Section 42, Tamil Nadu Private Schools…: Registers and…

The Tamil Nadu Private Schools (Regulation) Rules, 2023.State Rules of Tamil Nadu · 2019

Every private school shall maintain such registers and records, as specified in Annexure-VII.

KAKARLA USHA, Principal Secretary to Government.

22 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY APPENDIX FORM I - A [see rule 5(1)] APPLICATION FOR PERMISSION TO ESTABLISH A SELF FINANCING PRIVATE SCHOOL

(1) Name and place where the new school is proposed to be established with full postal address and with revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to open the new school.

(3) Approved layout and ownership details of the land. (Documents to be enclosed)

(4) Details of the educational agency,-

(i)No. and date of Registration of the Society / Trust / Company;

(ii) Memorandum of Association / Trust Deed / Mandate of Byelaws (Documents to be enclosed);

(iii) Whether the educational agency is running any other school(s) in the same premises? If yes, details to be furnished along with documents.

(5) Standards from to

(6) Medium of instruction

(7) Anticipated strength of the pupils in each standard

(8) Whether qualified teachers are available as per the norms prescribed by the Government

(9) Ownership of land. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(10) Whether the copy of the following certificates are enclosed for the school building proposed to be established.

(a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

(b) Building licence issued by the Revenue Authorities.

(d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(11) If the educational agency proposes to establish a new school in the premises with the building, the agency shall furnish the Building Plan Approval given by the competent authority in concurrence with the Directorate of Town and Country Planning (DTCP) or Chennai Metropolitan Development Authority (CMDA) or Local Planning Authority (LPA), as the case may be.

(12) Details of payment of application fee. (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

I also declare that I will abide by the provisions of the Tamil Nadu Private Schools (Regulation) Act, 2018 (Tamil Nadu Act 35 of 2019), the rules made thereunder and instructions of the department from time to time.

Place: Signature of the person duly authorized Date : by the educational agency TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 23 FORM I - B [see rule 5(2)] APPLICATION FOR UPGRADATION OF AN EXISTING SCHOOL

(1) Name of the school proposed to be upgraded with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to upgrade.

(3) Details of the educational agency,-

(i) No. and date of Registration of the Society / Trust / Company;

(ii) Memorandum of Association / Trust Deed / Mandate of Bye-laws (Documents to be enclosed);

(iii) Whether the educational agency is running any other school(s) in the same premises? If yes, details to be furnished along with documents.

(4) Standards now functioning in the school from .............. to.............

(5) Strength of the pupils (standard wise, section wise and medium wise with particulars of boys and girls separately)

(6) Additional standards proposed to be opened

(7) Anticipated strength of the pupils in the proposed additional standards.

(8) Resolution passed by the educationall agency for the upgradation of the school.

(copy to be enclosed)

(9) Whether the educational agency has fulfilled all the requirements with respect to land norms, physical infrastructure and teachers (proof to be enclosed)

(10) Ownership of land. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(11) Whether the copy of the following certificates are enclosed for the school building proposed to be upgraded.

(a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

(b) Building licence issued by the Revenue Authorities.

(d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(12) Whether approval of building plan has been obtained from the Directorate of Town and Country Planning (DTCP) or Chennai Metropolitan Development Authority (CMDA) or Local Planning Authority (LPA) , as the case may be, for the school building proposed to be upgraded. (copy of the documents to be enclosed)

(13) Details of payment of application fee. (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency 24 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM I – C [see rule 5(2)] APPLICATION FOR SHIFTING AN EXISTING SCHOOL FROM ONE PLACE TO ANOTHER PLACE

(1) Name of the existing school which is proposed to be shifted with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to shift the school

(3) Details of the educational agency,-

(i)No. and date of Registration of the Society / Trust / Company;

(ii)Memorandum of Association / Trust Deed / Mandate of Bye-laws (Documents to be enclosed).

(4) Standards now functioning in the school.

from ............ to ............

(5) Strength of the pupils (standard wise, section wise and medium wise with particulars of boys and girls separately).

(6) Name and place of the premises to which the school is proposed to be shifted with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(7) Reason for shifting the school to the new premises

(8) Resolution passed by the educational agency for shifting the school to the new premises.(copy to be enclosed)

(9) Whether the consent of the parents of the pupils has been obtained (evidence to be enclosed)

(10) Ownership of land where the school is proposed to be shifted. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(11) Whether the copy of the following certificates are enclosed for the building proposed to be shifted.

(a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

(b) Building licence issued by the Revenue Authorities.

(d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(12) Whether approval of building plan has been obtained from the Directorate of Town and Country Planning (DTCP) or Chennai Metropolitan Development Authority (CMDA) or Local Planning Authority (LPA), as the case may be, for the building proposed to be shifted. (copy of the documents to be enclosed)

(13) Whether the educational agency has fulfilled all the requirements with respect to land norms, physical infrastructure and teachers in the new premises. (copy of the documents to be enclosed)

(14) Details of payment of application fee. (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 25 FORM I – D [see rule 5(2)] APPLICATION FOR MERGER OF SCHOOLS

(1) Name of the schools proposed to be merged with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to merge the school

(3) (i) Strength of the pupils of each school proposed to be merged

(ii) Standard wise, section wise and medium wise with particulars of boys and girls separately.

(4) Details of the educational agency of the school(s),-

(i) No. and date of Registration of the Society / Trust / Company;

(ii) Memorandum of Association / Trust Deed / Mandate of Bye-laws (Documents to be enclosed).

(5) Reason for the merger of the schools.

(6) Resolution passed by the educational agency / agencies for the merger of the schools. (copy to be enclosed)

(7) Whether the consent of the parents of the pupils of the schools proposed to be merged has been obtained (evidence to be enclosed)

(8) Full postal address of the school(s) which shall cease to function after merger

(9) Details regarding the use of the land, building in the premises of the school(s) which shall cease to function after merger

(10) Whether the educational agency has fulfilled all the requirements with respect to land norms, physical infrastructure and teachers in respect of the school which shall continue after merger. (copy of the documents to be enclosed)

(11) Ownership of land for the school proposed to be merged. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(12) Whether the copy of the following certificates are enclosed for the building which shall continue after merger.

(a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

(b) Building licence issued by the Revenue Authorities.

(d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(13) Whether approval of building plan has been obtained from the Directorate of Town and Country Planning (DTCP) or Chennai Metropolitan Development Authority (CMDA) or Local Planning Authority (LPA), as the case may be, for the building which shall continue after merger. (copy of the documents to be enclosed)

(14) Details of payment of application fee.(proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency 26 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM I – E [see rule 5(2)] APPLICATION FOR BIFURCATION OF AN EXISTING SCHOOL

(1) Name of the school proposed to be bifurcated with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to bifurcate the school

(3) Details of the educational agency,-

(i) No. and date of Registration of the Society / Trust / Company;

(ii) Memorandum of Association / Trust Deed / Mandate of Bye-laws (Documents to be enclosed).

(4) Strength of the pupils in the existing school (standard wise, section wise and medium wise with particulars of boys and girls separately).

(5) Strength of the pupils proposed to be accommodated in the new premises after bifurcation. (standard wise, section wise and medium wise with particulars of boys and girls separately).

(6) Full postal address of the premises in which the new school is proposed to be located after bifurcation

(7) Reason for bifurcation of the school

(8) Resolution passed by the educational agency for bifurcation of the school. (copy to be enclosed)

(9) Whether the consent of the parents of the pupils of the school proposed to be transferred to the new premises after bifurcation has been obtained (evidence to be enclosed).

(10) Whether the copy of the following certificates are enclosed for the building proposed to be bifurcated.

a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

b) Building licence issued by the Revenue Authorities.

c) Sanitary Certificate issued by the Local Health Authorities.

d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(11) Whether approval of the building plan has been obtained from the Directorate of Town and Country Planning (DTCP) or Chennai Metropolitan Development Authority (CMDA) or Local Planning Authority (LPA) , as the case may be, for the building proposed to be bifurcated. (copy of the documents to be enclosed)

(12) Whether the educational agency has fulfilled all the requirements with respect to land norms, physical infrastructure and teachers in the new premises(copy of the documents to be enclosed)

(13) Ownership of land. Whether leased or rented to the school or owned by the school proposed to be bifurcated (copy of the document to be enclosed)

(14) Details of payment of application fee. (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 27 FORM I – F [see rule 13(1)] APPLICATION FOR OPENING ADDITIONAL SECTION(S) OR INTRODUCING NEW GROUP(S) / MEDIUM OF INSTRUCTION IN AN EXISTING SCHOOL

(1) Name of the school in which it is proposed to open an additional section(s) or introduce new group(s) / medium of instruction with full postal address and with Revenue District [Metropolitan Development Authority Area / Corporation (other than Metropolitan Development Authority Area) / District Head Quarters / Municipality / Town Panchayat / Village Panchayat]

(2) Academic Year in which it is proposed to open an additional section(s) or to introduce new group(s) / medium of instruction.

(3) Details of the educational agency running the school

(4) Strength of the pupils (standard wise, section wise, medium wise and group wise with particulars of boys and girls separately).

