The notice of meeting with the Agenda shall be served on a member following the procedure specified below, in the order in which it is specified:—
(a) by giving or tendering the notice of meeting in the member concerned in person ; or
(b) in case personal service could not be effected, by tendering in it to an adult member of his family ; or
(c) if no adult member of his family is also available for service, the notice of meeting shall be sent by registered post with acknowledgement due, or by affixing it on the conspicuous place of his last known address in the presence of the Village Administrative Officer of that Village.
8. Validity of meeting - The entire proceedings shall be invalid if the notice of meeting with the Agenda is not served to any member of the Village Panchayat.
9. Requisition meeting
(1) The President shall, on the requisition in writing, of not less than one-third of the members, convene a meeting of the Village Panchayat provided that the requisition specifies the date on which and the purpose for which the meeting is to be held. The requisition shall be delivered at the Village Panchayat office during office hours to the President, or any other person who may then be in-charge of the office not less than seven clear days before the day of the meeting.
(2) If the President fails within forty-eight hours from the delivery of such requisition to call a meeting on the day specified therein, or within three days thereafter, the meeting may be called by all the members who signed the requisition on giving the notice as provided in Rule 4 of the their members.
10. Meeting open to public —All meetings shall be open to the public provided that the presiding member may at his discretion or at the request of the Village Panchayat shall, in any particular case for the reasons to be recorded in the minutes, direct that the public generally or any particular person shall withdraw.
11. Attendance of the meeting - The members and the presiding member attending the meeting shall sign in the attendance register. At the closure of the meeting, the presiding member shall close the attendance register by specifying the number of members attended in the register and sign at the end.
12. Quorum
(1) No business shall be transacted at a meeting unless there be present at least three members or one-third of the number of members then on the Village Panchayat whichever is higher throughout the duration of the meeting.
(2) If within half an hour after the time appointed for a meeting, a quorum is not present, the meeting shall stand adjourned unless all the members present agree to wait longer.
(3) If the meeting stands adjourned for want of quorum, the President shall give a fresh notice for such adjourned meeting, as provided in Rule 4.
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