The certificate of completion of elementary education shall be awarded in Form-III within a month of the completion of elementary education. The said certificate shall be accompanied by the Pupil Cumulative Record.
APPENDIX FORM - I SELF DECLARATION CUM APPLICATION FOR GRANT OF RECOGNITION OF SCHOOL ( See sub-rule (1) of rule 12) To The ________________________ (Competent authority) (Name of District) Sir, I forward herewith a self declaration regarding compliance with the norms and standards prescribed in the Schedule to the Right of Children to Free and Compulsory Education Act, 2009 (Central Act 35 of 2009) and an application in the prescribed proforma for the grant of recognition to ………….
………………………………………………………….(Name of the School) …………………………………………………… with effect from the commencement of the academic year 20…………..
Yours faithfully, Enclosure:
Place:
Date:
Secretary / Correspondent A. School Details:- 1 Name of School 2 Academic Session 3 District 4 Postal Address 5 Village/City 6 Taluk 7 Pincode 8 Phone No with STD Code 9 Fax No.
10 E-mail address, if any 11 Nearest Police Station B.General Information:- 1 Year of Foundation 2 Date of First Opening of School 3 Name of Trust / Society/Managing Committee 4 Whether Trust / Society/Managing Committee is registered 5 Period until which Registration of Trust / Society/ Managing Committee is valid 6 Whether there is a proof of non-profitable character of the Trust / Society / Managing Committee supported by the list of members with their address on an affidavit in copy 7 Name, official address of the Manager/ President / Chairman of the school Name Designation Address Phone (O) (R) 8 Total Income & Expenditure during last 3 years surplus / deficit Year Income Expenditure Surplus / deficit C.Nature and area of school:- 1 Medium of Instruction 2 Whether Tamil is taught as a language for all students?
3 Type of School (Specify entry & exit classes) 4 If aided, the name of agency and percentage of aid 5 If School Recognised 6 If so, by which authority *Recognition number 7 Does the school has its own building or is it running in a rented building? If it is on the rented building whether the lease deed is registered? (Please attach copy thereof).
8 Whether the school buildings or other structures or the grounds are used only for the purpose of education and skill development?
9 Total land area of the School (in square feet).
10 Total built in area of the school (in square feet).
D.Enrollment Status:- No. of Students Sl.No Class No. of Section Boys Girls Total 1 Pre K.G 2 L.K.G 3 U.K.G 4 I 5 II 6 III 7 IV 8 V 9 VI 10 VII VIII E. Infrastructure Details and Sanitary Conditions:- Sl.
No Room Numbers Average Size (in square feet).
1 Classroom 2 Office room-cum-store room-cum- Headmaster Room 3 Kitchen – cum-Store F. Other Facilities:- 1 Whether all facilities have barrier free access 2 Teaching Learning Material (attach list) 3 Sports & Play equipments (attach list) 4 Facility books in Library • Books ( Number of books) • Periodical/Newspapers/Journals 5 Type and number of drinking water facility 6 Sanitary Conditions
(i)Type of western closets & urinals
(ii)Number of urinals/lavatories separately for Boys
(iii) Number of urinals/lavatories separately for Girls G. Particulars of teaching staff:-
1. Teachers in classes I to VIII only (details of each teacher separately).
Teacher Name :
Father / Spouse Name :
Date of Birth :
Academic Qualification :
Professional Qualification :
Date of Appointment :
Class assigned :
Teaching experience :
Trained or untrained :
Scale of pay :
Gross salary per month :
2. Headmaster / Principal Headmaster/Principal Name :
Father / Spouse Name :
Date of Birth :
Academic Qualification :
Professional Qualification :
Date of Appointment :
Class Assigned :
Teaching experience :
Trained or untrained :
Scale of pay :
Gross salary per month :
H. Curriculum and Syllabus 1 Details of curriculum & syllabus followed in each class(Upto VIII) 2 System of Pupil Assessment 3 Whether pupils of the school are required to take any Board exam upto class VIII?
I. School Fee Sl.No. Class Fee 1 Pre K.G 2 L.K.G 3 U.K.G 4 I 5 II 6 III 7 IV 8 V 9 VI 10 VII 11 VIII J. Neighbourhood area for the purpose of rule 4:
K. Certified that the school complies with the Fire Safety Rules, Municipal laws and traffic regulations.
L. Certified that the school has also submitted information in this data capture format of District Information System of Education with this application M. Certified that the school is open to inspection by any officer authorized by the State Government or the competent authority.
N. Certified that the school undertakes to furnish such reports and information required by the competent authority from time to time and comply with such instructions of the State Government or the competent authority as may be issued to secure the continued fulfillment of the condition of recognition or the removal of deficiencies in working of the school.