(5) Additional section(s) / group(s)/ medium of instruction proposed to be opened / introduced with anticipated strength of the pupils

(6) Reason for opening / introducing additional section(s) / group(s)/ medium of instruction

(7) Resolution passed by the educational agency for opening / introducing additional section(s) / group(s) / medium of instruction

(8) Whether the educational agency has fulfilled all the norms prescribed for grant of certificate of recognition

(9) Whether the educational agency has provided classrooms, furniture and toilet facilities for the additional section(s) or new group(s) proposed to be opened

(10) Details of payment of application fee. (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency 28 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM II - A [see rule 8(1)] APPLICATION FOR GRANT OF CERTIFICATE OF RECOGNITION

(1) Name of the school with full postal address

(2) Proceedings of the competent authority permitting to establish the school (copy to be enclosed)

(3) Academic Year for which the recognition is sought for

(4) Details of the educational agency

(5) Standards for which recognition is sought for.

(6) Anticipated strength of the pupils (standard wise, section wise and medium wise with particulars of boys and girls separately).

(7) List of teaching and non-teaching staff to be appointed in the school with details of the qualifications possessed by them.

(certificate to be enclosed)

(8) Ownership of land. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(9) Land and Infrastructure details a) Total land area of the school premises including the play ground and ownership details (Enclose documents of Approved Building Plan, Approved Layout, Title deed / Sale deed / Conveyance deed / Gift deed/ Lease deed);

b) Number of class rooms and area of class rooms;

c) Details of laboratories with area;

d) Library with area and no. of books available;

e) Area of computer laboratory(s) with number of computers and availability of internet connectivity;

f) Number and area of multipurpose halls;

g) Area and number of other rooms available if any and the purpose thereof ;

h) Details of toilets provided (Particulars in respect of boys, girls and staff to be furnished separately);

i) Details of drinking water & Hand wash facilities provided.

(Particulars in respect of boys, girls and staff to be furnished separately);

j) Details of furniture provided;

k) Details of ramps provided and auditory signals provided in elevators;

l) Details of facilities provided for recreation and cultural activities.

(10) Whether arrangements have been made for the compulsory medical inspection of the pupils.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 29

(11) Whether the educational agency has fulfilled the norms for the safety and security of the pupils as prescribed in rule 37.

(certificate to be enclosed)

(12) Whether the copy of the following certificates are enclosed.

a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

b) Building licence issued by the Revenue Authorities.

c) Sanitary Certificate issued by the Local Health Authorities.

d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(13) Whether approval for the Building plan has been obtained from DTCP / CMDA / LPA whichever is applicable. (documents to be enclosed)

(14) Details of

(a) Endowment created (proof to be enclosed)

(b) Cash reserve – equivalent to at least one month salary of the staff (proof to be enclosed)

(15) Details of payment of application fee (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency 30 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM II –B [see rule 9(1)] APPLICATION FOR RENEWAL OF CERTIFICATE OF RECOGNITION

(1) Name of the school with full postal address and Unified District Information System for Education (UDISE) No.

(2) Details of the educational agency running the school

(3) Details of the Proceedings of the competent authority granting permission to establish the school & certificate of recognition / last renewal of certificate of recognition and the period for which the last certificate of recognition is valid.

(4) The period for which the renewal of certificate of recognition is sought for from.............. to..................

(5) Strength of the pupils (standard wise, section wise, medium wise and group wise with particulars of boys and girls separately).

(6) Ownership of land. Whether leased or rented to the school or owned by the school. (copy of the document to be enclosed)

(7) Whether the copy of the following certificates are enclosed.

(a) Structural Stability Certificate issued by the Engineers of PWD / Panel of Chartered Engineers approved by the District Collector.

(b) Building licence issued by the Revenue Authorities.

(d) No Objection Certificate issued by the Station Officer, Fire and Rescue Services Department of the locality.

(e) a certificate that the endowment created in the name of the school as prescribed in clause (f) of sub-rule (6) of rule 8 has been renewed;

(f) a certificate that the educational agency is maintaining a sum equivalent to one month’s salary of the staff employed in the school, as a cash reserve of that school, as prescribed in clause (g) of sub-rule (6) of rule 8;

(8) Whether approval for the Building plan has been obtained from DTCP / CMDA / LPA whichever is applicable. (documents to be enclosed)

(9) Whether all the conditions stipulated in the Certificate of Recognition have been fulfilled (proof to be enclosed)

(10) Whether the educational agency has fulfilled all the requirements with respect to land norms, physical infrastructure and teachers.

If yes, the details to be furnished.

(11) Details of payment of application fee (proof to be enclosed) DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 31 FORM III - A [see rule 8(7)] CERTIFICATE OF RECOGNITION Proceeding No............. (Competent Authority) dated ..........

Sub.: School Education – Private Schools - Grant of certificate of recognition under rule 8 of the Tamil Nadu Private Schools (Regulation) Rules, 2022 - Regarding.

Ref.: 1.Application dated ........... from the Secretary .............. (School) for grant of certificate of recognition.

2.Letter Rc. No __________ dated _______ of the Inspecting Officer **** The application received from the Secretary of ………………… (School) for the grant of certificate of recognition for standards from................. to ................... has been considered along with the documents and site visit report. The competent authority having been satisfied that the educational agency has fulfilled the conditions prescribed for the grant of certificate of recognition, hereby grants the certificate of recognition to the above said school for standards from……… to ……… for the period from ............. to .................

2. The above recognition is subject to the following conditions:-

(i) the educational agency shall always keep the Structural Stability Certificate, Building Licence, Sanitary Certificate, No Objection Certificate issued by the Fire and Rescue Services department duly renewed and has validity currently;

(ii) the educational agency shall abide by the provisions contained in the Tamil Nadu Private Schools (Regulation) Act, 2018 (Tamil Nadu Act 35 of 2019) and the rules framed thereunder;

(iii) the educational agency shall abide by all the orders and instructions issued by the authorities concerned from time to time;

(iv) the educational agency shall abide by the provisions contained in the Tamil Nadu Tamil Learning Act, 2006 (Tamil Nadu Act 13 of 2006) and the rules framed thereunder;

(v) the educational agency shall abide by the provisions contained in the Tamil Nadu Schools (Regulation of Collection of Fee) Act, 2009 (Tamil Nadu Act 22 of 2009) and the rules framed thereunder;

(vi) the educational agency shall abide by the provisions contained in the Right of Children to Free and Compulsory Education Act, 2009 (Central Act 35 of 2009) and the Tamil Nadu Right of Children to Free and Compulsory Education Rules, 2011.

3. If it is found at any point of time that the educational agency has violated any of the conditions prescribed for recognition or any of the provisions of the above said Acts and Rules, the certificate of recognition granted shall be liable to be withdrawn permanently.

#4. The competent authority also affiliates the above said school to the State Board of School Education NB #applicable only to the schools following the State Board of School Education syllabus

5. The receipt of the proceedings shall be acknowledged.

Signature and designation of the competent authority To The Secretary, ……………………. School Copy to The Inspecting Officer __________ 32 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM III-B [see rule 9] RENEWAL OF CERTIFICATE OF RECOGNITION Proceeding No............. (Competent Authority) dated ..........

Sub.: School Education – Private Schools - Renewal of certificate of recognition under rule 9 of the Tamil Nadu Private Schools (Regulation) Rules, 2022 - Regarding.

Ref.: 1.Application dated........... from the Secretary.............. (School) for renewal of certificate of recognition.

2.Letter Rc. No __________ dated _______ of the Inspecting Officer *** The application received from the Secretary of ………………… (School) for the renewal of certificate of recognition for standards from................. to ................... has been considered along with the documents and site visit report. The competent authority having been satisfied that the educational agency has fulfilled all the conditions prescribed for the renewal of certificate of recognition hereby renews the certificate of recognition to the above said school for **standards from……… to ……… for the period from ............. to .................

2. The renewal of certificate of recognition is subject to the following conditions:-

(ii) the educational agency shall abide by the provisions contained in the Tamil Nadu Private Schools (Regulation) Act, 2018 (Tamil Nadu Act 35 of 2019) and the rules framed thereunder;

(iii) the educational agency shall abide by all the orders and instructions issued by the authorities concerned from time to time;

(iv) the educational agency shall abide by the provisions contained in the Tamil Nadu Tamil Learning Act, 2006 (Tamil Nadu Act 13 of 2006) and the rules framed thereunder;

(v) the educational agency shall abide by the provisions contained in the Tamil Nadu Schools (Regulation of Collection of Fee) Act, 2009 (Tamil Nadu Act 22 of 2009) and the rules framed thereunder;

NB **(in the case of aided school , the standard / section / group receiving aid shall be specifically mentioned)

4. The receipt of the proceedings shall be acknowledged.

Signature and designation of the competent authority To The Secretary, ……………………. School Copy to The Inspecting Offcier __________ TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 33 FORM IV [see rule 16(2)] NOTICE BY THE EDUCATIONAL AGENCY FOR CLOSURE OF SCHOOL /CLASS / COURSE / MEDIUM OF INSTRUCTION.

(1) Name of the School with full postal Address, Unified District Information System for Education (UDISE) No., Recognition and Affiliation No and date

(2) Details of the educational agency running the school

(3) Date of establishment of the school

(4) Strength of the pupils (standard wise, section wise and medium wise with particulars of Boys and Girls separately).

(5) The academic year in which it is proposed to close the school / class / course / medium of instruction

(6) Reason for closure

(7) Resolution passed by the educational agency for closure (copy to be enclosed)

(8) Whether an affidavit as required in rule 16 has been enclosed

(9) Whether intimation has been given to the parents of the pupils regarding the closure of the school / class / course / medium of instruction

(10) * Whether any movable / immovable property has been funded by the Government. If so the details thereof.

