These Rules may be called the Tamil Nadu Panchayats (Preparation of Plans and Estimates for Works and Conditions of Contracts) Rules, 1998.
2. Application of Rule —In respect of works of Village Panchayats, Panchayat Unions and District Panchayats for which grant is given by the Government and in respect of works taken up by the Village Panchayats, Panchayat Union and District Panchayats for execution from out of their own funds, the procedure laid down in these Rules shall apply.
3. Preparation and sanction of estimates - (1) Estimates in respect of Village Panchayats or Panchayat Unions or District Panchayats works whether original or maintenance works costing upto rupees fifty thousand shall be prepared by the Panchayat Union Overseer of the respective Panchayat Union and got technically sanctioned by the Block Engineer or Assistant Engineer (Rural Development) or the respective Panchayat Union.
(2) All estimates costing more than rupees fifty thousand shall be prepared by the Block Engineer or Assistant Engineer (Rural Development) with the assistance of the Union Overseer and sent to the Assistant Executive Engineer (Rural Development) concerned, who shall ensure that administrative and technical sanctions are accorded to the estimates in accordance with Rule 5 below.
Explanation —For purposes of sub-rule (2) of Rule 3, the cost given shall mean the “estimated cost” of the work.
4. Power of the President —During exigencies, the President may prepare estimates with the help of Panchayat Assistant, get the approval of the Village Panchayat and execute works, upto a limit of rupees two thousand at a time and not exceeding rupees five thousand in a year in respect of works executed out of Village Panchayat Fund only. After completion of the work, the details and vouchers shall be placed before the Village Panchayat in its next meeting.
5. According of administrative sanction and technical sanction to estimates —In respect of estimates including revised estimates for original works, maintenance works and electrical works, the authorities competent to accord administrative sanction and technical sanction shall unless the Government has stipulated that the sanction of some other authority is required for a particular scheme or particular Fund or above a particular limit, be as specified in Tables I, II, III, IV and V.
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1. Estimate costing upto Village Panchayat (i) Upto rupees fifty thousand rupees one lakh. Block Engineer or Assistant Engineer (R.D)
(ii) More than rupees fifty thousand but not more than rupees one lakh Assistant Executive Engineer (R.D)
2. Estimate costing more District Collector / (i) Upto rupees three lakhs than rupees one lakh. Inspector Assistant Executive Engineer (R.D)
(ii) More than rupees three lakhs but not more than rupees six lakhs Executive Engineer (R.D)
(iii) More than rupees six lakhs Superintending Engineer (R.D) TABLE – I I. ORIGINAL WORKS VILLAGE PANCHAYAT Estimate value
(1) Authority to accord administrative sanction
(2) Authority to accord technical sanction
(3)
1. Estimate costing upto Panchayat Union (i) Upto rupees fifty thousand rupees five lakhs. Council Block Engineer (or) Assistant Engineer (R.D)
(ii) More than rupees fifty thousand but not more than rupees three lakhs Assistant Executive Engineer (R.D)
(iii) More than rupees three lakhs but not more than rupees five lakhs than Executive Engineer (R.D)
2. Estimate costing more than District Collector / More than rupees five lakhs but rupees five lakhs but not Inspector not more than rupees ten lakhs more than rupees ten lakhs. Executive Engineer(R.D)
3. Estimate costing more Director of Rural More than rupees ten lakhs but than rupees ten lakhs but not Development not more than rupees one crore more than rupees one crore. Superintending Engineer (R.D)
4. More than rupees Government Superintending Engineer (R.D) one crore.
TABLE – II PANCHAYAT UNION Estimate value
(1) Authority to accord administrative sanction
(2) Authority to accord technical sanction
(3)
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1. Estimate costing upto rupees District Panchayat (i) Upto rupees fifty thousand Ten lakhs. Block Engineer (or) Assistant Engineer (R.D)
(ii) More than rupees fifty thousand but not more than rupees three lakhs Assistant Executive Engineer (R.D)
(iii) More than rupees three lakhs but not more than rupees ten lakhs Executive Engineer (R.D)
2. Estimate costing more than District Collector / More than rupees ten lakhs rupees ten lakhs but not more Inspector Superintending Engineer(R.D) than rupees twenty-five lakhs.
