(1) The Secretary shall circulate a copy of the agenda with notes, if any, after getting the approval of the Managing Director and the Chairman, to all Directors atleast three clear days in advance of the date fixed for the meeting; provided that no such circulation shall be necessary in respect of a emergent business.
(2) The Secretary shall send to each Director atleast a day in advance, a copy of the Supplementary Agenda on urgent times, if any, for the meeting approved by the Managing Director and Chairman, together with copies of the notes on the various subjects included therein, whenever necessary.
(3) Notwithstanding anything contained in Clauses (1) and (2), any matter not included in the agenda for a meeting on which the decision of the Board is urgently required, may, with the approval of the Chairman, be placed before the Board at such meeting and the Board may consider such matter.