NB * - Applicable only for aided schools DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

Place: Signature of the person duly authorized Date : by the educational agency 34 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM V [see rule 37(2)] APPLICATION FOR APPROVAL OF TRANSFER OF MANAGEMENT OF THE SCHOOL

(1) Name of the School with full postal address, Unified District Information System for Education (UDISE) No., Recognition and Affiliation No. and the date for which transfer of management is proposed

(2) Details of both the educational agencies

(i) transferor

(ii) transferee

(3) Reason for the transfer of the management of the school

(4) Resolution passed by the transferor and transferee educational agencies agreeing for the transfer (copy to be enclosed).

(5) Whether the transferee educational agency has similar objectives as that of the transferor educational agency. Trust Deed / Bye-laws / Memorandum of Association of both the educational agencies (transferor and transferee) to be enclosed.

(6) Whether the transferee educational agency is agreeable to comply with the provisions of the Tamil Nadu Private Schools (Regulation) Act, 2018 and the rules made thereunder.

(7) Details of non-payment of salary, if any, to the staff employed in the transferor school and the reasons therefor.

(8) Whether any order / instructions issued by the authorities concerned is pending compliance by the educational agencies of both the transferor and transferee school.

(9) Whether the transferor educational agency is agreeable to transfer the management of the school along with movable and immovable properties of the school (details to be furnished).

(10) Whether there is any litigation pending against the transferor or transferee educational agency. If so give details.

(11) Whether any liability to be transferred by the transferor educational agency to the transferee educational agency. If so give details.

DECLARATION I declare that the particulars furnished above are true to the best of my knowledge and belief.

I also declare that I will abide by the provisions of the Tamil Nadu Private Schools (Regulation) Act, 2018 (Tamil Nadu Act 35 of 2019), the rules made there under and instructions of the department from time to time.

Place:

Date :

Signature of the person duly authorised by the transferor educational agency Signature of the person duly authorised by the transferee educational agency TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 35 FORM VI-A [see rule 28(7)] AGREEMENT TO BE EXECUTED BETWEEN THE SCHOOL COMMITTEE AND THE PERMANENT STAFF Agreement made this ________________day of ___________ (month) Two Thousand ______________ between the School Committee _________(school) on the ONE PART and ___________ (employee) on the OTHER PART.

WHEREAS the school committee has agreed to appoint the said Thiru/Thirumathi/Selvi _______________to serve in the _____________(school), in the post of ___________________(designation) with the pay and allowances herein after mentioned.

AND WHEREAS, the said Thiru / Thirumathi / Selvi __________ has agreed to take up appointment as ______________ (designation) in the _________________ (school).

Now these presents witness and the parties hereto do hereby agree as follows:-

1. That the school committee shall employ the said Thiru/Thirumathi/Selvi ___________ as _____________ (designation) and the said employee shall serve in the __________(school) from the date of his taking charge of such appointment until such employment is determined as hereinafter provided.

2. That the said employee shall be on probation for a period of two years within a continuous period of three years from the date on which he joins duty. The school committee may however extend the period of probation for a further period, in any case not exceeding two years, for reasons to be recorded in writing.

3. If no orders extending the period of probation are passed within six months after the completion of the period of probation, the said employee shall be deemed to have completed his probation.

4. That the said employee shall conduct himself honestly, efficiently and diligently under the orders and instructions of the Head Master or the school committee.

5. That the said employee shall not normally or on any pretence absent himself from duty without the prior permission of the Head Master. In case of sickness or other inevitable genuine causes, he shall forward the medical certificate obtained from the registered medical practitioner or send a communication to the Head Master explaining the reason for his absence.

6. That the said employee shall devote his whole time to the duties cast upon the post and shall not on his own account or otherwise either directly or indirectly carry on or be concerned with any trade, business or canvassing work, private tuition or the like of a remunerative kind.

7. That the said employee and the school committee shall conform to all the provisions of the Tamil Nadu Private Schools (Regulation) Act, 2018 (Tamil Nadu Act 35 of 2019) and the rules made thereunder.

8. That the school committee shall not impose any major penalty on the employee consequent on any disciplinary proceedings initiated against him under rule 28 without following the procedure contemplated therein.

9. The school committee shall at any time if it is satisfied on medical evidence that the said employee is unfit to discharge his duties for reasons of ill health, terminate his services on paying him three months pay and allowances less any amount which might have been paid to him as leave pay, after his discharge from duty.

10. That the said employee shall be entitled to resign by giving three months’ notice thereof in writing to the school committee or by paying the school committee three months’ pay and allowances in lieu thereof. In case of a probationer, the period of notice or the pay and allowances in lieu thereof shall be two months

11. That the school committee may impose any of the penalties prescribed in sub-rule (1) of rule 28 for any irregularity or breach of the Code of Conduct after affording him an opportunity of making a representation.

12. Entries shall be made in the service register of the said employee in respect of penalties imposed. Such entries shall be made only after the appeal, if any, preferred by the said employee is disposed of by the appellate authority specified in these rules.

13. That the said employee appointed against a sanctioned post shall be paid a sum of Rs.________ per month as grant and the other admissible allowances as sanctioned by the Government from time to time, with effect from _______________

14. Such employee shall also be entitled to annual increments as sanctioned by the Government from time to time.

36 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY In witness whereof the school committee and __________ (employee) have hereunto set their hands.

Signature of the Secretaryof the school committee In the presence of :

First Witness:

Signature ___________ Name ______________ Address ____________ Occupation ___________ Second Witness:- Signature ___________ Name ______________ Address ____________ Occupation ___________ TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 37 FORM VI-B [see rule 28(7)] AGREEMENT TO BE EXECUTED BETWEEN THE SCHOOL COMMITTEE AND THE TEMPORARY STAFF Agreement made this ______________ day of ___________ (month) Two Thousand and _____________ between the school committee __________ (school) on the ONE PART and ___________ (employee) on the OTHER PART;

WHEREAS, the school committee has agreed to engage the said Thiru / Thirumathi / Selvi __________ to serve in the ___________ (school) in the post of __________ (designation)purely on temporary basis for the period from ........... to ..................... with the pay and allowances hereinafter mentioned.

AND WHEREAS, the said Thiru / Thirumathi / Selvi __________ has agreed to serve as ______________(designation) in the _____________ (School).

Now these presents witness and the parties hereto do hereby agree as follows:-

1. That the school committee shall engage the said Thiru / Thirumathi / Selvi__________as________________ (Designation) and the said employee shall serve in __________(school) purely on temporary basis from the date of his taking charge as __________(Designation) on _____________ until such appointment is determined as hereinafter provided.

2. That the said employee shall conduct himself honestly, efficiently and diligently under the orders and instructions of the Head Master or the school committee.

3. That the said employee shall not normally or on any pretence absent himself from duty without the prior permission of the Head Master. In case of sickness or other inevitable genuine causes, he shall produce the medical certificate obtained from the registered medical practitioner or send a communication to the Head Master explaining the reason for his absence.

4. That the said employee shall devote his whole time to the duties cast upon the post and shall not on his own account or otherwise either directly or indirectly carry on or be concerned with in any trade, business or canvassing work, private tuition or the like of a remunerative kind.

5. That the school committee shall have the right to discharge the said employee either at the end of the period for which he has been engaged or even prior to the end of that period without assigning any reason.

6. That the said employee, if he so desires may relinquish his right to continue in the said post either within the period for which he was engaged or at the end of the period of employment, if the period of employment is extended further for valid reason.

7. That the said employee shall be paid a sum of Rs. ________ per month as pay and other allowances with effect from the date on which he joins the post.

In witness whereof, the school committee ______ and ______ (name of the staff) have hereunto set their hands.

In the presence of:

Signature of the Secretary of the school committee of the school.

First Witness:

Signature ___________ Name ______________ Address ____________ Occupation ___________ 38 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY Second Witness:- Signature ___________ Name ______________ Address ____________ Occupation ___________ In the presence of: Signature of the staff First Witness:

Signature ___________ Name ______________ Address ____________ Occupation ___________ Second Witness:- Signature ___________ Name ______________ Address ____________ Occupation __________ TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 39 ANNEXURE I – A [see rule – 2(b) and 2(f)] LIST OF COMPETENT AUTHORITIES AND APPELLATE AUTHORITIES FOR AIDED SCHOOLS / TEACHER TRAINING INSTITUTES S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7)

(1) 4 5(2) Upgradation of school Pre-Primary School to Primary School Joint Director (Elementary Education ) Director of Elementary Education Primary School to Middle School Middle School to High School Joint Director of School Education (Secondary) Director of School Education High School to Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education Anglo Indian High School to Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education

(2) 4 5(2) Shifting / Merger / Bifurcation of school(s) Pre-Primary School / Primary School / Middle School Joint Director (Elementary Education ) Director of Elementary Education High School Joint Director of School Education (Secondary) Director of School Education Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education

(3) 8(6) 9(1) Renewal of Certificate of Recognition Pre-Primary School / Primary School / Middle school District Educational Officer (Elementary) Joint Director (Elementary Education) High School /Higher Secondary School District Educational Officer (Secondary) Chief Educational Officer Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary)

