer of an industrial establishment shall maintain a register of workmen in Form 1 and shall produce the register whenever it is required by the Inspector having jurisdiction over the industrial establishment.
(2) Every employer shall compile an up-to-date list in Form 1 except column (9) thereof at the end of each half-year ending on the thirtieth day of June and thirty-first day of December and exhibit the list prominently at any part of the industrial establishment for perusal of the list by the workmen during working hours on any day.
(3) Every employer shall send a copy of the up-to-date list so compiled under sub-rule (2) to the Inspector concerned within a fortnight from the expiry of the half-year ending with June and December of every year with a declaration that the list has been exhibited for the perusal of the workmen of the industrial establishment as required under sub-section (2). He shall also send particulars for each half-year in Form 2 along with the particulars in Form 1 as required under this sub-rule to the Inspector concerned. He shall obtain acknowledgment for furnishing the particulars in Form 1 and Form 2 to the Inspector under this sub-rule either by Registered Post or otherwise.
(4) Any employee who finds his name not entered in the list referred to in sub-rule (2) or finds that the entries have not been made correctly or finds that though entries regarding his service have been made correctly but he has not attested the entries in the register of workmen in Form 1 may make a representation to the Inspector concerned. The Inspector after examining the representation or after making enquiries may issue suitable directions to the employer for the rectification of the register in Form 1 or for the issue of orders conferring permanent status to the workman concerned.
7. Language of register, form or statement,-- The register, forms and statements required to be maintained or sent under these rules shall be in Tamil or in English.
FORM 1 [See sub-rule (1) under rule 6] REGISTER OF WORKMEN To be maintained by the employer of industrial establishment -- S er ia l n u m b er N am e an d a d d re ss o f th e w o rk m an D es ig n at io n o f th e w o rk m an W h et h er [* * * ] T em p o ra ry , ca su al , B ad li , o r A p p re n ti ce ( o th er t h an t h o se c o v er ed u n d er t h e A p p re n ti ce s A ct , 1 9 6 1 ) D at e o f fi rs t en tr y i n to s er v ic e D at e o r w h ic h h e co m p le te d 4 8 0 d ay s o f se rv ic e D at e o n w h ic h m ad e p er m an en t R em ar k s S ig n at u re o f th e w o rk m an w it h d at e (t o a tt es t th e en tr ie s)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9) * The word “permanent” omitted by G.O.Ms.214, Labour, dated the 1st February, 1985.
FORM 2 [See sub-rule (3) under rule 6] Half-yearly return for the half-year ending 30th June/31st December (To be sent to the Inspector having jurisdiction over the industrial establishment by the employer.)
(1) Name and address of the establishment.
(2) Nature of industry and date of commencement of business.
(3) Total number of workmen in the establishment.
(4) Number of workmen shown in Form 1.
(5) Total number of working days in the year.
(6) Number of non-permanent workmen who have completed 480 days of service during the half-year ending 30th June/31st December.
(7) Number of workmen made permanent during the half-year ending 30th June/31st December.
(8) Number of workmen yet to be made permanent as on 1st July/1st January.
(9) Reasons for delay.
(10) Remarks, if any.
Note:-- The details under items 6 to 8 should be supported by statement showing names of workmen.