Manonmaniam Sundaranar University Bare Act

The source publishes this enactment as a single document rather than provision by provision, so the whole text is below and there are no per-section pages for it. Nothing has been shortened.

Long title	STATUTESUNDERTHE MANONMANIAMSUNDARANARUNIVERSITYACT
Type	Statute
Citation	No. 31 of 1990
Year	1990
Jurisdiction	State of Tamil Nadu
Status	In force as published by the source
Text	Published as one document, as the source published it
Subjects	education

1 MANONMANIAM SUNDARANAR UNIVERSITY TIRUNELVELI STATUTES 2 GOVERNMENT OF TAMIL NADU Registered No. M1 (Price: 5.70 Paise) 1997 TAMIL NADU GOVERNMENT GAZETTE PUBILISHED BY AUTHORITY No. 12A) CHENNAI, WEDNESDAY MARCH 26, 1997 Panguni 13, Thadhu, Thiruvalluvar Aandu - 2028

PART VI – Section 3 (b) Notifications issued by quasi-Government bodies and public sector undertakings.

***** (SUPPLEMENT) CONTENTS. Page No.

Chapter I .. .. Preliminary 59 Chapter II .. .. .. The University 61 Chapter III .. .. .. Visitation 61 Chapter IV .. .. .. The Chancellor and the 61 Pro-Chancellor Chapter V .. .. .. Officers of the University 61

(a) The Vice-Chancellor 61

(b) Registrar 69

(d) The Controller of Examinations 74

(e) Other officers of the University 76 Chapter VI .. .. .. The Authorities of the University 77 3 Chapter VII .. .. The Planning Board 77 Chapter VIII .. .. The Senate 77 Chapter IX .. .. The Standing Committee 92 on Academic Affairs Chapter X .. .. The Syndicate 95 Chapter XI .. .. The Faculties 96 Chapter XII .. .. Finance Committee 98 Chapter XIII .. .. Rules and Procedures for the conduct of Elections to the Authorities of the Manonmaniam Sundaranar University.

98 Chapter XIV .. .. Honorary Degrees 133 Chapter XV .. .. Convocation for conferring Degrees 133 Chapter XVI .. .. Academic Robes for Convocation 135 Chapter XVII .. .. Service conditions of the Establishment 139 Appendix I&II .. .. Method of Recruitment and Qualifications Prescribed for various Teaching and non-teaching post in the University 155 Appendix III .. .. Authority competent to impose penalties.

169 Chapter XVIII .. .. Affiliation, Approval of Colleges and Autonomous Colleges.

170 Chapter XIX .. .. Research Fellowships and Grants-inaid of Research 192 Chapter XX .. .. Legal Advisers 196 Appendix .. .. List of Affiliated Colleges 196 4 MANONMANIAM SUNDARANAR UNIVERSITY STATUTES UNDER THE MANONMANIAM SUNDARANAR UNIVERSITY ACT 1990.

CHAPTER I.

PRELIMINARY (See Sections 1 and 2 of the Manonmaniam Sundaranar University Act, 1990)

1. Short title and commencement- (a) These Statutes shall be called the Statutes of Manonmaniam Sundaranar University.

*[(b) “This has been assented by the Chancellor and shall come into force from January 23, 1995”]* and published in the TamilNadu Government Gazette, No.12-A, date March 26th 1997.

2. Definitions.- (a) The Laws of the University means the provisions and rules laid down in the Act, the Statutes, the Ordinances and the Regulations.

(b) The Act, means the Manonmaniam Sundaranar University Act, 1990 (TamilNadu Act 31 of 1990), „ Section means a section of the Act, Clause means a Sub-division of the Statutes, the Ordinances or the Regulations‟.

(d) „Clear days‟ means the number of days to be reckoned exclusive or both the first and last days.

(e) „Resolution‟ means substantive proposition originally moved or finally adopted.

(f) „Motion‟ means anything moved either by way of resolution or amendment.

**[(g) „Academic year‟ means a period of twelve months commencing from the first day of July]** *TN. Govt. Gaz. No. 12-A of 1997, Wednesday March 26, 1997 ** Assent from Governor dated 25.04.2000 Syndicate dt. 19.02.2000 Item No. 34 5

(h) „Financial year‟ means a period of twelve months commencing from the first day of April every year.

(i) „Department‟ means a Manonmaniam Sundaranar University Department of study and/ or Research or Department functioning for a specific purpose maintained from out of the Manonmaniam Sundaranar University Fund.

(j) „Head of Department‟ means the teacher in charge of a Department responsible for its administration including its day to-day working.

(k) „School of Excellence‟ means a specialised institution maintained by the University for advanced study and research.

(l) „University Employee‟ means a person in the whole time employment of the University and paid from University funds excluding a person employed on daily wages.

(m) „Officers means‟ officers of the University.

All other words and expressions used but not defined in these Statutes shall have the meanings respectively assigned to them in the Act.

3. Address – Every Officer/Employee of the University and every member of the University authority / Committee/body appointed / nominated / elected under the laws of the University and every candidate for any examination or course of study of the University and every person appearing for any convocation of the University shall furnish to the Registrar of the University or any other Officer so designated for the specific purpose his postal address and subsequent changes if any thereon to which communications intended to him from the University are to be sent. The dispatch of communication to the address given by the person concerned shall be sufficient compliance with the requirements of the laws of the University.

4. Validity of the Acts done on the day following “Dies non”-. Where by any law or Act or proceedings is directed or allowed to be done or taken in the office of the University or in any statutory office on a certain day or within a prescribed period and the office is closed on that day or the last day of the prescribed period, the act or proceedings shall be considered as done or taken in due time as if it is done or taken on the day on which the office re-opens.

If a date specified for any business is a holiday, the following working day shall be taken as the specified date.

5. Hours of Business:- The University Office shall be opened for the transaction of business during hours prescribed by the Vice-Chancellor from time to time on all days except Saturdays. Sundays and Gazetted Government Holidays and such other holidays as may be declared by the competent person of body. The office and the Department may be closed for a day or part of a day on specific occasions at the discretion of the Vice-Chancellor provided that arrangements are made for the transaction of any urgent business.

CHAPTER II THE UNIVERSITY (See sections 3 to 6 of Manonmaniam Sundaranar University Act, 1990)

CHAPTER III VISITATION.

(See sections 7 of Manonmaniam Sundaranar University Act, 1990)

CHAPTER IV THE CHANCELLOR AND THE PRO-CHANCELLOR (See section 9 of the Manonmaniam Sundaranar University Act 1990)

CHAPTER V OFFICERS OF THE UNIVERSITY

(a) THE VICE-CHANCELLOR.

(See Section 11 and 12 of Manonmaniam Sundaranar University Act, 1990) APPOINTMENT OF THE VICE-CHANCELLOR.

PROCEDURE OF ELECTIONS OF MEMBERS TO THE SELECTION COMMITTEE FOR THE APPOINTMENT OF THE VICE-CHANCELLOR.

1. When a permanent vacancy occurs or is about to occur in the office of the Vice-Chancellor, the Registrar shall under direction of the Syndicate cause a notification of the fact to be published in the Gazette and take immediate steps for the constitution of the committee referred to in the Act I mentioning the date and hour of the last date for filing nominations and the place, date and hour for the scrutiny of the 7 nomination papers. The last date for filing nomination must be atleast 14 clear days from the date of publication of the notification. A copy of the said notification shall be sent to the Chancellor and to each of the members of the Senate and the Syndicate and be placed at the next meeting of the Syndicate immediately after the publication of the notification.

2.(1) Each member of the Senate shall have a right to nominate not more than one person who is not a member of any of the authorities of the University, to the Committee referred to in Act 11 (1) & (2). Similarly each member of the Syndicate shall have a right to nominate not more than one person who is not a member of any of the authorised of the University to the said committee.

(2) The Registrar shall call for nominations for election of one person by the members of the Senate and one person by the members the Syndicate to the said committee.

(3) Every nomination shall be in writing signed by the proposer who shall be a member of the Senate and seconded in writing by another member of the Senate called the seconder in the form prescribed (vide Appendix) No nomination shall be valid unless it contains the signatures of both the proposer and the seconder.

(4) The nomination form shall also be signed by the person proposed expressing his consent to be nominated.

(5) Every nomination must be presented before the Registrar either by the proposer or the seconder or the person proposed, before 3.00 p.m.

on the date notified as the last date for filing nomination under Statute 21.

(6) Soon after the expiry of the last date and hour for receipt on nominations, the Registrar shall scrutinize the nomination papers at the place, date and hour notified under Statute 21. The proposer or the seconder or the proposed nominees are entitled to be persent at the time of the scrutiny. A list of persons whose nominations have been declared valid by the Registrar shall be published on the published on the notice board of the office of the University. A copy of the list shall be sent to the persons nominated for election, if he or they were not present at the time of the scrutiny.

(7) Any person whose nomination had been declared valid may withdraw his nomination by a letter in writing and presented to the Registrar in person not later than seven clear days after the date of publication of valid nominations or by a letter in writing and attested by any other member of the Senate and sent by registered post to the 8 Registrar so as to reach him not later than the above said seven clear days after the date of publication of the above said nominations. Such withdrawal, once made, shall be final.

3. If the number of persons validly nominated and who have not withdrawn is only one that person shall be deemed to have been duly elected and nominated by the Senate to the Committee referred to in Statute 20 and shall be so declared by the Registrar.