(4) 10 10(1) 11(1) Withdrawal of Certificate of Recognition Pre-Primary School / Primary School / Middle School Joint Director (Elementary Education ) Director of Elementary Education High School Joint Director of School Education (Secondary) Director of School Education Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education 40 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education

(5) 11 11(3) Handing over of movable and immovable properties, records and documents consequent on the withdrawal of Certificate of Recognition Pre-Primary School/ Primary School/ Middle School District Educational Officer (Elementary) -----High School / Higher Secondary School District Educational Officer (Secondary) Anglo Indian School District Educational Officer (Elementary) of Chennai district Teacher Training Institute Principal, District Institute of Education and Training

(6) 4 12(1) 13(1) Sanction of additional sections (Selffinancing), according permission for parallel medium of instruction (Self-financing) Pre-Primary School/ Primary School/ Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) High School Chief Educational Officer Joint Director of School Education (Secondary) Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Sanction of additional groups (Self-financing) Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary)

(7) 29(1) 16(1) Closure of school Pre-Primary School / Primary School / Middle School Joint Director (Elementary Education ) Director of Elementary Education High School Joint Director of School Education (Secondary) Director of School Education Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 41 S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7)

(8) 29(1) 16(1) Closure of sections Pre-Primary School / Primary School / Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) High School Chief Educational Officer Joint Director of School Education (Secondary) Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education

(9) 29(1) 16(1) Closure of class / Medium of Instruction Pre-Primary School / Primary School / Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) High School Chief Educational Officer Joint Director of School Education (Secondary) Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education

(10) 29(1) 16(1) Closure of course Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary)

(11) 14(1) 24(1) Permission for constitution of school committee Pre-Primary School/ Primary School/ Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) High School / Higher Secondary School District Educational Officer (Secondary) Chief Educational Officer Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary) Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin), State Council of Education, Research and Training

(12) 15(5) 25(4) Approval for removal of Secretary / Member of the school committee Pre-Primary School/ Primary School/ Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) 42 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) High School / Higher Secondary School District Educational Officer (Secondary) Chief Educational Officer Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary) Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin), State Council of Education, Research and Training

(13) 13(1)

(a) 37(1) Submission of document consequent on the change in the constitution of the educational agency / Amendment to Trust Deed / Bye-laws / Memorandum of Association Pre-Primary School / Primary School / Middle School District Educational Officer (Elementary) - High School District Educational Officer (Secondary) - Higher Secondary School - Anglo Indian School District Educational Officer (Elementary) of Chennai district - Teacher Training Institute Principal, District Institute of Education and Training -

(14) 13(1)

(b) 37(2) Approval of Transfer of Management of the School Pre- Primary School/ Primary School / Middle School Joint Director (Elementary Education) Director of Elementary Education High School Joint Director of School Education (Secondary) Director of School Education Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Teacher Training Institute Joint Director (Admin) State Council of Education, Research and Training Director of State Council of Education, Research and Training

(15) 32(2) 32 Fixation of Staff strength Pre-Primary School / Primary School / Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) High School Chief Educational Officer Joint Director of School Education (Secondary) Higher Secondary School Chief Educational Officer Joint Director of School Education (Higher Secondary) TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 43 S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin), State Council of Education, Research and Training

(16) 35(2) 33(2)

(b) Prior permission / approval of appointment Staff of Pre-Primary School/ Primary School/ Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) Non-Teaching staff, Teaching staff upto the cadre of graduate teacher in High School / Higher Secondary School and High School Head Master Chief Educational Officer Joint Director of School Education (Secondary) Teaching staff in the cadre of Post Graduate Assistant and Higher Secondary School Head Master Chief Educational Officer Joint Director of School Education (Higher Secondary) For all categories of post of Teaching and Non-Teaching staff in Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Non-Teaching staff, Teaching Staff of Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin) (State Council of Education, Research and Training)

(17) ---- 29(2) Imposition of penalty in the disciplinary proceedings Pre-Primary School / Primary School / Middle School School Committee Block Educational Officer High School / Higher Secondary School School Committee District Educational Officer (Secondary) Anglo Indian School School Committee District Educational Officer (Elementary) of Chennai District Teacher Training Institute School Committee Joint Director (Admin) (State Council of Education, Research and Training)

(18) 36(2) 33(5) Withholding of grant Pre-Primary School/ Primary School/ Middle School Block Educational Officer District Educational Officer (Elementary) 44 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) High School /Higher Secondary School District Educational Officer (Secondary) Chief Educational Officer Anglo Indian School District Educational Officer (Elementary) of Chennai district Joint Director of School Education (Higher Secondary) Teacher Training Institute Director of State Council of Education, Research and Training) Government

(19) 31(5) Approval of resignation of staff Staff of Pre-Primary School / Primary School / Middle School District Educational Officer (Elementary) Joint Director (Elementary Education) Non-Teaching staff, Teaching staff upto the cadre of graduate teacher in High School / Higher Secondary School and High School Head Master Chief Educational Officer Joint Director of School Education (Secondary) Non-Teaching staff, Teaching staff in the cadre of Post Graduate Assistant and Higher Secondary School Head Master Chief Educational Officer Joint Director of School Education (Higher Secondary) For all categories ofpost in Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Staff of Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin) (State Council of Education, Research and Training)

(20) 27 35 Permission to utilise the funds and property of the school Pre-Primary School / Primary School / Middle School Joint Director (Elementary Education) Director of Elementary Education High School Joint Director of School Education (Secondary) Director of School Education Higher Secondary School Joint Director of School Education (Higher Secondary) Director of School Education Anglo Indian School Joint Director of School Education (Higher Secondary) Director of School Education Teacher Training Institute Joint Director (Admin) State Council of Education, Research and Training Director of State Council of Education, Research and Training N.B: In respect of matters where no appeal provision has been provided in the rules, the next higher authority to the authority who had issued the original orders shall be the appellate authority.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 45 ANNEXURE 1- B [see rule 2(b) and 2(f)] LIST OF COMPETENT AUTHORITIES AND APPELLATE AUTHORITIES FOR SELF-FINANCING SCHOOLS / TEACHER TRAINING INSTITUTES S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7)

(1) 4 5(1) Establishment of school Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School /Primary School Joint Director (Private Schools) Director of Private Schools Middle School / High School /Higher Secondary school Director of Private Schools Government

(2) 4 5(2) Upgradation of school Nursery and Primary School / Primary School to Middle School Director of Private Schools Government Middle School to High School High School to Higher Secondary School

(3) 4 5(2) Shifting / Merger/ Bifurcation of school(s) Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School / Primary School Joint Director (Private Schools) Director of Private Schools Middle School / High School / Higher Secondary school Director of Private Schools Government

(4) 7 8(1) Grant of Certificate of Recognition Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School / Primary School Joint Director (Private Schools) Director of Private Schools Middle School / High School / Higher Secondary School Director of Private Schools Government

(5) 8(6) 9(1) Renewal of Certificate of Recognition Play School/ Nursery and Primary School / Primary School / Middle School District Educational Officer (Private Schools) Joint Director (Private schools) High School / Higher Secondary School Joint Director (Private Schools) Director of Private Schools

(6) 10 11(1) Withdrawal of Certificate of Recognition Play School District Educational Officer (Private Schools) Joint Director (Private Schools) 46 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) Nursery and Primary School / Primary School Joint Director (Private Schools) Director of Private Schools Middle School / High School / Higher Secondary School Director of Private Schools Government

(7) 11 11(3) Handing over of movable and immovable properties , records and documents consequent on the withdrawal of Certificate of Recognition Play School / Nursery and Primary School / Primary School / Middle School / High School / Higher Secondary School District Educational Officer (Private Schools) _ Teacher Training Institute Principal, District Institute of Education and Training

(8) 4 13(1) Sanction of Additional Sections / medium of instruction Play School / Nursery and Primary School / Primary School / Middle School District Educational Officer (Private Schools) Joint Director (Private schools) High / Higher Secondary School Sanction of additional groups Higher Secondary School District Educational Officer (Private Schools) Joint Director (Private schools)

(9) 29(1) 16(1) Closure of school Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School /Primary School Joint Director (Private Schools) Director of Private Schools Middle School / High School /Higher Secondary School Director of Private Schools Government

(10) 29(1) 16(1) Closure of Section and classes and medium of instruction Play School / Nursery and Primary School / Primary School / Middle School District Educational Officer (Private Schools) Joint Director (Private schools) High School and Higher Secondary School Closure of group Higher Secondary School District Educational Officer (Private Schools) Joint Director (Private schools)

(11) 14(1) 23(1) Permission for constitution of School Committee Play School / Nursery and Primary School, Primary School, Middle School District Educational Officer (Private Schools) Joint Director (Private schools) High School and Higher Secondary School TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 47 S.No. Section Rule Subject Category of Schools Competent Authority Appellate Authority

(1) (2) (3) (4) (5) (6) (7) Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin) State Council of Education, Research and Training

(12) 15

(5) 24(4) Approval for removal of Secretary/ Member of school committee Play School / Nursery and Primary School, Primary School, Middle School, High School and Higher Secondary School District Educational Officer (Private Schools) Joint Director (Private schools)

(13) 13(1)

(a) 36(1) Submission of documents consequent on the change in the constitution of the educational agency / Amendment to Trust Deed / Bye-laws / Memorandum of Association Play School, Nursery and Primary School, Middle School, District Educational Officer (Private Schools) - High School and Higher Secondary School Teacher Training Institute Principal, District Institute of Education and Training -

(14) 13(1)

(b) 36(2) Approval of Transfer of Management Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School, Primary School Joint Director (Private Schools) Director of Private Schools Middle School, High School and Higher Secondary School Director of Private Schools Government Teacher Training Institute Principal, District Institute of Education and Training Joint Director (Admin) State Council of Education, Research and Training

(15) 27 34 Permission to utilise the funds and property of the school Play School District Educational Officer (Private Schools) Joint Director (Private Schools) Nursery and Primary School, Primary School Joint Director (Private Schools) Director of Private Schools Middle School, High School and Higher Secondary School Director of Private Schools Government N.B: In respect of matters where no appeal provision has been provided in the rules, the next higher authority to the authority who had issued the original orders shall be the appellate authority.

