The information required to be disclosed under rule 4 shall be published in such forms appended to these Rules in any one or more manner specified as follows:—
(a) Website of the municipality;
(b) Notice Boards of the municipal office, wards committee offices, and ward offices, if any; and
(c) Any other mode as may be directed by the Government, by order.
NIRANJAN MARDI, Secretary to Government.
APPENDIX – I Serial Details of information. Periodicity of Number. disclosure .
(1) (2) (3) 1 Particulars of the Municipality— Once in a year
(a) Formation of the Municipality
(b) Brief history
(c) Significant events/persons
(d) Characteristics and importance of the town including tourist attractions 2 (a) Directory of its Chairperson, Vice-chairperson, Councillors, officers Once in a year and employees with specific particulars of officers by designation who or whenever grant concessions, permits, licences or No Objection Certificates or changes are made authorisations.
(b) Party position in the council 3 The minutes of the meetings of the council Within a month of the meeting 4 Citizen’s Charter. Once in a year 5 Details of Land owned by or vested with the municipality Once in a year 6 The service level being provided for each of the following services Once in six months undertaken by the Municipality—
(i) Water supply;
(ii) Sewerage;
(iii) Street lights;
(iv) Solid Waste management.
3TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 7 Details of subsidy programmes on major services. Achievement - Once in a year
(i) Swarna Jayanthi Shahari Rozgar Yojana
(ii) Jawaharlal Nehru National Urban Renewal Mission
(iii) Solid Waste Management
(iv) Water supply 8 Procedure for availing various services, obtaining licences from the municipality Once in a year including the fees, if any, to be remitted. (e.g.)
(i) Water supply connection
(ii) Sewerage connection
(iii) Assessment of tax
(iv) Payment of tax, fees
(v) All licences including trade, building licences
(vi) Lay out approval
(vii) Repairs to various services provided by the municipality
(viii) Solid and liquid waste removal
(ix) Water supply for special occasions
(x) Reservation for Travellers’ Bungalow, Kalyana mantapam and other similar services
(xi) Animal Control – to avoid nuisance created by stray animals like dogs, pigs, etc.
(xii) Registration of Births and deaths
(xiii) Crematorium, Burial and burning ground services
(xiv) Others
9. For any specific grievance relating to the municipal services, details of Once in six months.
officers and staff who can be approached and their jurisdiction together with the names and contact details of controlling officers who can be approached in case of default or undue delay.
10 The particulars of all works including procurement together with information Once in six months on the value of works, time of completion, and details of contract etc., 11 Such other information as may be directed by the Government. Whenever necessary APPENDIX – II Serial Details Periodicity of Number disclosure
(1) (2) (3) 1 Annual budget Once in a year, within a month of approval of budget by the council.
2 Audited financial statements Once in a year, within a month of the receipt of the audit report Serial Details of information Periodicity of Number disclosure
(1) (2) (3) 4 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 3 Particulars of the Master Plan, City Development Plan or any other Once in a year plan concerning the development of the municipal area including City Corporate/Business Plan/ City Development Plan in respect of Municipal Corporations:
For other cities Whenever updated 4 Publication of amendments to the Municipal Acts, Rules, bye-laws, Once in a year during regulations and notifications of public interest the financial year or as and when necessary 5 Disclosure of such other information as may be directed by the Government As may be directed by the Government FORM-1 PARTICULARS OF MUNICIPALITY (See rule 5 and Serial Number 2 of Appendix I)
PART – I DIRECTORY (A) Details of elected Chairperson, Vice-chairperson and councillors or members.