(a)-------------

(b) If the number of persons validly nominated and who have not withdrawn is more than one, each member of the Senate shall be informed of the date and hour fixed by the Vice-Chancellor for the meeting and a list of such persons shall be sent to each member of the Senate not less than ten clear days fixed for the meeting.

(c) The election shall be held at the next ordinary meeting of the Senate immediately proceeding the date when the office of the Vice- Chancellor shall fall vacant, provided that the Vice-Chancellor shall convene special meeting of the Senate for election of the nominee if he thinks it necessary.

(d) The election shall be conducted by secret ballot at the place specifically set apart for the purpose and the ballot box properly locked and sealed shall be provided to receive the votes of the nominees.

(e) All members present at the meeting shall be entitled to vote. No vote can be given by proxy or by post. Members present shall sign in the nominal electoral roll kept for the purpose as a record of voting at the election.

(f) Before a member is ready to vote the Registrar shall ascertain and satisfy himself that the person desiring to vote is a member who has not already vote. The Registrar shall then enter his name in the counterfoil of the ballot paper in the ballot paper book which shall be provided for the purpose of the election and shall then tear out the ballot paper corresponding to the counterfoil and having initialled the ballot paper on the back thereof shall hand it over to the member. Every ballot paper, shall contain the names of all nominees arranged in alphabetical order.

(g) When a member has received a ballot paper, he shall proceed to the place arranged for making the vote and shall mark thereon by*” against the name for whom he intends to vote. The number of nominees for whom each elector may vote shall be only one. The member of nominees for whom each elector may vote shall be only one. The member 9 shall then fold the ballot paper and drop it in the ballot box placed infront of the Returning Officer.

(h) If a member inadvertently spoils a ballot paper, he may return it to the registrar, who shall, if satisfied of such inadvertency, give him another ballot paper and retain the spoiled paper, and this spoiled paper shall be immediately cancelled and the fact of such cancellation shall be noted on the counterfoil.

(i) Two scrutinizers shall be selected by the Chairperson of the meeting of the Senate to count the votes polled. The counting shall be done in the presence of the members of the Senate present and the Chairperson. The person securing the highest number of vote shall be declared by the Chair duly elected and nominated by the Senate to the Committee referred to in the Act.

4. The Chairperson of the meeting held for the purpose of the election under Act, shall conduct other items of business, if any, but the business of electing a member to the Committee shall precede all other business and shall be disposed of before the meeting is adjourned or before any other item, if any on the agenda is considered.

5. (1) The Statutes in this Chapter relating to the procedure for nomination and election of person by the Senate to the Committee referred to in Act shall as far as may be necessary apply to the nomination and election of a person by the Syndicate to the Committee mentioned in the Act the word “ Syndicate” being read in substitution of the word “Senate” wherever necessary.

(2) Notwithstanding anything contained herein it shall be competent for the Syndicate to elect such nominee to the Committee by a resolution assented to by the majority of the members of the Syndicate after obtaining the consent of the concerned nominee to serve on the Committee.

6. The Registrar shall report to the Chancellor of the names of the persons elected by the Senate and the Syndicate to the Committee. After the Government nominates the third member to the Committee, the names of the Members of the Committee shall be published in the Gazette. The member nominated by the Government shall be the convenor of the Committee.

7. The Committee shall meet soon after the names of three members are published and submit to the Chancellor a panel containing the names of three persons suitable for holding the office of the Vice-Chancellor.

While submitting the panel to the Chancellor the Committee shall also 10 send a statement showing the age, educational qualifications, academic and administrative experience and other distinctions of each of the three persons whose names are included in the panel. The panel shall be in alphabetical order.

The process of electing nominees of the Senate and the Syndicate to the selection Committee for the appointment of the Vice-Chancellor shall be completed before three months of the expiry of the term of office of the Vice-Chancellor.

8. The Chancellor shall appoint one of the persons whose names are given in the panel as the Vice-Chancellor.

GENERAL

9. The Vice-Chancellor shall be the academic and administrative head and Chief executive of the University.

10. In addition to the powers and duties conferred on the Vice- Chancellor by the Act, as provided in sub-section (8) of Section 22 it shall be competent for the Vice-Chancellor.

(a) to sanction the creation of all technical and non-technical posts subject to provision for the same in the budget.

(b) to create and / or fill temporary posts of all categories (other than those specified in Section 8 of the Act) for a period not exceeding one year at a time subject to the provision of the same in the budget.

(c) To abolish or retench such posts which are considered superfluous in the University subject to the protection given to the individuals in such posts.

11. The Vice-Chancellor shall have power:-

(a) to constitute ad-hoc Committees for any specific purpose;

(b) to depute officers, teachers and other employees of the University on University work:

(c) to permit the teachers and officers to attend the meetings and conferences recognised by the University within and outside the State;

(d) to recommend and forward to State Council for Higher Education/funding agencies the proposals made by the University 11 teaching departments, research centres constituent and affiliated colleges and other recognised institutions for grant of financial Assistance under various schemes.

12. The Vice-Chancellor shall have power:-

(a) to sanction causal leave to the Officers and Heads of Departments of the University.

(b) to sanction leave of all kinds other than Casual, to the teachers of the University.

13. The Vice-Chancellor shall have power to authorise the publication of results of the examinations.

14. The Vice-Chancellor shall have power to delegate the powers and duties of any officer of the University (in the interest of efficient working) to some other officer of the University whenever he deems it, notwithstanding anything contained in the Statutes, Ordinances and Regulations framed under the Act of the University.

15. The Vice-Chancellor may visit or cause an inspection and or ask for a report.

(i) on the general condition and teaching equipment of any institution or college maintained or recognised by or affiliated to the University or any hostel.

(ii) for the purpose of according it recognition;

(iii) for negotiating the terms and conditions for taking over of any institution by the University, and

(iv) for any other purpose of the University.

16. The Vice-Chancellor shall be compete to transfer any officer/employee from one institution / department / Centre to another institution/Department/Centre maintained by the University.

17. The Vice-Chancellor shall make arrangements by placing any officer/teacher/other employee in additional charge in all vacancies till the vacancies are filled.

18. The Vice-Chancellor shall declare the satisfactory completion of the probation of the teachers and officers of the University provided the necessary formalities prescribed for each category are observed strictly.

19. The Vice-Chancellor shall arrange to get the names of two persons nominated one each by the Senate and Syndicate as required in sub-section (2) of Section 11 of the Act and shall intimate the names to the chancellor one month prior to the expiry of his term of office.

20. Financial:- The Vice-Chancellor shall have power:-

(a) to sanction grants to researchers and fellowships from the fund and funds placed at the disposal of the University by the Government or by other agencies for the said purpose.;

(b) to sanction deputation of delegation to conferences and seminars etc., conducted in other parts of India or abroad.

(c) to sanction the convening of seminars, conferences, committees, discussion groups etc., the expenditure on each part not exceeding Rs.50,000 within the budget position each year.

(d) to sanction advances for the Principal Investigators of schemes and projects which are financed by outside agencies and report to the Syndicate in its next meeting.

(e) to accord administrative sanction for all works, original or repairs upto a maximum estimate of Rs.5,00,000 provided the following conditions are satisfied:-

(i) the works is one included in a scheme approved by the Syndicate;

(ii) funds have been provided in the University budget;

(f) to accept tenders for work or tenders or quotations for supplies required upto an estimate of Rs.5,00,000 and to record the reasons if they are not the lowest of the tenders or quotations received;

(g) to sanction any expenditure upto Rs. 50,000 and reappropriation of funds upto Rs.5,00,000 from one major head to another, provided that such sanction and the reappropriation do not involve a liability which extends beyond the financial year in question.

(h) to sanction loans and advances to employees of the University provided all conditions prescribed by the Syndicate are satisfied.

(i) to sanction reimbursement of amounts spent by the employees of the University for the purpose of medical treatment, according to the norms laid down by the Syndicate.

(j) to sanction permanent advances to the officers and heads of departments in University;

(k) to countersign the Travelling Advance bills of the Registrar, the Finance Officer, the Controller of Examinations, Deans of Faculties and Heads of the Departments in the University.

(l) to authorise opening of new Heads of Accounts for projects financed by outside agencies and when necessary to permit the opening of separate accounts in the Nationalised banks for this purpose;

(m) to open new Heads of Accounts, if there is an urgency and report to the Finance Committee;

(n) to effect purchase of patent equipment/machines instruments and other such goods provided there is budgetary allocation and report to the appropriate bodies.

(o) to sanction refund of deposits of earnest moneys, securities etc., on the basis of the recommendation of Heads of Departments;

(p) the Vice-Chancellor shall have such other financial powers as may be delegated by the Syndicate from time to time;

(q) the Vice-Chancellor shall have power to write off the irrecoverable value of shortage of stock or irrecoverable loss of money occasioned by neglect of duty or fraud by the University employee or otherwise upto a total amount of Rs.1,000 in a year. If the amount to be written off in a year exceeds Rs.1,000 the Syndicate shall have the power to accord the necessary sanction for the purpose.

21. The Vice-Chancellor may delegate to an officer of the University or body or committee any of his administrative powers and functions, other than those to be exercised by himself under the Act and shall as and when done report to the Syndicate for information.

22. Representation of the university in other organisations:- The Vice- Chancellor shall be the representative of the University on the Association of Indian Universities, Association of Common Wealth Universities and other similar bodies or other associations in India or abroad. In case he is unable to attend meetings, he may depute a person/officer of the 14 University to represent the University at such meetings with the concurrence of the Chancellor.