48 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY ANNEXURE II [see rule 8(6) (a)] MINIMUM LAND REQUIREMENT For play school and pre-primary school 1 ground and for Nursery & Primary school 3 grounds irrespective of the location of the school.

For Private Middle, High and Higher Secondary Schools TABLE.

S.No Location Minimum land requirement

(1) Metropolitan Development Authority Area 5 grounds

(2) Corporation (other than Metropolitan Development Authority Area) 6 grounds

(3) District Head Quarters 7 grounds

(4) Municipality 8 grounds

(5) Town Panchayat 10 grounds

(6) Village Panchayat 2 acres The above extent of land shall be contiguous, single plot of land.

Provided that school shall provide a minimum of 10 sq. ft. per pupil and 40 sq. ft. for a teacher in a classroom.

Provided that a maximum of 15 pupils shall be accommodated in a classroom for pre-kindergarten classes, 30 pupils in classes from kindergarten to 5th standard, 35 pupils in classes from 6th to 8th standard and 40 pupils in classes from 9th to 12th standard.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 49 ANNEXURE III [see rule 8(6)(a)] INFRASTRUCTURE A.Class Rooms

(i) Minimum area should be 400 sq.ft;

(ii) There should be one room for each class;

(iii) Minimum floor space should be at least 10 sq.ft. per pupil and 40 sq.ft for a teacher in a class room.

B.Science Laboratory

(i) Minimum area of composite laboratory for High School should be 400sq.ft;

(ii) Minimum area of Physics, Chemistry and Biology laboratory for Higher Secondary School should be each 400 sq.ft and should be fully equipped.

C.Library Minimum area should be 400 sq.ft and fully equipped with reading room facility and other resources to cater to the strength of the pupils in the school.

The library should have books, maps, geographical models, teaching aids, audio and video cassettes besides journals and dailies. A High School library should have a minimum of 1500 books and a Higher Secondary School should have a minimum of 3000 books.

D.Computer Laboratory

(i) Minimum area of computer laboratory should be 400 sq.ft;

(ii) The school should have internet connectivity with good speed;

(iii) There should be a minimum of one laboratory if the strength of the pupils is upto 800 and one more laboratory should be provided for every additional strength of the pupils over and above 800 upto the next 800 and so on.

If the school is offering any subject related to Computer Science or Information Technology at Higher Secondary level, it should have a separate laboratory with adequate provisions for the same;

(iv) There should be computer laboratory for Middle, High and Higher Secondary School.

E.Room for extracurricular activities.

One multipurpose hall with a minimum of 400 sq.ft area should be provided for the extracurricular activities.

F. Playground Adequate space for playground shall be provided as part of the school campus and if enough space is not available the school committee or the school management, as the case may be, shall make adequate arrangements for taking the pupils to an adjoining Corporation or Municipal or Village Panchayat area or park or playground for outdoor games and other physical activities keeping in mind the safety of the pupils.

G.Drinking Water, Toilets and other Physical Facilities.

(i) The school should provide adequate facilities for potable drinking water in each floor;

(ii) The school should provide clean, healthy and hygienic toilets in each floor with washing facilities for boys and girls separately in the ratio of one toilet for every 50 children, one urinal for every 20 children, one hand wash tap for every 20 children and one drinking water tap for every 20 children;

(iii) The toilets for the primary level pupils should be separate from other toilets;

(iv) Separate toilets for boys and girls should be provided;

(v) There should be separate toilets for staff members;

(vi) Signage Boards should be displayed prominently;

(vii) The school should provide proper facilities like ramps in toilets and at every entry or exit point for wheelchair users;

50 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

(viii) The school should provide auditory signals in elevators or lifts in accordance with the provisions laid down in the Rights of Persons with Disabilities Act, 2016 (Central Act 49 of 2016);

(ix) The school should have adequate furniture in the class rooms proportionate to the strength of the pupils and the staff;

(x) The school should have adequate equipments and facilities as per the syllabus prescribed for Science, Home Science and Technical subjects, Vocational subjects and various activities under Work Experience and Art Education etc;

(xi) The school should have adequate facilities,-

(a) for providing recreation activities and physical education;

(b) for conducting various activities and programs for educational, social, cultural and moral development of the pupils; and

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 51 ANNEXURE IV-A [see rule 28(4)(b)] A.MINIMUM QUALIFICATIONS FOR THE TEACHING STAFF OF PRIVATE SCHOOL S.No Category of Post Qualification

(1) Headmaster of Higher Secondary School

1. (a) Post Graduate with at least 50% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized institution;

(b) Post Graduate with at least 45% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized institution in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulations, 2002 notified on 13.11.2002. and National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007;

(c) Post Graduate with at least 50% marks (or its equivalent) from recognized University and B.A.Ed./B.Sc.Ed., from any National Council for Teacher Education recognized institution.

2. (a) Experience in the level of Graduate Teacher (Graduate Teacher in Subjects / Languages) or Headmaster of High Schools or Post Graduate Assistant in Academic subject / Languages for a period of not less than ten years in a recognised High School/ Higher Secondary School;

(b) In case of appointment by promotion from Physical Director and Physical Directress in Higher Secondary Schools, experience in a recognised school for a period of not less than ten years after acquiring B.Ed. / B.A.Ed. / B.Sc.Ed. qualification.

(2) Head Master of High School

(a) Graduation with atleast 50% marks and Bachelor in Education (B.Ed.);

or Graduation with atleast 45% marks and Bachelor in Education (B.Ed.) in accordance with the National Council for Teacher Education (Recognition Norms and procedure) Regulations issued from time to time in this regard;

or Higher Secondary (or its equivalent) with atleast 50% marks and 4-Year Bachelor in Elementary Education (B.El.Ed);

or Higher Secondary (or its equivalent) with at least 50% marks and 4-year B.A.Ed./B.Sc.Ed.;

or Graduation: with atleast 50% marks and B.Ed., (Special Education);

Provided that a person with B.Ed (Special Education) qualification shall undergo after appointment, six months special programme in Elementary Education recognized by the National Council for Teacher Education.

and 5 years teaching experience in a recognized school;

and for direct recruitment

(b) Pass in Teacher Eligibility Test:

52 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No Category of Post Qualification

(3) Head Master of Middle School

1. A degree of any University or a degree of equivalent standard and B.Ed., degree of any University.

2. (a) A degree in Tamil of any University;

(b) Minimum General Educational Qualifications as defined in Schedule III under section 20(1) of the Tamil Nadu Government Servants (Conditions of Service) Act, 2016 (Tamil Nadu Act 14 of 2016) and title of Oriental Learning conferred by any University in the language;

and

(c) B.Ed. degree of any University or a Trained Teachers Certificate of the Secondary Grade or a Senior Basic Grade Trained Teachers Certificate or successful completion of the Pandit Training Course or Diploma in Teaching awarded by any University;

and

(d) 5 years teaching experience in a recognized school;

and for direct recruitment

(e) Pass in Teacher Eligibility Test:

(4) Head Master of Primary School

(a) Higher Secondary (or its equivalent) with atleast 50% marks and 2-year Diploma in Elementary Education (by whatever name known) or Higher Secondary (or its equivalent) with atleast 45% marks and 2-year Diploma in Elementary Education (by whatever name known) in accordance with the National Council for Teacher Education (Recognition Norms and Procedure), Regulations, 2002 or Higher Secondary (or its equivalent) with atleast 50% marks and 4-year Bachelor of Elementary Education (B.El.Ed.)

or Higher Secondary (or its equivalent) with atleast 50% marks and 2-year Diploma in Education (Special Education) or Graduation and two year Diploma in Elementary Education (by whatever name known) or Graduation with atleast 50% marks and Bachelor of Education (B.Ed);

and

(b) 5 years teaching experience in a recognized school and

(5) Post Graduate Assistant in Academic Subjects

1. (a) Post Graduate with at least 50% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized institution;

(b) Post Graduate with at least 45% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized institution in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulation, 2002 notified on 13.11.2002. and National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007;

(c) Post Graduate with at least 50% marks (or its equivalent) from recognized University and B.A.Ed./B.Sc.Ed., from any National Council for Teacher Education recognized institution and

2. Must have obtained a Bachelor’s degree and Master’s degree in the same subjects or their equivalent in respect of which recruitment is made.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 53 S.No Category of Post Qualification

(6) Post Graduate Assistant in Languages

1.(a). Post Graduate with at least 50% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized institution;

(b) Post Graduate with at least 45% marks (or its equivalent) from recognized University and Bachelor of Education (B.Ed.) from National Council for Teacher Education recognized Institution in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulations, 2002 notified on 13.11.2002. and National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007;

(c) Post Graduate with at least 50% marks (or its equivalent) from recognized University and B.A.Ed./B.Sc.Ed., from any National Council for Teacher Education recognized institution and

2. Must have obtained a Bachelor’s degree and Master’s degree in the same Languages or their equivalent in respect of which recruitment is made.