Serial Name Position and Contact Number E-mail and Web Number Ward Site Residence Mobile (B) Details of officers Serial Name of Designation Contact Number Entrusted Number the Officer Residence/Office Mobile E-mail/web Responsibility
PART – II POLITICAL PARTY / VACANCY POSITION (A) Political party position in the council Serial Political party or Independents Number of Councillors or Number Members
(1) (2) (3) (B) Vacancy in the position of councillor Total Strength of Number in position Number of seats of councillors Council or members vacant
(1) (2) (3) FORM-2 DETAILS OF LAND OWNED BY / VESTED WITH MUNICIPALITY (See rule 5 and Serial Number 5 of Appendix I) (A) Total extent of land owned by Municipality and its current status Serial Number Ward Number Survey Number Extent Usage
(1) (2) (3) (4) (5) Serial Details Periodicity of Number disclosure
(1) (2) (3) 5TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY (B) Total extent of land, vested with the municipality and its current status Serial Number Ward Number Survey Number Extent Present usage
(1) (2) (3) (4) (5) FORM-3 MINUTES OF THE COUNCIL MEETINGS (See rule 5 and Serial Number 3 of Appendix I) Date of meeting of the council Serial Number and subject in the Decision of the council Agenda
(1) (2) (3) FORM-4 DETAILS OF MUNICIPAL SERVICES PROVIDED (See rule 5 and Serial Number 6 of Appendix I) Serial Details of Municipal Services including Officer Contact Numbers Number Licences /permits in respect of Responsible 1 Property Tax Assessment 2 Profession Tax Assessment 3 New House Service Connection - Water / Sewerage 4 Repairs to House Service Connection-Water/Sewerage 5 Septic Tank clearing 6 Water Supply Service Problem 7 Sewerage Service – problem 8 Road – complaints 9 Sanitation - Rubbish Removal Complaints 10 Building Licence 11 Trade Licence 12 Birth Certificate 13 Death Certificate 14 Street lights services – complaints 15 Maternity services – complaints 16 Drainage services – complaints FORM-5 LEVEL OF MUNICIPAL SERVICES PROVIDED (See rule 5 and Serial Number 6 of Appendix I)
PART-I WATER SUPPLY Total requirement Total quantity Frequency of supply Supply Hours Water treatment as per norm and supplied (Million Daily / once in 2 days / (Approximate) Method population (Million Litres per Day) once in 3 days, etc.
Litres per Day)
(1) (2) (3) (4) (5) Present per Rate of Water Rate of Water Charges Whether Percentage of capita supply charges (Non Domestic) Bylaws have coverage of (Litres Per (Domestic) been approved population through Capita Daily) and Gazetted protected supply
(6) (7) (8) (9) (10) 6 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY
PART-II SEWERAGE Percentage of Per Capita Number of Monthly rate Monthly rate If any Under Ground municipal area generation of House of sewerage of sewerage Drainage System covered with waste water service charges charges scheme is ongoing Under Ground Connections (Domestic) (Non Domestic) briefly indicate its Drainage System status
(1) (2) (3) (4) (5) (6) If there is no Quantity of Quantity Method of Source where Organizational Under Ground sewerage treated treatment treated water arrangement Drainage pumped is disposed available to redress System, Number people's grievances of Septic tanks
(7) (8) (9) (10) (11) (12)
PART-III STREET LIGHTSSTREET LIGHTSSTREET LIGHTSSTREET LIGHTSSTREET LIGHTS Total Number of Street Number of additional Annual Electricity Organizational Lights and the Types of street lights installed consumption charges arrangements Lights during the last 6 months for the last year in the Municipality for redressal of public grievances No. Cost
(1) (2)(a) (2)(b) (3) (4)
PART-IV SOLID WASTE MANAGEMENT Total Solid waste Total Solid waste Number of Number and Carrying capacity of generated per day in cleared per day compost type of vehicle all vehicles per trip the town yards available used Lorry / and extent Tractor / Compactor
(1) (2) (3) (4) (5) Average Number of Whether privatization has been attempted and if so in how many wards Trips per day
(6) (7) FORM-6 DETAILS OF SUBSIDY PROGRAMMES ON MAJOR SERVICES (See rule 5 and Serial Number 7 of Appendix I)
PART-I CENTRAL GOVERNMENT SPONSORED Serial Number Name of the Number of Total amount of Amount of Programme beneficiaries subsidy in the year subsidy per beneficiary (Rs.) (Rs.)
(1) (2) (3) (4) (5) 7TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY
PART-II STATE SPONSORED Serial Number Name of the Total outlay Annual outlay Funding Details of Programme Source programme
(1) (2) (3) (4) (5) (6) Nature of Beneficiaries Total amount of subsidy Amount of subsidy per beneficiary (Rs.) (Rs.)
(7) (8) (9) NIRANJAN MARDI, Secretary to Government.
PRINTED AND PUBLISHED BY THE DIRECTOR OF STATIONERY AND PRINTING, CHENNAI ON BEHALF OF THE GOVERNMENT OF TAMIL NADU.