23. Deputation of Vice-Chancellor:- The Vice-Chancellor may be deputed by the Syndicate on University business or at the request of the Government on Government business or in the public interest to any part of India or outside India. The period of deputation of the Vice-Chancellor outside the University area shall not exceed one month.

It shall be competent for the Syndicate to make the requisite arrangements for exercising the powers and performance the duties of the Vice-Chancellor during the period of deputations, with the approval of Chancellor, Provided that the arrangements made shall be such as not to entitle any additional expenditure to the University.

24. The Vice-Chancellor shall also exercise all such powers not expressly mentioned herein which are necessary for incidential to the carrying on of the administration of the University and its affairs and report to the appropriate authorities of the action taken.

(b) REGISTRAR (See section 13 of the Manonmaniam Sundaranar University Act, 1990)

1. Appointment of Registrar:- The Registrar shall be appointed by the Syndicate on the recommendation of a Selection Committee consisting of the Vice-Chancellor as the Chairman, One syndicate Member and one person nominated by the Chancellor from outside the University through a process of open advertisement. His term of appointment shall be for a period of three years and he shall be eligible for a further period of three years.

2. The Registrar shall be paid a salary in the scale of pay applicable to the University professor from time to time.

3. The Registrar shall be governed as regards leave, provident fund, pension, insurance, retirement benefits and disciplinary proceedings by the Statutes governing the conditions of service of the University Employees.

4. The Registrar shall be responsible to the Vice-Chancellor in the exercise of the powers and duties assigned to him under the Act/Laws.

5. The Registrar subject to the immediate direction and control of the Vice-Chancellor, shall carry out his orders and render such assistance as 15 may be required by the Vice-Chancellor in the performance of his official duties.

6. Subject to the immediate direction and control of the Vice- Chancellor, the Registrar shall be in overall charge of the administration of the University office and shall have power to fix and define the functions and duties of the officers and employees of the University, other than those working under the direct supervision of the Controller of Examinations and the Finance Officer, or those working the Vice- Chancellor‟s Secretariat, with the approval of the Vice-Chancellor.

7. The Registrar shall have power to sanction leave of all kind to non-teaching employees.

8. Being the officer in overall charge of administration of the University Office, he shall take all steps for the efficient working of the University Office, subject to the approval of the Vice-Chancellor.

9. He shall sanction the indent for Stationery articles from the University Stores or to purchase them from the Government or Co- Operative Stores.

10. He shall call for quotations and tenders wherever necessary and prepare comparative statements, scrutinize the quotations and tenders in consultation with the Finance Officer and make recommendations to the Vice-Chancellor for approval of quotations/tenders.

11. He shall, sign contracts, agreements and other documents on behalf of the University under the direction of the Vice-Chancellor or the Syndicate as the case may be.

12. The Registrar shall not be eligible for nomination or election or for appointment as a member of any of authorities of the University or the colleges affiliated to the University.

Be responsible for the registration of candidates for research degrees and for evaluation of the thesis by boards of examiners appointed by the Syndicate for the purpose.

13. Resignation/Reversion – The Registrar may, by writing, inform the Vice-Chancellor his intention to resign or revert back to his parent department after giving three months notice and it shall be competent for the Syndicate, on the recommendation of the Vice-Chancellor, to accept his resignation or reversion.

14. The Syndicate shall have the power, to dispense with the services of the Registrar at anytime after due enquiry in the event of misconduct on his part or of a breach by him of any of the conditions on which he was engaged. In the case of Registrar appointed on deputation from other services, the Syndicate is competent to revert him to his original department when it deems fit to do so.

15. The Registrar, shall, on application previously made for the purpose of fixing a convenient hour, arrange that any member of the Senate, of the Syndicate of the Standing Committee on Academic Affairs of a Faculty, shall have access to the proceedings of the Senate, Syndicate, Standing Committee on Academic Affairs of a Faculty, respectively and to any documents connected with such proceedings with the approval of the Vice-Chancellor.

16. The Registrar shall have the power to sanction for the purchase of items upto a limit of Rs. 5,000 at a time on any single item to meet the day to day expenses, subject to a maximum of Rs.10,000 per month within the budget provisions.

17. The Registrar shall sanction petty items under contingencies upto limit of Rs.10,000 per month under the head “Office Expenses and Miscellaneous.”

18. The Registrar with the approval of the Vice-Chancellor, shall make available the files relating to the subjects coming up before the meetings of the authorities to the members of the authorities provided they give a requisition in writing to the Registrar.

19. Notwithstanding anything in the foregoing Statutes, when a Government official is appointed as Registrar on foreign service terms his salary and allowance shall be such as may be fixed by the Syndicate.

(a) The Finance Officer shall be responsible to the Vice-Chancellor in the exercise of the powers and duties prescribed to him in the laws of the University and shall be prescribed to him in the laws of the University and shall be subject to the general direction and control of the Vice-Chancellor.

(b) He shall make all arrangements for the transaction of business for the meeting of the Finance Committee.

(c) He shall be responsible for the proper maintenance of the Accounts of the University, to make arrangements for the Audit and Payment of bills presented at the University office.

(d) He shall arrange to settle objections raised by the Audit appointed by the Government and carry out such instructions as may be issued by the Vice-Chancellor/Syndicate on that Audit Report.

(e) He shall make arrangements with he approval of the Vice- Chancellor for the publication of the Audit Statement of Accounts so that it may be submitted to the Government and other appropriate authorities of the University within three months of such publication.

(f) The Finance Officer shall prepare the monthly accounts of the University and shall produce for audit, which is concurrent, all the registers and accounts and records connected with financial transactions.

(g) He shall be responsible for the preparation of annual accounts financial estimates and the budget of the University in Consultation with the Vice-Chancellor before presenting them to the Finance Committee and the Syndicate. In the matter of financial estimates, he shall consult the Register and shall obtain from him the estimates for the year from the departments and institutions of the University.

(h) He shall arrange for the annual stock verification. For this purposes, he shall submit to the Vice-Chancellor in November of every year, proposals for the appointment of stock verifiers, for various Departments, Sections etc, He shall ensure that the stock verification as on 31st March is conducted regularly before the end of June of every year.

The report of stock verification shall be placed before the Vice-Chancellor.

(i) The Finance Officers Shall:-

(1) With the approval of the Vice-Chancellor, invest all amounts upto Rs.1,00,000. Any amount exceeding Rs.1,00,000 shall be deposited for a short term till the next Syndicate meeting and shall report to the Finance Committee and the Syndicate immediately thereof.

(2) Scrutinize every item of new expenditure not provided for in the budget estimate of the University and suggest appropriate action to the Vice-Chancellor.

(3) Release and receive grants or other moneys due to the University from Central and State Government, University Grants Commission and other bodies, institutions and individuals.

(4) Disburse all salary bills including arrears of salary, contingent bills, like electricity, water land municipal tax, phone and other rental bills, recoup permanent advances, payment of all T.A. bills after ensuring that general sanction is received from the competent authorities.

(5) Make all authorised payments out of the University funds.

(6) Be responsible for proper maintenance of the accounts of the University.

In respect of expenses sanctioned by the Vice-Chancellor/Registrar, the cheques shall be signed by the Finance Officer upto Rs.10,000 and by the Finance Officer and Registrar, above Rs.10,000.

(7) Evolve and install suitable system of accounting and business procedure and prescribe and Accounts Manual for use in the University Office/Department.

(j) The Finance Officer shall with the approval of the Vice-Chancellor, sanction payment of bills submitted by the Department of the Government and the Co-operative bodies for supplies effected on the basis of orders placed by competent authorities of the University subject to budget allotment.

(k) The Finance Officer shall exercise the power conferred on him under the Act.

(l) It shall be his duty to scrutinze the quotations and tenders received and countersign the comparative statement and make recommendations to the Vice-Chancellor through the Registrar for accepting the tenders, quotations or otherwise.

(m) (i) To Meet the day – to day requirements of the Finance Section, he shall sanction petty claims of contingent expenditure upto Rs. 200 only at a time.

(ii) He shall, after obtaining necessary quotations, sanction purchases for the Finance Section not exceeding Rs.2,000 only if such purchases are urgent and if budgetary provision is available.

2. The Finance Officer shall not be eligible for election or nomination as a member to any of the authorities of the University.

3. He shall perform such other duties as may be prescribed by the Vice-Chancellor from time to time.

4. Notwithstanding anything contained in these Laws, it shall be in the power of the Syndicate to revert the Finance Officer to his parent department, when it deems fit to do so.

(d) THE CONTROLLER OF EXAMINATIONS (See Section 15 of the Manonmaniam Sundaranar University Act, 1990)

(1) Mode of Appointment:- The Controller of Examinations shall be appointed by the Syndicate on the recommendation of the Selection Committee consisting of the Vice-Chancellor as Chairman, one member of the Syndicate and one expert from outside the University to be nominated by the Chancellor or through a process of open advertisement. In exceptional cases the Syndicate can reserve the right to appoint a person by deputation. His term of appointment shall be for a period of three years.

He shall be eligible for a further period of three years.

2. The holder of the post of the Controller of Examinations shall be an academician not lower in rank of a Selection Grade Lecturer of an affiliated college.

3. The emoluments and other terms and conditions of service of the Controller of Examinations shall be such as may be prescribed by the Ordinances.

Provided that the Controller Examinations shall retire on attaining the age of 58 or on the expiry of the period specified by the Syndicate whichever is earlier.