(7) Physical Director drawing the scale of pay of Post Graduate Assistant

1.(a) Bachelor of Physical Education (B.P.Ed.) or Bachelor of Physical Education (BPE) or Bachelor of Science (B.Sc.) in Health and Physical Education and Degree in Sports with at least 55% marks as per National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2009;

(b) At least 50% marks in the B.P.Ed., degree / B.P.Ed., (Integrated) 4 years professional degree in accordance with the National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007;

(c) B.P.Ed. with atleast 55% marks or B.P.E Course (or its equivalent) of 3 years duration with at least 50% marks in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulations, 2002 notified on 13.11.2002 and M.P.Ed of at least 2 years duration from any National Council for Teacher Education recognized institution.

(8) Graduate Teacher (Tamil)

(i) Graduation and 2-year Diploma in Elementary Education (by whatever name known);

(ii) Graduation with at least 50% marks and Bachelor in Education (B.Ed.);

(iii) Graduation with at least 45% marks and Bachelor in Education (B.Ed.), in accordance with the National Council for Teacher Education (Recognition Norms and procedure) Regulations issued from time to time in this regard;

(iv)Higher Secondary (or its equivalent) with at least 50% marks and 4-Year Bachelor in Elementary Education (B.El.Ed.);

(v)Higher Secondary (or its equivalent) with at least 50% marks and 4-year B.A.Ed./ B.Sc.Ed.;

(vi)Graduation with at least 50% marks and B.Ed. (Special Education).

and must have obtained a degree or its equivalent with such subjects or languages in respect of which recruitment is made and Pass in Teacher Eligibility Test (TET) for direct recruitment:

54 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No Category of Post Qualification

Provided that the candidates possessing the educational qualifications prescribed in (i), (iv) and

(vi) above shall be eligible for appointment as Graduate Teacher (Tamil) to Classes VI to VIII:

Provided that a person with B.Ed (special Education) qualification shall undergo after appointment, six months special programme in Elementary Education recognized by the National Council for Teacher Education.

(9) Graduate Teacher (English) i) Graduation and 2-year Diploma in Elementary Education (by whatever name known);

(ii) Graduation with at least 50% marks and Bachelor in Education (B.Ed.);

(or

(iv)Higher Secondary (or its equivalent) with at least 50% marks and 4-Year Bachelor in Elementary Education (B.El.Ed.);

(v)Higher Secondary (or its equivalent) with at least 50% marks and 4-year B.A.Ed./ B.Sc.Ed;

(vi)Graduation with at least 50% marks and B.Ed. (Special Education);

and must have obtained a degree or its equivalent with such subjects or languages in respect of which recruitment is made:

and Pass in Teacher Eligibility Test (TET) for direct recruitment:

Provided that the candidates possessing the educational qualifications prescribed in (i), (iv) and

(vi) above shall be eligible for appointment as Graduate Teacher (English) to Classes VI to VIII:

Provided further that a person with B.Ed (Special Education) qualification shall undergo after appointment, six months special programme in Elementary Education recognized by the National Council for Teacher Education.

(10) Graduate Teacher (Languages other than Tamil and English)

(i) Graduation and 2-year Diploma in Elementary Education (by whatever name known);

(ii) Graduation with at least 50% marks and Bachelor in Education (B.Ed.);

(iv)Higher Secondary (or its equivalent) with at least 50% marks and 4-Year Bachelor in Elementary Education (B.El.Ed.);

(v)Higher Secondary (or its equivalent) with at least 50% marks and 4-year B.A.Ed./ B.Sc.Ed.;

(vi)Graduation with at least 50% marks and B.Ed., (Special Education);

and must have obtained a degree or its equivalent with such subjects or languages in respect of which recruitment is made and Pass in Teacher Eligibility Test (TET) for direct recruitment:

Provided that the candidates possessing the educational qualifications prescribed in (i), (iv) and (vi) above shall be eligible for appointment as Graduate Teacher (Languages other than Tamil and English) to Classes VI to VIII:

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 55 S.No Category of Post Qualification

(11) Graduate Teacher (Subjects)

(a) Graduation and 2-year Diploma in Elementary Education (by whatever name known);

or Graduation with atleast 50% marks and Bachelor in Education (B.Ed.);

or Graduation with atleast 45% marks and Bachelor in Education (B.Ed.) in accordance with the National council for Teacher Education (Recognition Norms and procedure) Regulations issued from time to time in this regard;

or Higher Secondary (or its equivalent) with atleast 50% marks and 4-Year Bachelor in Elementary Education (B.El.Ed);

or Higher Secondary (or its equivalent) with at least 50% marks and 4-year B.A.Ed./B.Sc.Ed.;

or Graduation with atleast 50% marks and B.Ed., (Special Education);

and

(b) Pass in Teacher Eligibility Test (TET) for direct recruitment:

(12) Physical Director drawing the scale of pay of Graduate Teacher

(i) Bachelor’s degree with Physical Education as an elective subject with 50% marks;

(ii)Bachelor’s degree with Physical Education as an elective subject with 45% marks and participation in National or State or Inter – University competitions in sports or games or athletics recognized by Association of Indian University or Indian Olympic Association;

(iii)Bachelor’s degree with 45% marks and having participated in National or State or Inter- University sports or games or athletics;

For deputed in-service candidates (i.e. trained Physical Education Teachers / Coaches) – (i) Graduation with 45% marks and at least 3 years of teaching experience as per National Council for Teacher Education (Recognition Norms & Procedure) Regulations, 2009;

(ii)Graduate in Physical Education with 40% marks;

(iii)Graduate in Physical Education as an elective subject with 40% marks;

(iv)Graduate who has participated in school, Inter-Collegiate in sports / games or passed NCC ‘C’ Certificate in accordance with the National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007;

56 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No Category of Post Qualification or

(v)Graduate in Physical Education i.e. B.P.Ed. Course (or its equivalent) of 3 years duration;

(vi)Graduate having represented State / University in sports /games / athletics;

(vii)Graduate who has secured 1st, 2ndor 3rd position in Inter-Collegiate sports / games tournaments / possessing NCC ‘C’ Certificate or passed basic course in Adventure Sports;

(viii)Graduate with one year training programme in Sports Science, Sports Management, Sports Coaching, Yoga, Olympic Education, Sports Journalism etc. in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulations, 2002 notified on 13.11.2002;

and

(ix)Bachelor of Physical Education (B.P.Ed) of at least one year duration (or its equivalent) from any National Council for Teacher Education recognized institution.

(13) Vocational Instructor (Computer Science)

1. i) B.E. Degree (Computer Science); or ii) B.Sc., (Computer Science); or iii) B.C.A; or iv) B.Sc., (Information Technology) from a recognized University in the State or a degree of equivalent standard and

2. B.Ed., degree from a recognized University in the State or a degree of equivalent standard.

(14) Vocational Instructor (Basic Mechanical Engineering) A Diploma in Mechanical Engineering awarded by the recognized authority with one year practical experience.

(15) Vocational Instructor (Basic Electrical Engineering) A Diploma in Electrical Engineering awarded by the recognized authority with one year practical experience.

(16) Vocational Instructor (Basic Electronic Engineering) A Diploma in Electronic Engineering awarded by the recognized authority with one year practical experience.

(17) Vocational Instructor (Basic Civil Engineering) A Diploma in Civil Engineering awarded by the recognized authority with one year practical experience.

(18) Vocational Instructor (Textile & Dress Designing) a) A Bachelor Degree in Fashion Technology or a Diploma in Fashion Technology;

b) Bachelor Degree in Home Science with specialization in Textile and Dress Designing.

(19) Vocational Instructor (Agricultural Science) a) A Bachelor Degree in B.Sc., (Agriculture);

or b) A Bachelor Degree in B.Sc. (Horticulture)

(20) Vocational Instructor (Food Service Management) A Bachelor Degree in Home Science with practical experience for a period of one year.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 57 S.No Category of Post Qualification

(21) Vocational Instructor (Nursing) A Bachelor Degree in Nursing.

(22) Vocational Instructor (Office Management and Secretary ship) i) A Bachelor Degree in Commerce;

or ii) Typewriting in Higher Grade (English / Tamil); and iii) A Certificate for the proficiency in computer operation both in English and Tamil obtained from a recognized institution and also one year working experience.

(23) Vocational Instructor (Basic Automobile Engineering) A Diploma in Mechanical Engineering awarded by the recognized authority with one year practical experience.

(24) Vocational Instructor (Textile Technology) i) A Bachelor degree in Fashion Technology;

or ii) A diploma in Fashion Technology.

(25) Vocational Instructor (Accountancy and Auditing) A Bachelor Degree in Commerce.

(26) Secondary Grade Teacher

(a) Higher Secondary (or its equivalent) with atleast 50% marks and 2-year Diploma in Elementary Education (by whatever name known) or Higher Secondary (or its equivalent) with atleast 45% marks and 2-year Diploma in Elementary Education (by whatever name known), in accordance with the National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2002 or Higher Secondary (or its equivalent) with atleast 50% marks and 4-year Bachelor of Elementary Education (B.El.Ed.)

or Higher Secondary (or its equivalent) with atleast 50% marks and 2-year Diploma in Education (Special Education) or Graduation and 2-year Diploma in Elementary Education (by whatever name known) or Graduation with atleast 50% marks and Bachelor of Education (B.Ed);

and

(b) Pass in the Teacher Eligibility Test (TET):

Provided that a person with D.Ed (Special Education) qualification shall undergo after appointment, six months special programme in Elementary Education recognized by the National Council for Teacher Education.

