(1) A person requiring copies or extracts of the proceedings or records of a Panchayat shall submit an application giving his full name and address and an accurate description of the proceedings or records as possible to the Executive Authority or Commissioner or Secretary, as the case may be. When the proceedings or records of which the copies or extracts are applied for belong to any year prior to the calendar year in which the application is made, a search fee according to the scale specified below shall be remitted to the Panchayat as soon as the application has been admitted:-
(a) for searching records of any one year for a single document or entry …. Ten rupees.
(b) for searching the records of every additional year …. Five rupees.
Explanation. – For the purpose of these Rules, the term “person” includes a Member, Vice-President or President of the Village Panchayat, Vice-Chairman or Chairman of a Panchayat Union or District Panchayat, as the case may be.
(2) Separate application need not be presented in respect of each proceeding or record of which a copy or extract is required.
(3) Enclosures or annexures to letters, accounts or other documents form part of the documents to which they appertain and shall not be reckoned for the purpose of search as separate documents.