4. When the office of the Controller of Examinations is vacant, or when the Controller of Examinations is, by reasons of illness, absence or anyother cause, unable to perform the duties of his office, the duties of the office of the Controller of Examinations shall be performed by such person as the Vice-Chancellor may appoint for the purpose.

5. Powers and Duties:- The Controller of Examinations Shall

(a) be responsible for the conduct of all University Examinations as prescribed by the authorities of the University and it shall be his duty to arrange with prior approval of the Vice-Chancellor the schedule for the preparation, for all University Examinations and all other matters connected with University Examinations.

(b) be responsible for the safe custody of all papers, documents, certificates and other confidential files connected with the conduct of all University Examinations.

(d) countersign the Travelling Allowance Bill and remuneration bills of Examiners and paper setters and all other bills relating to Examinations.

(e) place cases relating to malpractices at the examinations with the relevant reports before the Vice-Chancellor.

(f) maintain the Registrar of Matriculates

(g) be responsible for the collection of fees for the various examinations.

(h) pass on to the Finance Officer the counterfoils of all payments made towards examination fees etc, by the candidates after the preparation of the nominal rolls.

(i) be responsible for the registration of candidates for research degrees and for the evaluation of the thesis by boards of examiners appointed by the Syndicate for the purpose.

(j) call for tenders/quotations for printing registers, forms, etc, for the Examination Section and shall counter-sign the comparative statements in consultations with the Finance Officer and make recommendations to the Vice-Chancellor for accepting the tenders/quotations.

(k) sanction expenditure for the purchase of necessary items for printing forms relating to examinations on the basis of the accepted quotations subject to budget provisions.

(l) meet day-to-day requirements of the Examinations Section and sanction petty claims of the contingent expenditure up to Rs.500 only at a time.

(m) make all arrangements for the conduct of Convocation.

6. Appointment of Examiners:- The Examiners and Question papersetters shall be appointed on behalf of the Syndicate by the Controller of Examinations with the prior approval of the Vice-Chancellor, from a panel of names recommended by the Boards of Studies and approved by the Syndicate.

7. He shall arrange to publish the results of all University Examinations with the approval of the Vice-Chancellor and the Syndicate.

8. The Controller of Examinations, shall in the exercise of the powers and the duties of his office, be subject to the immediate direction and control of the Vice-Chancellor and shall carry out his orders and render such assistance as may be required by the Vice-Chancellor in the performance of his duties.

9. Ineligibility for Membership of any authority:- The Controller of Examinations shall not be eligible for nomination or election as a member of any of the University Authorities of the College affiliated to the University.

10. Registration / Reversion:- The Controller of Examinations may by writing inform the Vice-Chancellor his intention to resign or revert back to his parent department after giving three months notice and its shall be competent for the Syndicate. On the recommendation of the Vice- Chancellor to accept his resignation or reversion.

11. It shall be in the power of the Syndicate to dispense with the services of the Controller of Examinations after due enquiry in the event of misconduct on his part or of a breach by him of any of the conditions on which he was engaged. In the case of Controller of Examinations appointed on deputation from other services, the Syndicate is competent to revert him to his original department when it deems fit to do so.

(e) OTHER OFFICER OF THE UNIVERSITY It shall be competent for the Syndicate to appoint Dean of College Development Council Senior Deputy Registrars, Deputy Registrar, Assistant Registrar and Public Relations officer in the scales of pay as prescribed by the University from time to time and they shall devote their whole time to the duties of the office, and shall perform such work as may from time to time be laid down by the Syndicate and generally render such assistance as may be desired by the Registrar in the performance of his official duties.

The Registrar, the Controller of Examinations, Dean of College Development the Senior Deputy Registrar, Deputy Registrars, Assistant Registrars and Public Relations officer shall be governed as regards leave, Provident Fund, gratuity pension and retirement by the Statutes and Ordinance governing conditions of service of the establishment of the University.

CHAPTER VI THE AUTHORITIES OF THE UNIVERSITY (See section 16 of the Manonmaniam Sundaranar University Act, 1990)

CHAPTER VII THE PLANNING BOARD (See section 17 of the Manonmaniam Sundaranar University Act, 1990)

CHAPTER VIII

(a) THE SENATE (See section 19, 20 and 21 of the Manonmaniam Sundaranar University Act, 1990) I. MEETING OF THE SENATE:- In addition to the ordinary meetings of the Senate as provided in Section 21 the Act, the Vice-Chancellor may whenever he/she thinks fit, convene meeting of the Senate.

1. (a) The Registrar shall under the direction of the Vice-Chancellor, give not less than six weeks notice of the date of an ordinary meeting. The Registrar shall, with the notice the annual meeting also send to each member copies of the annual report and annual accounts and audit report and the financial estimates.

(b) Not less than fifteen clear days notice shall ordinarily be given of a special meeting convened by the Vice-Chancellor. But in case of urgency, the Vice-Chancellor may convene a special meeting, at shorter notice.

Along with the notice of the meeting, the Registrar shall also send to each member a statement of the business to be transacted at the meeting.

2. Any member who wishes to move a resolution at an ordinary meeting shall forward a copy of the resolution to the Registrar so as to reach him not less than thirty clear days before the date of the meeting.

(1) (a) No person can give notice of more than 10 (ten) resolutions.

(b) A member who has forwarded a resolution may be giving written notice, which shall reach the Registrar not less than two clear days before the date fixed for the despatch of the agenda paper, withdraw the resolutions.

(c) The Registrar shall place all such resolution before the Vice- Chancellor who shall direct him to include such resolutions in the Agenda, provided that no resolution shall be admissible which does not comply with the following conditions:-

(i) It shall be clearly and precisely expressed and shall raise substantially one definite issue.

(ii) It shall not raise issues which do not fall within the powers of the University and the Senate.

(iii) It shall not contain arguments, inferences, ironical expressions or defamatory statements, nor shall it refer to the character or conduct of persons except in their official or public capacity.

(iv) It shall not refer to any matter which is under adjudication by a Court of Law.

3. At a special meeting of the Senate convened by the Vice- Chancellor, no business other than that brought forward by the Syndicate or the Vice-Chancellor shall be transacted.

4. At a special meeting of the Senate convened by the Vice- Chancellor, on a requisition by members, only the resolutions given notice of by the requisitionists and amendments thereto, and such urgent business as may be brought forward by the Syndicate or the Vice- Chancellor shall be transacted.

5. (a) The Registrar shall include in the Agenda paper of a meeting all resolutions of which due notice has been given, and which have not since been withdrawn in accordance with Statute 2 (1) (b) or as directed by the Vice-Chancellor.

(b) When any resolution is not included in Agenda paper under the direction of the Vice-Chancellor on any of the grounds mentioned in Statute 2, the Registrar shall intimate the fact to the member stating the objection.

6. (a) Notwithstanding the notice for resolutions prescribed, any member who wishes to move a resolution on any report or statement by the Syndicate included in the Agenda paper may do so by giving notice of the resolution which shall reach the Registrar not less than nine clear days before the date of the meeting, provided that no such, notice will be necessary in the case of resolutions relating to urgent business brought 24 forward by the Syndicate or the Vice-Chancellor but not included in the Agenda.

(b) Resolution of which due notice has been received by the Registrar under the Statute shall be included in the amended agenda paper.

7. Not less than twenty one clear days before the date of an ordinary meeting and not less than fifteen clear days before the date of a special meeting, the Registrar shall, under the directions of the Vice-Chancellor issue to every member an agenda paper specifying the day and hour of the meeting and the business to be brought before the meeting, but the nonreceipt of the agenda paper by any member shall not invalidate the proceedings of the meeting provided that the Syndicate or the Vice- Chancellor may bring any business which in its or his opinion is urgent before any ordinary or special meeting with shorter notice or without placing the same on the agenda paper.

8. Any member who wishes to move an amendment to a resolution on the agenda paper of any ordinary or special meeting on the Senate shall forward a copy of the same to the Registrar so as to reach him not less than nine clear days before the day of the meeting at which the resolution is to be moved provided that, in the case of a special meeting convened of which less than fifteen days notice has been given, the Vice-Chancellor may accept amendments on shorter notice.

The provisions governing the admissibility of resolutions shall apply to amendments as well.

9. The Registrar shall under the direction of the Vice-Chancellor, prepare an amended agenda paper showing all the resolutions and amendments and shall post a copy of it to each member of the Senate not less than five clear days before the date of any meeting provided that in the case of a special meeting convened the amended agenda paper may be sent at a shorter interval before the meeting or may be placed at the meeting.

10. Unless the Senate otherwise resolve, the Senate shall meet at

10.00 a.m. on each day appointed for the meeting and shall, if there is business continue to sit till 16 hours with an interval of an hour for lunch:

Provided that, if at the time prescribed for either adjournment proceedings under closure motion are in progress, the Chairman shall not adjourn the meeting until the questions consequent thereon, as provided, have been decided.

Provided further that, if any voting is in progress, the voting and the proceedings consequent thereon shall be completed before the meeting is adjourned:

Provided further that on occasion of emergency the Chairman shall have the power to suspend or adjourn the meeting.

11. The Vice-Chancellor shall preside, at all the meetings of the Senate: but if the Vice-Chancellor be not present, the members present shall elect a Chairman from among themselves.

12. One third of the total strength of the members of the Senate shall be the quorum for a meeting of the Senate. If a quorum is not present within fifteen minutes, after the time appointed for a meeting the meeting shall not be held and the Registrar shall make a record of the fact.