Provided further that person who has acquired the qualification of Bachelor of Education from any National Council for Teacher Education recognized institution, shall be considered for appointment as a teacher in Classes I to V provided the person so appointed as a teacher shall mandatorily undergo a six months Bridge Course in Elementary Education recognized by the National Council for Teacher Education, within two years of such appointment.

58 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY S.No Category of Post Qualification

(27) Physical Education Teacher

(a) Higher Secondary (Class XII or its equivalent) with atleast50% marks from recognized board or Candidates who have passed the Higher Secondary examination (+2) or its equivalent and have participated in sports/games atleast school/ college/ district level in accordance with the National Council for Teacher Education (Recognition Norms and Procedure) Regulations, 2007 notified on 10.12.2007 or Higher Secondary (Class XII or its equivalent) with atleast 45% marks from recognized board in accordance with the National Council for Teacher Education (Form of application for recognition, the time limit of submission of application, determination of norms and standards for recognition of teacher education programmes and permission to start new course or training) Regulations, 2002 notified on 13.11.2002;

and

(b) Certificate/ Diploma in Physical Education of duration of not less than two years (or its equivalent) from any institution recognized by the National Council for Teacher Education.

(28) Craft Instructor (Sewing)

(i)A Pass in +2 under 10+2 pattern; and

(ii)a Certificate in Needle work and dress making (Higher Grade) and Embroidery (Higher Grade) / a Diploma in Costume Designing and Dress makings issued by the Board of Technical Education and Training, Chennai/ Industrial School Certificate; and (iii)Technical Teacher’s Certificate:

Provided that the educational qualification 10+2 prescribed shall not apply to the candidates who have passed SSLC prior to 2005 and successfully undergone the Technical Teachers Certificate examination conducted by the Director of Government Examinations, TamilNadu.

(29) Craft Instructor (Tailoring)

(i)A Pass in +2 under 10+2 pattern; and

(ii)A Certificate in Tailoring (Higher Grade) with a Technical Teachers Certificate:

(30) Art Master (i)A pass in +2 under 10+2 pattern; and

(ii) a degree in Drawing and Painting of a recognized University in the State approved by the UGC or its equivalent or Diploma in Painting or Diploma in Drawing of Annamalai University or a Diploma in Painting or Commercial Art or Modelling of the Government College of Arts and Crafts or Government Technical Examinations (Higher Grade) in Free Hand Outline and Model Drawing or Government Diploma in Drawing or a Certificate issued by the Tamil Nadu Institute of Architecture and Sculpture, Mamallapuram; and Technical Teachers Certificate; or a Diploma in Fine Arts. awarded by the Director of Technical Education or a Degree in Fine Arts awarded by the Madras University or Bharathiyar University or any other equivalent Diploma / Degree in Fine Arts issued by other Universities and Boards recognized by University Grants Commission:

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 59 S.No Category of Post Qualification

(31) Music Teacher A pass in +2 under 10+2 pattern;

and a degree with Music of a recognized University approved by the UGC in the State or its equivalent/ Sangeetha Bhushana of Annamalai University / Sangeetha Vidwan title in Music awarded by the Director of Government Examinations, Tamil Nadu / Sangeetha Siromani of the Madras University / Diploma in Music of the Madras University or Madurai Kamaraj University / Government Technical Examination Certificate (Higher Grade) in music with forty percent in theory and practical separately under the diversified course; and Technical Teachers Certificate;

or Diploma in Music Teaching awarded by the Director of Government Examinations;

or Teachers Certificate in Indian Music issued by the Director of Government Examinations:

(32) Pre-Vocational Instructor (Full time) Pass in III Form or E.S.L.C. and diploma in the Subject and Technical Teachers Certificate.

N.B: In so far as Play School is concerned, that teacher shall have the Minimum Educational Qualification of plus two from a recognised institution, with Diploma in D.T.Ed / D.E.Ed / or B.Ed or Certificate from any recognised institution on dynamics of Child behaviour or connected discipline.

B. MINIMUM QUALIFICATIONS FOR THE TEACHING STAFF OF TEACHER TRAINING INSTITUTE S.No Name of Category Qualifications

(1) Principal (Lecturer) (i) Master degree with not less than 50% marks;

(ii) M.Ed., degree with not less than 55% marks; and

(iii) Teaching experience for a period of not less than five years in any of the recognized Teacher Training Institutes in the State.

(2) Junior Lecturer M.Sc., / M.A., of not less than 50% marks in Tamil, Telugu, Malayalam, Urdu, English, Mathematics, Physics, Chemistry, Biology, Botany, Zoology, History and Geography and M.Ed., degree with not less than 55% marks.

60 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY ANNEXURE IV-B [see rule 28(4)(a) and (b)] A.MINIMUM QUALIFICATIONS FOR THE NON-TEACHING STAFF OF AIDED PRIVATE SCHOOL Sl. No. Name of the Post Minimum Qualification

(1) Junior Assistant Pass in S.S.L.C.

(2) Laboratory Assistant Pass in S.S.L.C.

(3) Record Clerk S.S.L.C Completed

(4) Office Assistant Pass in Standard VIII.

(5) Watchman or its equivalent post Able to read and write in Tamil.

B. MINIMUM QUALIFICATIONS FOR THE NON TEACHING STAFF OF AIDED TEACHER TRAINING INSTITUTE

(1) Junior Assistant Pass in S.S.L.C.

(2) Laboratory cum Work shop Assistant Pass in S.S.L.C and I.T.I qualification is preferable

(3) Record Clerk S.S.L.C Completed

(4) Office Assistant Pass in Standard VIII

(5) Sweeper Able to read and write in Tamil TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 61 ANNEXURE-V [see rule 28(5)] METHOD OF APPOINTMENTS – AIDED PRIVATE SCHOOLS Sl.No Categories Method of Appointment

(1) (2) (3)

(1) Head Master of Higher Secondary School

1. Deployment of teaching staff in the same cadre from any other aided school or

2. Promotion from the holders of the post of,-

(a) Post Graduate Teacher in Academic subjects or Languages in that school or from any other aided school;

(b) Physical Director drawing the scale of pay of Post Graduate Assistant in that school or from any other aided school; or

3.Direct recruitment

(2) Head Master of High School

1. Deployment of teaching staff in the same cadre from any other aided school or

2. Promotion from the holders of the post of,-

(a) Graduate Teacher in Academic subjects or Languages in that school or from any other aided school; or

(b)Head Master of middle School from any other aided school; or

3.Direct recruitment

(3) Head Master / Principal of the Teacher Training Institute

1. Deployment of teaching staff in the same cadre from any other aided TTI; or

2. Promotion from the holders of the post of Junior Lecturers in that institute or from any other aided teacher training institute; or

3. Direct recruitment.

(4) Head Master of Middle School

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of,-

(a) Graduate Teacher in Academic subjects or Languages in that school or from any other aided school;

(or)

(b) Head Master of an aided Primary Schools;

(or)

3. Direct recruitment.

(5) Head Master of Primary School

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of Secondary Grade Teachers or Teachers carrying identical scale of pay in that school or from any other aided school; or

3. Direct recruitment.

62 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY Sl.No Categories Method of Appointment

(1) (2) (3)

(6) Post Graduate Assistants in Academic subjects or Languages.

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of,-

(a) Graduate Teachers in Academic subject or languages in that school or from any other aided school; or

(b) Vocational Instructors; or

3. Direct recruitment.

(7) Physical Director drawing the scale of pay of Post Graduate Assistant

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of,-

(a)Physical Director drawing the scale of pay of the Graduate Teacher in that school or from any other aided school; or

(b)other teaching and non teaching staff in that school or from any other aided school; or

3. Direct recruitment.

(8) Junior Lecturer in Teacher Training Institute

1. Deployment of teaching staff in the same cadre from any other aided TTI; or

2. Promotion from the holders of the post of,-

(a) teachers carrying identical scale of pay in that institute or from any other aided institute; or

(b) Non-teaching Staff in that institute or from any other aided institute; or

3. Direct recruitment

(9) Graduate Teacher in Academic subjects or Languages.