O. Certified that records of the school pertinent to the implementation of this Act shall be open to inspection by any Officer authorized by the State Government or the competent authority at any time, and the school shall furnish all such information as may be necessary to enable the Central and / or State Government/Local Body or the Administration to discharge its or his obligations to Parliament / Legislative Assembly of the State/ Panchayat/Municipal Corporation, as the case may be.
(Signature) Secretary/Correspondent ...........…………. School Place:
Date:
Form-II CERTIFICATE OF RECOGNITION (See sub-rule(4) of rule 12) Gram : Phone:
E-Mail: Fax :
OFFICE OF ___________________________________ (Competent authority) (Name of District) No. Dated :
To The Secretary/Correspondent/Manager, _________ School.
Sir / Madam, Sub: Recognition Certificate for the school under sub-rule (4) of rule 12 of the Tamil Nadu Right of Children to Free and Compulsory Education Rules, 2011.
---- With reference to your application dated__________ and subsequent school-inspection in this regard, I hereby convey the grant of recognition to the ___________(name of the school with address) for class ______ to class ___________ for the period from -------------- to ______________ The recognition Code Number allotted to your school is ______________ The above recognition is subject to the following conditions:-
(1) The grant of recognition is not extendable and does not in any way imply any obligation to recognize- beyond class VIII.
(2) The school shall abide by the provisions of the Right of Children to Free and Compulsory Education Act, 2009 and the Tamil Nadu Right of Children to Free and Compulsory Education Rules, 2011.
(3) The school shall admit in pre-school / class I to the extent of 25 % of the strength in each class, children belonging to weaker section and disadvantaged group in the neighbourhood and provide free and compulsory elementary education till its completion.
(4) The school shall maintain a separate bank account for the purpose of reimbursement.
(5) The school shall not collect any capitation fee and subject the child or his or her parent or guardian to any screening procedure.
(6) The school shall not deny admission to any child,-
(a) for lack of age proof if such admission is sought subsequent to the extended period prescribed for admission.
(b) on the ground of religion, caste or race, place of birth or any of them.
(7) The school shall ensure that ,-
(i) no child admitted shall be held back in any class or expelled from school till the completion of elementary education in a school;
(ii) no child shall be subjected to physical punishment or mental harassment.
(iii) no child is required to pass any board examination till
(iv) the completion of elementary education;
(v) every child completing elementary education shall be awarded a certificate as laid down under rule 21.
(vi) inclusion of students with disabilities/special needs as per provision of the Act
(vii) the teachers are recruited with minimum qualifications as laid under section 23(1) of the Act:
Provided that the teachers who, at the commencement of this Act do not possess minimum qualifications shall acquire such minimum qualifications within a period of 5 years;
(viii) the teacher performs his duties specified under subsection (1) of section 24 of the Act; and
(ix) the teacher shall not engage himself for private teaching activities.
(8) The school shall follow the syllabus on the basis of curriculum laid down by appropriate authority.
(9) The school shall maintain the standards and norms as specified in section 19 of the Act.
(10) No unrecognized classes shall run within the premises of the school or outside in the name of school.
(11) The school building or other structures and the grounds are used only for the purposes of education and skill development
(12) The school is run by a society registered under the Tamil Nadu Societies Registration Act, 1975 (Tamil Nadu Act 27 of 1975), or a public trust constituted under any law for the time being in force;
(13) The school is not run for profit to any individual, group or association of individuals or any other persons;
(14) The accounts should be audited and certified by a Chartered Accountant and proper accounts statements should be prepared. A copy each of the Statements of Accounts should be sent every year to the competent authority granting recognition.
(15) The recognition Code Number shall be quoted for any correspondence with the competent authority
(16) The school shall furnish such reports and information as may be required by the competent authority from time to time and shall comply with such instructions of the State Government or the competent authority as may be issued to secure the continued fulfillment of the condition of recognition or the removal of deficiencies in working of the school;
(17) The recognition shall be withdrawn if any contravention of the provisions of the Act, Rules or the conditions of recognition are found and proved.
Competent authority.
FORM – III CERTIFICATE OF COMPLETION (See rule 21) It is hereby certified that --------------(Name of the Student)---------------- ----- S/o Thiru.------------------------------residing at------------------Door No.--------------- ----------------- Village, has successfully completed class VIII in _______________ __________________ School at _______________ (place) during the year ______________.
The Pupil Cumulative Record of (Name of Student) is enclosed herewith.
Head Master / Principal -----------(Name of the school) Place :
Date :
T.S.Sridhar Additional Chief Secretary to Government // True copy // Section Officer