3. Estimate costing more than Director of Rural Superintending Engineer rupees twenty-five lakhs but Development not more than rupees one crore.
4. Estimate costing more than Government Superintending Engineer (R.D) rupees one crore.
TABLE – III DISTRICT PANCHAYAT Estimate value
(1) Authority to accord administrative sanction
(2) Authority to accord technical sanction
(3)
1. Estimate costing not more (i) Village Panchayat, Block Engineer or than rupees ten thousand. Assistant Engineer (R.D)
(ii) Panchayat Union Council.
(iii) District Panchayat, as the case may be, in respect of works vested in it.
2. Estimate costing more than (i) Village Panchayat, Assistant Executive Engineer rupees ten thousand but not (R.D) more than rupees fifty (ii) Panchayat Union Council.
thousand (iii) District Panchayat, as the case may be, in respect of works vested in it.
3. Estimate costing more than (i) Village Panchayat, Executive Engineer (R.D) rupees fifty thousand but not more than rupees two lakhs. (ii) Panchayat Union Council.
(iii) District Panchayat, as the case may be,in respect of works vested in it.
4. Estimate costing more (i) Village Panchayat, Superintending Engineer (R.D) than rupees two lakhs.
(ii) Panchayat Union Council.
(iii) District Panchayat, as the case may be, in respect of works vested in it.
TABLE – IV II - Maintenance Works Nature of Estimate 1 Authority to accord administrative sanction 2 Authority to accord technical sanction 3
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1. Estimate costing not more (i) Village Panchayat, than rupees ten thousand. (ii) Panchayat Union Block Engineer or Assistant Council. Engineer(R.D)
(iii) District Panchayat, as the case may be, in respect of works vested in it.
2. Estimate costing more than (i) Village Panchayat, Assistant Executive Engineer rupees ten thousand but not (ii) Panchayat Union (R.D) more than rupees twenty-five Council.
thousand (iii) District Panchayat, as the case may be, in respect of works vested in it.
3. Estimate costing more than (i) Village Panchayat, Executive Engineer (R.D) rupees twenty-five thousand (ii) Panchayat Union Council.
but not more than rupees (iii) District Panchayat, fifty thousand. as the case may be, in respect of works vested in it.
4. Estimate costing more than (i) Village Panchayat, Superintending Engineer (R.D) rupees fifty thousand. (ii) Panchayat Union Council.
(iii) District Panchayat, as the case may be, in respect of works vested in it.
TABLE – V III - Electrical works Estimate value 1 Authority to accord administrative sanction 2 Authority to accord technical sanction 3
6. Measurement and check-measurement of works executed by Village Panchayat, Panchayat Union and District Panchayat - (1) The authorities competent to measure and check-measure all works done or materials supplied whether by contract or by departmental agency shall be as specified in the Table below:—
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(2) The Assistant Executive Engineer (Rural Development) shall also super-check not less than twenty-five percent of works costing below rupees fifty thousand check-measured by Block Engineer or Assistant Engineer (Rural Development).
(3) The Assistant Executive Engineer (Rural Development) shall check-measure the measurement of works in respect of the first and the final bills for works costing more than rupees fifty thousand and countersign all other intermediate bills after table check, that is after the scrutiny of the calculation and the correctness of the rates adopted. They shall, at the time of the table check of the intermediate bills, invariably examine whether any of the measurements in respect of any work should personally be check-measured by them in view either (i) of the nature and importance of the portion of the work to which the bill relates; or (ii) of the large amount involved, if they consider that such personal check-measurements are necessary, they shall carry out such check-measurements.
(4) The Executive Engineer (Rural Development) shall also check at least one of the important works check-measured by the Assistant Executive Engineer (Rural Development) in each Panchayat Union every year. The Executive Engineer (Rural Development) shall also check some of the works check-measured by the Assistant Executive Engineer (Rural Development) in respect of the works executed by the Village Panchayats and District Panchayats.