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of,-

(a) Secondary Grade teachers or teachers carrying identical scale of pay in that school or from any other aided school;or (b Non-teaching Staff in that school or from any other aided school; or

3. Direct recruitment.

(10). Physical Director drawing the scale of pay of Graduate Teacher

1.Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of teaching and non teaching staff in that school or from any other aided school; or

3. Direct recruitment.

(11) Secondary Grade Teacher

1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the Non – Teaching Staff in that school or from any other aided school; or

3. Direct recruitment.

(12) Physical Education Teacher

1. Deployment of teaching staff in the same cadre from any other aided school/ TTI; or

2. Promotion from the holders of the post of non teaching staff of that school/ TTI or from any other aided school/ TTI; or

3. Direct recruitment.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 63 Sl.No Categories Method of Appointment

(1) (2) (3)

(13) Craft Instructor (Sewing)

1. Deployment of teaching staff in the same cadre from any other aided school / TTI; or

2. Promotion from the holders of the post of non – teaching staff in that school / TTI or from any other aided school / TTI; or

3. Direct recruitment

(14) Craft Instructor (Tailoring)

1. Deployment of teaching staff in the same cadre from any other aided school / TTI; or

2.Promotion from the holders of the post of non – teaching staff in that school / TTI or from any other aided school / TTI; or

3. Direct recruitment

(15) Art Master 1. Deployment of teaching staff in the same cadre from any other aided school / TTI; or

2. Promotion from the holders of the post of non – teaching staff in that school / TTI or from any other aided school/ TTI; or

3. Direct recruitment

(16) Music Teacher 1. Deployment of teaching staff in the same cadre from any other aided school; or

2. Promotion from the holders of the post of non – teaching staff in that school or from any other aided school; or

3. Direct recruitment NON – TEACHING STAFF

(1) Junior Assistant 1. Deployment of non teaching staff in the same cadre from any other aided school / TTI; or

2. Promotion from among the non teaching staff of lower cadre working in that school / TTI or from any other aided school / TTI; or

3. Direct recruitment.

(2) Laboratory Assistant 1. Deployment of non teaching staff in the same cadre from any other aided school / TTI; or

2. Promotion from among the non teaching staff of lower cadre working in that school / TTI or from any other aided school / TTI; or

3. Direct recruitment.

(3) Record Clerk 1. Deployment of non teaching staff in the same cadre from any other aided school / TTI; or

2. Promotion from among the non teaching staff of lower cadre working in that school / TTI or from any other aided school / TTI; or

3. Direct recruitment.

(4) Office Assistant 1. Deployment of non teaching staff in the same cadre from any other aided school / TTI; or

2. Appointment from the holders of the post of watchman or its equivalent post in that school / TTI or from any other aided school/ TTI; or

3. Direct recruitment.

(5) Watchman 1. Deployment of non teaching staff in the same cadre from any other aided school; or

2. Appointment from the holders of the post carrying identical scale of pay in that school or from any other aided school ; or

3. Direct recruitment.

NB:

In so for as Teacher Training Institute is concerned, the post of watchman shall be filled up through outsourcing and salary shall be paid by the management.

64 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY ANNEXURE - VI [See rule 33(3)] PAYMENT OF GRANT

(1) The grants payable to the aided private school are as follows:-

(a) Staff Grant.- The educational agency of every aided private High and Higher Secondary School shall be paid full grant towards the entire approved expenditure on pay and other allowances of the staff including the contingent staff .

(b) Teaching Grant.- (i) The educational agency of every aided private Pre-Primary, Primary, Middle School shall be paid full grant towards the entire approved expenditure on pay and other allowances of the staff including the contingent staff;

(ii) The Teacher Training Institute shall be paid such teaching grant which shall be assessed on the basis of two-thirds of the net approved expenditure on pay to the staff, rent, taxes, repair and contingencies and half of the expenditure on Dearness Allowance, City Compensatory Allowance and House Rent Allowance;

(iii) The Anglo-Indian Schools shall be paid teaching grant. Such grant shall be assessed on the basis of the approved expenditure on pay and allowances to the staff, rent, taxes, repairs and contingencies after deducting the actual income by way of collection of fees.

(c) Maintenance Grant.- The maintenance grant shall be paidto the Pre-Primary, Primary and Middle Schools at such percentage of the teaching grant as may be fixed by the Government from time to time.

(2) Procedure for sanction of teaching grant and staff grant in aided private Schools or Teacher Training Institutes.-

(a) Pre-Primary Schools.- The Pre-Primary Schools shall be paid teaching grant. The Secretary of the school committee shall submit yearly statement containing the details of teachers, their pay and allowances which is audited by the departmental audit authority to the District Educational Officer (Elementary) through the Block Educational Officer concerned. The grant to be paid shall be assessed by the District Educational Officer (Elementary) concerned on the basis of the Audit report. The Director of Elementary Education shall allocate the funds to the respective District Educational Officer (Elementary) from the budgetary allocation to the Directorate for this purpose. The District Educational Officer (Elementary) shall reallocate the funds to the Block Educational Officer. The Block Educational Officer shall sanction teaching grant to the schools at the end of the financial year through the Treasury officer concerned;

(b) Primary and Middle Schools.- The Secretary of the school committee shall submit a monthly statement containing the details of teachers and other non-teaching staff, their pay and allowances, etc., to the Block Educational Officer.

The Block Educational Officer, after scrutiny of the statement, shall release the teaching grant to the school, marking a copy of the sanction order to the Secretary of the school committee and to the Treasury Officer. At the end of the calendar year, the District Educational Officer (Elementary) shall convene a meeting of all Block Educational Officers and verify whether the teaching grant hitherto released by the Block Educational Officer is in accordance with the instructions issued by the Government and after verification, assess the final teaching grant for each school. Any excess or shortfall in the payment of grant shall be made good before releasing the final teaching grant along with the maintenance grant;

(c) High and Higher Secondary Schools.- The Secretary of the school committee of the High and Higher Secondary Schools shall apply for release of staff grant before the 20th day of every month to the District Educational Officer (Secondary). The application shall be accompanied by a detailed statement showing the staff employed in the school and their attendance. The statement shall be signed by both the Headmaster and the Secretary or management of the school. Based on the statement furnished by the Secretary of the school committee, the District Educational Officer (Secondary) shall sanction the staff grant in the specified bill form, before the 25thday of every month and release the grant to the concerned school through the Treasury officer concerned;

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 65

(d) Anglo Indian Schools.- The teaching grant shall be assessed on the basis of the approved expenditure on pay and allowances to the staff, rent, taxes, repairs and contingencies after deducting the actual income by way of collection of fee from the students. The yearly financial statement of the schools shall be audited by the Financial Adviser and Chief Accounts Officer of the Directorate of School Education. The audit authorities shall submit the audit report to the Joint Director (Higher Secondary) for sanction of teaching grant. The Joint Director (Higher Secondary) shall sanction the teaching grant to each and every school from the budgetary allocation made for this purpose. Based on the sanction order, the District Educational Officer (Elementary) of Chennai district will release the grant to the concerned schools through the Treasury Officer of the concerned District;

(e) Teacher Training Institute.- The Secretary of the school committee shall submit a financial statement every year to the Director, State Council of Education Research and Training through the Principal, the District Institute of Educational and Training. The auditors of the department will verify and certify as to the correctness of the statement. After verification, the teaching grant will be sanctioned once in a year to the Teacher Training Institute.

The sanctioning authority shall be the Director, State Council of Education Research and Training.

(3) Before releasing the teaching grant or the staff grant, the Block Educational Officer or the concerned District Educational Officer or the Director, State Council of Education Research and Training will verify and satisfy himself as to whether the appointments made by the school committee are in accordance with these rules and the Government orders in force and whether sanction of grant has been accorded by the competent authority.

66 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY ANNEXURE-VII [see rule 42] LIST OF REGISTERS AND RECORDS TO BE MAINTAINED IN THE PRIVATE SCHOOLS / TEACHER TRAINING INSTITUTES I. All Schools / Teacher Training Institutes (Aided and Unaided)

(1) Register of admissions and withdrawals

(2) Attendance register of the pupils

(3) Attendance register of Teaching & Non-teaching staff

(4) Medical inspection register

(5) Acquittance register - Teaching & Non-teaching staff

(6) Leave Register

(7) Stock register

(8) Inspection Book

(9) Visitors Book

(10) Consolidated time table

(11) Consolidated mark register

(12) Register of differently abled children

(13) Hand book of school statistics

(14) Counterfoils of Transfer Certificates issued

(15) Receipt book

(16) Register of admission made following the rule of reservation(HSS only)

(17) Cash book

(18) Ledger

(19) Log Book

(20) Register for Parent Teacher Association

(21) Register for Circulars

(22) Register for Training attended by the teacher

(23) Register for Scouts, Guides, NSS, NCC and other club activities.

(24) Issue Register

(25) Movement Register

(26) Minutes book of the school committee

(27) Service Records of Teaching and Non Teaching staff

(28) Register showing issue of Certificate of Recognition TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 67 II. In addition, the schools or Teacher Training Institutes shall maintain the following records.

(a) Aided Schools or Teacher Training Institutes

(1) Scale register

(2) Census register (School age pupils)

(3) Register of scholarship and acquittance

(4) Register of Welfare Schemes for the pupils

(5) Register showing the Roster followed in the appointments

(b) Unaided Schools

(1) Register pertaining to the admission of the pupils made under 25% quota as per section 12 (1) (c) of the Right of Children to Free and Compulsory Education Act, 2009 (Central Act 35 of 2009) and the rules made thereunder and Re-imbursement claim Register.

(2) Fee collection register.

III. Teacher Training Institute (Aided and Un aided) Fee Collection Register IV. Anglo Indian Schools Fee Collection Register KAKARLA USHA, Principal Secretary to Government.

PRINTED AND PUBLISHED BY THE COMMISSIONER OF STATIONERY AND PRINTING, CHENNAI ON BEHALF OF THE GOVERNMENT OF TAMIL NADU

Act	The Tamil Nadu Private Schools (Regulation) Rules, 2023.
Section	42
Marginal note	Registers and records to be maintained
Jurisdiction	State of Tamil Nadu
Status	In force as published by the source

Section 42: Registers and records to be maintained

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