13. If at any time during the progress of a meeting any member shall call the attention of the Chairman of the number of members present, he shall within a reasonable time count the number of members present and if a quorum be not present, he shall declare the meeting dissolved, and shall leave the Chair Such dissolution shall be recorded by the Registrar and the record shall be signed by the Chairman.

14. Subject to the provisions of other Laws, no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place;

provided that the Syndicate or the Vice-Chancellor may bring any urgent by business before an adjourned meeting, with or without notice.

When a meeting is adjourned for fifteen days or more, not less than ten clear days, notice of the adjourned meeting and of the business to be transacted at it, shall be given save as aforesaid, it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting.

BUSINESS OF MEETING

15. The business to be transacted at a meeting of the Senate shall be placed on the agenda paper in the following order:-

(i) The answering of questions if any,

(ii) Business brought forward by the Syndicate and the Vice- Chancellor.

(iii) Business brought forward by the Standing Committee on Academic Affairs;

(iv) Business brought forward by other University Authorities:

(v) Business brought forward by members of the Senate.

26 QUESTIONS AND ANSWER.

16. At any ordinary meeting of the Senate any member may ask any question for the purpose of obtaining information from the Syndicate on any matter concerning the University.

17. The Syndicate may disallow a question on the ground that it cannot be answered in the interests of the University.

18. No question shall be admitted unless it complies with the following conditions:-

(a) it shall not publish any name or statement not strictly necessary to make the question intelligible.

(b) if a question contains a statement the member asking it shall make himself responsible for the accuracy of the statement.

(d) it shall not ask for an expression of opinion or the solution of an abstract legal question or of a hypothetical proposition.

(e) it shall not refer to the character or conduct of any person except in his official capacity as connected with the University.

19. (a) Any member who intends to ask a question shall forward to the Registrar a notice in writing to that effect together with a copy of the question to be asked so as to reach him not less than thirty clear days before the date of an ordinary meeting.

(b) No member can ask more than 10 (ten) questions including subquestions and no question shall refer to more than one subject.

20. After last date for the receipt of questions, the Syndicate shall consider the admissibility or otherwise of the questions and the answers that should be given thereto.

21. (a) The Syndicate shall decide on admissibility a question and shall disallow any question which in its opinion contravenes the provisions of these Laws notifying to the person concerned the ground on which the question was disallowed.

(b) The decision of the Syndicate be final and no discussion thereon shall be permitted at any meeting of the Senate.

(i) any question which involves the preparation of elaborate statements or statistics, and

(ii) any question the answer to which involves an excessive amount of time and labour.

22. Questions which have been admitted and answers thereto shall be circulated to the members of the Senate along with the amended agenda.

23. (a) The Chairperson shall call out the name of each questioner in the order in which the names are printed in an alphabetical order Specifying the serial number of his question and make a sufficient pause to give him or any other member a reasonable opportunity of rising in his place, putting a supplementary question. Supplementary questions must be put immediately after the principal to which they relate.

(b) Unless otherwise decided upon by the Senate at a meeting, the time allotted for answering questions shall not exceed one hour.

24. (a) Any member may put a supplementary question for the purpose of further elucidating any matter of fact, regarding which an answer has been given, provided that the Chairman shall disallow any supplementary question, if, in his opinion it infrings the laws. The decision of the Chairman shall be final and no discussion shall be permitted at any meeting of the Senate.

(b) Supplementary questions shall be answered by members nominated by the Syndicate for the purpose.

25. If a supplementary question requires time to answers the Chairperson may disallow the question in which case the supplementary question may be put by the questioner only in the form of fresh question at a subsequent meeting of the Senate.

26. No discussion shall be permitted in respect of any question or of any answer given to a question.

28 MOTION WITHOUT NOTICE

27. At any meeting the Chair-person may without any formal motion made, permit the correction of clerical or typographical mistakes in notices of motions or in reports or statements or other business placed before the meeting.

28. At any meeting of the Senate motions of a complimentary character, may without previous notice be moved from the Chair or by any member with the previous permission of the Chair.

29. At any meeting of the Senate any member may move any amendment to any resolution brought forward by the Syndicate or the Vice-Chancellor or to a resolution moved by a member or to a resolution included in the Agenda of special meeting convened on less than fifteen clear days notice.

30. At any meeting of the Senate the following resolution may be without previous notice.

(i) A resolution relating to business not included in the agenda but brought forward by the Syndicate or the Vice-Chancellor.

(ii) A motion requesting the Syndicate, the Standing Committee on Academic Affairs, the Faculty Board of Syndicate or any Committee to review or reconsider its decision or recommendation.

(iii) A motion for the appointment of a Committee to consider and report on any matter before the Senate at the time.

(iv) A motion for the adjournment of the meeting or the debate on any question to a specified time.

(v) A motion for the adjournment of the debate on any question to the next meeting of the Senate.

(vi) A motion that the meeting be dissolved.

(vii) A motion that the meeting pass to the next business on the Agenda paper.

(viii) A motion that the question be now put.

31. At any meeting of the Senate the following amendment may be moved without previous notice.

(i) Amendments to motion requesting the Syndicate, the Standing Committee on Academic Affairs, a Faculty, a Board of Studies or a Committee to review or reconsider its decision or recommendation.

(ii) Amendments of a motion for the appointment of a Committee.

(iii) Amendments to a motion remitting any matter to the Syndicate or the Standing Committee on Academic Affairs or a Faculty or a Board of Studies.

(iv) Amendments to a motion for the adjournment of the meeting or debate to a specified time.

(v) Amendments to a motion brought forward by the Syndicate or the Vice-Chancellor at special meetings on less than fifteen clear days notice or at ordinary meetings on less than twenty one clear days notice and to resolutions move by members.

(vi) Amendments to any resolution or amendment on the agenda paper which in the option of the Chairman have been rendered necessary by and are consequential upon any motion passed by the Senate at the same meeting.

(vii) Amendments of a purely verbel or formal kind which in the opinion of the Chairman, do not affect the sense or import of the motion to Which they refer.

MOTION IN GENERAL

32. Every resolution to be moved at a meeting shall be brief, to the point, and shall have clarity.

33. Any resolution or amendment standing in the name of a member who is absent from the meeting, or if he declines to move it, may be moved by any other member.

34.(a) Every motion at a meeting must be seconded; otherwise it shall drop.

(b) Any member may second resolution by saying „ I second the motion‟ and may reserve his speech by adding „ I reserve my speech‟.

(c) When a motion has been moved and seconded, it shall be stated from the Chair, unless the motion be ruled out of order by the Chair person.

35. An amendment may be moved at any time after the question has been stated from the Chair, and before it is put. The order in which amendments to a resolution are to be moved shall be determined by the Chair person.

36. An amendments to a resolution shall be:

(i) by leaving our certain words;

(ii) by inserting or adding certain words;

(iii) by leaving out certain words to insert or add other.

When the amendment is of the first kind, the form in which it is moved shall be „That the words (mentioning them) be left out‟ When the amendment is of the second kind, the form shall be „That the words (mentioning them) be added or inserted‟ and there shall then follow words specifying the place in which the words mentioned are to be added or inserted. When the amendment is of the third kind, the form shall be; That the words (mentioning them) be left out‟ and „That the words (mentioning them) be added or inserted followed by words specifying the place him which the words mentioned are to be added or inserted.

37. (a) An amendment must not reduce the original motion to its negative or opposite form.

(b) Every amendment must be relevant to the resolution to which it is moved and must be so worded that, if carried, the question as amended would form an intelligible and consistent whole.

38. (a) Not more than one resolution and one amendment there to shall be placed before a meeting at the same time.

(b) If an amendment be negative, any other amendments to the original action may then be moved. If an amendment be carried, the motion as amended shall be stated from the Chair and may then be debated as a substantive motion to which the further amendments, if any, 31 to the original motion may be moved, and such further amendments shall be disposed of in the same manner as the previous amendments.

39. (a) No resolution or amendment shall be withdrawn from the decision of the meeting without its unanimous consent. To withdraw the motion the member who moved it must signify his/her desire in the meeting. Provided no one objects, the Chair person shall declare the motion withdrawn.

(b) Where an amendment has been proposed to a resolution the original motion cannot be withdrawn until the amendment has been first disposed of.

40. The Chairman may rule a resolution or an amendment out of order at any time before the question is put to the vote.

PROCEDURE ON MOTIONS

41. Motions made under Law 30 (ii-vii) of this Chapter shall take precedence of any question that may be before the meeting at the time and must be disposed of before such question.

42. When a motion under Law 30 (iv,vi & vii) of this Chapter has been negatived, no other motion of the same kind shall be again brought forward during the debate on the same question.

43. (a) A motion on an Ordinance or a Regulation placed before the Senate under Section 30 and 31 of the Act may be for its cancellation or modification. A motion for the cancellation of an Ordinance of a Regulation shall be in the form „That Ordinance or Regulation (mentioning it) be cancelled‟. A motion for the modification of an ordinance or a Regulation shall be in the form „That the Ordinance or Regulation (mentioning it be modified followed by words indicating the modification proposed)‟

(b) To a motion for the cancellation of an Ordinance or a Regulation, an amendment may be moved for its modification, To a motion for the modification of an Ordinance or a Regulation, an amendment may be for its cancellation or for a different modifications to the one proposed in the original motion.

