The Board shall maintain accounts and books of accounts as set out in Form IV appended to these Rules.
FORM- I (See Rule 8) Annual Budget Estimates of Trust / Endowment for the year …..
A. Abstract of Budget of previous year Sl. No. Item Proposed Budget Revised Budget Actual at the end of the year
(1) (2) (3) (4) (5)
1. Opening Balance
2. Receipts during the year
3. Expenditures during the year
4. Closing Balance B. Estimated Income for the year……….
Estimated Receipts 1) Opening Balance 2) Cash in Bank 3) Cash in hand 4) Income from Rent Residence Offi ce Complexes Shops Schools Marriage Hall Donation Application fee Others 5) Security Deposits 6) Income from Agricultural land TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 5 7) Miscellaneous Receipts 8) Receipts from a) Grant-in-aid b) Loan Recovery 9) Others C. Estimated expenditure for the year ………….
I. General Administration:
1. Salaries
2. Travelling Allowances
3. Offi ce Expenses
(i) Purchase of Furniture
(ii) Purchase of Stationery of Forms
(iii) Postal Charges
(iv) Telephone Charges
(v) Water Charges
(vi) Purchase of Machinery and Electrical Items
(vii) Meeting Expenditure
4. Legal Expenses
5. Audit Expenses
6. Corporation / Municipal / Land Tax II. Capital Expenditure
1. Construction Expenses
2. Maintenance of Buildings
3. Repayment of Loans
4. Building License
5. Scholarship to poor students
6. Medical Expenses
7. Other Charitable Expenses
8. Others Estimated closing Balance (Receipts – Expenses) Signature of the trustee or administrator 6 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM- II (See Rule 9) Annual Budget Estimates of Trust / Endowment under direct management of Board for the year ……………… A. Abstract of Budget of previous year Sl. No. Item Proposed Budget Revised Budget Actual at the end of the year
(1) (2) (3) (4) (5)
1. Opening Balance
2. Receipts during the year
3. Expenditures during the year
4. Closing Balance B. Estimated Budget for the year………...
Estimated receipts 1) Opening Balance 2) Cash in Bank 3) Cash in hand 4) Income from Rent a) Residence b) Offi ce Complexes c) Shops d) Schools e) Marriage Hall f) Donation g) Application fee h) Others 5) Security Deposits 6) Income from Agricultural land 7) Miscellaneous Receipts 8) Receipts from a) Grant-in-aid b) Loan Recovery c) Salary and Festival advance recovery d) Interest from Bank e) Fixed Deposit Receipts 9) Any other Receipts TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 7 Estimated expenditure for the year………...
I. General Administration:
1. Salaries
2. Travelling Allowances
3. Offi ce Expenses
(i) Purchase of Furniture
(ii) Purchase of Stationery of Forms
(iii) Postal Charges
(iv) Telephone Charges
(v) Water Charges
(vi) Purchase of Machinery and Electrical Items
(vii) Meeting Expenditure
4. Legal Expenses
5. Audit Expenses
6. Corporation / Municipal / Land Tax II. Capital Expenditure
(i) Construction Expenses
(ii) Maintenance of Buildings
(iii) Repayment of Loans
(iv) Building License III. Charitable Expenses
(i) Scholarship to poor students
(ii) Medical Expenses
(iii) Other Charitable Expenses
(iv) Others Estimated closing Balance (Receipts – Expenses) (Signature) Chief Administrative Offi cer 8 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM – III (See Rule 15) (Budget Estimate of the Board) Budget Estimates of INCOME for the Fnancial Year…… Sl. No. Head of Account Actual for year immediately preceding current Financial year Budget Estimate for Current Financial year Revised Budget Estimate for Current Financial year Budget Estimates for Next Financial year
(1) (2) (3) (4) (5) (6)
1. Current Trusts Contribution towards Board’s Fund
2. Arrears of Trust fund due to Board
3. Government’s Grants to the Board
4. Loans from Government
5. Loans taken from Institution
6. Recovery of loan and advances from employees
7. Recovery of Advance from the Institutions
8. Other Income TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 9 Budget Estimates of EXPENDITURE for the Financial Year……… Sl.
No. Head of Account Actual for year immediately preceding current Financial year Budget Estimate for Current Financial year Revised Budget Estimate for Current Financial year Budget Estimates for Next Financial year
(1) (2) (3) (4) (5) (6) I.
1) Pay of Offi cers 2) Pay of Establishment Allowances 3) Fixed Travelling Allowances 4) Allowances to deputationists 5) Other Compensatory Allowances 6) Travelling Allowances II.
1) Contingencies Stationery 2) Printing and Binding 3) Books and Periodicals 4) Offi ce Contingencies 5) Postal stamps 6) Electricity charges, etc.
7) Telephone charges 8) Purchase and repair of Computers and furniture 9) Repairs to Trust properties under the direct management of the Board having no income or inadequate income 10) Rent, Rates and Taxes i. Rent of Board’s offi ce ii. Property tax of Board’s Property iii. Water tax, etc.
III.
1. Trust (under direct management) payable to Board
2. Expenses towards civil suits and litigation charges
3. Audit fees for preparation of Income and Expenditure
4. Other expenses 10 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY FORM – IV (See Rule 16) Accounts Register Payment Register Serial Number Date Cheque Number Favour of and Purpose Amount Rs.
(1) (2) (3) (4) (5) Receipt Register Serial Number Date Cheque/DD Number From whom the Cheque/DD Received and purpose Amount Rs.
(1) (2) (3) (4) (5) Fixed Deposit Register Serial Number Date Name of the Nationalised Bank Amount Deposited Rs.
Date of Deposit Date of Maturity Maturity Value Rs.
(1) (2) (3) (4) (5) (6) (7) Permanent Advance Register Opening Balance :
Details of expenditure with vouchers :
Closing balance :
BALANCE SHEET Liabilities Assets Sundry Credit Balances Fixed Assets Fund Account Fixed Deposits with Banks Other Deposits Advances Sundry Debit Balances Cash with Banks Cash on hand TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 11 Receipts and Payments Account Receipts Payments Opening Balance Cash on hand Cash with Banks Donations Bank Interest Sponsorships Miscellaneous Income Administrative Grant from Government Amount received from Government Advance recoveries Maturity of fi xed Deposits Administrative Expenses Other Payments Advances given Purchase of assets Investment in Fixed Deposits Bank charges Closing Balance Cash on hand Cash with Banks Income and Expenditure Account Expenditure Income To Administrative Expenses To Miscellaneous Expenses To Depreciation To Surplus By Donations By Service/Handling Charges Bank Interest By Sponsorships By Miscellaneous Income By Defi cit.
K. MANIVASAN, Secretary to Government (FAC).
PRINTED AND PUBLISHED BY THE DIRECTOR OF STATIONERY AND PRINTING, CHENNAI ON BEHALF OF THE GOVERNMENT OF TAMIL NADU