(1) The agenda for the meeting shall be prepared by the Member-Secretary of the Board in consultation with the Chairman. The Member- Secretary may include therein any subject, which in his opinion, should be considered by the Board and shall include therein any subject specified by the Chairman. A copy of the agenda duly approved by the Chairman together with copies of the notes on the various subject included therein, shall be circulated to all members of the Board at least three clear days in advance of the date fixed for the meeting:
Provided that no such circulation shall be necessary in respect of a meeting called by the Chairman for the transaction of emergent business.
(2) The member-Secretary shall send to each member at least a day in advance, a copy of the supplementary agenda on urgent items, if any for the meeting approved by the Chairman together with copies of the notes on the various subjects included therein, whenever necessary.