44. A motion requesting the Syndicate, the Standing Committee on Academic Affairs, or any other University Authority, or Committee to review or reconsider its decision or recommendation, may be made at any time during the debate on any such decision on or recommendation, but shall not be made so as to interrupt a speech. The motion shall specify the matter proposed to be referred to the Syndicate or other University Authority; or Committee and may also indicate generally the direction in 32 which the mover desires review or reconsideration. The motion may also include a request that the authority or committee shall report to the Senate by a specified date, provided, however that, if no date is mentioned for the submission of the report, such report shall be made at the next meeting of the Senate convened and if it is not possible to do so, the fact shall be reported to the Senate at such meeting.

45 (a) A motion for the appointment of a Committee to consider and report upon any question before the Senate may be made at any time, but not so as to interrupt a speech. The motion shall state the purpose for which the Committee is to be constituted and the names of its members and convener. The motion may include any instruction and may also specify the date for the submission of the report, An amendment to such a motion may be for enlarging or restricting the purpose for which the Committee is to be appointed or the questions remitted to it or for giving it an instruction or for adding to or omitting the names of members proposed to form it or for fixing a date, or a different date, to the one already fixed in the original motion or the submission of the report, provided however that, if no date is mentioned for the submission of the report such report shall be made at the next meeting of the Senate convened and if it is not possible to do so the fact shall be reported be to the Senate at such meeting.

(b) If the mover of the resolution or of any amendment thereto proposes to include in the Committee person who are not members of the Senate or who being members are not present at the meeting, shall state at the meeting that he has of obtained the consent of such persons to their names being proposed for inclusion.

46. A motion remitting any matter to the Syndicate, or any other University authority may be made at any time but not so as to interrupt a speech. The motion shall specify the matter proposed to be remitted and may also indicated generally the direction in which the matter remitted is to be considered. The motion may also include an instruction and may specify a date for the submission of the report by the authority, provided, however that, if no date is mentioned for the submission of the report, such report shall be made at the next meeting of the Senate convened, and if it is not possible to do so, the fact shall be reported to the Senate at such meeting.

47. (a) A motion for the adjournment of the meeting or debate to a specified time may be made at any time, but so as to interrupt a speech.

(b) An amendment to any motion for adjournment of the meeting or debate shall be for substituting a different day or hour for the one originally proposed.

(c) If the motion for the adjournment of the debate be carried, the debate shall stand adjourned to the time specified in the motion and the meeting shall pass to the next business, if any, on the agenda.

(d) If the motion for the adjournment of the debate is carried, the member who moved it may claim precedence or take part at a later period in the debate when it is resumed. A member who moves the adjournment of the debate with the intention of taking part in it when resumed must confine himself when moving the motion for adjournment to the bare words of the motion. If the motion for adjournment is negatived, the mover cannot speak again on the main question.

48. A motion that the Senate resolve itself into a Committee may be made at any time, but not so as to interrupt a speech. The motion shall specify the items or items of business to be considered in Committee.

49. (a) A motion for the dissolution of a meeting shall be made at any time but not so as to interrupt a speech.

(b) If the Chairperson shall be of the opinion that the motion for dissolution is an abuse of the rules of the meetings, the Chairperson may disallow the motion.

(c) If the motion be carried the business still before the meeting shall drop and the Chairman shall declare the meeting dissolved.

50. (a) A motion to pass to the next business or for closure shall be moved at any time after the main question has been stated by the Chair, but not so as to interrupt a speech.

(b) The member moving the motion shall confine himself to the words of the motion. The member who seconds the motion shall confine himself to the words “I second the motion.” If the Chairperson shall be of the opinion that the motion to pass over to the next item is an abuse of the rules of the meeting, the chair may decline to permit passing on to the next business. If the Chair person accepts the motion, if shall be put forthwith without amendment or debate. If the motion is carried, the main question together with the amendments to it, if any, moved or given notice of shall drop.

SPEECHES

51. (a) A member can speak only when there is a question before the meeting or when he moves of seconds a motion, except.

(i) When putting a question or answering a question put:

(ii) When speaking to a point of order:

(iii) When offering a personal explanation:

(iv) When with the special permission of the Chair, making a statement.

(b) A member in possession of the meeting may speak before moving any motion which he intends to move, but he shall speak on the question and shall conclude his speech by formally moving the motion.

52. (a) Except as otherwise provided, a member may not speak more than once to the same question.

(b) A member who has spoken to the main question may not move or second an amendment to it or a motion under Statute 30 during the debate on the same question; but he may speak on any such new question when moved and seconded by other members, if debate is permissible.

(c) A member who has moved or seconded an amendment or a motion under Statute 30 (iii-vii) may not, after such amendment or motion has been disposed of, move or second any other amendment, or motion under Statute 30 (iii-vii), or speak to the main question. He/she may however speak, or move second an amendment to any such new motion when moved and seconded by other members if amendment or debate is permissible.

Provided that a member may move or second more than one amendment to a main question, when the main question related to the framing, cancellation or modification of Statutes, Ordinances or Regulations:

Provided further that a member who successfully move the adjournment of the debate on any question to a special time they claim precedence or take part at a later period in the debate when it is resumed.

(d) A member who complaints that his speech has been misunderstood, or that his conduct or character has been impugned in the debate, may be allowed to make a personal explanation.

(e) A member may with the special permission of the Chair, make a statement on any matter arising from the debate on the question.

53. When the Chairperson has ascertained that no other member entitled to address the meeting desires to speak, the mover of the resolution may reply upon the whole debate, provided that the mover of a resolution of the kind specified in Statute 30 or an amendment shall have 35 no right or reply. No member shall speak to a question after the mover has entered on his reply.

54. No speech shall exceed five minutes in duration, provided that the Chairperson may, at his discretion allow a longer period to any speaker.

Provided further that the Chairperson may at his discretion limit the duration of speeches on any subject at any stage to a shorter period than that above specified.

55. The member who first rises to speak at the conclusion of a speech has the right to be heard. In case of more than one member rising simultaneously, the Chairperson shall decide who is in possession of the meeting.

56. The Chairperson has the same right of moving or seconding or speaking to a resolution or an amendment as any other member, but he shall vacate, the Chair, while so engaged and the Chair shall during such time, he taken by a member, nominated by him. Without leaving the Chair, the Chairperson may, however, at his discretion or at the request of any member, explain to the meeting, the scope of any resolution for amendment or make any statement on any matter arising from or connected with the proceedings of the meeting.

57. Any member may rise to explain any misconception of expressions used by him but, he shall confine himself strictly to such explanation.

Such personal explanation may be offered whilst another member is speaking, only if the member who is speaking gives way by resuming his seat.

58. (a) Any member may call the Chairperson‟s attention to a point of order even whilst another member is speaking, but he shall confine himself to statement of the point of order and shall not make a speech on such point of order.

(b) No point of order can be raised while the Chairperson is taking the votes on a question or taking a poll, except with his permission and only on a matter arising out of or during the vote or poll. The Chairperson may deal with the matter immediately, or when the vote or the poll in completed.

59. When the debate on a resolution is concluded or if there is no debate, the Chairperson shall put the resolution to vote and declare the result. When the debate on an amendment if any is concluded or if there is no debate on an amendment if any, the chair shall put the amendment to vote and declare the result.

36 VOTING

60. All questions considered at meetings of the Senate shall be decided by a majority of the votes of the members present unless a particular majority is required by the Laws of the University. The Chairperson shall be entitled to vote on any question. If the votes be equally divided, the Chairpersons shall have a casting vote.

61. On any motion being put to the vote, the manner in which the vote of the meeting shall be taken shall be left to the discretion and direction of the Chairperson. If, as soon as the Chairperson announces the result of the voting on any particular motion, any member demands a poll, the same shall be taken.

In that case, the vote of each member voting shall be recorded and the names of members who abstain from voting shall also be recorded.

GENERAL

62. A member must speak on the question under consideration. The chairperson may direct a member who persists in irrelevance or tedious repetition either of his own arguments or the arguments used by the other members it in debate.

63. If the Chairperson rises, the member speaking or offering to speak must sit down at once.

64. The Chairperson shall be the sole judge on any point of order, and may call any member to order, and shall have all powers necessary to enforce his/her decisions on all points of order.

65. The Chairperson may direct any member whose conduct is in her/her opinion grossly disorderly to withdraw immediately from the meeting and any member so ordered to withdraw shall do so forthwith and absent himself during the remainder of the days meeting.

66. The Chairperson may in the case of grave disorder arising at a meeting, suspend the meeting for a time to be specified by him.

MINUTES

67. The Minutes of all proceedings of each meeting of the Senate shall be signed by the Chairperson of the meeting. The Registrar shall, within four weeks after a meeting send a printed copy of the minutes of that meeting so signed to each member of the Senate.

68. Procedure when exception is taken:- (a) If no exception is taken by any member who was present at the meeting to the correctness of the minutes within 10 days of the sending of the minute, they shall be deemed to be correct.

(b) If such exception be taken within the time aforesaid by means of a letter addressed to the Registrar definitely specifying the points which require correction in the minutes, and if the Syndicate is satisfied with the points of exception the minutes shall be brought forward by the Syndicate at the next meeting of the Senate for conformation or correction by such of the members as were present when the business was transacted to which the minutes refer.

69. Representatives on the Press and Visitors may be admitted to the meeting of the Senate if they have obtained the previous permission of the Vice Chancellor.

70. Members of the Senate attending a meeting shall sign in a Register kept for the purpose before they take their places at the meeting.

CHAPTER IX THE STANDING COMMITTEE ON ACADEMIC AFFAIRS.

(SCAA) (See Section 22 of the M.S.University Act, 1990)

1. Powers and Functions:- Subject to provision of the Act, the Statutes and the Ordinances, the Standing Committee on Academic Affairs shall have the following powers namely:-

(a) to make Regulations and amend or repeal the same:

(b) to advise the Syndicate on all academic matters;

(c) to make proposals to the Syndicate for framing Ordinances for the conduct or standard of examinations or the condition of residence of students;

(d) to make Regulations for the constitution and functions of the Faculties;

(e) to make regulations for the encouragement of co-operation and reciprocity among University Colleges Departments, Laboratories and Research Centres with a view to promoting academic standards.

(f) to make regulations regarding courses of study, examinations and the conditions on which students of University Colleges, Departments and Laboratories and Research Centres shall be admitted to examinations of the University:

(g) to approve, modify or reject the recommendations of Boards of Studies regarding text books and syllabi required to be prescribed under the Regulations;

(h) to make proposals to be Syndicate for the framing of ordinances for the management of University Colleges, Laboratories, Libraries, Museums, Institutes of Research and Hostels instituted and managed by the University.

(i) to recommend to the Syndicate schemes for the constitution or reconstitution of departments of teaching:

(j) to advise the syndicate on the promotion or research in the University.

(k) to receive and to consider reports from the Syndicate reviewing the courses of study and teaching of the University and the research work done in the University;

(l) to nominate a person wherever provided, from among the members of the Standing Committee on Academic Affairs to be in the Selection Committee for making necessary declaration of the Syndicate for appointments to the posts of Professor, Assistant Professor, Reader and lecturer in the Departments of Study and Research and Institutions maintained by the University.

(m) to recommend panels of experts for Selection Committees for appointment of teaching staff.

MEETINGS AND PROCEEDINGS

2. (a) There shall be atleast two ordinary meetings one per semester of the Standing Committee on Academic Affairs in a year, one dates to be fixed by the Vice-Chancellor.

(b) The Vice-Chancellor may also whenever he thinks fit convene a special meeting of the Standing Committee on Academic Affairs.

(c) The Vice-Chancellor may, at his discretion post one the date fixed for an ordinary or special meeting of the Standing Committee on Academic Affairs.

3. Notice of Meeting:- The Registrar shall, under the direction of the Vice-Chancellor give not less than four weeks notice of the date of an ordinary meeting.

4. Date for forwarding resolutions:- Any member who wishes to move a resolution on the item of the at an ordinary meeting shall forward a copy of the resolution to the Registrar so as to reach him not less than twenty days before the date of the meeting.

5. Resolution to be placed on agenda paper:- The Registrar, under the direction of the Vice-Chancellor, shall cause each resolution of which notice has been given in accordance with Statute 3 of this Chapter and which is inconformity of admissibility, to be placed on the agenda paper of the meeting at which it is to be moved.

6. Agenda paper:- Not less than twelve days before the date of every meeting, the Registrar shall issue to every member an agenda paper specifying the day and the hour of the meeting and business to be brought before the meeting but the non-receipt of the agenda paper by any member shall not invalidate the proceedings of the meeting; provided that the Vice- Chancellor may bring any business which in his opinion is urgent before any meeting with shorter notice or without placing the same on the agenda paper.

7. Notice of Amendments:- Any member who wishes to move an amendment to a resolution on the agenda paper of any meeting shall forward a copy of the same to the Registrar so as to reach him not less than nine days before the day of the meeting at which the resolution is to be moved.

8. Amended Agenda Paper:- (a) The Registrar shall on the receipt of amendments given in accordance with Statute 6 of this Chapter, prepare under the direction of the Vice-Chancellor an amended paper showing all the resolutions and amendments.

(b) The Registrar shall supply copy of the amended Agenda to each member of the Standing Committee on Academic Affairs not less than five clear days before the date of the meeting.

9. Quorum:- One third of the members of the Standing Committee on Academic Affairs or 20, whichever is less shall be the quorum for a meeting of the Standing Committee on Academic Affairs.

10. Chairman of Meeting:- The Vice-Chancellor, if present, shall preside at all meetings of the Standing Committee on Academic Affairs but if the Vice-Chancellor be not present the members present shall elect a Chairman from among themselves.

BUSINESS OF MEETING.

11. Order of Business:- At every meeting of the Standing Committee on Academic Affairs the following shall be the order of business after the election, if it be necessary, of the Chairman.

(i) Business brought forward by the Vice-Chancellor including business remitted by the Senate and the Syndicate.

(ii) Business brought forward by the Faculties.

(iii) Business brought forward by the Boards of Studies.

(iv) Business brought forward by members of the Standing Committee on Academic Affairs.

12. Procedure at Meetings:- The procedure at meetings of the Standing Committee on Academic Affairs shall be regulated generally by the procedure laid down for the Senate. So far as it is applicable. Members of the Standing Committee on Academic Affairs attending a meeting shall sign in Register kept for the purpose before they take their places at the meeting.

13. The Registrar shall be the Ex-Officio Secretary of the Standing Committee on Academic Affairs, but shall not be deemed to be a member.

CHAPTER X THE SYNDICATE (See Sections 23,24,25,26 and 27 of the Manonmaniam Sundaranar University Act, 1990)

1. The Syndicate shall be the executive authority of the University to regulate and determine all matters concerning the University in accordance with the Act, the Statutes, the Ordinances and the Regulations.

2. QUORUM FOR THE MEETING one-third of the members of the Syndicate shall be the quorum required for a meeting of the Syndicate.

3. The Vice-Chancellor, or in his/her absence, any member chosen by the members present shall preside a meeting of the Syndicate.

4. The Syndicate shall have powers to take action on its own motion or on receipt of complaints of any malpractice indulged in any way by any member of the staff of the University or Research Departments of the University colleges affiliated. Recognised and approved by the University or any Superintendents of the examinations or by an examiner or by any student of the University, Research Departments of the University or Colleges affiliated to recognised and approved by the University and take appropriate action thereon.

5. The conduct of the business of the Syndicate and the procedure for voting MUTATIS MUTANDIS those prescribed for the conduct of the business of the Senate.

CHAPTER XI FACULTIES (See section 28 of the Manonmaniam Sundaranar University Act, 1990)

1. The following shall be the faculties of the University:-

(a) Faculty of Arts, (Social Science) Science, Law Engineering, Education, Commerce, Indian and other Languages, Fine Arts, (including Aesthetics and Sports and such other Faculties may be prescribed by the Statutes.

(b) The Faculty of Arts (Social Sciences) shall comprise the following Departments of Teaching:- *[(c) History, Economics, Politics, Philosophy, Logic, Geography, Sociology, Criminology and Criminal Justice, Library and Information Science, Administrative Studies, Journalism and Communication, Folklore, Women‟s Studies and such other departments as may be included from time to time

(d) The Faculty of Indian and other Languages shall comprise the following departments of teaching: Tamil, English, Poetry and Poetics Hindi, Arabic, Urdu, Telegu, Kannada, Malayalam, Sanskrit, French, German, Russian, Japanese and such other Languages.

(e) The Faculty of Science shall comprise the following departments of teaching Mathematics, Statistics, Physics, Chemistry, Botany, Zoology, 42 Physiology, Psychology, Geology, Home Science, Computer Science, Information Technology, Atomic Energy and Solar Energy, Nuclear Sciences, Marine Sciences, Environmental Studies Space and Satellite Studies, Microbiology, Bio-Technology, Aquacultural Sciences, Pharmaceutical Chemistry (from 21.08.2006), Plant Science, Animal Science, Renewable Energy Science and such other departments.]*

(f) The faculty of Fine Arts (including Aesthetics and sports) shall comprise the following departments: Indian Music, Physical Education, Games and Athletics, Theatre Arts, Performing Arts, Plastic Arts, Handicrafts, Folk Arts and such other departments.

(g) The Faculty of Engineering shall comprise the following departments Engineering, Housing, Urban Development and Town Planning, Under water communication, Architecture, Bio-Engineering and such other departments.

(h) The Faculty of Law shall comprise the following departments: Legal Studies, Legal Aid, Extension and such departments.

(i) The Faculty of Commerce shall comprise the departments of commerce and such other departments.

(j) The Faculty of Education shall comprise the departments of education and such other departments.

*Particulars about the inclusion of Departments in Chapter XI of MSU Statutes.

Department Date of the Syndicate Governor Assent Lr.

Chapter XI 1(c) Criminology and Criminal Justice

25.01.2003 AA Item No.5 D.O.Lr.No.2643/U2 /2003 Dt.25.02.2004.

Chapter XI 1(d) Poetry and Poetics 28.09.2001 Item No.47 Lr.No.1504/U2/2001 Dt.04.07.2001.

Chapter XI 1(e) Information Technology, Atomic Energy and Solar Energy

28.09.2001 Item No.47 Lr.No.1504/U2/2001 Dt.04.07.2001.

Pharmaceutical Chemistry(21.08.2006) Syndicate No.111

19.05.2008 Item No.22 Lr.No.4522/U2/2007 Dt.28.04.2008.

Plant Science, Animal Science, Renewable Energy Science Syndicate No.150

22.09.2013 Item No.08 Lr.No.2401/U2/2013 Dt.10.02.2014.

Aquacultural Sciences Syndicate No.151

30.12.2013 Item No.16 Lr.No.2401/U2/2013 Dt.10.02.2014.

CHAPTER XII FINANCE COMMITTEE (See Section 31 of the Manonmaniam Sundaranar University Act, 1990)

1. A weeks notice of the meeting shall ordinarily be given but the Vice-Chancellor may convence meeting at shorter notice.

2. In all questions coming up for consideration, the majority decision shall prevail. In the event of a tie, the Vice-Chancellor shall have a second and casting vote.

3. Minutes of the meeting shall be maintained by the Finance Officer who shall transmit immediately after each meeting a copy of the minutes to the Registrar, who shall place the same before the Syndicate at its next meeting.

CHAPTER XIII RULES AND PROCEDURES FOR THE CONDUCT OF ELECTIONS TO THE AUTHORITIES, OF THE MANONMANIAM SUNDARANAR UNIVERSITY.

Rules for the conduct of elections under the Act.

1. Vice-Chancellor to direct the holding of elections:- Except as otherwise provided in the Law of University the Vice-Chancellor shall direct the holding of all elections, and shall have power:-

(a) to fix the date of elections.

(b) to determine the form of notice of nomination, letter of intimation, form of declaration, ballot paper and cover and envelopes for any election:

(d) to declare the results of the election except in the case of elections mentioned in Clause-7 (a) below the officers holding the election shall exercise the powers referred to under (a), (c) and (d) as above:

Provided also it shall be competent for the Vice-Chancellor in case of emergency (1) to assume all the powers of the Returning Officer and function as such either by himself or by specifically authorising any other person when in the course of the holding of any election, the Returning Officer is not able to or incapaciated from discharging his duties and (2) to postpone the date or fixed in the programme for transaction of business 44 connected with holding the election process at any intermediate stage. If such contingency arises, the Vice-Chancellor shall record his reasons for so acting.

(e) If any question arises as to whether any person has been duly elected or is not entitled to be a member of any authority or body of the University the Vice-Chancellor shall refer the matter to the Chancellor, whose decision thereon shall be final.

2. Election not invalid by reason of vacancies in the electorate:-

(a) No election to any authority of the University shall be invalid by reason of any vacancy amongst the persons entitled to vote at such election, or of the loss during transmission of any notice or ballot paper.

(b) No act or proceeding of any authority or other body of the University shall be invalidated merely by reason of the existence of a vacancy or vacancies among its members of the invalidity of the election of any of the members.

3. Dates from which elections take effect:-

(a) The results of all elections shall be published in the Gazette as well as in local dailies largely in circulation.

(b) Election process will be proceeded with in the cases of anticipatory elections and their results of the elections will take effect from the date of occurrence of the vacancy and in other cases from the date of declaration of the result of the election or from the date of constitution as the case may be.

4. Dates from which Member elected:- In the case of elections held under the Amend Act, if any, taking into consideration the notification of the Government, all those elected shall be declared as members of the authorities from the date of the notification indicated.

5. Objections to Elections:- (a) Objections to elections shall be made in writing and shall be forwarded to the Vice-Chancellor so as to reach him within seven clear days after the declaration of the results of the elections.

(b) The Vice-Chancellor on receipt of the objections shall consider the merit of the objections and issue his verdict within thirty days from the date of receipt of the objections.

6. PRESERVATION OF ELECTION PAPERS:

The nominations, the ballot papers, with the declaration of each election shall be preserved in the University Office or in the office of the officer mentioned in Rule 7 (a) and (b) as the case may be, for a period of three months after the date of the election or till the date of final disposal 45 of the objections to the election. The entire records of the election shall be destroyed after a period of three months from the date of declaration of the results or after the final disposal of the objection raised in respect of the particular election.

(a) ELECTIONS CONDUCTED (BY) AGENCIES OTHER THAN THE UNIVERSITY:

In the case of elections enumerated below, the Vice-Chancellor shall direct the holding of the election, within a date specified by him and the Officers referred to in the last column of the statement below shall thereupon hold the elections in accordance with statutes and shall exercise the powers and perform the duties of the Vice-Chancellor and the Registrar in so far as the particular election is concerned under the above mentioned statutes and proviso.

ELECTIONS CONDUCTED BY AGENCIES OTHER THAN THE UNIVERSITY Serial Number Name of the Electorate No.of persons to be elected University Authority to which elected Returning Officer

(1) (2) (3) (4) (5)

1. Tamil Nadu Legislative Assembly Two Senate Secretary, Legislative, Assembly Fort St. George, Chennai-600 009.

2. Headmasters of completed Higher Secondary Schools recognised by the State Government.

One from each revenue district.

Senate The Director of Secondary Education or a person authorised by the Director not below the rank of Chief Education Officer.

3. Teachers of affiliated Colleges.

One from each College Senate Principals of the respective college.

ELECTIONS CONDUCTED BY THE UNIVERSITY Sl.

No Name of the Electorate No.of persons be elected University Authority to which elected Returning Officer

01. Registered Graduates Two from each Revenue district Senate Registrar, Manonmaniam Sundaranar University.

02. Secretaries of Private Colleges Committees.

One Senate Registrar, Manonmaniam Sundaranar University.

03. Principals of Affiliated Colleges Two Standing Committee on Academic Affairs.

Registrar, Manonmaniam Sundaranar University.

04. Principals of Affiliated Colleges.

Two Syndicate Registrar, Manonmaniam Sundaranar University.

05. Teachers of Affiliated Colleges other than Principals who are members of the Senate elected by the teachers of affiliated colleges.

Two Syndicate Registrar, Manonmaniam Sundaranar University.

06. Senate Members among themselves not falling under Section 23(b) Class- II-Other Members-Subsection 1,2 and 3 of the Act.

One Syndicate Registrar, Manonmaniam Sundaranar University.

07. Senate Members.

Committee for recommending a panel of persons for Vice-Chancellor ship Registrar, Manonmaniam Sundaranar University.

08. Syndicate Members. Committee for recommending a panel of persons for Vice-Chancellor ship.

Registrar, Manonmaniam Sundaranar University.

47 The Returning Officer or Officers may, for sufficient cause, with the previous consent of the Vice-Chancellor postpone the date or date fixed in the programme for filing of nomination, publication of final list of valid nomination, for despatch of ballot papers for poll or for scrutiny and counting of votes, when at any intermediate stages of an election, any objection or any question is raised which necessitates the postponement of the programme.

ELECTORAL ROLL

8. (a) Register of Graduates:- The Syndicate shall maintain a Register of Graduates, in which the names of any graduate who is ordinarily resident of the University area and who- (i) has been a graduate completed three years of any University in the territory of India; or (ii) is a Registered Graduate of any University in the territory of India whose name is entered and continued subject to the following provisions.

*[ (b) Conditions of Registration: (i) The Graduate shall apply in the prescribed form to the Registrar and pay a fee of Rs.500/- which will entitle him/her to have his/her name entered in the Register for a period of five years.]*

(ii) Graduates of this University at the time of registration should send with their application a true copy of their diploma as proof of their qualification. The Registrar‟s Office shall check the true copies of the Diploma with the Convocation Register Graduates of other Universities should send along with their application the original diploma as proof of their qualification at the time of Registration.

(iii) The Certificates of Residence in the applications form to the effect that the applicant is ordinarily a resident within the University area shall be declared by the applicant himself.

(c) Scrutiny of Applications and Registration:- The Registrar on receipt of applications shall make such enquiries as he deems fit and on satisfactory fulfillment of the conditions, enrol the Graduates in the Register for a period of five years. Such registration shall ordinarily take effect from the 1st January or the 1st July following and the term of five years shall be reckoned from such date.

(d) Change of Address:- Notification:- (i) A graduate who has registered shall inform the Registrar of any change of address of his/her * Lr. No. 1813/U2/ 2019 dt. 04.06.2019 from Governor’s Secretariat 181 st Syndicate dt. 20.12.2018 Item No. 181.45 48 residence immediately and the change of address shall be noted in the Register fourth with.

(ii) Any Graduate shall be entitled to have his/her name reamed in the Register only so long as he is ordinarily a resident within this University area and if it is brought to the notice of this University that he ceased to be the resident within this University area, his name shall be removed from the Register.

*[(e) Renewal of Registration: (i) At the end of every five years from the date of first registration a registered graduate ordinarily resident within this University area shall be entitled to have his/her name renewed, for a further period of five years on payment of a fee of Rs.500/-]*

(ii) A registered graduate is expected to apply in the prescribed form a month before the expiry of Registration for renewal together with a fee of Rs.2 and with a declaration made by the graduate himself/herself of continued residence in the University area. The names of the graduates who do not apply for continuance of registration on or before the date of expiry shall be deleted from the Register. Graduates who have so renewed shall be eligible to participate in the elections from the date of renewal.

(f) Annual Revision:- (i) The Register of graduates shall be revised on 1st January every year. Registered Graduates may intimate to the Registrar on or before 1st December preceeding, any change in their address or any information relating to any change of residence or demise of any other registered graduates.

(ii) After the electoral roll of graduates is prepared by the University, a notification will be published in the local dailies in Tamil and English version that the electoral roll prepared is available at the Office of the Registrar and any omission or error may be brought to the notice of Registrar in writing before the date to be prescribed and the Registrar after verification may have the electoral roll corrected.

*[(g) Supply of copy of Register of Graduates: (i) Any graduate may inspect the Register of Graduates during office hours making an application to the Registrar in thi

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